Loading...
HomeMy WebLinkAboutBOARD MINUTES 02-21-91 25 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON FEBRUARY 21, 1991 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3 p.m. on February 21, 1991. President Clausen called the meeting to order and requested that the Secretary call roll. PRESENT: Members: ABSENT: Members: None 1. ROLL CALL Boneysteele, Dalton, Carlson, Rainey, Clausen None 2. PUBLIC COMMENTS 3. CONSENT CALENDAR It was moved by Member Boneysteele and seconded by Member Carlson, that the Consent Calendar, consisting of Items a. through e., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. Resolution No. 91-006 accepting an easement at no cost to the District from Dolores M. King, Walnut Creek area (Job 3335 - Parcel 1) was adopted and recording was authorized. a. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: b. Boneysteele, Carlson, Dalton, Rainey, Clausen None None Resolution No. 91-007 accepting an easement at no cost to the District from R.G. Finn, et ai, Danville area (Job 4455 - Parcel 1) was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Boneysteele, Carlson, Dalton, Rainey, Clausen None None Resolution No. 91-008 accepting an easement at no cost to the District from W.D. Mclrvin, et ux, Walnut Creek area (Job 9538 - Parcel 1) was adopted and recording was authorized. c. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Boneysteele, Carlson, Dalton, Rainey, Clausen None None ,.02 ,: 21:'.,91 26 d. Resolution No. 91-009 accepting work and offers of dedication from John Henry Musser, et ux, Job 4585 - Parcel 1, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Boneysteele, Carlson, Dalton, Rainey, Clausen None None e. Resolution No. 91-010 a Resolution of Application for the Annexation of ten separate properties to Central Contra Costa Sanitary District under the title of District Annexation 119, was adopted. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Boneysteele, Carlson, Dalton, Rainey, Clausen None None CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None 4. SOLID WASTE a. AUTHORIZE STAFF TO RELEASE THE PRELIMINARY DRAFT SOURCE REDUCTION AND RECYCLING ELEMENTS TO FOUR FRANCHISED CITIES, WHICH THE DISTRICT PREPARED ON THEIR BEHALF TO COMPLY WITH AB 939 In the necessary absence of the General Manager-Chief Engineer, Mr. Robert A. Baker, Deputy Chief Engineer, introduced Mr. Paul Morsen. Mr. Morsen, Deputy General Manager, stated that the District's consultant, Cal Recovery Systems, Inc., has prepared the Source Reduction and Recycling Elements (SR&RE) for Orinda, Moraga, Danville, and Lafayette as required under AB 939. The documents have been reviewed by the Board's Solid Waste Committee. Full Board input is requested at this time, prior to distribution to the four cities for their approval. Mr. George Savage, of Cal Recovery Systems, Inc., provided an overview of the SR&RE, indicating that a separate, but similar plan was prepared for each of the four cities. The goals of California's Integrated Waste Management Act, AB 939, are to divert 25 percent of the wastes by 1995 and 50 percent by the year 2000. Mr. Savage reviewed the schedule for approval. and the components of the SR&RE including the waste generation study, source reduction component, recycling component, composting component, facility capacity component, and household hazardous waste element. To achieve the short-term goals of 16 to 25 percent diversion of waste, Mr. Savage proposed that: . . . . . . Backyard composting programs be initiated; Curbside and commercial recycling be continued; A materials recovery facility (MRF) be constructed and operated; A regional composting facility be implemented; Education and public information programs be expanded; and A permanent household hazardous waste facility be constructed. To achieve medium-term goals of 25 to 50 percent diversion, Mr. Savage indicated that these programs would be expanded. In conclusion, Mr. Savage requested that the Board authorize distribution of the Preliminary Draft Source Reduction and Recycling Elements to the cities for their approval and adoption. Board discussion followed wherein diversion of food wastes, ferrous metals, appliances, and green waste was discussed. [ 02',: 21" 91 27 Mr. Morsen stated that the largest single task is public education and information. That is where a great portion of staff's efforts must be directed to achieve the goals of AB 939. It was moved by Member Rainey and seconded by Member Carlson, that staff be authorized to release the Preliminary Draft Source Reduction and Recycling Elements to the four cities for which the District franchises refuse collection, for approval and adoption. There being no objection, the motion was unanimously approved. b. CONSIDER DRAFT CONTRA COSTA COUNTY SOLID WASTE MANAGEMENT AUTHORITY DOCUMENT AND AUTHORIZE BOARD REPRESENTATIVE TO PARTICIPATE IN DISCUSSIONS LEADING TO ADOPTION. Mr. Morsen, Deputy General Manager, stated that the final draft of the Contra Costa County Solid Waste Management Authority joint exercise of powers agreement before the Board was put together by a committee and is the result of negotiations. The document will be reviewed by the counsels for the various agencies. At this time, the Board is asked to provide input on the document to Board Member Rainey who will transmit the input to Ms. Avon Wilson prior to the March Mayors' Conference where this matter will be discussed. Member Boneysteele stated that there are inconsistencies and a lack of precision in the terminology used in the document. Member Boneysteele asked that Mr. Aim insure that precise and consistent legal and technical language be used throughout the document. Mr. aim stated that if attorneys have extensive editorial input, the process could be delayed, but that he would attempt to provide an expeditious review. ' Mr. Aim stated further that Attachment A, Rate Regulation of Solid Waste Authority, should be eliminated from the document and taken up as the first order of business once the JPA is formed. Member Boneysteele recommended that on page 13, Item A., the words "and the County" be eliminated. Me~srs. Aim and Morsen agreed. President Clausen asked that Board Members provide any other comments to Member Rainey. Mr. Morsen stated that the final document will come back to the Board for approval. 5. ADMINISTRATIVE a. APPROVE THE PURCHASE OF EQUIPMENT FOR THE WELLNESS PROGRAM EXERCISE FACILITIES Mr. Baker, Deputy Chief Engineer, stated that in March 1 990 the Board received a presentation on the Wellness Program. Staff was asked to return to the Board for approval of exercise equipment after the specific needs were identified. Mr. Baker introduced Mr. Jack E. Campbell, Administrative Operations Manager, who stated that a Wellness Committee, chaired by Ms. Carolyn Gregg, Buyer II, was formed. The committee included representatives from all sections of the District. Working with the consultant, Ms. Barbara Pelletreau, the committee selected exercise equipment based on the needs of employees identified in the health risk analysis. Ms. Pelletreau reviewed the components of the Wellness Program begun in September 1990. Approximately 70 percent of the District employees are participating in this voluntary program. The goals of the Wellness Program are as follows: 1 ) Work individually with employees identified at high risk, reducing the risk of 80 percent of those participants. Decrease 9 of 12 of the risk indicators over a two-year period. Decrease the number of employees at risk for life style related diseases over a two-year period. Track program performance and related costs. 2) 3) 4) Ms. Pelletreau described the exercise equipment recommended for purchase, and the proposed guidelines, safety and security measures that will be developed and ,.02 1 '"--, ::2:1 ~"ø 1 28 implemented for use of the exercise equipment and facilities. Following discussion, it was moved by Member Carlson and seconded by Member Rainey, that purchase of the initial equipment for the CSO and Treatment Plant Wellness Program exercise facilities be approved. There being no objection, the motion was unar'\imously approved. 6. ENGINEERING a. ACCEPT THE CONTRACT WORK FOR THE M-2 PARALLEL FORCE MAIN PROJECT (DP 4610) AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION Mr. Baker, Deputy Chief Engineer, stated that this matter would normally be placed on the Consent Calendar; however, staff wished to update the Board on the special circumstances of this. project. As the Board will recall, hazardous petroleum waste was encountered on the IT property during the installation of the M-2 Parallel Force Main. The Board authorized a change order in excess of $50,000 to address the problem. Mr. Baker introduced Mr. Jay McCoy, Construction Division Manager, who reviewed the chronology of events relating to the change order and resolution of the situation. The contractor has submitted a request for additional compensation of $173,000. An additional $25,000 in District staff time was incurred in administering the claim. Negotiations to resolve the claim are ongoing. The contract has been completed, and it would be appropriate to accept the work at this time. A detailed accounting of project costs will be provided at the time of project close out. Following discussion, it was moved by Member Rainey and seconded by Member Dalton, that the contract work for the M-2 Parallel Force Main Project (District Project 4610) be acq~pted and the filing of the Notice of Completion be authorized. There being no objection, the motion was unanimously approved. , . a. 7. LEGAL/LITIGATION AUTHORIZE THE SETTLEMENT OF DILLINGHAM CONSTRUCTION COMPANY'S CLAIM FOR EXTRA COSTS ON THE DEWATERING SYSTEM IMPROVEMENTS PROJECT (DP 3791) Mr. Baker, Deputy Chief Engineer, stated that the Board was briefed on this matter at a previous Board meeting, and a detailed position paper has been provided. Staff would recommend that the Board authorize settlement of the Dillingham Construction Company claim. It was moved by Member Carlson and seconded by Member Boneysteele, that the negotiated settlement with Dillingham Construction Company on its claim for additional compensation on the Dewatering System Improvements Project be approved, and that the President of the Board of Directors be authorized to sign said Settlement Agreement. Motion unanimously approved on the following roll call vote: AYES: Members: Carlson, Boneysteele, Dalton, Rainey, Clausen NOES: Members: . None ABSENT: Members: None b. DENY CLAIM FOR PROPERTY DAMAGES FROM DANIEL AND SANDRA DeBUSSCHERE It was moved by Member Dalton -and seconded by Member Rainey, that the claim for $1,100 from Daniel and Sandra DeBusschere for alleged automobile damage be denied and referred to staff for further action as needed. There being no objection, the motion was unanimously approved. ~O2 2.,1 ':':9,1 29 8. CORRESPONDENCE RECEIVE PLAN FROM ORINDA-MORAGA DISPOSAL FOR LONG-TERM DISPOSAL OF SOLID WASTE a. Mr. Paul Morsen, Deputy General Manager, stated that the franchise agreements provide, that by March 1 991 , the haulers must show the District that they have a place to dispose of the garbage for the next five years. Mr. Morsen recommended that the Board request Mr. Lomow, of Orinda-Moraga Disposal, to submit the plan and schedule for implementation in writing for consideration at a future Board meeting. Hearing no objection from the Board, President Clausen ordered that staff draft a letter to Mr. W. Douglas Lomow asking him to submit the plan for long-term disposal of solid waste and the schedule for implementation, in writing, for consideration at a future Board meeting. 9. APPROVAL OF MINUTES a. MINUTES OF ADJOURNED REGULAR MEETING OF JANUARY 24, 1991 It was moved by Member Rainey and seconded by Member Carlson, that the minutes of the Adjourned Regular Meeting of January 24, 1991, be approved as presented. There being no objection, the motion was unanimously approved. . 10. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED FEBRUARY 21, 1991 In the necessary absence of Member Rainey, President Clausen and Member Boneysteele reviewed the expenditures and found them to be satisfactory. It was moved by Member Boneysteele and seconded by President Clausen, that the Expenditure List dated February 21, 1991, including Self-Insurance Check Nos. 100501- 100506, Running Expense Check Nos. 58177-584~9, and Sewer Construction Check Nos. 9268-9328, be approved as recommended. There being no objection, the motion was unanimously approved. 11. BUDGET AND FINANCE a. RECEIVE JANUARY 1991 FINANCIAL STATEMENTS Mr. Walter N. Funasaki, Finance Officer, reviewed the results of operations and maintenance for the month of January 1 991, noting that actual O&M expenses were $31,000 less than budget, representing a 1.5 percent favorable variance. For the seven months ended January 31, 1991, actual O&M expenses were $ 791,000 less than budget, representing a 5.4 percent favQrable variance. , Mr. Funasaki reported that the District's ;temporary investments were held in Treasury bills and notes, a repurchase agreement, ard the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 6.85 percent to 9.41 percent. The latest interest rate at January 31, 1991, wf3s 7.14 percent. The average yield for the LAIF account through January 31, 1991, was 8.164 percent. Mr. Funasaki advised the Board that the District's temporary inve,stl11ents held in Treasury bills and notes by Security Pacific National Bank have now b~en converted to the District's name. All future purchases will likewise be held in t~e District's name. Mr. Kenton L. Aim, Counsel for the District, reported that the investment agreement between the District and Contra Costa County which would layout the procedures now being used, has been drafted and reviewed by the legal firm of Murphy, Wier, and Butler. They concluded that the agreement, as drafted with some additions, would be acceptable to insure that the District's funds would be protected as best as practible. A new draft' of the agreement will be prepared and submitted to the County early next week to see if they would be willing to enter into such an agreement. The final agreement will be brought to the Board for review and approval. Mr. Morsen, Deputy General Manager, 0;2 : 2:1. 91 30 stated that staff is also analyzing having the District take over its own banking and investment functions. This matter will be presented to the Board for consideration with the proposed investment agreement. Mr. Henry Thom, Senior Engineer, reported on the 1680/SR24 Sewer Relocations Project, Phase 2. The project, consisting of 15 sites, is 98 percent complete. Caltrans will reimburse the District for 84 percent of the project cost. The remaining 16 percent of the cost is for work added by the District to take advantage of being in the area. Necessary easements were secured, thus eliminating the need for a pumping station. This change order resulted in a $217,000 savings; therefore, the project is under budget. Mr. Thom showed slides of the project work. ' President Clausen thanked staff for the presentations and noted that the January 1991 Financial Statements were duly received. None a. 4) 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 13. REPORTS GENERAL MANAGER-CHIEF ENGINEER 1 ) Mr. Baker, Deputy Chief Engineer, distributed the 1991-1992 Budget Schedule and noted the possible conflict with the May CAS A meeting. Following discussion, it was the consensus of the Board that the May 16, 1991 Board meeting be rescheduled for 3 p,m. on Monday, May 13, 1991, due to the conflict with the CAS A meeting. 2) Mr. Baker stated that in the past there have been problems with the refuse collectors coming in late or making significant changes after the rate applications have been received. Last year, President Clausen suggested that a letter be sent to the collectors urging their cooperation in getting the information in on time and not making substantive changes once the information has been submitted. The Board considered and approved the proposed letters to the refuse- collectors, and authorized the President of the Board of Directors to execute said letters. 3) Mr. Baker reported that Contra Costa Water District is proposing substantial cuts in water usage. This has created a renewed interest in the joint water reclamation project. Central San is working on a design to renovate the filter plant. In the interim, it is planned to operate the filter plant as is and deliver filtered water. In addition, Mr. Baker reported there are a series of rapidly implementable water reclamation projects including a truck filling station, the County corporation yard, the nearby cemetery, the California Highway Patrol, Acme Landfill, and IT Corporation projects. The short-term need is 1 to 2 mgd and possibly as much as 5 mgd. The filter plant can meet that need and preliminary regulatory approval has been received. Contra Costa Water District is handling the marketing issues and will pay the cost of the truck filling station including any staff needed to operate the facility. ' In response to a question from Member Rainey, Mr. Baker stated that priorities for the reclaimed water have not yet been addressed. Mr. Baker announced that the District is currently advertising for the Arlene Drive Sewer Rehabilitation Project. The engineer's estimate for the project is $610,000. ():2 '.,:. 2t 1, 9 ,1 ~ ~ " :~ ":"",': ' ) b. 31 COUNSEL FOR THE DISTRICT Mr. Kenton L. Aim, Counsel for the District, introduced Mr. Paul Morsen, Deputy General Manager, who provided an update on the County's plan to franchise solid waste collection in the unincorporated areas. Mr. Morsen stated that after the AB 939 Task Force meeting on February 20, 1991, it appears that the County has softened their position somewhat and now is considering adoption of an enabling ordinance whereby discussions with each sanitary district would be conducted. The AB 939 Task Force recommended to the Board of Supervisors that before they put such an ordinance on the agenda, that the proposed ordinance be distributed to affected cities, sanitary districts, and collectors for comment. Member Rainey stated that this matter was the subject of a lively discussion. It is hoped that the Board of Supervisors will follow the recommendation of the AB 939 Task Force. Mr. Stephen Minton, 3471 Blackhawk Drive, Lafayette, addressed the Board stating that the Lafayette City Council is unanimously and extremely opposed to this plan by the County to assume franchising responsibility for the unincorporated areas. The Lafayette City Council has sent a letter to that effect. . . Mr. Morsen reported that he has contacted the cities the District franchises to discuss the matter. Calls have þeen made to the homeowner's groups, but to date they have been unsuccessful. The Board directed staff to proceed with the meetings with the affected cities, homeowner groups, and collectors to advise them of this matter prior to adoption of the proposed ordinance by the County. Mr. Morsen stated that he would follow up with the affected parties. c. None d. SECRETARY OF THE DISTRICT BOARD MEMBERS 1 ) Member Rainey reported that the AB 939 Task Force requested an audit from the County with regard to the solid waste planning fees they are collecting. Districts, such as Central San, are doing planning as well, and , passing those costs onto the ratepayers. It would appear some ratepayers may be paying twice. 2) President Clausen reported that the Solid Waste Export Committee appeared before the San Joaquin County Board of Supervisors on February 19, 1991. The Chair of the Board of Supervisors, George Barber, was very supportive, and took the prerogative of the Chair to direct San Joaquin County staff to continue to negotiate with Contra Costa County representatives. 3) Member Rainey reported on the possibility of a cooperative project with the Marsh Creek Detention Facility for building home composting bins from wooden pallets and other scrap materials. 4) Member Rainey reported that she was contacted by an Orinda resident who wished to have the seasonal pick-up days in Orinda changed so they are equally spaced throughout the year. Mr. Walter Funasaki, Finance Officer, stated that he also spoke with the Orinda resident and Mr. George Navone of Orinda-Moraga Disposal Service. The dates of the seasonal pick-ups were selected by Ms. Bobbie Landers of the Orinda City Council to coincide with the City's beautification program. Mr. Navone has contacted the resident and agreed to follow the usual schedule in her case. 14. ANNOUNCEMENTS President Clausen announced that he would be out of town from March 24 through March 31,1991. None 15. CLOSED SESSION 02;21 91 32 02 16. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None 1 7. ADJOURNMENT There being no further business to come before the Board, President Clausen adjourned the meeting at the hour of 5:56 p.m. Pr~sidel)fof the Board of Directors, C~ Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Se re ar of the Central Contra Co Sanitary District, County of Contra Costa, State of California 21 ::9'1 ".