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HomeMy WebLinkAboutBOARD MINUTES 01-03-91 1 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JANUARY 3, 1991 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3 p.m. on January 3, 1991. President Clausen called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Boneysteele, Dalton, Carlson, Rainey, Clausen ABSENT: Members: None 2. PUBLIC COMMENTS None 3. BIDS AND AWARDS a. AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO RANGER PIPELINES, INC., FOR DISTRICT PROJECT NO. 4615A: AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AGREEMENTS WITH JAMES M. MONTGOMERY ENGINEERS AND THOMAS ANDERSON AND COMPANY Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that the position paper contains an explanation of the project. One of the unique characteristics of this particular project is the field test element. The Board is asked to find that "Spirolite" pipe was specified in order that staff may conduct a field test to determine the suitability of the product for future use. In response to a question by Member Boneysteele, Mr. David Williams, Engineering Division Manager, described the unique qualities of Spirolite pipe and listed other agencies and their experience with the pipe. Member Carlson questioned the level of construction management and consultant costs for the project, and the need for a preconstruction damage survey. As a cost saving measure, Member Carlson suggested that it may be to the District's advantage to have the Resident Engineer work on more than one project at a time. Mr. Robert A. Baker, Deputy Chief Engineer, indicated that staff would look intc;> having the Resident Engineer work on other projects. Mr. Dolan stated that the preconstruction damage survey was beneficial to the District on the San Ramon Interceptor Project and he would recommend it for this project as well. Follo~ing discussion of the cost of technical services for the project, Mr. Dolan requested that the Board give tentative authorization for the budget for the project, authorization to award the construction contract, and approval to conduct the field test. Staff will carefully review the cost of technical services and report back at the next Board meeting. I It was moved by Member Carlson and seconded by Member Dalton, that award of construction contract be authorized to Ranger Pipelines, Inc., as the lowest responsible bidder, in the amount of $2,040,790 for the construction of Country Gardens/Third Avenue Sewer Improvements Project, Phase I, District Project No. 4615A; that the General Manager-Chief Engineer be authorized to execute agreements with James M. Montgomery Consulting Engineers, Inc., and Thomas Anderson and Company; that the Board finds that the "Spirolite" pipe was specified in order that staff may conduct a field 0 ~.. , ,03 !' i 9 1 i " i.'.. ;:: :: ',' :.: , " ' 2 test to determine the suitability of this product for future use; and that Resolution No. 91-001 be adopted to that effect. Motion unanimously approved on the following roll call vote: AYES: Members: Carlson, Dalton, Boneysteele, Rainey, Clausen NOES: Members: None ABSENT: Members: None 4. CONSENT CALENDAR It was moved by Member Rainey and seconded by Member Dalton, that the Consent Calendar, consisting of Items a. and b., be approved as recommended, , resolutions adopted as appropriate, and recordings duly authorized. a. Quitclaim Deed was approved to Craig Schlatter, et ux, Job 1557; the President of the District Board of Directors and the Secretary of the District were authorized to execute and record said Quitclaim Deed; and Resolution No. 91-002 was adopted to that effect. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Dalton, Boneysteele, Carlson, Clausen None None b. The Board was advised of the close out of the Property Acquisition - Lagiss Project, District Project No. 20065. This item was presented for the Board's information. No action was taken. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None 5. APPROVAL OF MINUTES a. MINUTES OF DECEMBER 6, 1990 It was moved by Member Rainey and seconded by Member Carlson, that the minutes of December 6, 1990, be approved with the following amendment. The first two sentences of the third paragraph on page 6 were amended to read: IIMember Boneysteele stated that the people of the District possess a right conferred by statute. The Board should not waive that right. II There being no objection, the motion was unanimously approved. 6. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED JANUARY 3. 1991 Member Rainey, member of the Budget and Finance Committee, stated that she and President Clausen reviewed the expenditures and found them to be satisfactory. It was moved by Member Rainey and seconded by President Clausen, that the Expenditure List dated January 3, 1991, including Self-Insurance Check Nos. 100483- 100489, Running Expense Check Nos. 57321-57479, Sewer Construction Check Nos. 9110-9145, and Payroll Check Nos. 22308-22591, be approved as recommended. There being no objection, the motion was unanimously approved. " , .., . ;! ""01' 03 91 3 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 8. REPORTS a. GENERAL MANAGER-CHIEF ENGINEER 1) Mr. Dolan, General Manager-Chief Engineer, introduced Ms. Joyce E. Murphy, Secretary of the District, who provided an update on the Records Management Program. Ms. Murphy described the seven interrelated components of the Records Management Program (Active Records Management, Inactive Records Storage, Record Archives, Library,' Micrographics, Vital Records, and Records Retention/Disposition) and the status of each component. Significant prpgress has been made towards implementation ofa complete program, but there is still a great deal to do both with regard to development and implementation of the Record Archives, Micrographics, and Vital Records components and continuing operation and maintenance of all the components of the Records Management Program. 2) Mr. Dolan announced that the District is currently advertising for the Diablo Road Sewer Improvements Project and prepurchase of the motor control center for the Headworks Project. 3) Mr. Dolan stated that Member Rainey requested information on the status of the County Hazardous Materials Strike Force. The annual report for that group has been received and is being reviewed by District staff. Staff was unable to find Water Pollution Control Federation or California Water Pollution Control Federation educational materials suitable for educating police officers in identifying environmental crimes. However, the County Health Department obtained a video produced in the State of Illinois. The Sheriff showed that video to a gathering of more than 50 peace officers from across the County. A further update on the status of the County Hazardous Materials Strike Force will be presented at the January 24, 1991 Sanitation and Water Agencies meeting. b. COUNSEL FOR THE DISTRICT None c. SECRETARY OF THE DISTRICT None d. BOARD MEMBERS President Clausen reported that the Central Contra Costa Solid Waste Authority met on December 27, 1990. At that meeting Operating and Capital Improvement Budgets were adopted and a Request for Proposals for a consultant to develop a materials recovery and transfer facility plan was approved. 9. ANNOUNCEMENTS None 10. CLOSED SESSION None 11. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None , ,0 .1~,'O 3 , ", " \" :' :9J. 4 12. ADJOURNMENT There being no further business to come before the Board, President Clausen adjourned the meeting at the hour of 4:13 p.m. to reconvene at 3 p.m. on Wednesday, January 23, 1991, for an Adjourned Regular Meeting. Pr Iden f the Board of Directors, C a Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Seþre a of the Centra Contra Co' a Sanitary District, County of Contra Costa, State of California ;01 J03 . ' , 'r :91