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HomeMy WebLinkAboutBOARD MINUTES 08-20-92 154 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON AUGUST 20, 1992 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3 p.m. on August 20, 1992. In the absence of President Boneysteele, President Pro Tem Dalton called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Clausen, Starita, Rainey, Dalton ABSENT: Members: Boneysteele President Boneysteele had indicated previously that he would be unable to attend this meeting and had requested that he be excused. 2. PUBLIC COMMENTS None 3. CONSENT CALENDAR It was moved by Member Rainey and seconded by Member Clausen, that the Consent Calendar, consisting of Items a. through h., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Resolution No. 92-052 was adopted, confirming that publication has been made of District Ordinance No. 183, amending Title 10 of the District Code (Source Control/Pretreatment). Motion approved on the following vote: AYES: Members: Rainey, Clausen, Starita, Dalton NOES: Members: None ABSENT: Members: Boneysteele b. Authorization was given for P.A. 92-7 (Danville area) to be included in a future formal annexation to the District. Motion approved on the following vote: AYES: Members: Rainey, Clausen, Starita, Dalton NOES: Members: None ABSENT: Members: Boneysteele c. The Agreement Relating to Real Property with Robert L. McAdam, et ux, Job No. 4404, was approved, the President of the Board of Directors and the Secretary of the District were authorized to execute and record said agreement, and Resolution No. 92-053 was adopted to that effect. Motion approved on the following vote: 08 20 92 155 AYES: Members: Rainey, Clausen, Starita, Dalton NOES: Members: None ABSENT: Members: Boneysteele d. The Agreement Relating to Real Property with Terrence D. Ranahan, et ux, Job No. 1572, was approved, the President of the Board of Directors and the Secretary of the District were authorized to execute and record said agreement, and Resolution No. 92-054 was adopted to that effect. Motion approved on the following vote: AYES: Members: Rainey, Clausen, Starita, Dalton NOES: Members: None ABSENT: Members: Boneysteele e. Resolution No. 92-055 was adopted, concurring with and adopting the Negative Declaration of Local Agency Formation Commission (LAFCO), certifying that the Board has reviewed and considered the Negative Declaration, ordering the filing of the Notice of Determination as a Responsible Agency stating that the District considered the Negative Declaration as prepared by LAFCO as required, and ordering the completion of District Annexation No. 123. Motion approved on the following vote: AYES: Members: Rainey, Clausen, Starita, Dalton NOES: Members: None ABSENT: Members: Boneysteele f. The Board was advised of the close out of the Arlene Drive Sewer Improvement Project (DP 4539). This item was presented for the Board's information. No action was taken. g. A public notice was authorized, advising that documentation used in the determination of the appropriations limit shall be available fifteen days prior to the Board Meeting to be held on September 16, 1992, at which the appropriations limit for the Sewer Construction Fund for the fiscal year 1992-1993 will be established. Motion approved on the following vote: AYES: Members: Rainey, Clausen, Starita, Dalton NOES: Members: None ABSENT: Members: Boneysteele h. Resolution No. 92-056 amending Exhibit A, Designated Positions and Disclosure Categories of the Central Contra Costa Sanitary District Conflict of Interest Code, was adopted and the Secretary of the District was authorized to submit a copy of said code amendment to the Contra Costa County Board of Supervisors for approval. Motion approved on the following vote: 08 20,_92 i. .----------- ---------- ---- .-..-----. 156 AYES: Members: Rainey, Clausen, Starita, Dalton NOES: Members: None ABSENT: Members: Boneysteele 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None 5. CORRESPONDENCE a. CONSIDER LETTER FROM MS. SARA M. HOFFMAN. CONTRA COSTA COUNTY SENIOR DEPUTY ADMINISTRATOR. REQUESTING 25- YEAR COMMITMENT OF WASTESTREAM TO THE KELLER CANYON LANDFILL Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that the letter from Ms. Hoffman requesting 25-year commitment of wastestream to the Keller Canyon Landfill, was received in time to announce at the last Board meeting, but was not received in time to calendar on that agenda. A letter was sent to Ms. Hoffman advising that her letter was received after the agenda deadline and indicating that the matter would be calendared on the August 20, 1992 agenda. However, the Board of Supervisors has acted on this matter so the item is now moot. The Board concurred. b. NOTE RECEIPT OF LETTER FROM MR. HAROLD G. FRIEDMAN. A MORAGA RESIDENT. REQUESTING MONTHLY BILLING FOR REFUSE COLLECTION: CONSIDER DRAFT RESPONSE Following discussion of the incremental cost for monthly billings, it was the consensus of the Board that receipt of the letter from Mr. Harold G. Friedman, a Moraga resident, requesting monthly billing for refuse collection be noted and that the draft response be approved. c. NOTE RECEIPT OF LETTER FROM MR. KEN BEARD. PRESIDENT OF ETCH- TEK. INC.. REQUESTING A REDUCTION IN FEES BASED ON RECOGNITION OF THE COMPANY AS ONE OF THE TOP WATER SAVERS IN THE AREA: CONSIDER DRAFT RESPONSE Following discussion, it was the consensus of the Board that receipt of the letter from Mr. Ken Beard, President of Etch-Tek, Inc., requesting a reduction in fees based on recognition of the company as one of the top water savers in the area, be noted and staff be directed to respond that since rates are based on water consumption, they will go down, and urging Etch- Tek to continue in their conservation efforts. 6. APPROVAL OF MINUTES MINUTES OF AUGUST 6. 1992 a. It was moved by Member Starita and seconded by Member Rainey, that the minutes of August 6, 1992, be approved as presented. There being no objection, the motion was approved with President Boneysteele being absent. 7. APPROVAL OF EXPENDITURES EXPENDITURE LIST DATED AUGUST 20. 1992 a. President Pro Tem Dalton, member of the Budget and Finance Committee, stated that he and Member Starita reviewed the expenditures and found them to be satisfactory. It was moved by Member Starita and seconded by President Pro Tem Dalton, that the Expenditure List dated August 20, 1992, including Self-Insurance Check Nos. 100618- 100627, Running Expense Check Nos. 69663-69988, and Sewer Construction Check Nos. 11375-11427, be approved as recommended. There being no objection, the motion was approved with President Boneysteele being absent. 08 20' 92 157 8. BUDGET AND FINANCE a. RECEIVE THE FISCAL YEAR 1991-1992 CAPITAL IMPROVEMENT PROGRAM YEAR-END REPORT Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Jarred Miyamoto-Mills, Principal Engineer, who presented the fiscal year 1991-1992 Capital Improvement Program Year-End Report, noting that actual revenues of $21,916,000 were $780,000 less than budget, representing a 3 percent unfavorable variance. Actual expenditures of $16,553,000 were $14,389,000 less than budget, representing a 47 percent favorable variance. The Sewer Construction Fund balance at the end of fiscal year 1991-1992 was $68,176,000, $13,609,000 more than budgeted. Mr. Miyamoto-Mills stated that there are significant uncertainties in projecting both revenues and expenditures in the Capital Improvement Program because projects, particularly large ones, span more than one fiscal year. Mr. Miyamoto-Mills discussed the scope and schedule changes in the Headworks Facility Improvements Project, the Country Gardens/Third Avenue Project, and the 1- 680/SR-24 Sewer Relocations Project which account for nearly 50 percent of the underexpenditure. Following discussion, it was moved by Member Clausen and seconded by Member Starita, that the fiscal year 1 991-1992 Capital Improvement Program Year-End Status Report be accepted. There being no objection, the motion was approved with President Boneysteele being absent. b. RECEIVE JULY 1992 FINANCIAL STATEMENTS Mr. Walter N. Funasaki, Finance Officer, reviewed the results of operations and maintenance expenses for the month of July 1992, the first month of the 1992-1 993 fiscal year, noting that expenditures were $269,000 less than budget. Mr. Funasaki reported that the District's temporary investments were held in Treasury bills, Treasury notes, and the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 3.9 percent to 8.097 percent. The latest interest rate was 6.242 percent as of June 30, 1992. The average yield for the LAIF account through June 30, 1992, was 5.323 percent. Member Clausen stated that in reviewing the revenues he again noted that all items relating to construction were down and that industrial permit fees were down as well. Member Clausen cautioned that staff closely monitor revenues and expenditures. Mr. Dolan, General Manager-Chief Engineer, stated that the under budget differential shown on the expenditure report is normal and predictable for the first month of the fiscal year; however, revenues do not typically show that same first of the year lag. They are a better real time indicator of our connection activity and are, therefore, a good indicator of the poor state of the economy. Mr. Jay S. McCoy, Infrastructure Division Manager, reported on the M-4 Force Main Project, showing slides and describing the project location and construction progress. The contract amount for the project to lay 5,760 feet of 20" HDPE pipe is $1,363,000. The contractor, Contri Construction from Reno, Nevada, has just begun work on the project. President Pro Tem Dalton thanked Messrs. Funasaki and McCoy for their reports and noted that the July 1992 Financial Statements were duly received. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 10. REPORTS GENERAL MANAGER-CHIEF ENGINEER a. 1 ) Mr. Dolan, General Manager-Chief Engineer, stated that at the time of the mid-year refuse collection rate setting, the Board directed the franchisees to pay disposal fees under protest and to seek other options for disposal. 08 20.92 158 b. 08 2) 3) 4) 5) 6) The Board expressed a wish to see disposal alternatives in the rate-setting application due in September 1992. Since that time, the Board Solid Waste Committee and staff have met with two of the three franchisees. Mr. Dolan stated that he believes the franchisees are doing their best to secure an alternate disposal site; but the requirement of basing the 1992 rates on an alternate disposal site is not workable. If the Board has no objection, staff would contact the franchisees extending that deadline. Following discussion, it was the consensus of the Board that the franchisees be advised that they should continue to seek disposal alternatives but they are not required to include those alternatives in the rate application in September 1992. Mr. Dolan reported that information has been received on a possible compromise on the ad valorem tax shift. Rather than 100 percent, 30 percent of ad valorem tax revenue, with a maximum ceiling of 10 percent of total revenues of any district, would be taken. Central Contra Costa Sanitary District would lose the full 30 percent, approximately $2.6 million. This would result in a $20 to $30 rate increase rather than the anticipated $70 to $80 rate increase per household. This would seem to be an acceptable compromise. The District should continue to oppose the "Super Pot" plan which would have the Board of Supervisors allocate the diverted funds. Discussion followed concerning the constitutionality of having the State take ad valorem tax revenue. It was the consensus of the Board, that rather than writing letters to Assemblyman Baker and Senator Boatwright indicating the District's acceptance of such a compromise, that the District's position be communicated orally. Mr. Dolan reported on the August 1992 CAS A Conference at which CASA dues were increased, primarily to cover added costs for Michael Dillon and Associates expanded regulatory analysis and support efforts. Mr. Dolan reported further that as a result of the Pooled Emission Estimation Program (PEEP) and other air Quality work, the Environmental Protection Agency (EPA) has put implementation of air emission cleanup technical standards for publicly owned treatment works (POTW's) on the back burner. It appears that emissions from POTW's are very low and do not require a special standard. Individual, local correction actions may still be required. It would seem that the PEEP work was a very good investment of public money. Mr. Dolan announced that there have been continuing problems with the District telephone system. A committee has been formed to work on replacement/rehabilitation of the system. This could take from eight to ten months. Mr. Dolan announced that each year the District sends a number of employees to the California Water Pollution Control Association (CWPCA) Northern Regional Conference. This is a training program aimed at operations, maintenance, supervisors, and design/planning engineers. This year, five Collection System Operations Department employees, ten Plant Operations Department employees, and four Engineering Department employees will be attending. The Tri-Valley Wastewater Authority (TWA) EIR was distributed. COUNSEL FOR THE DISTRICT None 20 92 c. d. None None None 159 SECRETARY OF THE DISTRICT 1 ) Following discussion, it was the consensus of the Board, that the September 17, 1992 Board Meeting be rescheduled for 3 p.m. on September 16, 1992. 2) Ms. Joyce Murphy, Secretary of the District, announced that she would be out of town and unable to attend the September 16 and October 1, 1992 Board Meetings. Ms. Julie Lopez, Administrative Aide, will attend in her place. BOARD MEMBERS 1 ) Member Clausen reported that the next Central Contra Costa Solid Waste Authority meeting will be held on August 27, 1992. 2) Member Rainey announced that Senate Bill 797 was passed out of the Local Government Committee today. SB 797 will establish a commission to look at consolidation of single purpose districts in the Bay Area with an eye to consolidating them legislatively rather than by a vote of the people. Mr. Robert A. Baker, Deputy Chief Engineer, stated that SB 797 deals specifically with consolidation of the Association of Bay Area Governments, Bay Area Air Quality Management District, and Metropolitan Transportation Commission. 11. ANNOUNCEMENTS 12. CLOSED SESSION 13. ACTIONS RESULTING FROM DISCUSSION IN CLOSED SESSION 14. ADJOURNMENT There being no further business to come before the Board, President Pro Tem Dalton adjourned the meeting at the hour of 3:58 p.m. ~, President of the Board of Directors, Central Contra Costa Sanitary Dist t, County of Contra Costa, State of alifornia COUNTERSIGNED: S cr ta of the Central Con a Co a Sanitary District, County of Contra Costa, State of California 08 20 92