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HomeMy WebLinkAboutBOARD MINUTES 06-16-94 121 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JUNE 16, 1994 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3:00 p.m. on June 16, 1994. President Rainey called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Menesini, Dalton, Hockett, Clausen, Rainey ABSENT: Members: None 2. PUBLIC COMMENTS None 3. CONSENT CALENDAR Following discussion of the Grant of Easement from Contra Costa County, it was moved by Member Clausen and seconded by Member Dalton, that the Consent Calendar, consisting of Items a. through e., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. The Grant of Easement from Contra Costa County for the South Broadway Sewer Relocation Project, DP 4826, in the Walnut Creek area, was accepted at no cost to the District, the President of the Board of Directors and the Secretary of the District were authorized to execute and record said Grant of Easement, and Resolution No. 94-040 was adopted to that effect. Motion unanimously approved on the following vote: AYES: Members: Clausen, Dalton, Menesini, Hockett, Rainey NOES: Members: None ABSENT: Members: None b. The Grant of Easement Deed from Bakri Boustani and Egine Boustani, for a sewer easement through Creekwood Place, Lafayette, DP 4785, was accepted, staff was authorized to record said Deed with the Contra Costa County Recorder, and Resolution No. 94-041 was adopted to that effect. Motion unanimously approved on the following vote: AYES: Members: Clausen, Dalton, Menesini, Hockett, Rainey NOES: Members: None ABSENT: Members: None c. 'f'} Resolution No. 94-042, Resolution of Application for the Annexation of Ten Separate Properties to the Central Contra Costa Sanitary District under the Title of District Annexation 131, was adopted. Motion unanimously approved on the following vote: AYES: Members: Clausen, Dalton, Menesini, Hockett, Rainey NOES: Members: None ABSENT: Members: None 06 16 94 122 d. The contract work for construction of the 1680/SR24 Sewer Relocations Project, Phase III, DP 4782, was accepted, and the filing of the Notice of Completion was authorized. Motion unanimously approved on the following vote: AYES: Members: Clausen, Dalton, Menesini, Hockett, Rainey NOES: Members: None ABSENT: Members: None e. The Board was advised of the close out of 19 capital improvement projects with a total net underrun of $327,969, approximately five percent of the total authorized budgets for these projects. This item was presented for the Board's information. No action was taken. Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that a very high volume of work is represented by these 19 project close outs. This work was accomplished, returning five percent of the total authorized budgets for these projects to the Sewer Construction Fund. Mr. Dolan recognized and commended staff for their very successful efforts in this regard. 4. HEARINGS a. CONDUCT PUBLIC HEARING; ADOPT THE BASE PERMIT FEE SYSTEM FOR CLASS 1/11 INDUSTRIAL USERS INTO THE DISTRICT'S RATES AND CHARGES; ADOPT THE PROPOSED REVISION TO THE DISTRICT CODE Mr. Dolan, General Manager-Chief Engineer, introduced Mr. William E. Brennan, Plant Engineering Division Manager, who reviewed the basis for the existing industrial permit fee system which recovers actual District costs for oversight of each facility. This system was developed several years ago as a fair charge for the use by service by permitted industries. Staff now proposes to convert from the current facility-specific fee to a base permit fee. Mr. Brennan reviewed the proposed base permit fee calculation and noted that laboratory costs and additional oversight costs specific to individual industries will to added to the base permit fee as part of the total industrial permit fee. Mr. Brennan stated that the proposed base permit fee system would have the following benefits for both the industries and the District: . Predictable base fee to be charged to Class 1/11 permitted industries; . Exceptional amounts of Source Control oversight would be billed separately from the permit fee; . Program activity time tracking v. industry-specific time tracking; and . Significant reduction in time spent preparing annual revenue projections. Mr. Brennan introduced Source Control Program Superintendent Bart Brandenburg and Supervising Source Control Inspector Tim Potter who conducted telephone interviews and a workshop with the industries on the proposed fee system change. Six industries attended the workshop. Several industries were indifferent and most of the affected industries supported the proposed base permit fee system. Mr. Potter discussed the concerns which were expressed. In response to a question from Member Hockett, coordination of oversight and inspection efforts with other agencies was discussed. Further discussion followed with regard to laboratory costs, notification provided to the industries, and the benefit of enforcement to the whole community. At 3:31 p.m., President Rainey opened the public hearing to receive comments on the proposed changes to the current schedule of rates and charges for Class 1/11 Industrial Discharge Permit Fees. There being no comments, President Rainey closed the public hearing. 06 16 94 123 Following discussion, it was moved by Member Hockett and seconded by Member Dalton, that the Board finds that the Base Permit Fee System as proposed is designed to charge Class 1/11 industrial users a fair fee based on the cost of service for Class 1/11 industrial users; that the Base Permit Fee System for Class 1/11 industrial users be adopted into the District's rates and charges; and that Ordinance No. 192 be adopted to that effect, approving the proposed revision to the District Code, Section 6.30.060, Category F-J. Motion unanimously approved on the following roll call vote: AYES: Members: Hockett, Dalton, Menesini, Clausen, Rainey NOES: Members: None ABSENT: Members: None 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item 15., Closed Session, was taken out of order to accommodate interested persons in the audience. 15. CLOSED SESSION a. EXISTING UTIGA TION The closed session was held to discuss existing litigation pursuant to Government Code Section 54956.9(a). The title of the litigation discussed was Anne L. McLaurin v. CCCSD, Superior Court of California, Contra Costa County Superior Court No. C93- 04225. At 3:33 p.m., President Rainey declared the closed session to discuss existing litigation pursuant to Government Code Section 54956.9(a). At 3:58 p.m., President Rainey concluded the closed session and reconvened the meeting into open session. 16. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None At this time, President Rainey reverted to the order of the agenda. 6. ENGINEERING a. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE WASTEWATER PERMIT CONTRACT WITH ACME FILL CORPORATION Following explanation by Mr. Dolan, General Manager-Chief Engineer, and discussion regarding imposition of enforceable intermediate milestones, it was agreed that a copy of the monitoring report will be mailed to Member Menesini. It was moved by Member Menesini and seconded by Member Hockett, that the General Manager-Chief Engineer be authorized to execute an eleven-month Wastewater Permit Contract with Acme Fill Corporation for discharge of pretreated leachate to District facilities. There being no objection, the motion was unanimously approved. 7. PERSONNEL a. ADOPT MEMORANDUM OF UNDERSTANDING (MOU) WITH THE MANAGEMENT GROUP. EFFECTIVE JUNE 1. 1994 THROUGH MAY 31. 1997 Mr. Dolan, General Manager-Chief Engineer, stated that representatives of the District have met and conferred with the Management Group. The proposed MOU is a two-part agreement. The primary portion is written into the text of the MOU. Along with that is a sideletter which is incorporated by reference. Copies of the proposed MOU and sideletter were provided to the Board. It was moved by Member Dalton and seconded by Member Hockett, that the Memorandum of Understanding between the District and the Central Contra Costa Sanitary District Management Group, covering all positions designated as Management, 06 16 94 124 06 be adopted effective June 1, 1 994 through May 31, 1997. There being no objection, the motion was unanimously approved. Mr. Dolan and the Board of Directors commended the District Management Team for their contribution to the District and their dynamic and energetic leadership. Member Clausen stated that at a recent Board meeting, he raised the issue of productive days and hours of work and requested that Controller Deborah Ratcliff perform a calculation. Member Clausen stated that he calculated the productive hours of work to be approximately 1,840; Ms. Deborah Ratcliff calculated that number to be 1,842. Member Clausen requested that copies of the calculation be provided to the Board. b. ADOPT MEMORANDUM OF UNDERSTANDING (MOW WITH THE INCUMBENT DEPUTY GENERAL MANAGER. EFFECTIVE JUNE 1. 1994 THROUGH MAY 31. 1997 It was moved by Member Clausen and seconded by Member Dalton, that the Memorandum of Understanding between the District and Mr. Paul Morsen, the incumbent Deputy General Manager, be adopted effective June 1, 1994 through May 31, 1994. There being no objection, the motion was unanimously approved. President Rainey and the Board of Directors commended Mr. Morsen for his commitment and efforts on behalf of the District. 8. CORRESPONDENCE a. NOTE RECEIPT OF LETTER DATED JUNE 6. 1994 FROM MR. CLAUDE L. VAN MARTER. ASSISTANT COUNTY ADMINISTRATOR. REGARDING THE REPORT AND RECOMMENDATIONS FOR SPECIAL DISTRICT CONSOLIDATIONS IN ALAMEDA AND CONTRA COSTA COUNTIES President Rainey reported that a subcommittee meeting of the Sanitation and Water Agencies was held at the District on June 3, 1994, to respond to the Report and Recommendations for Special District Consolidations in Alameda and Contra Costa Counties (Perata/Powers Report). The response was presented to the County Special Districts Association for inclusion in their presentation to be made at the June 21, 1994 Contra Costa County Board of Supervisors' public hearing on this matter. Following discussion of the errors and misconceptions contained in the report and the proposed presentation at the June 21, 1994 public hearing, receipt of the letter dated June 6, 1994 from Mr. Claude L. Van Marter, Assistant County Administrator, regarding the Report and Recommendations for Special District Consolidations in Alameda and Contra Costa Counties was noted. b. NOTE RECEIPT OF LETTER DATED JUNE 6. 1994. FROM MR. PARKE L. BONEYSTEELE OF WALNUT CREEK. REGARDING FINANCIAL PORTFOLIO MANAGEMENT SERVICES c. NOTE RECEIPT OF LETTER DATED JUNE 7. 1994. FROM MR. PARKE L. BONEYSTEELE OF WALNUT CREEK. REGARDING FINANCIAL PORTFOLIO MANAGEMENT SERVICES d. NOTE RECEIPT OF LETTER DATED JUNE 9. 1994. FROM MR. PARKE L. BONEYSTEELE OF WALNUT CREEK. REGARDING FINANCIAL PORTFOLIO MANAGEMENT SERVICES Member Clausen stated that the issue of financial portfolio management services has gone to the Board Budget and Finance Committee. Member Clausen stated that he does not want the matter to come back to the Board until it has been thoroughly examined. Member Clausen stated further that he will not vote to change the current District investment system until careful consideration has been given to determine whether there will actually be increased revenue and whether this is in fact a benefit to the District and its ratepayers. 16 94 125 President Rainey agreed, indicating that she shares those concerns. President Rainey recommended that the Budget and Finance Committee carefully and thoroughly consider all the issues raised. Mr. Dolan, General Manager-Chief Engineer, thanked the Board for their direction and indicated that at the staff level there is not a great deal of interest in pursuing this because of the large time commitment. Member Menesini indicated that, as Chair of the Budget and Finance Committee, he would accept the assignment to consider this matter at a future committee meeting. Mr. Parke L. Boneysteele, resident of Walnut Creek, addressed the Board, strongly opposing the use of financial portfolio management services. President Rainey thanked Mr. Boneysteele for his comments, stating that they are valid and that staff and the Board Budget and Finance Committee have been requested to investigate the proposal thoroughly. President Rainey stated further that no change has been proposed in the District investment policy. 9. APPROVAL OF MINUTES a. MINUTES OF REGULAR MEETING OF MAY 19.1994 It was moved by Member Clausen and seconded by Member Menesini, that the minutes of the regular meeting of May 19, 1994, be approved as presented. There being no objection, the motion was unanimously approved. b. MINUTES OF ADJOURNED REGULAR MEETING OF MAY 26. 1994 It was moved by Member Clausen and seconded by Member Dalton, that the minutes of the adjourned regular meeting of May 26, 1994, be approved as presented. There being no objection, the motion was unanimously approved. 10. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED JUNE 16. 1994 Member Menesini, member of the Budget and Finance Committee, stated that he and Member Dalton reviewed the expenditures and found them to be satisfactory. Following discussion of payment to the City of Concord for sewer service charge, it was moved by Member Menesini and seconded by Member Dalton, that the Expenditure List dated June 16, 1994, including Self-Insurance Check Nos. 100853-100855, Running Expense Check Nos. 82566-82840, Sewer Construction Check Nos. 14258-14309, and Payroll Check Nos. 35103-35384, be approved as recommended. There being no objection, the motion was unanimously approved. Mr. Dolan, General Manager-Chief Engineer, stated that at the last Board Meeting the Board inquired into the $1,300 payment to a towing company. Staff checked and learned that the company has the District's smog inspection contract for 29 vehicles, including some trucks. 11. BUDGET AND FINANCE a. APPROVE A BOARD RESOLUTION TO ADOPT THE 1 994-1 995 PERSONNEL. EQUIPMENT. CAPITAL IMPROVEMENT. OPERATIONS AND MAINTENANCE. AND SELF-INSURANCE FUND BUDGETS AS COMPRISING THE 1994-1995 DISTRICT BUDGET Mr. Dolan, General Manager-Chief Engineer, stated that each of the budgets has been reviewed and approved by the Board, and are now submitted for adoption as the 1994- 1995 District Budget. It was moved by Member Dalton and seconded by Member Hockett, that Resolution No. 94-043 be adopted, adopting the 1994-1995 Personnel, Equipment, Capital Improvement, 06 16 94 .--- ,- -, ,-- ------,------ ---,--,,-- 126 Operations and Maintenance, and Self-Insurance Fund Budgets, as comprising the 1994- 1995 Central Contra Costa Sanitary District Budget. President Rainey stated that she would vote no with regard to adoption of the budgets, because she was opposed to the $3 increase in the Sewer Service Charge since it will generate only about $400,000 and that amount could have been taken from the O&M reserve while still maintaining a prudent reserve level. Mr. Dolan, General Manager-Chief Engineer, stated that the staff recommendation was to have a rate increase for capital only. That recommendation did not include provision for passage of AB 1905 which will take ad valorem tax revenue from the District, nor did it fully make up for the ad valorem tax revenue lost to date. In addition, staff felt it would be appropriate to put in a modest rate increase that would be acceptable to the public and still provide a revenue stream to help defray the debt service of the bond issue expected in 1994. Staff proposes that the current O&M reserve level be maintained to enable the District to keep the O&M Budget flat for as long as possible. Following discussion, President Rainey called for a vote call vote on the above motion to adopt Resolution No. 94-043, adopting the 1994-1995 District Budget. The motion was approved on the following roll call vote: AYES: Members: Dalton, Hockett, Clausen NOES: Members: Rainey ABSENT: Members: None ABSTAIN: Members: Menesini Member Menesini indicated that he abstained because he wished to review this matter further based on President Rainey's comments. b. RECEIVE MAY 1 994 FINANCIAL STATEMENTS Ms. Deborah Ratcliff, Controller, reviewed the results of operations and maintenance for the month of May 1994, noting that expenditures were $120,000 less than budget representing a 5.4 percent favorable variance. Year to date, expenditures were $2.5 million less than budget, representing a 10 percent favorable variance. Ms. Ratcliff stated that it is anticipated that expenditures will be approximately $1.5 million less than budget at fiscal year end. Ms. Ratcliff reported that the District's temporary investments were held in Treasury bills and Treasury notes and the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 3.1 percent to 5.58 percent. The latest interest rate was 5.15 percent. The average yield for the LAIF account was 4.33 percent. Discussion followed concerning the total labor charge report and the interest rate for the LAIF account. Following discussion, President Rainey declared that the May 1 994 Financial Statements were duly received. 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 13. REPORTS a. GENERAL MANAGER-CHIEF ENGINEER 1 ) Mr. Dolan, General Manager-Chief Engineer, stated that pollution prevention, as a broad national priority, has changed the relationship between wastewater agencies and our customers in a very major way. While there have been pollution prevention type activities with industrial customers for decades, it has recently been recognized that in order to meet the rigorous ne~t regulations, participation of commercial and residential customers 06 16 127 is required as well. Because of the huge numbers of customers, the same individual attention cannot be given to these two classes of customers that is expended on the industries. For that reason, the District has turned to public information activities. The initial goal of the Pollution Prevention Public Information Program is to reduce pesticide contamination of the District's effluent below the toxic threshold. Member Menesini and District staff met last week to look at effluent toxicity from pesticides. Mr. Dolan introduced Mr. Ken Grubbs, Public Information and Graphics Coordinator, who provided an overview of the Pollution Prevention Program components, noting that the research survey was completed April 15, 1994, and the integrated pest management workshop for nursery workers was held on June 2, 1 994. Mr. Grubbs distributed the Executive Summary and highlighted the findings of the survey. Twenty-nine people attended the four-hour integrated pest management workshop at Lindsay Museum. An Earthsafe Garden Festival will be held at the Lindsay Museum on June 18, 1994. Mr. Grubbs distributed a flyer describing the event. Mr. Grubbs reviewed the ads for the advertising component of the Pollution Prevention Program. The theme of the advertising program is don't exterminate the Bay. Discussion followed concerning the text of the ads. The Board suggested changes to the text and other possible ways to display the pollution prevention message. Mr. Grubbs stated that another component of the Pollution Prevention Program is a point-of-sale brochure. The brochures will be stocked in hardware stores and nurseries near the pesticides and will describe the problem, encourage the use of alternative pest control methods, and provide instruction on proper disposal of the pesticides. Discussion followed in which the Board suggested that customers be encouraged to read the labels on pesticide containers and that these brochures be placed in markets as well as hardware stores and nurseries. Mr. Grubbs stated that the 1993-1994 budget for the Pollution Prevention Education activity with Lindsay Museum is $66,000. Of that, approximately $8,500 has been expended on the program just described. The 1994-1995 budget to continue the program as described is $33,000. Mr. Grubbs stated that with incorporation of the changes suggested by the Board and with the Board's approval of the program, staff will proceed with the program and the remainder of the budget will be expended. Member Menesini suggested that if possible the program be expanded to include education of Biology teachers with regard to toxic waste and its affect on living organisms. Member Menesini stated that this could have a great impact on what the general public will eventually know about this issue. Ms. Lynne Putnam, Senior Engineer, stated that she is the Chair of the Public Education Program for the California Water Pollution Control Association (CWPCA). The program is being coordinated with the National Science Teachers' Association. That group feels that it would be worthwhile to incorporate this pollution prevention message. Discussion followed with regard to working with the Bay Area Dischargers Association (BADA) laboratory community and/or the Contra Costa County School Volunteer Program to get out the pollution prevention message. Ms. Putnam will coordinate this effort. There being no further comments, it was the consensus of the Board that staff proceed with the Pollution Prevention Public Information Program incorporating the changes suggested by the Board. 2) Mr. Dolan, General Manager-Chief Engineer, stated that Central San has worked for years with the goal of continuous improvement of our 06 16 94 128 06 16 management. Numerous planning and communication programs and systems have been implemented and maintained over the years. Mr. Dolan stated that between 1988 and 1992, he led the application of Total Quality Management (TQM) principles at the Water Environment Federation and witnessed a revolutionary improvement in solving serious quality problems. While the initial focus was on quality, the result was a totally revitalized and expanded program. Considering the best way to apply these ideas to Central San, it was necessary to first understand clearly the issues facing Central San. Quality of service at Central San is very good. The biggest problem is economic and balancing the quality of service with the economic challenges. Staff is trying to find ways to cut costs, find efficiencies and still do as good a job as in the past. The thrust of the District Work Redesign Program has become to: . Maintain quality; . Cut costs; and . Maintain the quality of employee work life. Mr. Dolan stated that with those ideas in mind, the District went through a selection process and Lamb Associates were selected because of their experience with utilities and their grasp of the District's needs. The Work Redesign Program undertaken by the District has three parallel elements: . Cultural change; . Process redesign focusing on major cross-departmental processes; and . Continuous improvement focusing on intra-departmental processes. The High Performance Leadership Workshop and departmental Cultural Change Workshops concentrated on identification of and commitment to behavioral changes to support the work redesign effort. Two Process Redesign Teams (PRTs) have been formed to work on dewatering and safety. On June 23, 1994, the Board will meet with the Dewatering Process PRT to learn about their work. The technical information is of great interest to District management and staff. The process, the interactions, and the results achieved by the PRT should be very interesting at the Board level. The District's work redesign efforts must meet three tests: 1) cost control, 2) improved quality of service, and 3) maintenance of the quality of employee work life. This summer, employees will be trained as facilitators to begin applying these techniques throughout the District. This will be a continuous process and staff intends to be self-sufficient in that area in time. The third component of the work redesign effort is the continuous improvement program. Once the facilitators are trained, the District will be able to handle this portion of the process into the future as well. 3) Because of the lateness of the hour, discussion of solids residuals reuse was continued to the July 7, 1994 Board Meeting. 4) Mr. Dolan stated that the District needs to consider whether to re-enter the household hazardous waste arena. An important consideration is whether the County Household Hazardous Waste Program will serve the needs of the District and its ratepayers. Mr. Dolan introduced Mr. Paul Morsen, Deputy General Manager, who provided an update on household hazardous waste. Mr. Morsen stated that problems result from improper disposal of household hazardous waste and wastes from small waste generators in sanitary sewers, landfills, and storm sewer systems, polluting the San Francisco Bay waters and/or groundwater. The objectives of a household hazardous waste plan are to: 94 129 . Reduce or eliminate improper disposal of household hazardous waste; . Address the issue of source control at the wastewater treatment plant and storm drain system; . Provide residents and small waste generators with convenient access for proper disposal of household hazardous waste; . Provide for safe management of household hazardous waste including collection, recycling, proper storage, and transport to disposal facilities; and . Educate the public to promote the safe disposal of household hazardous waste and the use of safer alternative products. Mr. Morsen stated that a household hazardous waste plan is required to comply with AB 939 relating to solid waste management, Regional Water Quality Control Board requirements for wastewater pretreatment and source control, and Regional Water Quality Control Board requirements for urban runoff. The scope of any effort is important. Either temporary facilities or permanent stationary facilities can be used. Mr. Morsen reviewed the advantages and disadvantages of each. Mobile collection requires a permanent, stationary facility for consolidation. But local dropoff centers provide the best results when they are convenient. The District had proposed mobile collection with a stationary HUB storage and consolidation facility as the most viable option. Characteristics of this option would include: . Full range collection of household hazardous waste; . A permanent facility; . Multi-jurisdictional for Central County; . Serve residents and small quantity generators; . Ongoing periodic mobile collection; and . Cooperation with Countywide public education effort. Mr. . Morsen briefly reviewed the history of household hazardous waste efforts in the Central County and the status of the County Household Hazardous Waste Program as set forth in the Contra Costa County Household Hazardous Waste Program Status Report dated May 26, 1994. The County program has been funded for the 1994-1995 fiscal year. Twenty mobile collection events are planned. In addition, the County plans to add collection of small business waste in spring 1995. Discussion followed concerning possible implementation of the Household Hazardous Waste Program previously proposed by the District, securing a portion of the County fees for the District program, and complications encountered with the County regarding franchising responsibility for the unincorporated areas. President Rainey indicated that she would be meeting soon with Ms. Louise Aiello, of the Contra Costa County Community Development Department. President Rainey will discuss the franchising situation and Household Hazardous Waste Program with her at that time. Member Dalton requested that he be excused and left the meeting at the hour of 6:23 p.m. Discussion followed with regard to making this Household Hazardous Waste presentation at the Central Contra Costa Solid Waste Authority (CCCSWA) meeting. Member Menesini suggested that President Rainey discuss this matter with the Chair of the Board of Supervisors. It was agreed that no 06 94 16 130 decision be made concerning presentation of this information to CCCSWA or scheduling a meeting with the Chair of the Board of Supervisors until after President Rainey has met with Ms. Aiello. Member Clausen requested that he be excused and left the meeting at the hour of 6:35 p.m. b. 06 16 5) Mr. Dolan stated that consideration of participation in Vision 2000 was held over from the last meeting to allow Member Menesini an opportunity to obtain needed information. Following a brief discussion, it was the consensus of the Board, with Members Dalton and Clausen being absent, that the District participate in Vision 2000, the development of a Contra Costa Countywide Economic Development Strategy and that $5,000 be authorized to help fund this effort. 6) Mr. Dolan announced that there will be a Happy Fiscal New Year Potluck at the District at noon on Friday, July 1, 1994. The Board is invited to attend. 7) Mr. Dolan announced that he will be out of town the week of July 18, 1994 attending Association of Metropolitan Sewerage Agencies (AM SA) meeting in Minneapolis and American Academy of Environmental Engineers (AAEE) meeting in Chicago. Mr. Dolan stated that as a result, he will be unable to attend the July 21, 1994 Board Meeting. 8) Mr. Dolan announced that unless the Board objects, Senior Engineer Lynne Putnam will travel to Portland, Oregon, for a planning meeting for the Water Environment Federation Specialty Conference on Disinfection. Ms. Putnam is the Co-Chair of the conference. 9) Mr. Dolan distributed copies of a brochure on copper root killers published in cooperation with the Bay Area Dischargers Association (BADA). COUNSEL FOR THE DISTRICT 1 ) Mr. Kenton L. Aim, Counsel for the District, stated that no legal fees for Acme litigation defense have yet been disbursed to the franchisees. This matter was delayed at the request of one of the franchisees with the agreement of the other. Further consideration of this matter was tentatively scheduled for August 4, 1994. 2) Mr. Aim, Counsel for the District, stated that there are three bodies of law relating to acceptance of gifts. Mr. Aim stated that his presentation deals only with Fair Political Practices Commission (FPPC) regulations. Mr. Aim stated that California Government Code Section 87100 prohibits a public official from making, participating in making or in any way attempting to use his/her official position to influence a governmental decision in which he/she knows or has reason to know he/she has a financial interest. A financial interest is then defined, indicating that a public official shall not accept gifts from any single source in any calendar year with a total value of more than two hundred fifty dollars ($250). Mr. Aim then reviewed the California Code of Regulations möre fully describing limits on gifts; definition of gifts; general rule for receipt, promise and acceptance; exceptions; return, donation or reimbursement of a gift; valuation of gifts; source of gifts; cumulation of gifts; intermediary of a gift; a gift from multiple donors; reporting and valuation of gifts; reporting and valuation of passes and tickets; reporting and valuation of testimonial dinners and events; reporting and valuation of wedding gifts; reporting and valuation of tickets to nonprofit and political fundraisers; prizes and awards from bona fide competitions; public official making, participating in making a governmental decision; passes or tickets given to an agency; valuation of gift tickets to charitable and political fundraisers, gifts to officials; and reporting income and gifts, honoraria and awards. 3) Mr. Aim, Counsel for the District, announced that the contract between his firm and the District for provision of legal services expires June 30. 1994. A meeting to discuss extension of the contract has been scheduled in July. 94 Mr. Aim stated that he will provide a letter continuing the existing rates until this matter can be conveniently brought back to the Board. c. SECRETARY OF THE DISTRICT 1 ) Ms. Joyce E. Murphy, Secretary of the District, announced that her contract with the District expires June 30, 1994. A meeting has been scheduled with Mr. Gerald Lucey, the District labor counsel. It is anticipated that this matter will be scheduled for Board consideration on July 21, 1994. d. BOARD MEMBERS None 14. ANNOUNCEMENTS President Rainey thanked Senior Engineer Lynne Putnam and Associate Engineer Jim Coe for the information they provided for the Walnut Creek Water Forum. 1 5. CLOSED SESSION This item was taken out of order earlier in the agenda. 16. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION This item was taken out of order earlier in the agenda. 17. ADJOURNMENT There being no further business to come before the Board, President Rainey adjourned the meeting at the hour of 7:32 p.m. to reconvene at 9:00 a.m., Thursday, June 23, 1994, for a meeting with the Dewatering Process Redesign Team and at 2:00 p.m., Thursday, July 7, 1994, for a tour of the Headworks Facilities Project. / /' President of the Board of Dire ors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 06 16 131 94 ----