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HomeMy WebLinkAboutBOARD MINUTES 01-06-94 1 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JANUARY 6, 1994 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3:00 p.m. on January 6, 1994. President Rainey called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Dalton, Hockett, Rainey ABSENT: Members: Menesini, Clausen Member Clausen had previously indicated that he would be unable to attend this meeting and had requested that he be excused. Member Menesini had advised staff that he would be late and requested that the meeting begin without him. Member Menesini entered the meeting at the hour of 3: 15 p.m. 2. PUBLIC COMMENTS None 3. CONSENT CALENDAR It was moved by Member Hockett and seconded by Member Dalton, that the Consent Calendar, consisting of Items a. through e., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Resolution No. 94-001 accepting an easement at no cost to the District from J.A. Ornellas, et ux, Alamo area, Job 4989, Parcel 1, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Hockett, Dalton, Rainey NOES: Members: None ABSENT: Members: Menesini, Clausen b. Resolution No. 94-002 accepting work and Offers of Dedication from Bradley L. Candau, et ux, Job 4932, Parcel 1, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Hockett, Dalton, Rainey NOES: Members: None ABSENT: Members: Menesini, Clausen c. The Agreement relating to Real Property with Hollings C. Renton, III and Mary Renton, Job 1584, Parcel 14, Orinda area, was approved, the President of the Board of Directors and the Secretary of the District were authorized to execute and record said Agreement, and Resolution No. 94- ~ was adopted to that effect. 01 06 94 2 Motion approved on the following vote: AYES: Members: Hockett, Dalton, Rainey NOES: Members: None ABSENT: Members: Menesini, Clausen d. The First Amendment to Temporary Right to Enter from Contra Costa County at no cost to the District, DP 20131, Parcel 005, Concord/Pleasant Hill area, was approved, the President of the Board of Directors and the Secretary of the District were authorized to execute said Amendment, and Resolution No. 94-004 was adopted to that effect. Motion approved on the following vote: AYES: Members: Hockett, Dalton, Rainey NOES: Members: None ABSENT: Members: Menesini, Clausen e. Resolution No. 94-005 was adopted, affirming the establishment of new refuse collection rates for Valley Waste Management within Zones 2, 4, and 5, effective January 1, 1994; and Resolution No. 94-006 was adopted, affirming the establishment of new refuse collection rates for Orinda-Moraga Dispose-All within Zones 1 and 1 A, effective January 1, 1994. President Rainey commended staff, stating that the rate charts were very helpful in ratifying the rates. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None 5. BIDS AND AWARDS a. RECEIVE INFORMATION CONCERNING THE BID BY WOODS CONSTRUCTION CO.. TO CONSTRUCT THE 1 993-1994 SEWER RENOVATION PIPE REPLACEMENT PROJECT. DP 9560: CONSIDER AUTHORIZATION OF AWARD OF CONTRACT Mr. Roger J. Dolan, General Manager-Chief Engineer, introduced Mr. Curt Swanson, Principal Engineer, who stated that the 1993-1994 Sewer Renovation Project, DP 9560, replaces existing high maintenance sewers at 1 6 sites in Walnut Creek, Lafayette, and Moraga. Each site is in a street and varies in length from 200 to 2,000 feet. The engineer's estimate for the work is $1.6 million. Nine bids were received on December 15, 1993, ranging from $1,284,322 to $1,925,460. The apparent low bidder is Woods Construction of San Francisco at $1,284,322. Mr. Swanson stated that Silva's Pipeline, Inc., the second low bidder, filed a protest on December 16, 1993. The Silva's Pipeline protest raised two issues. 1) 2) The bonding company has an inadequate rating limit; and The apparent low bidder has insufficient experience. Mr. Swanson stated that staff has evaluated the protest and met with both Silva and Woods and determined that the protest has no merit. The Woods Construction bonding company has a rating limit of $750,000. The bid bond of $128,432 is within the limit of the bonding. The bid is responsive. If the bid is awarded, performance and payment bonds can be furnished by one or more acceptable bonding companies. These bonds are not an issue. 01 06 94 3 With regard to the issue of experience, Mr. Swanson stated that the District requested project experience above $500,000. This was not a requirement, but was for assistance to staff in evaluating the bids. Mr. Swanson reviewed the experience information submitted with the Woods Construction proposal. The company was formed in 1988 and has completed seven pipeline projects in the Bay Area during the last two and one-half years. The projects ranged from $34,488 to $448,500. The projects were sewers for the most part, although some were water lines. Mr. Swanson stated that the projects may not have been of the magnitude of $1.6 million; but in scope and type of work, they were comparable. Mr. Swanson stated that the staff evaluation of Woods Construction found that Woods Construction has a Class" A" license, has been an active contractor in business for five years, has willing bonding companies, has completed seven pipeline projects, has satisfactory references indicating no claims and few change orders, has experience similar to the District project, appears to understand the project, has a reasonable approach to the project, has adequate staff and equipment for the work, and appears to be able to do the project. Mr. Swanson stated the staff recommendation that the Board deny and reject the protest submitted by Silva's, determine that Woods Construction is responsive, and authorize award of the construction contract to Woods Construction Co., as the lowest responsive, responsible bidder. President Rainey stated that the 1993-1994 Sewer Renovation Project is simply a grouping of several small projects. Mr. Swanson agreed, stating that these projects were grouped for District staff's ease in administering the project. Member Menesini entered the meeting at the hour of 3: 15 p.m. In response to a question from President Rainey, Mr. Kenton L. Aim, Counsel for the District, concurred with the staff evaluation and recommendation. In response to a question from Member Menesini, Mr. Dolan stated that the language in the bid documents with regard to experience is permissive. District staff has reviewed the other qualifications of Woods Construction and recommends award of contract. There is some risk in that the bidder has only five years experience and the projects were smaller. However, when the spread between the first and second low bidders is considered, it would seem that the public is well served by taking the risk. It was moved by Member Dalton and seconded by Member Hockett, that the Woods Construction Co. bid be declared to be responsive, and that the bid protest of Silva's Pipeline, Inc. be denied and rejected. There being no objection, the motion was approved with Member Clausen being absent. It was moved by Member Dalton and seconded by Member Hockett, that award of contract in the amount of $1,284,322 be authorized to Woods Construction Co., as the lowest responsible bidder submitting a responsive bid. There being no objection, the motion was approved with Member Clausen being absent. 6. SOLID WASTE APPROVE NOTICE TO HAULERS THAT THE FRANCHISE AGREEMENTS WILL NOT BE EXTENDED BEYOND FEBRUARY 28. 1996 a. Mr. Dolan, General Manager-Chief Engineer, stated that the District franchise agreements with the refuse collectors expire in 1996. Due to changes in state law, the District no longer has standing as a solid waste franchiser. Some arrangement must be made post 1996. Staff has proposed that the cities and towns for whom the District now franchises come together through the Central Contra Costa Solid Waste Authority and consider how to handle the franchises in the future. District staff's recommendation is that the franchises be competitively bid, but those decisions will be left to the cities and the county in the future. Mr. Ronald J. Proto, General Manager of Valley Waste Management (VWM), addressed the Board, asking that the Board not notify VWM that the District does not intend to extend the franchise. Mr. Proto stated that on several occasions he has met with District 01 06 94 . ..~._-~_._-_.__..._----_._._._---_.._---------_._-_...- --. -.-.-----...-------. 4 staff concerning the possibility of submitting a proposal to the Board. However, VWM has some concerns about that. If VWM were to make a detailed bona fide proposal, that proposal would become public information and available to VWM's competitors. The proposal would not be significantly different than the present arrangement, unless the service is changed. Mr. Proto requested the opportunity to discuss with staff or the Board the options that are available to the District. Mr. Proto stated that in looking at franchising options, the Central Contra Costa Solid Waste Authority (CCCSWA) consultant, Hilton Frankopf & Hobson, recommended two refuse collection districts. Mr. Proto took exception to the HFH report, stating that VWM is already providing the advantages outlined in the report such as low overhead and pooled resources. Mr. Proto stated that HFH has a vested interest in that they will probably be involved in developing the Request for Proposals, future rate analyses, and so on. Mr. Proto stated that VWM and its predecessors have served the community for more than 40 years. That fact should be taken into consideration in the Board's decision. Mr. Proto stated that Paragraph 27 of the franchise agreement deals with long-term disposal. Mr. Proto stated that the franchise agreement states that provided the conditions have been met in Paragraph 27 A and the Board determines that the contractor has provided satisfactory service and reasonable rates, the Board can renew the franchise. Mr. Proto stated that the conditions of Paragraph 27 A relating to long-term disposal have been waived over time with a series of letters between the collectors and the District. With regard to providing satisfactory service, in the last survey conducted by the District, VWM achieved over 80 percent satisfaction. Mr. Proto stated that when it comes to reasonable rates, value must be considered as well as cost. The VWM rates for automated service including two cans of yard waste, one can of garbage, recycling, and wood waste recycling compare favorably to the rates charged in other areas. Mr. Proto stated that VWM costs and rates are reasonable. To that end, Mr. Proto suggested that VWM pay for an independent consultant to look at value, what people are getting for their dollars. Mr. Proto stated that he is firmly convinced that VWM is providing good value for the customers' dollars. Mr. Proto stated that the District could select any consultant, with the exception of Hilton Farnkopf & Hobson, and VWM will pay for the work. In closing, Mr. Proto stated that the value received by VWM customers is outstanding. Mr. Proto asked that the Board not notify VWM that the franchise agreement will not be extended, but rather that the Board make a determination to extend the franchise agreement. If that requires hiring a consultant to assess value, VWM would be willing to do that. Discussion followed concerning provisions in the franchise agreement relating to time of notification. Mr. Aim, Counsel for the District, stated that extending the franchise agreement as requested by Mr. Proto could require the Board to make certain findings. Mr. Aim stated that he views notification of the haulers that the current franchise will not be extended beyond 1996 as rather routine since it is his understanding that it is the intention of the District, through the Central Contra Costa Solid Waste Authority, to ensure that all options are preserved. Effort has gone into evaluating options for 1996, but no decision has been made yet as to what would be done at that time. This particular action before the Board is intended to preserve all the alternatives and to make it clear to the collectors that the Board's intention is not to simply extend the current franchise agreement. President Rainey stated that the reason for the notification was to preserve all options. The District is in the most unique situation of all the agencies VWM deals with. The county is considering franchising for the unincorporated areas. The District's franchise is uncertain. The District may not have franchising responsibility in the future. President Rainey stated that she did not want to make decisions that other jurisdictions would have to live with in the future. Mr. Dolan stated that there are two reasons to notify the collectors that the franchise agreements will not be extended. First, even though the District fought to be included under AB 939, the District does not have authority to manage solid waste in the future. Unless all the cities for whom the District now franchises and the county join together and formally request the District to continue franchising, the current franchise 01 06 94 5 configurations could not continue. That is very unlikely. Second, if the District were to franchise in the future, a new franchise agreement reflecting the current solid waste situation would be preferred to the existing franchise agreement. For those two reasons, staff recommends that the Board proceed with notifying the collectors that the franchise agreements will not be extended beyond February 28, 1996. Member Menesini agreed with Mr. Proto that a study should be done. Member Menesini stated that it would be a gross mistake to turn solid waste franchising over to the County given the experience of the County in the solid waste disposal area. Member Menesini requested that an assessment of the value of the disposal component of the garbage bill be included in the study. In response to questions from Member Menesini, AB 939 and its impact on the District's franchising responsibility and authority were discussed. Member Menesini requested that a definitive ruling, a legislative opinion, be obtained as to sanitary districts' franchising authority. Further discussion of AB 939, the Sanitary District Act of 1923 and AB 440, and the relative impacts of each on sanitary districts' franchising authority, followed. Mr. Proto requested that the Board extend and amend, if necessary, the existing franchise agreement, allowing VWM to stay in business in this community beyond 1996. Mr. Proto stated that if the Board considered the value for the dollars, it will show that VWM has served its customers well over the years. President Rainey thanked Mr. Proto and stated that the District has also served its ratepayers well over the years. The citizens have been well served by having the District franchise. However, at this time there appears no other choice than notifying the collectors that the franchise agreements will not be extended, keeping all the options open. Member Menesini stated that whether notification is given or not is a moot question because the franchise expires in any case. Mr. Aim stated that the intention in sending the notification was to ensure there will be no misunderstanding as to the District's intent with regard to renewing the franchise. Notification is to make it clear that the District's intent is not to inadvertently extend the franchise beyond February 1996. Mr. Dolan stated that he does not believe there is anything in the franchise that would require the District to make findings not to extend the franchise. The issue with regard to long-term disposal was that in 1986 there was a question as to whether there would be disposal capacity. Because of changes in the solid waste field, the current franchise agreement would not be recommended for renewal in any case. Sending notification would not preclude VWM from sponsoring a study through the District or the Central Contra Costa Solid Waste Authority. To keep all options open, it was moved by Member Dalton and seconded by Member Hockett, that the District refuse to extend the franchise agreements with Valley Waste Management, Orinda-Moraga Dispose-All and Pleasant Hill Bayshore Disposal beyond February 28, 1996, and that a letter be approved notifying the collectors that the agreements will not be extended. The motion was approved on the following vote: AYES: Members: Dalton, Hockett, Rainey NOES: Members: None ABSENT: Members: Clausen ABSTAIN: Members: Menesini Member Menesini stated that he abstained because he did not have sufficient information to make a judgment on this matter. 01 06 94 --.. ---------------------- -.-..------- .--------' 6 a. 7. ENGINEERING AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AMENDMENT TO AGREEMENT WITH JOHN CAROLLO ENGINEERS FOR THE DESIGN OF THE ORINDA/MORAGA PUMPING STATIONS - WET WEATHER DIESELS PROJECT. DP 4898 Mr. Dolan, General Manager-Chief Engineer, stated that Board authorization is requested to enter into an agreement to a undertake a design project providing seismic retrofit of facilities at the Orinda/Moraga Pumping Stations. It was moved by Member Dalton and seconded by Member Menesini, that the General Manager-Chief Engineer be authorized to execute a cost reimbursement agreement with a cost ceiling of $70,600 with John Carollo Engineers for additional design services related to the Orinda/Moraga Pumping Stations - Wet Weather Diesels Project, DP 4898. There being no objection, the motion was approved with Member Clausen being absent. a. 8. CORRESPONDENCE RECEIVE REQUEST DATED DECEMBER 9. 1993 FROM MS. AVON WILSON. EXECUTIVE DIRECTOR OF THE CONTRA COSTA SOLID WASTE AUTHORITY. FOR INPUT REGARDING REGIONAL COORDINATING COUNCIL (CONTINUED FROM DECEMBER 16. 1993) President Rainey reported that the Contra Costa Solid Waste Authority (CCSWA) met on January 5, 1994. The main topic of discussion was this item and the future of CCSWA. There are three proposals regarding the organization: Maintain the present organization but redefine its programs and purpose; 1 ) 2) Dissolve the present organization and form a new organization based on the coordinating council concept; or 3) Quit altogether. President Rainey stated that those present at the January 5 CCSWA meeting recognized the difficulty of setting up the organization; and therefore, reduced the options to two: Retain the present joint powers authority but enhance it; or 1 ) 2) Quit altogether. President Rainey stated that the present joint powers authority could be reorganized to form a coordinating council. President Rainey stated that most of those present at the January 5 CCSWA meeting had positive comments about the existence of CCSWA and its activities. There was a consensus at the January 5 CCSWA meeting to delay taking a formal position on the future of CCSWA until all of the agencies involved have had an opportunity to review the options and provide feedback. Ms. Wilson, CCSWA Executive Director, will make a presentation at the January 27, 1994 Central Contra Costa Solid Waste Authority meeting and the District's input will be requested at that time. President Rainey suggested that all Board Members who are interested should attend that meeting. Member Menesini stated that this is just an exercise in futility. This is an area where the County should be involved. The County should be the coordinating structure. Member Menesini questioned funding CCSWA when it seems a very awkward thing to arrange from the standpoint that this should be part of the County coordinating program under AB 939. President Rainey stated that it was noted that the AB 939 project managers and the public managers, excluding sanitary district representatives, have continued to meet and take actions. Some of the frustration of CCSWA is that board and council members are not aware of these actions because the AB 939 Task Force no longer meets. President Rainey stated that she suggested that the public managers, including sanitary district representatives, attend CCSWA meetings and that the two groups be combined. 01 06 94 7 President Rainey again stated that the January 27, 1994 Central Contra Costa Solid Waste Authority meeting is very important and invited all those interested to attend. The January 18, 1994 District Board Meeting will be adjourned to that meeting. b. NOTE RECEIPT OF LETTER DATED DECEMBER 15. 1993 FROM MR. AND MRS. W. E. LANAM. OF ALAMO. REGARDING VALLEY WASTE MANAGEMENT SERVICE COMPLAINT: CONSIDER DRAFT RESPONSE Receipt of the December 15, 1993 letter from Mr. and Mrs. W. E. Lanam, of Alamo, regarding a complaint with Valley Waste Management service was noted and the draft response was approved. c. NOTE RECEIPT OF LETTER DATED DECEMBER 15. 1993 FROM MR. WALDON G. CARLSON. OF DANVILLE. REGARDING VALLEY WASTE MANAGEMENT PRICING POLICY FOR ADDITIONAL GARDEN WASTE SERVICE: CONSIDER DRAFT RESPONSE Following discussion, receipt of the December 15, 1993 letter from Mr. Waldon G. Carlson, of Danville, regarding the Valley Waste Management pricing policy for additional garden waste service was noted and the draft response was approved as modified. d. NOTE RECEIPT OF LETTER DATED DECEMBER 16. 1993 FROM MS. JOAN PATTON. COMMUNICATIONS PROGRAM DIRECTOR O~RANCISCO ESTUARY PROJECT. THANKING THE BOARD FOR ITS SUPPORT OF THE SAN FRANCISCO ESTUARY PROJECT Receipt of the December 16, 1993 letter from Ms. Joan Patton, Communications Program Director of the San Francisco Estuary Project, thanking the Board for its support of the Project, was noted. e. NOTE RECEIPT OF LETTER DATED DECEMBER 21. 1993 FROM CONGRESSMAN BILL BAKER THANKING THE BOARD FOR ITS SUPPORT OF THE SAN FRANCISCO BAY-DELTA ESTUARY RESTORATION ACT OF 1993 Receipt of the December 21, 1993 letter from Congressman Bill Baker thanking the Board for its support of the San Francisco Bay-Delta Estuary Restoration Act of 1993, was noted. 9. APPROVAL OF MINUTES MINUTES OF DECEMBER 16. 1993 a. It was moved by Member Hockett and seconded by Member Menesini, that the minutes of December 16, 1993, be approved as presented. There being no objection, the motion was approved with Member Clausen being absent. 10. APPROVAL OF EXPENDITURES EXPENDITURE LIST DATED JANUARY 6. 1994 a. Member Menesini, member of the Budget and Finance Committee, stated that he and Member Hockett reviewed the Expenditures and found them to be satisfactory. It was moved by Member Menesini and seconded by Member Hockett, that the Expenditure List dated January 6, 1994, including Self-Insurance Check Nos. 100776- 100779, Running Expense Check Nos. 79484-79721, Sewer Construction Check Nos. 13605-13659, and Payroll Check Nos. 33319-33597, be approved as recommended. There being no objection, the motion was approved with Member Clausen being absent and Member Menesini abstaining with regard to approval of Check No. 13650, Richard Menesini, Voucher Number 006211, because of his relationship to the individual. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 01 06 94 8 01 12. REPORTS GENERAL MANAGER-CHIEF ENGINEER a. 1 ) 2) 06 Mr. Dolan, General Manager-Chief Engineer, introduced Ms. Elaine Jacobs, Assistant Engineer (Solid Waste), who stated that Contra Costa County was the first county to receive state approval of its County Integrated Waste Management Plan, thus complying with one of the two parts of the AB 939 mandate which requires that on or before April 30, 1994, each city and county shall prepare, adopt, and submit a Source Reduction and Recycling Element, Household Hazardous Waste Element, and Non-Disposal Facility Element. The second part of the AB 939 mandate requires diversion of 25 percent of all solid waste from landfill or transformation facilities by January 1, 1995 and 50 percent by the year 2000. Ms. Jacobs reviewed the components of the Source Reduction and Recycling Element (SRRE) for the cities and towns for whom the District franchises and summarized the program implementation schedule. Uniform can rates, backyard composting, and educational efforts are underway, and residential, multifamily, and commercial recycling programs and separate yard waste collection have been implemented. The District has committed to implementing a material recovery facility (MRF), drop-off facility at the MRF, yard waste recovery at the MRF, and a regional composting facility in 1994. Staff is looking at establishing a MRF and will determine whether that is critical to achieve the resource reduction and recycling goals. Member Menesini stated that the District must monitor all program costs to ensure that the public is getting the best deal. Member Menesini requested that these costs be part of the assessment of value discussed earlier. President Rainey thanked Ms. Jacobs for her report. Mr. Dolan, General Manager-Chief Engineer, distributed and reviewed progress made towards achieving the District Goals and Objectives established at the June 1993 Strategic Planning Workshop. Mr. Dolan distributed and reviewed the Regulatory Compliance Report produced pursuant to the Strategic Planning process, noting that rough cost estimates were included in the report. The Board will receive more information in the budgeting process. With regard to the three-year goal of developing and implementing a coordinated cost-reduction plan, the Regional Efficiency Committee meeting schedule was discussed. It was the consensus of the Board that a Regional Efficiency Committee meeting be scheduled after the February 5, 1994, California Special Districts Association local chapter meeting on the Local Agency Formation Commission (LAFCO) Bill. Mr. Dolan introduced Mr. John Larson, Collection System Operations (CSO) Department Manager, who reported on the evaluation of the cost effectiveness of operating and maintaining the District's vehicle fleet, one objective of the coordinated cost-reduction goal. Mr. Larson presented the results of the cost effectiveness evaluation of the CSO shop operation for the District's 144 vehicle fleet. The total cost of fleet operations in 1992- 1993 was $526,000. The cost effectiveness evaluation was based on a number of comparisons, including costs for a lump sum contract with an outside provider, comparative costs of fleet operations at other agencies, the comparative costs for unit repairs charged by outside contractors, and the costs for long-term rental of vehicles and equipment. Based on the comparative analysis, it was concluded that the District is not paying a penalty for having a vehicle maintenance facility on site and that there are a number of advantages in having the facility. Mr. Dolan proceeded with review of progress made on the District Goals and Objectives, noting that earlier in the agenda the Board took action on one objective for the goal of determining and implementing the District's 94 b. c. d. 9 future solid waste responsibilities when the Board directed that the haulers be notified that the District does not intend to extend the current franchise agreements beyond February 28, 1996. Mr. Dolan proceeded to the next goal area and described the work redesign efforts underway to improve team building, employee involvement, cost effectiveness, and customer service. A High Performance Leadership Workshop has been scheduled for January 13, 1994. President Rainey will participate and help kick off the event. Some 70 managers, supervisors, union leaders, and key employees will participate. Meetings have also been scheduled on the business drivers to inform District employees of the financial and other concerns facing the District. . 3) Mr. Dolan stated that at the last Board meeting, some things were said by the garbage interests that require clarification. Mr. Doug Lomow, President of Orinda-Moraga Dispose-All (OMD), stated that he had complained repeatedly about interlopers coming into the OMD franchise area to provide competing drop box service, but received no response from the District in enforcing the franchise. Mr. Dolan introduced Mr. Paul Morsen, Deputy General Manager, who described the three occasions on which OMD contacted the District in that regard and the actions taken by the District. Mr. Morsen stated that on the first occasion, a Valley Waste Management (VWM) drop box was in the OMD service area. VWM removed that drop box and said that it was a mistake. On the second occasion, a drop box was reported but investigation showed that the individual was remodeling and recycling wood waste. Mr. Morsen stated that this is not in conflict with the franchise agreement. On the third occasion, in response to a report from Mr. Lomow, Mr. Morsen personally went to the location described but could find no drop box. Mr. Morsen then called Mr. Lomow to report his findings but Mr. Lomow did not return the call. Mr. Morsen stated that staff takes each complaint very seriously and does follow up thoroughly on everyone. 4) Mr. Dolan announced that redesign of the Collection System Operations Department Facility Reconfiguration Project has been completed and the project is being rebid. When the project was originally bid, the low bid received was $1.7 million. After completion of the redesign, the engineer's estimate for the work is now $650,000. COUNSEL FOR THE DISTRICT None SECRETARY OF THE DISTRICT None BOARD MEMBERS 1 ) President Rainey stated that the majority of her report on the January 5, 1994 Contra Costa Solid Waste Authority (CCSWA) meeting was made earlier on the agenda. CCSWA has developed a compendium of information on solid waste rate setting and franchising. A copy was provided for the District records. 2) President Rainey distributed the Board Committee assignments, stating that she tried to balance and divide the number of committee assignments and the work among all the Board Members. The Board Committee assignments for 1994 are as follows: Budget and Finance Committee *Mario M. Menesini William C. Dalton 01 06 94 ----- -.. ----..--------.-- -.---------.,--------------------- --- ---------- 10 Caoital Proiects Committee * John B. Clausen William C. Dalton Personnel Committee * Barbara D. Hockett William C. Dalton Public Information and Education Committee *Barbara D. Hockett Mario M. Menesini Reaional Efficiencv Committee *Susan McNulty Rainey Mario M. Menesini Solid Waste Committee and Exoort Reoresentative *Susan McNulty Rainey John B. Clausen Water Recvclina Committee *Mario M. Menesini Susan McNulty Rainey Board Liaison to Cities and Countv Concord, Pleasant Hill, Pacheco Danville, Alamo, San Ramon Lafayette, Walnut Creek Martinez, Contra Costa County Orinda, Moraga Mario M. Menesini John B. Clausen Barbara D. Hockett William C. Dalton Susan McNulty Rainey Central Contra Costa Solid Waste Authoritv Susan McNulty Rainey John B. Clausen Barbara D. Hockett - Alternate Contra Costa Solid Waste Authoritv Susan McNulty Rainey John B. Clausen - Alternate Friends of the San Francisco Estuarv Mario M. Menesini Sanitation and Water Aaencies of Contra Costa Countv Barbara D. Hockett Mario M. Menesini - Alternate * First name Board Member will serve as Committee Chair. President Rainey stated that she hoped everyone would enjoy their committee assignments and thanked Board Members for the work they did on the committees last year. 11 3) President Rainey reported that AB 1335, which allows Local Agency Formation Commissions (LAFCOs) to initiate consolidations of special districts, passed. Special districts will be allowed two representatives on LAFCO, but in return must give up their latent powers. President Rainey reported that she, Member Hockett, and Mr. Dolan attended a workshop on this subject in December 1993. A resolution initiating proceedings for representation of special districts on LAFCO and for adoption of rules and regulations has been prepared for the Board's consideration. Mr. Kenton L. Aim, Counsel for the District, reviewed the key steps in obtaining special district representation on LAFCO. Mr. Aim stated that his office has reviewed the proposed resolution and recommends adoption as modified, deleting the word "reviewed" in the last line of the fourth paragraph and inserting the work "approved" in its place. Following discussion, it was moved by Member Hockett and seconded by Member Dalton, that Resolution No. 94-007 be adopted, initiating proceedings for representation of special districts on Local Agency Formation Commission of Contra Costa County and for the adoption of rules and regulations. The motion was approved on the following vote: AYES: Members: Hockett, Dalton, Rainey NOES: Members: None ABSENT: Members: Clausen ABSTAIN: Members: Menesini 13. ANNOUNCEMENTS Member Menesini expressed an interest in attending the February 25-27, 1994 Special District Board Management Institute in Newport Beach. Following discussion, it was the consensus of the Board, that it would be appropriate for any interested Board Member to attend the February 25-27, 1994 Special District Board Management Institute. 14. CLOSED SESSION None 1 5. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None 16. ADJOURNMENT There being no further business to come before the Board, President Rainey adjourned the meeting at the hour of 5:47 p.m., to reconvene in adjourned regular session at 3:00 p.m. on Tuesday, January 18, 1994. '. ../ President of the Board of Direc rs, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: , '~t Sepr tar r of the Central on Co a Sanitary District, County of Contra Costa, State of California 01 06 94