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HomeMy WebLinkAboutBOARD MINUTES 10-07-93 201 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON OCTOBER 7, 1 993 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 4:05 p.m. on October 7, 1993. President Clausen called the meeting to order. The Secretary noted the attendance of the following Board Members. 1. ATTENDANCE PRESENT: Members: Menesini, Hockett, Clausen ABSENT: Members: Dalton, Rainey Members Dalton and Rainey had indicated previously that they would be unable to attend this meeting and had requested that they be excused. 2. PUBLIC COMMENTS None 3. CONSENT CALENDAR It was moved by Member Hockett and seconded by Member Menesini, that the Consent Calendar, consisting of Items a. through h., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Resolution No. 93-096 accepting work and Offers of Dedication from Ahmanson/Sumitomo I, a California Limited Partnership, Job 4689, Parcel 2, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Hockett, Menesini, Clausen NOES: Members: None ABSENT: Members: Dalton, Rainey b. Resolution No. 93-097 accepting work and Offers of Dedication from Marilyn J. Schuman-Schaffer, Job 4758, Parcel 4, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Hockett, Menesini, Clausen NOES: Members: None ABSENT: Members: Dalton, Rainey c. Quitclaim Deeds were approved to Sun Capitol Crown Pointe, James K. and Caroline V. Carter, and Western Centaur Corporation, Job 4758; the President of the District Board of Directors and the Secretary of the District were authorized to execute and record said Quitclaim Deeds; and Resolution Nos. 93-098. 93-099. 93-100. and 93-101 were adopted to that effect. Motion approved on the following vote: 10 07 93 202 AYES: Members: Hockett, Menesini, Clausen NOES: Members: None ABSENT: Members: Dalton, Rainey d. The Consent to Dedication to Contra Costa County, M.S. 36-90, Job 1583, was approved, the President of the District Board of Directors and the Secretary of the District were authorized to execute said document; its recording by Contra Costa County was authorized; and Resolution No. 93- .1.Q2 was adopted to that effect. Motion approved on the following vote: AYES: Members: Hockett, Menesini, Clausen NOES: Members: None ABSENT: Members: Dalton, Rainey e. The Temporary Right to Enter from Contra Costa County, DP 20131, Parcel 005, was accepted; and the President of the Board of Directors and the Secretary of the District were authorized to execute said Temporary Right to Enter. Motion approved on the following vote: AYES: Members: Hockett, Menesini, Clausen NOES: Members: None ABSENT: Members: Dalton, Rainey f. The contract work for the construction of the Legion Court Sewer Replacement Project, DP 4910, in Lafayette, was accepted and the filing of the Notice of Completion was authorized. Motion approved on the following vote: AYES: Members: Hockett, Menesini, Clausen NOES: Members: None ABSENT: Members: Dalton, Rainey g. The attendance of Randy Schmidt, Associate Engineer, at the October 25- 26, 1993 Environmental Remediation Contract Course in San Francisco at a total cost of $850, was authorized. Motion approved on the following vote: AYES: Members: Hockett, Menesini, Clausen NOES: Members: None ABSENT: Members: Dalton, Rainey h. Resolution No. 93-103 was adopted, authorizing execution of the Declaration of Trust of the International City Management Association (lCMA) Retirement Trust, the new Deferred Compensation provider. Motion approved on the following vote: 10 07 93 203 AYES: Members: Hockett, Menesini, Clausen NOES: Members: None ABSENT: Members: Dalton, Rainey 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None a. 5. BIDS AND AWARDS AUTHORIZE AWARD OF CONTRACT TO PRESSURE GROVT COMPANY. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO ALLOCATE $39.000 FROM THE COLLECTION SYSTEM CONTINGENCY ACCOUNT FOR THE MISCELLANEOUS TRENCH GROUTING PROJECT. DP 4974. IN ALAMO. DANVILLE. AND WALNUT CREEK In the necessary absence of the General Manager-Chief Engineer Roger J. Dolan, Mr. Paul Morsen, Deputy General Manager, presented the staff recommendation that award of contract for the Miscellaneous Trench Grouting Project be authorized to Pressure Grout Company, the lowest bidder. Following discussion of the bid spread, it was moved by Member Hockett and seconded by Member Menesini, that award of contract in the amount of $27,540 be authorized to Pressure Grout Company as the lowest responsible bidder; and that the General Manager- Chief Engineer be authorized to allocate $39,000 from the Collection System Contingency Account for the Miscellaneous Trench Grouting Project, DP 4974. There being no objection, the motion was approved with Members Dalton and Rainey being absent. b. AUTHORIZE AWARD OF CONTRACT TO HAROLD HUTSON CONSTRUCTION TO PROVIDE ON-CALL PATCH PAVING Following explanation by Mr. Morsen, Deputy General Manager, it was moved by Member Menesini and seconded by Member Hockett, that award of contract be authorized to Harold Hutson Construction, the lowest responsible bidder, in the estimated amount not to exceed $49,995, to provide on-call patch paving. There being no objection, the motion was approved with Members Dalton and Rainey being absent. 6. ENGINEERING a. ADOPT RESOLUTION ENCOURAGING AND PREVENTION PRACTICES AND TECHNOLOGIES PROMOTING POLLUTION Mr. Morsen, Deputy General Manager, introduced Mr. Bart Brandenburg, Source Control Program Superintendent, who stated that the week of October 4-10, 1993 is recognized nationally as Pollution Prevention Week. This is an opportunity to encourage and promote pollution prevention practices and technologies. Two primary pollutants, copper and organophosphate pesticides, have been identified as pollutants of concern to the District, because of the mass limits adopted by the Regional Board for copper and because of potential effluent toxicity to Ceriodaphnia related to organophosphate pesticide. Mr. Brandenburg stated that the District is working with the Regional Board and other agencies in the Greater Bay Area on three committees to address the copper problem. Mr. Brandenburg is chair of the Educational and Technology Transfer Committee. Source Control Strategies and Identifying Sources of Copper are the other two committees. Residences have been identified as major sources of copper, responsible for about 60 percent of the copper coming into the treatment plant. Copper sulfate root killer produces 8 to 10 percent of that amount. Voluntary and mandatory sale bans on copper sulfate root killer are being considered. Mr. Brandenburg stated that 1 to 3 ounces of organophosphate pesticide will contaminate 30 mgd of effluent to the extent it will cause a lethal dose to Ceriodaphnia. Flea dips and flea shampoos have been identified as major sources of this pesticide and voluntary sale bans on these products and product substitutions are being considered. 10 07 93 204 Following discussion of educational efforts directed toward commercial and residential users and the results of the recent water sampling study, it was moved by Member Menesini and seconded by Member Hockett, that Resolution No. 93-104 be adoPted, encouraging and promoting pollution prevention practices and technologies. There being no objection, the motion was approved with Members Dalton and Rainey being absent. b. CONSIDER APPROVAL OF THE ULTRAVIOLET DISINFECTION PROJECT. DP 20100: AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH MONTGOMERY WATSON FOR FINAL DESIGN OF THE PROJECT Mr. Morsen, Deputy General Manager, stated that staff is very, enthusiastic about this project as it will eliminate the use of chlorine with its potential safety hazards and in the process save money for the District. Mr. Morsen introduced Mr. Doug Craig, Senior Engineer, who showed slides and described the proposed Ultraviolet (UV) Disinfection Project facilities and operations, and reviewed the project schedule which calls for completion of final design in July 1 994 with the project coming on line in the spring of 1996. Mr. Craig reviewed the components of the capital cost estimate of $12 million and the annual O&M costs estimated at $874,000 for a 35 mgd facility. Mr. Craig showed slides and described the UV facility in Calgary, Canada. This is the largest UV facility in North America with 11,500 lamps. The District facility will be the second largest installation with 8,500 to 9,000 lamps. Following discussion, it was moved by Member Hockett and seconded by Member Menesini, that the Ultraviolet Disinfection Project, DP 20100, be approved; that the General Manager-Chief Engineer be authorized to execute an agreement with Montgomery Watson for final design of the project; and that filing of the Notice of Exemption be authorized. There being no objection, the motion was approved with Members Dalton and Rainey being absent. 7. PERSONNEL AUTHORIZE INTERNAL RECRUITMENT FOR BUYER 1111 a. Mr. Morsen, Deputy General Manager, stated that it is requested that recruitment for the Buyer 1/11 position be limited to an internal recruitment in order to achieve the goal of reducing the number of staff. This request has been discussed Public Employees' Local One and a letter from the Local One business agent was provided to the Board. The request was also discussed with the Board's Personnel Committee and their endorsement was received. Following discussion of Local One's request on an item later in the agenda for salary increases based on changes in technology, it was moved by Member Menesini and seconded by Member Hockett, that staff be authorized to limit the recruitment for the Buyer 1/11 position to qualified in-house candidates. There being no objection, the motion was approved with Members Dalton and Rainey being absent. b. DENY APPEAL OF DISCIPLINARY ACTION BY UNION ON BEHALF OF FRANK SHEA. MAINTENANCE CREW MEMBER II. IN ACCORDANCE WITH ARBITRATOR'S RECOMMENDATION Following explanation by Mr. Morsen, Deputy General Manager, it was moved by Member Menesini and seconded by Member Hockett, that the appeal of Maintenance Crew Member II Frank Shea be denied and dismissed as the final action of the District, in accordance with the Arbitrator's recommendation. There being no objection, the motion was approved with Members Dalton and Rainey being absent. c. ADOPT AN ORDINANCE TO AMEND THE DISTRICT CODE ADDING CHAPTER 4.32: ADOPT AMENDED CLASSIFICATION SPECIFICATIONS Mr. Morsen, Deputy General Manager, stated that the Americans with Disabilities Act (ADA) became effective July 1992. The spirit of ADA was to provide as many employment opportunities as possible to the disabled. This required adoption of a disability discrimination policy and amendments of the classification specifications to 10 07 93 205 comply with ADA. Mr. Morsen stated that he has met and conferred with all the bargaining units at the District and received agreement with the proposed policy and the revised job description. The procedure for filing a complaint relating to ADA was provided for the Board's information. It was moved by Member Menesini and seconded by Member Hockett, that Ordinance No. 18.a be adopted, amending Chapter Four of the District Code to add the District's Disability Discrimination Policy complying with ADA; and that the amended classification specifications be adopted. Motion approved on the following vote: AYES: Members: Menesini, Hockett, Clausen NOES: Members: None ABSENT: Members: Dalton, Rainey The Board commended Ms. Darlene Ross, Personnel Analyst II, for her efforts in this regard. a. 8. CORRESPONDENCE NOTE RECEIPT OF LETTER DATED SEPTEMBER 15. 1993 FROM MS. AVON WILSON. EXECUTIVE DIRECTOR OF THE CONTRA COSTA SOLID WASTE AUTHORITY (CCSWAL REQUESTING ADOPTION OF A RESOLUTION FOR APPOINTMENT/RE-APPOINTMENT OF REPRESENTATIVES TO THE CCSWA BOARD OF DIRECTORS President Clausen suggested that this matter be put over until the full Board is present. Member Menesini concurred, stating that he questions the existence of both the Contra Costa Solid Waste Authority and the Central Contra Costa Solid Waste Authority. It was the consensus of the Board that this matter be continued to November 4, 1993. b. NOTE RECEIPT OF LETTER DATED SEPTEMBER 22.1993 FROM MR. ROBERT D. RIEGG. OF LAFAYETTE. REGARDING PROPERTY TAX "LEVIES": CONSIDER . DRAFT RESPONSE Following discussion, it was the consensus of the Board that receipt of the letter dated September 22, 1993 from Mr. Robert D. Riegg, of Lafayette, regarding property tax "levies" be noted, and that the draft response be approved. Member Menesini suggested, and received concurrence by the Board, that "boiler plate" language concerning District functions and services be developed for use in the future. c. NOTE RECEIPT OF LETTER DATED SEPTEMBER 27. 1993 FROM MR. WILLIE L. BROWN. JR.. SPEAKER OFTHE ASSEMBLY. REGARDING THE $2.6 BILLION TAX SHIFT FROM LOCAL GOVERNMENTS TO SCHOOLS Receipt of the letter dated September 27, 1993 from Mr. Willie L. Brown, Jr., Speaker of the Assembly, regarding the $2.6 billion tax shift from local governments to schools, was noted. 9. APPROVAL OF MINUTES MINUTES OF SEPTEMBER 16. 1993 a. It was moved by Member Menesiniand seconded by Member Hockett, that the minutes of September 16, 1993 be approved as presented. There being no objection, the motion was approved with Members Dalton and Rainey being absent. 10 07 93 206 a. 10. APPROVAL OF EXPENDITURES EXPENDITURE LIST DATED OCTOBER 7. 1993 Member Menesini, member of the Budget and Finance Committee, stated that he and Member Hockett reviewed the expenditures and found them to be satisfactory. It was moved by Member Menesini and seconded by Member Hockett, that the Expenditure List dated October 7, 1993, including Self-Insurance Check Nos. 100736- 100742, Running Expense Check Nos. 77570-77985, Sewer Construction Check Nos. 13047-13159, and Payroll Check Nos. 32442-32739, be approved as recommended. There being no objection, the motion was approved with Members Dalton and Rainey being absent. None a. 4) b. 10 07 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 12. REPORTS GENERAL MANAGER-CHIEF ENGINEER 1) Mr. Morsen, Deputy General Manager, requested that consideration of the proposed home composting book be continued to October 21, 1 993 to allow staff to review of the analysis submitted by Member Menesini. The Board concurred. 2) Mr. Morsen stated that an internal audit program has been implemented at the District. Staff has interviewed three audit firms and selected Johnston, Gremaux & Rossi (JGR) for that work. Today, JGR representatives met with Budget and Finance Committee Members Menesini and Hockett and received their endorsement. Between now and February 1994, JGR will audit petty cash, permit counter functions, and service contracts. In May 1994, JGR will return to see that corrective action, if any is recommended, is implemented and working. A report will be made to the Board in May 1994, when this work is complete. 3) Formation of a Regional Efficiency Committee was discussed. Member Hockett indicated that she had been approached by County representatives with regard to opportunities for cooperation on such things as inspections and permitting. Following discussion, it was the consensus of the Board that Members Rainey and Menesini be appointed to a Regional Efficiency Steering Committee to work with staff in developing a scope for this proposed committee. This matter will be brought back to the Board for further consideration in November 1993. Mr. Morsen announced that the firm of Hilton Farnkopf & Hobson has agreed to perform the refuse collection rate analyses. Their cost for this work will be $53,000 which is within the 1993-1994 Budget previously approved by the Board. 5) Mr. Morsen announced that in addition to the Grover green waste disposal option, a portion of the green waste is now being sent to the Weaver facility at a cost of $13.50 per ton plus transportation. The blended rate for disposal of green waste is $36 to $37 per ton. 6) Mr. Morsen announced that the District is currently bidding the Dry Ash Loading System. COUNSEL FOR THE DISTRICT None 93 207 c. SECRETARY OF THE DISTRICT None d. BOARD MEMBERS 1 ) Board Members briefly discussed the September 29, 1993 Contra Costa Solid Waste Authority/Contra Costa County workshop on roles and responsibilities for solid waste management in the County. 13. ANNOUNCEMENTS None 14. CLOSED SESSION a. EXISTING LITIGATION The closed session was held to discuss existing litigation pursuant to Government Code Section 54956.9(a). The title of the litigation discussed was James Hessler, et al. v. Tracor Aerospace, Tracor/MBA, Central Contra Costa Sanitary District, et aI., US District Court No. C91-02197. At 5:40 p.m., President Clausen declared the closed session to discuss litigation pursuant to Government Code Section 54956.9(a). At 5:55 p.m., President Clausen concluded the closed session and reconvened the meeting into open session. 15. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None 16. ADJOURNMENT There being no further business to come before the Board, President Clausen adjourned the meeting at the hour of 5:55 p.m. Pr dent of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 10 07 93