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HomeMy WebLinkAboutBOARD MINUTES 08-19-93 173 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON AUGUST 19, 1993 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3 p.m. on August 19, 1993. President Clausen called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Menesini, Dalton, Hockett, Rainey, Clausen ABSENT: Members: None 2. PUBLIC COMMENTS None 3. CONSENT CALENDAR Following discussion of the Proposition 4 appropriations limit, it was moved by Member Rainey and seconded by Member Hockett that the Consent Calendar, consisting of Items a. through 0., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Resolution No. 93-075 accepting work and Offers of Dedication from Tad M. Heilig and Beverly G. Heilig, Job 4936, Parcel 2, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: Rainey, Hockett, Menesini, Dalton, Clausen NOES: Members: None ABSENT: Members: None b. Resolution No. 93-076 accepting work and Offers of Dedication from Roderick Lum, et ai, Job 4936, Parcel 4, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: Rainey, Hockett, Menesini, Dalton, Clausen NOES: Members: None ABSENT: Members: None c. Resolution No. 93-077 accepting work and Offers of Dedication from Ernest P. Graham, Job 4936, Parcel 5, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: Rainey, Hockett, Menesini, Dalton, Clausen NOES: Members: None ABSENT: Members: None 08 19 93 ~----------_._"-"-_..__._~ .- . --.-- ..-.------.---"--- -_.__.._-"---_._.~----------_. 174 08 19 d. Resolution No. 93-078 accepting work and Offers of Dedication from Phillip L. Smith, et ux, Job 4872, Parcel No. Misc., was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: Rainey, Hockett, Menesini, Dalton, Clausen NOES: Members: None ABSENT: Members: None e. Resolution No. 93-079 accepting work and Offers of Dedication from Sun Capitol/Crown Pointe, Job 4758, Parcel 1, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: Rainey, Hockett, Menesini, Dalton, Clausen NOES: Members: None ABSENT: Members: None f. Resolution No. 93-080 accepting work and Offers of Dedication from Walnut Creek School District, Job 4758, Parcel 5, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: Rainey, Hockett, Menesini, Dalton, Clausen NOES: Members: None ABSENT: Members: None g. Resolution No. 93-081 accepting work and Offers of Dedication from Sun Capitol/Crown Pointe, Job 4758, Parcel 6, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: Rainey, Hockett, Menesini, Dalton, Clausen NOES: Members: None ABSENT: Members: None h. Resolution No. 93-082 accepting work and Offers of Dedication from Sun Capitol/Crown Pointe, Job 4758, Parcel 7, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: Rainey, Hockett, Menesini, Dalton, Clausen NOES: Members: None ABSENT: Members: None i. Resolution No. 93-083 accepting work and Offers of Dedication from Sun Capitol/Crown Pointe, Job 4758, Parcel 8, was adopted and recording was authorized. 93 175 Motion unanimously approved on the following vote: AYES: Members: Rainey, Hockett, Menesini, Dalton, Clausen NOES: Members: None ABSENT: Members: None j. Resolution No. 93-084 accepting work and Offers of Dedication from Sun Capitol/Crown Pointe, Job 4758, Parcel 9, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: Rainey, Hockett, Menesini, Dalton, Clausen NOES: Members: None ABSENT: Members: None k. Resolution No. 93-085 accepting work and Offers of Dedication from Dame Construction Co., Job 4734, Parcel 1, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: Rainey, Hockett, Menesini, Dalton, Clausen NOES: Members: None ABSENT: Members: None I. Resolution No. 93-086 accepting working and Offers of Dedication from Dame Construction Co., Job 4899, Parcel 1, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: Rainey, Hockett, Menesini, Dalton, Clausen NOES: Members: None ABSENT: Members: None m. Authorization was given for P.A. 93-16 (Danville) to be included in a future formal annexation to the District. Motion unanimously approved on the following vote: AYES: Members: Rainey, Hockett, Menesini, Dalton, Clausen NOES: Members: None ABSENT: Members: None n. The amended assessment diagram for Local Improvement District 56, Walnut Creek area, was confirmed; the bond assessment amounts were apportioned; and the recording of said diagram was authorized. Motion unanimously approved on the following vote: 08 19 93 176 AYES: Members: Rainey, Hockett, Menesini, Dalton, Clausen NOES: Members: None ABSENT: Members: None o. A public notice was authorized, advising that documentation used in the determination of the appropriations limit shall be available fifteen days prior to the Board Meeting to be held on September 16, 1993, at which the appropriations limit for the Sewer Construction Fund for the fiscal year 1993-1994 will be established. Motion unanimously approved on the following vote: AYES: Members: Rainey, Hockett, Menesini, Dalton, Clausen NOES: Members: None ABSENT: Members: None 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER It was noted that Engineer's Report Item 10.a.4) Tour of Headworks and Standby Power Projects, would be taken out of order at the end of the meeting. 5. ENGINEERING a. CONSIDER APPEAL OF KULCHIN-CONDON AND ASSOCIATES. INC. OF STAFF POSITION REGARDING PREQUALIFICA TION: ADOPT A RESOLUTION APPROVING AS PREOUALIFIED MICROTUNNELING/PIPE JACKING CONTRACTORS FOR THE PLEASANT HILL RELIEF INTERCEPTOR PROJECT. DP 4879 President Clausen noted that the appeal of Kulchin-Condon and Associates, Inc. of the staff position regarding prequalification has been withdrawn. In the necessary absence of General Manager-Chief Engineer Roger J. Dolan, Mr. Robert A. Baker, Deputy Chief Engineer, stated that this item has gone from a potentially complicated item to a fairly simple one. The appeal of Kulchin-Condon and Associates, Inc. was withdrawn after the position paper was prepared. A copy of their letter was distributed with the agenda packet. Mr. Baker recommended that the Board proceed with adoption of a resolution approving as pre qualified microtunneling/pipe jacking contractors for the Pleasant Hill Relief Interceptor Project. Following discussion, it was moved by Member Rainey and seconded by Member Menesini, that Resolution No. 93-087 be adopted, approving as prequalified microtunneling/pipe jacking contractors for the Pleasant Hill Relief Interceptor Project and that the President of the Board and the Secretary of the District be authorized to execute said resolution. Motion unanimously approved on the following roll call vote: AYES: Members: Rainey, Menesini, Dalton, Hockett, Clausen NOES: Members: None ABSENT: Members: None . 6. CORRESPONDENCE a. NOTE RECEIPT OF LETTER DATED AUGUST 6. 1993 FROM ASSEMBLYMAN RICHARD K. RAINEY REGARDING THE CALIFORNIA STATE BUDGET Receipt of the letter dated August 6, 1993 from Assemblyman Richard K. Rainey regarding the California State budget was noted. 08 19 93 a. 177 7. APPROVAL OF EXPENDITURES EXPENDITURE LIST DATED AUGUST 19. 1993 Member Menesini, member of the Budget and Finance Committee, stated that he and Member Hockett reviewed the expenditures and found them to be satisfactory. Following discussion of attorney fees for personnel matters, it was moved by Member Hockett and seconded by Member Menesini, that the Expenditure List, dated August 19, 1993, including Self-Insurance Check Nos. 100720-100726, Running Expense Check Nos. 76853-77137, and Sewer Construction Check Nos. 12870-12933, be approved as recommended. There being no objection, the motion was unanimously approved. a. 8. BUDGET AND FINANCE RECEIVE JULY 1993 FINANCIAL STATEMENTS Ms. Deborah Ratcliff, Controller, reviewed the results of operations and maintenance expenses for the month of July 1993, noting that expenditures were $442,000 less than budget, representing an 18.5 percent favorable variance. Ms. Ratcliff reported that the District's temporary investments were held in Treasury bills and Treasury notes and the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 2.86 percent to 6.22 percent. The latest interest rate was 3.875 percent. The average yield for the LAIF account through July 1993 was 4.438 percent. President Clausen noted that approximately $11 million in District investments will be maturing in the near future and it is likely that the interest rate will drop from approximately 6 percent to 3 percent. President Clausen declared that the July 1993 Financial Statements were duly received. None a. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. REPORTS GENERAL MANAGER-CHIEF ENGINEER 1 ) Mr. Baker, Deputy Chief Engineer, introduced Plant Operations Department Manager Charles W. Batts who provided an update on the emergency replacement of the Filter Plant electrical feeder authorized at the last Board Meeting. Mr. Batts stated that two feeders supply power to Filter Plant Substation 40. The" A" feeder failed. Because the Filter Plant was operating on a single feeder identical to the one that failed and because the bypass channel was under construction prohibiting bypass in the event the second feeder failed, emergency repairs were authorized by the Board. Mr. Batts showed slides and described the emergency repair. The Board should be aware that many of the cables in the plant are reaching the age where more of these problems may occur. Although the Plant Operations Department has a careful and thorough preventative maintenance program, there could be a time when it will be necessary to replace these cables. Mr. Batts stated that the final costs for the emergency repair of the" A" feeder are not yet available. The cable was obtained for the costs indicated but Purchasing is trying to negotiate that cost down. There was one change order on the job but it is expected that the total cost for the repair will be less than the $75,000 authorized by the Board. Mr. Batts stated that he will report the final costs to the Board when they are available. Mr. Paul Morsen, Deputy General Manager, stated that one of the six-month objectives developed as part of the recent strategic planning process called for an inventory of all solid waste and household hazardous waste information pieces, County-wide, to coordinate efforts and minimize cost to customers. Mr. Morsen displayed and described the information pieces 2) 08 19 93 178 08 19 3) 4) used by the District. Many of the pieces were developed by Central San because the District program, such as curbside recycling, was the first in the County. Others have used the District pieces as models for their programs. Mr. Morsen displayed examples. Where possible, the District has used other sources, such as the Santa Barbara composting information, the composting video from the State of Connecticut, and the household hazardous waste wheels purchased from a private company. In addition, there are existing opportunities for sharing information and materials such as: . The AB 939 Project Managers Group . The Contra Costa Solid Waste Authority . The Central Contra Costa Solid Waste Authority . Solid waste conferences in Northern California The District participates in these activities and has taken an active role in cooperative programs, one example being the separate yard waste pickup. The following conclusions have been reached: . Staff is currently minimizing public information costs by taking advantage of public information sharing opportunities; . Coordination of public information saves program development costs, not printing costs; . Central San's areas were among the first to receive recycling and separate yard waste service and other jurisdictions borrowed ideas from Central San; . Most recycling programs developed by staff are unique to Central San's areas; and . All AB 939 programs that require public information are being implemented and revisions of existing public information or supplemental pieces should only be required as programs expand. In closing, Mr. Morsen stated that staff believes that this objective has been met. As more opportunities for cooperation and sharing of information are identified, the District will take advantage of them; but because most of the solid waste programs have been implemented, those opportunities will be fewer in the future. Mr. Morsen, Deputy General Manager, reported that at the August 5, 1993 Board Meeting staff proposed that green waste be sent to two sites near Modesto at a cost of approximately $40/ton. In accordance with the Board's direction, green waste has been taken to these sites since the Monday following the Board Meeting. It is estimated that a savings of $.70 per household per month will result in the areas where green waste composting is being practiced. The actual figures will be available during the rate-setting process. The day after the Board Meeting, Acme contacted the District and offered to lower the price at the Acme composting facility to $32/ton, the price charged at Richmond Sanitary Service. To date, nothing in writing has been received from Acme. Discussion followed concerning the actual costs of hauling to the sites near Modesto and the lack of comparable cost data from other counties since green waste composting programs are just being implemented. The tour of the Headworks Facilities Improvement Project and the Standby Power Facility Project was deferred until the end of the meeting. 93 5) 6) 179 Mr. Baker, Deputy Chief Engineer, announced that the District is currently advertising for bids for the Pleasant Hill Relief Interceptor Project. The engineer's estimate for the construction contract is $18.3 million. That includes a discount for the favorable bidding climate and it is hoped that good bids will be received. Staff had originally proposed that two schedules be bid, one with the reclaimed water pipeline and one without. Since that time, budget issues have been resolved and District Counsel has advised staff of complications with the bidding process arising from bidding two schedules. Unless the Board directs otherwise, staff proposes that the project be bid including the reclaimed water pipeline option only. Mr. Baker, Deputy Chief Engineer, stated that at the August 5, 1993 Board meeting, Mr. Peter Radetic commented on the service level and billing of Pleasant Hill Bayshore Disposal. A copy of the response to Mr. Radetic was provided to the Board. The issues have been resolved. Mr. Radetic's recyclables are now being collected and he will be receiving a credit on his garbage bill for the period of time he was charged for the higher service level. b. COUNSEL FOR THE DISTRICT None c. SECRETARY OF THE DISTRICT None d. BOARD MEMBERS 2) 3) 1) Member Rainey reported that the AB 939 Task Force met on August 18, 1993 to review and comment on the Pittsburg Station for Materials Recovery and Transfer (SMRT), but there was not a quorum. Those present expressed favorable comments. Member Rainey stated that she raised the issue that while the District does not oppose the Pittsburg SMRT, the District does not wish to commit its waste stream to that facility at this time. Member Rainey reported that only four cities have not yet approved the County Integrated Waste Management Plan (CoIWMP), but no objections have been raised and approval is expected in the near future. The ColWMP should be approved by the end of the year and thus be exempt from new rules effective in 1 994. Member Rainey reported that the meeting that she was scheduled to attend with Supervisors Bishop and Smith and Central Contra Costa Solid Waste Authority Chair Mary Lou Oliver did not occur because Supervisor Smith had emergency surgery and Supervisor Bishop had a prior court commitment and was late. President Clausen reported that the programs at the August 1 993 CASA Conference were excellent and that Mr. James Kelly, Plant Operations Division Manager, made a fine presentation. Member Menesini agreed and reported that other highlights of the conference included the presentation on the San Francisco reclaimed water plan, information on pending legislation particularly with regard to enterprise districts and the Clean Water Act, new appointments in the Environmental Protection Agency (EPA) and Region IX, and the $54 million extension of the San Diego outfall. Member Menesini requested that Mr. Batts report further on the San Francisco water reclamation plan at a future meeting. Mr. Batts stated that he would provide a report when information from the study is available. 08 19 93 180 11. ANNOUNCEMENTS President Clausen requested that staff attend the Solano Way Project Community Meeting on elimination of through-traffic on Solano Way and report back to the Board. Mr. Baker, Deputy Chief Engineer, stated that staff planned to attend and would report back to the Board. President Clausen requested that the question of issuing bonds to finance capital projects be investigated because of the low interest rates. Mr. Baker stated that staff will look into the matter and discuss the findings with a Board Committee. Member Menesini thanked Messrs. Dolan and Batts for the information on the creek study designed to help biology teachers, and reported that the Environmental Alliance will be giving scholarships to those teachers to want to attend. Member Menesini announced that the Environmental Alliance will also provide a technical explanation of composting for biology teachers in the County. Member Rainey announced that she and Mr. Dolan were scheduled to meet with Contra Costa County Supervisor Powers and Alameda County Supervisor Perata. Supervisor Powers failed to attend the meeting. Supervisor Perata was very complimentary to Central San and he asked Member Rainey to join a group that has been formed between the two Counties. The group is called the Yellow Berets. Member Rainey stated that special districts will likely be a major target of that group. 12. CLOSED SESSION a. EXISTING LITIGATION The closed session was held to discuss existing litigation pursuant to Government Code Section 54956.9(a). The title of the litigation discussed was Central Contra Costa Sanitary District v Kiewit Pacific Company, J. Lewis and Son, Inc., No. C93-02743. At 4:21 p.m., President Clausen declared the closed session to discuss litigation pursuant to Government Code Section 54956.9(a). At 4:32 p.m., President Clausen concluded the closed session and reconvened the meeting into open session. 13. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None At 4:32 p.m., Member Rainey left the meeting. At this time, President Clausen returned to Item 10.a.4), Tour of Headworks Facilities Improvements Project, DP 20069, and the Standby Power Facility Project, DP 20101. 10. REPORTS GENERAL MANAGER-CHIEF ENGINEER a. 4) Mr. Baker, Deputy Chief Engineer, introduced Project Manager Doug Craig and Construction Manager Ron Klimczak. Mr. Craig briefly described the Headworks Facilities Improvements Project, DP 20069, and the Standby Power Facility Project, DP 20101. The presentation was followed by a tour of the construction site led by Messrs. Craig and Klimczak. At 5:22 p.m., those touring the construction site returned to the Board Room and President Clausen reverted to the order of the agenda. 08 19 93 13. ADJOURNMENT There being no further business to come before the Board, President Clausen adjourned the meeting at the hour of 5:22 p.m. P. eside of the Board of Directors, en Contra Costa Sanitary District, ounty of Contra Costa, State of California COUNTERSIGNED: 08 19 181 93