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HomeMy WebLinkAboutBOARD MINUTES 11-06-97 253 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON NOVEMBER 6, 1997 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on November 6, 1997. President Menesini called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Lucey, Nejedly, Hockett, Boneysteele, Menesini ABSENT: Members: None 2. PUBLIC COMMENTS None a. 3. AWARDS AND COMMENDATIONS PRESENT 1997 POLLUTION PREVENTION AWARDS TO ACE HARDWARE. AUTOXCELLENCE. CONTRA COSTA MASTER GARDENERS. DIABLO NURSERY. FIRST IMAGE. HAPPY GARDENER. AND NA VLET'S GARDEN CENTERS President Menesini stated that it is always a great pleasure and one of the significant events of the year to recognize those who have taken exceptional steps to protect the local water environment. President Menesini stated that he and Member Lucey met with District staff to review the applications and nominations and select the 1 997 Pollution Prevention Award winners. President Menesini stated that those receiving the awards are certainly to be commended. Member Lucey stated that these businesses and organizations have made the District's job easier. Member Lucey stated that he hopes that the award recipients will be able to use this award in their businesses. The public is interested in protecting the environment and looking for those businesses and companies that are proactive in that area. Mr. Bart Brandenburg, Pollution Prevention Program Superintendent, stated that it is a pleasure to represent the Source Control staff and the District in presenting the 1997 Pollution Prevention Awards. This is the sixth year these awards have been given. This year there are seven very deserving award winners. Mr. Brandenburg stated that First Image Management Company converts commercial printed documents to microfilm. First Image has reduced the amount of silver, a byproduct of photo processing wastes, being discharged into the sewer system. First Image installed over $25,000 of new pollution control equipment which reduces silver discharge, and spent several months fine-tuning the equipment to achieve optimal silver recovery. First Image has demonstrated a commitment to pollution prevention through employee involvement and education. On behalf of the District, President Menesini presented the 1997 Pollution Prevention Award to Mr. Gary Duarte, manager of First Image. Mr. Brandenburg stated that AutoXcellence is an auto body shop which has incorporated water quality concerns as a key planning and design factor in its new facility completed in 1994. AutoXcellence has minimized discharges of automobile fluids and heavy metal contaminants to the sanitary sewer by installing a vehicle wash water recycling system, and they have taken measures to ensure that spills and accidental contamination are prevented by installing curbs in material and waste storage areas and not installing floor drains in inside areas. AutoXcellence educates its employees in pollution prevention and has written procedures to reinforce that training. President Menesini presented the 1997 1], 06 97 254 Pollution Prevention Award to Mr. James Davis, owner of AutoXcellence and recognized Ms. Shelly Williams, manager of AutoXcellence. Mr. Brandenburg stated that the Happy Gardener is one of the few pest control organizations who minimize the use of toxic pesticides by relying on alternative products and practices wherever possible. In a monthly newsletter, the Happy Gardener educates customers on the environmental benefits of less toxic pest control methods and encourages buying smaller quantities to prevent leftover product from becoming a hazardous waste disposal issue. Mr. Bird Morningstar, owner of the Happy Gardener, stated that the Happy Gardener has promoted a water management program which has saved over 80 million gallons of water thus benefiting customers and the community. President Menesini presented the 1997 Pollution Prevention Award to Mr. Bird Morningstar and Mrs. Lisa Morningstar. Mr. Brandenburg stated that Ace Hardware (Concord, Martinez, and Pleasant Hill), Diablo Nursery Garden Center (Danville), and Navlet's Garden Center (Concord, Danville, Martinez, and Walnut Creek) have formed a partnership working with the District to promote public awareness on water quality issues and less toxic gardening and pest control. The goal of the program is that by reducing the use of chemical pesticides, the amount of toxics entering the sewer and storm water systems will be reduced. These stores have participated in developing promotional material highlighting less toxic products; they have agreed to train their employees beginning in February 1998 to help customers choose and use less toxic pest control products; they have made space available in their stores for garden health clinics where customers are introduced to less toxic pest control methods and the importance of protecting water quality; and they are committed to stocking and promoting awareness of a wide range of alternative pest control products. President Menesini presented the 1997 Pollution Prevention Awards to Mr. Bill Wygal of Ace Hardware and to Mr. Buzz Bertolero of Navlet's Garden Center. Mr. Gary Parsons of Diablo Nursery Garden Center was not able to be present to receive this award. Mr. Brandenburg stated that the University of California Cooperative Extension Contra Costa County Master Gardener Association is a volunteer organization located in Contra Costa County and operating under the auspices of the University of California Cooperative Extension. The Master Gardener Association has joined the District in its efforts to promote public awareness of hazards associated with improper pesticide handling and to educate people about maintaining a healthy garden without using chemical controls. The Master Gardener Association has donated many hours and their considerable knowledge of gardening to help develop the garden health clinics, store awareness program, and informational materials for the public. They have promoted the partnership among their own members with newsletters and meetings, and they have agreed to help educate the public about less toxic gardening by holding garden health clinics and promoting use of alternative products on their garden advice hotline. President Menesini presented the 1997 Pollution Prevention Award to Messrs. Jack Edgar and Chuck Kovely of the University of California Cooperative Extension Contra Costa County Master Gardener Association. President Menesini stated that he hopes these awards will be placed in prominent places and that they will serve as role models to others. Member Lucey stated that the 1997 Pollution Prevention Award winners will be featured in articles in the Contra Costa Times and other local newspapers as well as the District's Pipeline newsletter. Member Lucey thanked the award winners for their efforts in protecting the environment. a. RESOLUTION COMMENDING ART VARGAS FOR 25 YEARS OF SERVICE TO THE WASTEWATER INDUSTRY It was moved by Member Boneysteele and seconded by Member Hockett, that Resolution No. 97-189 be adopted, commending Art Vargas for 25 years of service to his community, the Castro Valley Sanitary District, the East Bay Dischargers Association, and the California Association of Sanitation Agencies. There being no objection, the motion was unanimously approved. 11 06 97 255 4. CONSENT CALENDAR Member Lucey requested that Item 4.c. be pulled for discussion, and Member Nejedly requested that Item 4.d. be pulled for discussion. It was moved by Member Hockett and seconded by Member Boneysteele, that the Consent Calendar, consisting of Items a. and b. and excluding Items c. and d. which were pulled for discussion, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Grants of Easements were accepted from John F. Malczyn and Joanne P. Malczyn at a cost of $1,500, from Betty J. Labate and Sheryn M. Labate at a cost of $1,500, and from James Paul Miller at a cost of $1,900 for the Pleasant Hill Relief Interceptor Project, DP 4985; staff was authorized to record said Grants of Easements with the Contra Costa County Recorder; and Resolution Nos. 97-190. 97-191. and 97-192 were adopted to that effect. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Boneysteele, Lucey, Nejedly, Menesini None None b. Authorization was given for P.A. 97-11 (Danville) to be included in a future formal annexation to the District. Motion unanimously approved on the following vote: AYES: Members: NOES:' Members: ABSENT: Members: Hockett, Boneysteele, Lucey, Nejedly, Menesini None None At this time President Menesini proceeded to Consent Calendar Item 4.c., which had been pulled for discussion. Member Lucey inquired as to the total cost of this travel and was advised by Mr. Don Berger, Associate Engineer, that the total cost of the travel to Fernley, Nevada, for three people including air fare and car rental is estimated at $600. Member Lucey then asked whether the costs shown on the Quarterly Training and Conference Summary provided to the Board for travel to Lake Tahoe for a California Water Environment Association (CWEA) Conference are total costs for all expenses associated with the conference or whether the costs shown are registration fees only. Ms. Joyce E. Murphy, Secretary of the District, stated that the report is intended to show total costs, but that she would check on the CWEA item to be sure all costs were included. President Menesini proceeded to Consent Calendar Item 4.d. In response to questions from Member Nejedly, Mr. Paul Morsen, Deputy General Manager, described the process and timing of election of officers of Central Contra Costa Sanitary District Public Employees Union, Local One. It was moved by Member Nejedly and seconded by Member Lucey, that Consent Calendar Items c. and d. be approved as recommended. c. Associate Engineer Don Berger, Shift Supervisor Steve Colberg, and Maintenance Technician III, Mechanícal, David Hollenbach were authorized to conduct a site visit to Fernley, Nevada, to view new ash filter technology, at a total cost of $600. The motion was unanimously approved on the following vote: 11 06 97 256 AYES: Members: NOES: Members: ABSENT: Members: Nejedly, Lucey, Hockett, Boneysteele, Menesini None None d. The Board was advised of the election of officers of Central Contra Costa Sanitary District Public Employees Union, Local One. . This item was presented for the Board's information. No action was taken. President Menesini expressed the hope that there will be a cooperative relationship between the new officers of the Union and the District Board and staff. a. 5. HEARINGS CONDUCT A PUBLIC HEARING; ADOPT A RESOLUTION OVERRULING PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION. ARTICLE XIIID. SECTION 4: ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT: AUTHORIZE EXECUTION OF AGREEMENT WITH LEONA COURT PARCEL OWNERS: AND AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO ALLOCATE $58.000 FROM THE COLLECTION SYSTEM PROGRAM CONTINGENCY ACCOUNT IN CONJUNCTION WITH THE DEMONSTRATION PROJECT - LEONA COURT CONTRACTUAL ASSESSMENT DISTRICT NO. 97-2. DP 5240 Mr. Roger J. Dolan, General Manager-Chief Engineer, introduced Mr. Jay S. McCoy, Infrastructure Division Manager, who stated that the purpose of this public hearing is to announce the tabulation of ballots concerning the proposed assessments for the Leona Court Contractual Assessment District (CAD) No. 97-2 and to consider testimony concerning adoption of a Resolution of Intention and the Engineer's Report. Mr. McCoy stated that as required by Proposition 218, ballots were sent to the Leona Court parcel owners. The ballots have been returned and the results will be announced during the public hearing. With regard to the Engineer's Report, cost estimates have been received. The total cost estimate is $67,127.00. Prepaid amounts for Assessments Nos. 1 through 4 are estimated to be $16,087.50, and the yearly tax roll assessment for Assessments Nos. 1 through 4 are estimated to be $2,256.74. The final figures will be available after construction is completed. Mr. McCoy presented the staff recommendation that the Board adopt the proposed resolutions listed above, authorize execution of the agreement with the Leona Court parcel owners, and authorize funds for the work. At 2:28 p.m., President Menesini opened the public hearing to announce the tabulation of ballots and receive testimony concerning adoption of a Resolution of Intention and the Engineer's Report for the Leona Court CAD No. 97-2. Mr. McCoy announced the results of the balloting on the Leona Court CAD No. 97-2. Four ballots were mailed to the four parcel owners and four ballots were received. All were in favor of imposition of the proposed assessment. There being no further comments, the public hearing was closed at the hour of 2:29 p.m. It was moved by Member Lucey and seconded by Member Hockett, that Resolution No. 97-193 be adopted, Overruling Protests for the Demonstration Project - Leona Court CAD No. 97-2; that Resolution No. 97-194 be adopted, Confirming Compliance with California Constitution, Article XIIID, Section 4; that Resolution No. 97-195 be adopted, Approving the Engineer's Report and Assessment and Ordering Improvement; that the General Manager-Chief Engineer be authorized to execute an agreement with the Leona Court parcel owners; and that the General Manager-Chief Engineer be authorized to allocate $58,000 from the Collection System Program Contingency Account for the Leona Court CAD No. 97-2, DP 5240. There being no objection, the motion was unanimously approved. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None 11 06 97 a. 257 8. BIDS AND AWARDS AUTHORIZE THE AWARD OF CONSTRUCTION CONTRACT TO BAY CITIES PAVING AND GRADING. INC. BY THE CITY OF MARTINEZ FOR SEWER RELOCATION AS PART OF THE PACHECO BOULEVARD IMPROVEMENTS PROJECT. DP 4950 Mr. Dolan, General Manager-Chief Engineer, distributed a revised position paper indicating that a transposition was made in the low:bid price figure. The original position paper read $397,903. The correct number is $379,703 for the sewer portion of the joint project with the City of Martinez. Staff recommends that the Board authorize award of contract to Bay Cities Paving and Grading, Inc. at a bid price of $379,703. Mr. Dolan noted that the low bid for total project is $2.5 million. The chance exists in a joint project like this that the low bid for the total project would not have been the low bid for the sewer portion of the work. If that had happened, staff would have likely recommended award to someone other than the low bidder for the sewer portion of the work because of the overall benefit to the public achieved through the joint project. It was moved by Member Boneysteele and seconded by Member Nejedly, that award of a construction contract be authorized to Bay Cities Paving and Grading, Inc. by the City of Martinez for sewer construction as part of the Pacheco Boulevard Improvements Project, DP 4950. There being no objection, the motion was unanimously approved. a. 8. REPORTS GENERAL MANAGER-CHIEF ENGINEER 1 ) Mr. Dolan, General Manager-Chief Engineer, stated that at a recent Board Meeting, the Board requested a status report on the Brown and Caldwell Treatment Plant Capacity Study. There is still substantial work to be done before meaningful conclusions are reached, but staff wished to take this opportunity to brief the Board on the current status. Mr. Dolan introduced Mr. Robert A. Baker, Deputy Chief Engineer, who stated that a presentation on the Treatment Plant Capacity Study was made to the Board about a year ago. The objective of this project is to determine the dry weather capacity of the treatment plant. This relates. to the District's National Pollutant Discharge Elimination System (NPDES) permit. If it is determined that the treatment plant can treat more flow than listed in the permit, a request will be made of the Regional Board to raise the limit. The Treatment Plant Capacity Study could also have implications on the District's Capital Improvement Program. Mr. Baker reported that Brown and Caldwell was hired to do the technical work. To date $168,000 has been spent on the study. The total project cost is $313,000. Brown and Caldwell reviewed each unit process in the treatment plant using computer modeling and historical data to calculate the capacity of each unit process. The consultant and staff are now looking at the level of redundancy needed to assure that the treatment plant will work. The final report has not yet been completed. Mr. Baker proposed that a technical presentation be given in the next month to the Capital Projects Committee or at a Board workshop for anyone interested in that level of detail. 2) Mr. Dolan, General Manager-Chief Engineer, stated that the Board has requested the opportunity to provide input early in the newsletter publication process. Mr. Dolan introduced Ms. Harriette Heibel, Community Affairs Manager, who reviewed the following possible topics for the upcoming Central San Pipeline Newsletter and requested input from the Board. . Household Hazardous Waste Collection Facility Update . Introduction to District Web Page . Overview of School Education Programs . 1997 Pollution Prevention Award Winners 11 06 97 258 11 . Recycled Water Projects . Wet WeatherlDry Weather Flows Ms. Heibel stated that after Board input is received, articles will be written and presented to the Board for review at the December 18, 1997 Board Meeting. It is planned that the newsletter will be distributed in mid-January. Following discussion, it was the consensus of the Board that the article on recycled water projects be delayed until the projects are nearer to completion or until ther'eis a drought and additional water sources are needed. President Menesini suggested that cooperation on projects between the District and other jurisdictions such as the Cities of Orinda and Martinez be mentioned. Ms. Heibel stated that would be possible. Member Hockett questioned receipt of E-mail through the web page. Ms. Heibel stated that she would follow up to be sure staff is receiving E-mail. 3) Mr. Dolan, General Manager-Chief Engineer, stated that much of the District business is done in the field. The District's service area covers approximately 130 square miles. Between Collection System Operations (CSO), pumping stations, construction inspection, survey, and various plant and management personnel, the District has about 80 mobile communication units in use. Mr. Dolan introduced Mr. Tom Godsey, Associate Engineer, who stated that the District's field communication system is made up of both mobile radios and cellular telephones. The mobile radio system has some limitations including dead spots because of hilly terrain, interference from other users on the same frequency, and poor reception at times. Last winter District staff worked with Motorola Engineers in planning a replacement for the District's mobile radio system. The estimated cost to replace and upgrade the system ranged from $500,000 to $750,000. Because these costs were so high, District staff began to investigate other solutions. The Nextel System, a proprietary system offering integrated radio and cellular telephone service, was identified. Mr. Godsey stated that the Nextel System has excellent coverage in the District service area, and is dependable and supported by the service provider. The District has successfully completed a four unit pilot program of the Nextel System. It is now recommended that 15 additional Nextel System units be purchased for use by CSO and pumping station personnel. Mr. Godsey stated that the monthly cost of the Nextel System is $59 per month per unit. This cost includes 250 minutes of cell-radio time per unit per month. The cell phone rate is $0.31 per minute. Benefits of purchasing the additional Nextel System units include improved communications and avoidance of a large capital expense to upgrade the existing radio system. Mr. Godsey requested Board concurrence to proceed with purchase of 15 additional Nextel System units to supplement the District's existing radio and cellular telephone communications system. Discussion followed with regard to the technology used in the Nextel System, and the recommendation that the Nextel System units be used to supplement the District's existing mobile communication system. It was the consensus of the Board, that staff proceed with the purchase of 15 additional Nextel System units and that the District's existing radio system be maintained as long as possible without incurring significant expenditures. 4) Mr. Dolan, General Manager-Chief Engineer, stated that the District has been looking for ways to respond to changing technology in instrumentation and electrical. Mr. Dolan introduced Mr. Charles W. Batts, Plant Operations Department Manager, who stated that the Electrical/Instrumentation Training Enhancement Demonstration Program has been under discussion for some time. It came up in negotiations with both Local One and the Management SupportlConfidential Group (MS/CG). This concept was approved in MS/CG negotiations contingent upon training. 06 97 b. 259 Mr. Batts stated that staff has identified a need to respond to changing equipment and the interface with Plant electrical and instrumentation, to perform off-site electrical/instrumentation work, to improve productivity, and to expand support resources. The Electricaillnstrumentation Training Enhancement Demonstration Program was developed to meet that need. The program will be subject to meet and confer with Local One. This program was presented to the Board Personnel Committee and their input incorporated. If approved by the Board, the cost of the program, when fully implemented, will be approximately $16,000 per year. The purpose of the training is to increase skills in the area of instrumentation and electronics, reduce redundancy in workload, and provide additional support for critical equipment. Mr. Batts reviewed the program outline and the requirements for advancement. An employee must complete the training, pass a proficiency test, and have supervisor approval for a change in classification. Mr. Batts stated that the Electricai/instrumentation Training Enhancement Demonstration Program will benefit both the District and employees by increasing vital skills and productivity at a minimal cost. In response to a question "from Member Hockett, Mr. Batts described the components of the training program and who is expected to provide the training for each one. Following discussion, the Board endorsed the proposed Electricai/instrumentation Training Enhancement Demonstration Program. 5) Mr. Dolan, General Manager-Chìef Engineer, stated that the recent Water Environment Federation (WEF) meeting was the largest ever. It was attended by 16,000 people. Wastewater utilities across the country are responding to the need to become more competitive. As a result, topics like benchmarking of operating costs and practices was a major topic. Other topics of interest i"ncluded bioassay (whole effluent toxicity) test, the Environmental Protection Agency (EPA) change in focus from environmental protection to human health, and the conclusion that 75 percent of water problems are from non-point sources and the c~rresponding need for changes in the regulatory and legislative process to respond to that fact. There were a number of papers on water quality, management trends, responding to privatization proposals, and new technology. Mr. Dolan reported that in conjunction with the. WEF meeting, he attended an Association of Metropolitan Sewerage Agencies (AM SA) committee meeting on new regulations particularly watershed planning developments and developing regulations on incineration that will be important to the District. 6) Mr. Dolan, General Manager-Chief Engineer, announced that the District is advertising for bids for the Lime Injection System Improvements Project, DP 7169. The engineer's estimate for the work is $850,000. 7) Mr. Dolan, General Manager-Chief Engineer, announced that the Grand Jury visited the District on October 22, 1997. Mr. Dolan stated that he has received a letter from the Grand Jury commenting favorably on District operations. Member Lucey commended staff, stating that the Grand Jury's comments reflect well on the entire staff. 8) Mr. Dolan announced that there will be an adjourned regular Board Meeting on November 13, 1997 to interview applicants in closed session for the position of District Counsel for Labor and Employment Matters. Mr. Dolan indicated that he will be unable to attend that meeting. Plant Operations Department Manager Charles Batts will be acting General Manager-Chief Engineer. COUNSEL FOR THE DISTRICT None 11 06 97 260 c. SECRETARY OF THE DISTRICT 1 ) Ms. Joyce E. Murphy, Secretary of the District, distributed a draft 1998 calendar of meetings attended by the Board. Discussion followed with regard to the January and August 1998 Board Meeting dates. Because of conflicts with holidays and California Association of Sanitation Agencies (CASA) meetings, the January Board meetings were rescheduled for Thursday, January 8, 1998 and Tuesday, January 20, 1998, and the August 20, 1998 Board Meeting was canceled. d. BOARD MEMBERS 2) 3) 4) 5) 11 1 ) President Menesini reported on the Household Hazardous Waste Facility Grand Opening and commended Source Control Inspector II Beverly Baclig, Administrative Secretary Helen Baumgartner, Plant Engineer Co-op Student Andrea Bellanca, Associate Engineer Don Berger, Maintenance Crew Member II Penny Binder, Pollution Prevention Program Superintendent Bart Brandenburg, Plant Engineering Division Manager Bill Brennan, Household Hazardous Waste Technician I Wilson Brooks, Maintenance Crew Member II Tanya Butler, Public Information and Production Assistant I Chris Carpenter, Senior Source Control Inspector Kurt Darner, Maintenance Supervisor Bill Echols, Human Resources Manager Cathryn Freitas, Maintenance Crew Member II Mark Goss, Public Information and Graphics Coordinator Ken Grubbs, Community Affairs Manager Harriette Heibel, Associate Engineer Munawar Husain, Household Hazardous Waste Supervisor Elaine Jacobs, Purchasing and Materials Manager Ken Laverty, Construction Equipment Operator Jimmy Lujan, Senior Household Hazardous Waste Technician James Minor, Secretary of the District Joyce Murphy, Graphics Technician III Son Nguyen, Landscape Specialist Jeanine Perasso- Kaczmarczyk, Source Control Inspector II Roberta Peterson, Source Control Program Superintendent Tim Potter, Secretary II Monica Raposa, Senior Building Maintenance Technician Bob Robertson, Public Information and Production Assistant II Tim Tullis, Maintenance Crew Member II Don Turk, and Maintenance Crew Leader Joe Vallero for helping make the grand opening a success. President Menesini stated that California Regional Water Quality Control Board Assistant Executive Director Larry Kolb's speech was extremely praiseworthy. The entire event was very well done. President Menesini stated that the Household Hazardous Waste Collection Facility should make a positive contribution to the communities we serve. Member Hockett reported on the October 20, 1997 Contra Costa Special Districts Association Meeting at which the Local Agency Formation Commission (LAFCO) special district representative alternate election was held. Member Nejedly distributed a draft summary and reported on the October 23, 1997 Sanitation and Water Agencies of Contra Costa Meeting at which addition of MTBE to fuel and potential impacts on human health and the environment were discussed. Members Hockett and Nejedly reported on the October 30, 1997 Central Contra Costa Solid Waste Authority (CCCSWA) meeting at which topics of discussion included the CCCSWA decision not to pursue purchase of the Keller Canyon Landfill at this time and the announcement that the District will withdraw from CCCSWA effective December 31, 1997. President Menesini announced that he attended an Environmental Protection Agency (EPA) three-day workshop relative to non-point sources and bringing in volunteers to assess watersheds. President Menesini stated that this may be a viable option for identifying and reducing pollutants entering the watersheds. . 06 97 261 9. BREAK President Menesini declared a recess at the hour of 4:45 p.m., reconvening at the hour of 4:55 p.m., with all parties present as previously d&signated. 10. ADMINISTRATivE APPROVE SALE OF SURPLUS DISTRICT LAND TO CONCO CEMENT COMPANY FOR $15.246. PARCEL NO. 159-040-035, PORT CHICAGO AREA a. Following discussion, it was moved by Member Boneysteele and seconded by Member Lucey, that the sale of surplus District land be approved to Conco Cement Company for $15,246, Parcel No. 159-040-035, Port Chicago area; that Resolution No. 97-196 be adopted, authorizing the President of the District Board of Directors and the Secretary of the District to execute a Grant Deed; and that staff be authorized to take such other actions as may be required to complete the transaction. There being no objection, the motion was unanimously approved. 11. ENGINEERING a. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH BRIAN KANGAS FOULK FOR CONSULTING SURVEY SERVICES FOR VARIOUS CAPITAL PROJECTS Mr. Dolan, General Manager-Chief Engineer, stated that competitive proposals were solicited and informal interviews conducted to get a competitive price. It is recommended that the Board authorize execution of a professional services agreement with the firm of Brian Kangas Foulk to supplement District survey services. Following discussion, it was moved by Member Boneysteele and seconded by Member Nejedly, that the General Manager-Chief Engineer be authorized to execute a professional services agreement with a cost ceiling not to exceed $92,000 with Brian Kangas Foulk for survey support services for a period of two years. There being no objection, the motion was unanimously approved. b. ESTABLISH DECEMBER 4. 1997 AT 2 P.M. AS THE DATE AND TIME FOR A PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION OF NECESSITY FOR THE PLEASANT HILL RELIEF INTERCEPTOR AND RECYCLED WATERLINE PROJECT. PHASE 4. DP 4985 Mr. Dolan, General Manager-Chief Engineer, stated that this position paper would normally appear on the Consent Calendar. However, at the last Board Meeting, the Board asked for a status report of other property being acquired for this project. Mr. Dolan introduced Mr. Tad Pilecki, Senior Engineer, who provided an overview of the status of property acquisition for the Pleasant Hill Relief Interceptor and Recycled Waterline Project, Phase 4. Mr. Pilecki stated that the first three phases of the Pleasant Hill Relief Interceptor Project have been completed from the treatment plant to Taylor Boulevard. Phase 4, covering the area from Taylor Boulevard to Boyd Road, will address the overflows which occurred in January 1997 and is currently underway. Thirteen easements are needed for this phase. To date ten of those easements have been acquired. At the September 4, 1997 Board Meeting, the Board adopted a Resolution of Necessity relating to the Smith property. Mr. Pilecki reported that staff has been trying to work with Mrs. Smith through one of her children with no real success. The Lowery property and the Gass property, the subjects of the proposed December 4, 1997 public hearing, are in the same area as the Smith property. If a Resolution of Necessity is adopted on December 4, 1997, the Lowery and Gass properties would be combined with the Smith property and the District would proceed with all three at the same time. It was moved by Member Nejedly and seconded by Member Hockett, that December 4, 1997 at 2 p.m. be established as the date and time for a public hearing to consider adoption of a Resolution of Necessity for the Pleasant Hill Relief Interceptor and Recycled Waterline Project, Phase 4, DP 4985. There being no objection, the motion was unanimously approved. 11 06 97 262 12. HUMAN RESOURCES ADOPT CLASS DESCRIPTION FOR SAFETY AND RISK MANAGER a. Mr. Dolan, General Manager-Chief Engineer, stated that since this position paper and class description were distributed to the Board, staff has been in communication with Member Hockett who suggested certain changes. Mr. Dolan distributed and reviewed a revised class description which tries to capture those changes. Discussion followed in which further changes were made by the Board as follows: in the seventh paragraph on page 4, the words "and persuade" were deleted; and in the ninth paragraph on page 4 the words "Self Contained Breathing Apparatus" was added before "SCBA. n The use of a performance based class description was suggested. It was noted that the managers are evaluated using performance based appraisals listing job specific duties, but that the class description, which is used for recruiting, is more generic. Member Hockett stressed that this position does not function alone. All managers must take responsibility to drive home the need for safety. Following discussion, it was moved by Member Lucey and seconded by President Menesini, that the proposed class description for the position of Safety and Risk Manager be adopted as amended. There being no objection, the motion was unanimously approved. b. DENY APPEAL OF GRIEVANCE BY UNION ON FAMILY MEDICAL LEAVE ACT IN ACCORDANCE WITH ARBITRATOR'S RECOMMENDATION Following discussion, it was moved by Member Lucey and seconded by Member Hockett, that the grievance of the Union on the Family Medical Leave Act be denied and dismissed in accordance with the arbitrator's recommendation, as the final action of the District. There being no objection, the motion was unanimously approved. 13. APPROVAL OF MINUTES a. MINUTES OF OCTOBER 2. 1997 MINUTES OF OCTOBER 16. 1997 b. It was moved by Member Boneysteele and seconded by Member Nejedly, that the minutes of October 2, 1997 and the minutes of October 16, 1997 be approved as presented. There being no objection, the motion was unanimously approved. 14. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED NOVEMBER 6. 1997 It was moved by Member Nejedly and seconded by Member Boneysteele, that the Expenditure List dated November 6, 1997, including Self-Insurance Check Nos. 101366- 101375, Running Expense Check Nos. 106379-106798, and Sewer Construction Check Nos. 18986-19087, be approved as recommended. There being no objection, the motion was unanimously approved. 1 5. BUDGET AND FINANCE a. RECEIVE SEPTEMBER 1997 FINANCIAL STATEMENTS Ms. Deborah Ratcliff, Controller, reviewed the results of operations and maintenance for the month of September 1997, noting that expenses were $228,000 less than budget, representing a 9.5 percent favorable variance. Year to date expenses were $1,023,000 less than budget, representing a 13.7 percent favorable variance. For the three months ended September 1997, revenues were $1,327,000 or $83,000 less than budget, representing a 5.9 percent unfavorable variance. 11 06 97 263 Ms. Ratcliff reported that the District's temporary investments were held in Treasury bills and Treasury notes, commercial paper, and the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 5.16 percent to 6.45 percent. The latest interest rate as of September 1997 was 5.78 percent. The average yield of the LAIF account through August 1997 was 5.6 percent. President Menesini declared that the September 1997 Financial Statements were duly received. 16. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. REVIEW STATUS OF EMERGENCY REPAIRS TO 20-INCH PIPE IN MALTBY PUMPING STATION AND DETERMINE BY 4/5 VOTE IF THERE IS A NEED TO CONTINUE THE EMERGENCY ACTION Mr. Charles W. Batts, Plant Operations Department Manager, reported on the status of the emergency repairs to the 20-inch pipe in the Maltby pumping stating, stating that a piping connection was fabricated and sent out for cement lining. It is now on site and ready to be installed. The emergency pump is being kept on hand in case there are further problems in completing the repair. New valves are being installed. It is expected that the work will be completed next week and a final report of costs will be presented at the November 20, 1997 Board Meeting. . It was moved by Member Boneysteele and seconded by Member Lucey, that there is a need to continue the emergency repair to the 20-inch pipe in the Maltby pumping station. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Boneysteele, Lucey, Nejedly, Hockett, Menesini None None 17. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Lucey requested guidance from District Counsel with regard to recent changes in campaign laws. Mr. Kenton L. Aim, Counsel for the District, stated that staff had also asked for that information and he will be prepared to brief the Board at the next Board Meeting. 18. ADJOURNMENT There being no further business to come before the Board, President Menesini adjourned the meeting at the hour of 5:38 p.m., to reconvene at 1 :00 p.m. on November 13, 1997 for an Adjourned Regular Meeting to interview applicants in closed session for the position of District Counsel for Labor and Employment Matters. ~ ~~oM ~ President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 11 06 97