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HomeMy WebLinkAboutBOARD MINUTES 08-07-97 198 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON AUGUST 7, 1 997 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on August 7,1997. President Menesini called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Nejedly, Hockett, Boneysteele, Menesini ABSENT: Members: Lucey Member Lucey had advised that he would be unable to attend this meeting and had requested to be excused. 2. PUBLIC COMMENTS None 3. CONSENT CALENDAR Following discussion of the warranty for the Ultraviolet (UV) Disinfection System and the cost for the easement from Robert P. Whitman, et ux, it was moved by Member Hockett and seconded by Member Nejedly, that the Consent Calendar, consisting of Items a. through n., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Resolution No. 97-128 accepting an easement at no cost to the District from Seamier Construction Company, Inc., Job 5100, Parcel 4, Michelle Lane, Alamo area, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Hockett, Nejedly, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey b. Resolution No. 97-129 accepting an easement at no cost to the District from Somar Construction Company, Inc., Job 5100, Parcel 5, Michelle Lane, Alamo area, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Hockett, Nejedly, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey c. Resolution No. 97-130 accepting an easement at no cost to the District from Somar Construction Company, Inc., Job 5100, Parcel 6, Michelle Lane, Alamo area, was adopted and recording was authorized. Motion approved on the following vote: 08 07 97 199 AYES: Members: Hockett, Nejedly, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey d. Resolution No. 97-131 accepting work and Offers of Dedication from Cresthill Homeowners Association, Job 5131, Parcel 1, Mercury Way, Vineyard Court, and Malaga Way in Pleasant Hill, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Hockett, Nejedly, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey e. Resolution No. 97-132 accepting work and Offers of Dedication from Wood Valley Development, Inc., Job 5131, Parcel 3, City of Pleasant Hill, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Hockett, Nejedly, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey f. The contract work for the Ultraviolet (UV) Disinfection Facilities Project, DP 7100, was accepted and the filing of the Notice of Completion authorized. Motion approved on the following vote: AYES: Members: Hockett, Nejedly, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey g. The contract work for the Scum System Odor Control Project, DP 6108, was accepted, and the filing of the Notice of Completion was authorized. Motion approved on the following vote: AYES: Members: Hockett, Nejedly, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey h. Grant of easement from Robert P. Whitman, et ux, Job 1049, Parcel 2, Alamo area, was accepted at a cost of $150; recording of said Grant of Easement was authorized; and Resolution No. 97-133 was adopted to that effect. Motion approved on the following vote: 08 07 97 200 08 AYES: Members: Hockett, Nejedly, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey i. Quitclaim Deed was approved to Resources for Community Development, Job 2797, portion of Parcel 2, Pacheco area; the President of the District Board of Directors and the Secretary of the District were authorized to execute and record said Quitclaim Deed; and Resolution No. 97-134 was adopted to that effect. Motion approved on the following vote: AYES: Members: Hockett, Nejedly, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey j. Grants of Easements were accepted from Betty N. Yee, Stephen E. and Mary K. Harriman, and Ethel M. Green for the South Orinda Sewer Improvements Project, DP 4928; staff was authorized to record said Grants of Easements with the Contra Costa County Recorder; and Resolution Nos. 97-135.97-136. and 97-137 were adopted to that effect. Motion approved on the following vote: AYES: Members: Hockett, Nejedly, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey k. Grants of Easements were accepted from Theresa P. and Robert E. Walton, and The Chi Hing Chang Revocable Trust for the Pleasant Hill Relief Interceptor Project, DP 4985; staff was authorized to record said Grants of Easements with the Contra Costa County Recorder; and Resolution Nos. 97- 138 and 97-139 were adopted to that effect. Motion approved on the following vote: AYES: Members: Hockett, Nejedly, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey I. A public notice was authorized, advising that documentation used in the determination of the appropriations limit shall be available fifteen days prior to the Board Meeting to be held on September 4, 1997, at which the appropriations limit for the Sewer Construction Fund for the fiscal year 1997-1998 will be established. Motion approved on the following vote: AYES: Members: Hockett, Nejedly, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey 07 97 201 m. September 4, 1997 at 2:00 p.m. was established as the date and time for a public hearing to consider adoption of a Resolution of Necessity for the Pleasant Hill Relief Interceptor Project, Phase 4, DP 4985. Motion approved on the following vote: AYES: Members: Hockett, Nejedly, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey n. The attendance of Bhupinder S. Dhaliwal, Laboratory Superintendent, was authorized at the benchmarking meeting to be held in Portland, Oregon, on August 27, 1997, at a cost of $500. Motion approved on the following vote: AYES: Members: Hockett, Nejedly, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None a. 5. BIDS AND AWARDS AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO ENGINEERED SOIL REPAIRS. INC.. FOR THE CRESCENT DRIVE. MINER ROAD. AND LOS ARABIS DRIVE STORM DAMAGE PROJECTS. AND AUTHORIZE EXECUTION OF AN AGREEMENT RELATIVE TO CONSTRUCTION OF THE MINER ROAD STORM DAMAGE PROJECT. DP 5162 Mr. Roger J. Dolan, General Manager-Chief Engineer, recommended that award of construction contract be authorized to Engineered Soil Repairs, Inc., the lowest responsible bidder in the amount of $159,301. Discussion followed in which Mr. Robert A. Baker, Deputy Chief Engineer, stated that an agreement is in place that warrants the Crescent Drive slide repair for one year. After that time, the property owners assume liability. A storm drain will be installed as part of the project and the City of Orinda will take responsibility for the storm drain after it is installed. It was moved by Member Boneysteele and seconded by Member Nejedly, that award of contract for construction of the Crescent Drive, Miner Road, and Los Arabis Drive Storm Damage Projects, DP 5162, in the amount of $159,301, be authorized to Engineered Soil Repairs, Inc., as the lowest responsive, responsible bidder; and that the General Manager- Chief Engineer be authorized to execute an agreement with affected property owners relative to the Miner Road Storm Damage Project. There being no objection, the motion was approved with Member Lucey being absent. b. AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO D. R. LEMINGS CONSTRUCTION FOR THE M2-A FORCE MAIN REHABILITATION PROJECT. DP ~ Following discussion of the cause of the corrosion and the need to complete this work before the wet weather season, it was moved by Member Boneysteele and seconded by Member Nejedly, that award of a construction contract in the amount of $246,725 for construction of the M2-A Force Main Rehabilitation Project, DP 5225, be authorized to D.R. Lemings Construction, the lowest responsible bidder. There being no objection, the motion was approved with Member Lucey being absent. 08 07 97 202 08 a. 6. REPORTS GENERAL MANAGER-CHIEF ENGINEER 1 ) Mr. Dolan, General Manager-Chief Engineer, stated that there is a vacancy in the Local Agency Formation Commission (LAFCO) special district alternate position. A meeting of the Independent Special Districts Selection Committee will be held concurrent with the next meeting of the Contra Costa Chapter of the Special Districts Association on October 20, 1997 to elect a special district alternate representative to LAFCO. A quorum of at least 23 designated representatives must be in attendance at that meeting. It was noted that the Board previously adopted Resolution No. 97-078, designating President Menesini as the voting representative to Contra Costa Special Districts Association and Member Hockett as the alternate. Following discussion, it was moved by President Menesini and seconded by Member Boneysteele, that Member Jim Nejedly be nominated as a candidate for the LAFCO special district alternate position. Motion approved with Member Lucey being absent. 2) Mr. Dolan, General Manager-Chief Engineer, stated that Member Boneysteele has suggested the need for a change in the timing of delivery of the Board Meeting agenda packet to Board Members to allow Board Members adequate time for preparation for Board Meetings. Project Managers, Division and Department Managers all have their schedules synchronized around the Board Meeting schedule. Staff has brainstormed alternative schedules and proposes the following changes to begin with the September 4, 1997 Board Meeting: Departmental Meetings will be moved to Mondays; review of policy issues with the General Manager-Chief Engineer will be changed to 9:30 a.m. on Tuesdays one week before Board Meetings; the regular meeting of the Department Managers, General Manager-Chief Engineer and Secretary of the District will be changed to 10:00 a.m. on Tuesdays; Agenda Review Meetings will be moved to 9:00 a.m. on Wednesdays one week before Board Meetings; and the Board Meeting agenda and packet will be delivered to the Board of Directors Fridays one week before Board Meetings. By moving to Friday, a concern could be raised about the inability to respond to late' breaking events on the week of the Board Meeting. For that reason, staff would propose that the agenda that is distributed to the Board on Friday be as complete as possible but considered draft. On Monday, there would be a final opportunity for revisions to the agenda. Most commonly, additions would be in the report category. If it is necessary to add an item, a revised agenda will go out to the Board on Monday by fax or overnight mail if there is any work the Board must do before the Board Meeting. That would preserve the ability of staff to be as responsive as we are today but give the Board more time for review. The Board agreed with the proposed changes. 3) Mr. Dolan, General Manager-Chief Engineer, stated that a check in the amount of $850,000 has been received and deposited from Robert Sliepka, partner in Orinda-Moraga Disposal Service, Inc., in settlement of a portion of the CCCSD v. Orinda-Moraga Disposal Service, Inc. lawsuit, Contra Costa County Superior Court No. C96-00562. 4) Mr. Dolan, General Manager-Chief Engineer, announced that a check from CalTrans in the amount of $404,000 has been received and deposited in connection with CalTrans' taking of a portion of the District's property at 1250 Springbrook Road, Walnut Creek. Mr. Dolan commended Mr. Ken F. Laverty, Purchasing and Materials Manager, for his representation of the District in this matter. 07 97 5) 6) 7) 8) 9) 203 Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Charles W. Batts, Plànt Operations Department Manager, who reported on the proposed upgrade to the landscaping at the San Ramon (Larwin) Pumping Station. Mr. Batts stated that some landscape design had been done previously for this facility by David Gates of Walnut Creek, but that project has not yet been initiated, although some clean up and pruning has been done, and more landscape maintenance has been initiated at that pumping station. Part of the concern at this facility is security since it is adjacent to a school. Mr. Batts presented the following recommendations: . Revise some of the institutional fencing; . Makes signs and announcements required by the fire department less obtrusive; . Improve the front of the building; . Do this work through a series of minor contracts and, in some cases, use District forces. Mr. Batts stated that in the next couple years, this pumping station will likely undergo some major changes when improvements are made for Dougherty Valley. Mr. Dolan, General Manager-Chief Engineer, announced that the District is currently advertising for prequalification of suppliers for polymer. This is a lengthy process with qualifying tests and will take some time to complete. Mr. Dolan, General Manager-Chief Engineer, announced that the District is advertising for bids to paint the building at 4737 Imhoff Place. The colors selected will be compatible with the Household Hazardous Waste Facility. Discussion followed with regard to combining the painting of the Household Hazardous Waste Facility and the building at 4737 Imhoff Place to get a more favorable bid price. Mr. Dolan stated that staff will ensure that the painting contractor for the Household Hazardous Waste Facility is aware of the job at 4737 Imhoff Place, but the painting of the Household Hazardous Waste Facility is already underway. Mr. Dolan, General Manager-Chief Engineer, announced that the Local Agency Formation Commission (LAFCO) plans to reorganize Tassajara Meadows into the District. That area was contained in the capacity planning done by the District and would be served by the Dougherty Valley Tunnel. Copies of the Draft Specific Facilities Plan for Wastewater Utility Services to Dougherty Valley and Tributary Properties, and the Dougherty Valley Sewer Service Study prepared by G.S. Dodson & Associates, Consulting Engineers, were distributed. A public hearing on the Draft Specific Facilities Plan has been scheduled for September 4, 1997. b. COUNSEL FOR THE DISTRICT None c. SECRETARY OF THE DISTRICT None d. BOARD MEMBERS 1 ) Member Nejedly reported on the July 21, 1 997 Contra Costa Special Districts Association (CCSDA) meeting. Topics of discussion included the vacancy in the Local Agency Formation Commission (LAFCO) special 08 07 97 204 districts alternate position, pending legislation, and distribution of the CCSDA booklet prepared by Central Contra Costa Sanitary District. 2) Member Hockett reported on the July 31, 1997 Central Contra Costa Solid Waste Authority (CCCSWA) meeting. Discussion focused on the passage of an ordinance which clarifies the functions of the CCCSW A joint powers authority in terms of solid waste franchising and recycling. Each city and town will be asked to adopt the ordinance. This is not intended to supersede city and town ordinances but just to clarify issues and the purpose of CCCSWA. Contra Costa County will not adopt the ordinance, nor will the District be asked to adopt it. Member Hockett stated that another topic of interest at the July 31 CCCSWA meeting was a presentation by Deputy General Manager Paul Morsen on the Household Hazardous Waste Facility which is nearing completion. Others at the CCCSWA meeting expressed appreciation for the District's presence in the household hazardous waste area. 3) President Menesini announced that the Environmental Alliance will hold a workshop on risk management plans relating to the new Clean Air Act on Monday, August 18, 1997, at the John Muir Home. Anyone interested is invited to attend. 4) President Menesini announced that the Alhambra Watershed Program is going forward with a study of the Alhambra Watershed and Briones Park. This work could serve as a model for a Walnut Creek Watershed Study. 7. BREAK At 2:52 p.m., President Menesini declared a recess, reconvening at the hour of 2:57 p.m. with all parties present as previously designated. 8. ENGINEERING ADOPT A RESOLUTION OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT DESIGNATING LEONA COURT AS CONTRACTUAL ASSESSMENT DISTRICT NO. 97-2 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS a. Mr. Jay S. McCoy, Infrastructure Division Manager, stated that the formation of a Contractual Assessment District (CAD) on Leona Court was discussed at the last Board Meeting. Since that time one additional property has agreed to participate, and those four properties will be assessed. Based on the tentative cost estimate of $72,000, each property will be obligated to pay $18,000 initially, and long term each would pay $9,000 if all properties connect. Mr. McCoy stated that at the last two Board Meetings, criteria for CADs were discussed. Mr. McCoy presented that latest draft of CAD criteria which incorporates comments made by the Board at the last Board Meeting. It is proposed that the CAD criteria remain draft since the District is in the initial stages of CAD formation. Mr. McCoy reviewed the draft criteria and stated that the criteria dealing with the minimum number of five parcels and the fact that there is no requirement for more than one assessed parcel are important issues and Board input is requested. Discussion followed with regard to the need to avoid the potential for abuse of the CAD mechanism, having a minimum and maximum number of assessed parcels, and the possibility of political problems resulting from the perception of growth inducement. Member Hockett stated that the District's mission is to provide service, not to control or withhold; therefore, the District should be cautious about putting limits or ceilings that would deprive people of a choice. Mr. Dolan, General Manager-Chief Engineer, stated that it was not the intent to change the way the District deals with large planned developments; but rather, his observation that in some neighborhoods, some individuals may not consider this a solution to their 08 0'7 97 205 problems but may feel instead that this is an infringement on their way of life due to its growth inducing potential. Member Boneysteele cautioned against promoting the elimination of septic tanks. However, if residents come to the District looking for a way to get sewer service, the District should work with them. Member Nejedly agreed with Member Hockett that the District must reach out to those with failing septic tanks. Member Nejedly stated further that CAD guidelines must have some sort of limits to prevent abuse and a maximum limit is necessary to avoid financial drain on the District. Mr. McCoy stated that the CAD mechanism was originally intended to address properties along the San Ramon Valley Interceptor. The number of potential connections in anyone project area can be researched, and that information provided to the Board. Member Boneysteele requested that the decision made by the Board to change the rebate program be revisited to avoid the potential for people taking advantage of the CAD program. Mr. McCoy indicated that will be done. Mr. McCoy continued with his review of the draft criteria, stating that the repayment charge would be based on the original cost of the sewer plus interest and would be paid back to the original participants. Mr. McCoy stated that he will do some additional work and come back at a future Board Meeting to present alternatives and ask the Board to establish the method for repayment charge. At this time, Mr. McCoy requested the Board consider adoption of a resolution of intention to undertake the Leona Court CAD demonstration project. Following discussion, it was moved by Member Hockett and seconded by Member Nejedly, that Resolution No. 97-141, A Resolution of Intention to Undertake a Demonstration Project Designating Leona Court as Contractual Assessment District No. 97-2 for the Purpose of Installing Sewer Improvements, be adopted as amended changing the words "property owner's" in Item 5 to "participating parcel owner's." There being no objection, the motion was approved with Member Lucey being absent. b. ESTABLISH SEPTEMBER 4. 1997 AS THE DATE FOR A PUBLIC HEARING TO RECEIVE COMMENTS ON THE PROPOSED ADDITION TO THE DISTRICT CODE. TITLE 11. "RECYCLED WATER" Mr. Dolan, General Manager-Chief Engineer, stated that setting a public hearing date would normally appear on the Consent Calendar. Because this is a rather substantial change in how the. District has done business in the past, staff wished to discuss this item with the Board at this time. Mr. Dolan introduced Mr. Mark Cornelius, Associate Counsel for the District, who described the District Code, a grouping of all District ordinances, and its effect. Mr. Cornelius stated that the Board of Directors may take action by adopting ordinances, resolutions, or motions. Ordinances have some advantage over resolutions. If there is a violation of an ordinance, it can be enforced as a misdemeanor and the cost of enforcement can be attached to the Sewer Service Charge. Mr. Cornelius stated that recycled water is a new function of the District. By having it included in the District Code, people can easily see the rules and regulations relating to recycled water. Mr. Dolan introduced Ms. Lynne Putnam, Senior Engineer, who provided an overview of the proposed recycled water ordinance. The purpose of the ordinance is to define and enforce rules and regulations, clarify roles and responsibilities, and comply with the conditions of the Regional Water Quality Control Board (RWQCB). Title 11, the proposed recycled water ordinance, will apply to landscape irrigation customers in Zone 1, but not to industrial customers or East Bay Municipal Utility District. It will be the responsibility of the District to: . Provide adequate pressure and flow . Provide appropriate water quality for irrigation 08 07 97 206 . Provide training and information to customers which will protect public health . Monitor and report on usage Customer responsibilities will include the following: . Comply with RWaCB and District requirements . Design, construct, and operate on-site facilities in accordance with District standards . Train employees in appropriate uses of recycled water . Maintain signs and warning labels . Inspect site on a monthly basis and report to District quarterly Ms. Putnam stated that it is proposed that recycled water rates will be established by the Board of Directors, billed bi-monthly or quarterly, and retrofits financed by the District may be reimbursed by the customer over time by adding the cost to the rate. Following discussion of monitoring and enforcement requirements, it was moved by Member Hockett and seconded by Member Nejedly, that September 4, 1997 be established as the date for a public hearing to receive comments on the proposed Title 11, "Recycled Water," addition to the District Code. There being no objection, the motion was approved with Member Lucey being absent. c. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH CH2M HILL FOR PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH THE TREATMENT PLANT ODOR CONTROL FACILITIES PLAN. DP 7185 Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Randy Schmidt, Associate Engineer, who briefed the Board on the Odor Control Facilities Plan. Mr. Schmidt stated that it is necessary to evaluate odor control needs to determine public sensitivity to "nuisance" odors, transient odors on Highway 4 and at the nearby mobile home park, and at the Household Hazardous Waste Facility. Odor control improvements have been made to some processes. Existing odor control systems will be evaluated to determine if they are effective. Sampling will be completed in June 1997 and the final report will be presented in August 1997. Mr. Schmidt stated that there are still several areas in the Treatment Plant that do not have odor control and that could potentially generate odors. The Odor Control Facilities Plan will include: . Prioritization of odor sources by off-site impacts . Alternatives analysis for highest priority sources . Staging of chosen alternatives . Community relations integration Mr. Schmidt presented the staff recommendation that CH2M Hill be selected to perform this work because of their broad odor master plan experience and leading edge technology in odor measurement and computer modeling. Following discussion of the computer modeling technology, the consultant selection process, and odor complaints, it was moved by Member Boneysteele and seconded by Member Hockett, that the General Manager-Chief Engineer be authorized to execute an agreement with CH2M Hill Consultants to develop a Treatment Plant Odor Control Facilities Plan at a cost of $175,000, DP 7185. There being no objection, the motion was approved with Member Lucey being absent. 08 07 97 207 a. 9. HUMAN RESÒURCES DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRATOR IN ACCORDANCE WITH THE APPROPRIATE DISCIPLINARY APPEAL PROCEDURES FOR SUSPENSION It was moved by President Menesini and seconded by Member Boneysteele, that staff be authorized to secure the services of an arbitrator in accordance with the appropriate disciplinary appeal procedures in the matter of Senior Engineering Assistant Kent Von Aspern. There being no objection, the motion was approved with Member Lucey being absent. 10. APPROVAL OF MINUTES a. MINUTES OF REGULAR MEETING OF JULY 17. 1997 MINUTES OF SPECIAL BOARD MEETING OF JULY 31. 1997 b. It was moved by Member Boneysteele and seconded by Member Hockett, that the minutes of the Regular Meeting of July 17, 1997 be approved as amended adding the words "rather than the original plan of August 7, 1997," following" 1997" in the first line of the third paragraph on page 11; and that the minutes of the Special Board Meeting of July 31, 1997 be approved as presented. There being no objection, the motion was approved with Member Lucey being absent. 11. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED AUGUST 7. 1997 It was moved by Member Nejedly and seconded by Member Boneysteele, that the Expenditure list dated August 7, 1997, including Self-Insurance Check Nos. 101340- 101341, Running Expense Check Nos. 104486-105102, Sewer Construction Check Nos. 18651-18728, and Payroll Check Nos. 46037-46341, be approved as recommended. There being no objection, the motion was approved with Member Lucey being absent. 12. BUDGET AND FINANCE a. RECEIVE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30. ~ Ms. Deborah Ratcliff, Controller, provided an overview of the financial results of District operations for 1996-1997. Ms. Ratcliff stated that these results are preliminary and a more detailed report will be presented to the Board after completion of the audit which is scheduled to begin August 11, 1997. Ms. Ratcliff provided a brief report of operations and maintenance revenues, expenses, and reserves for the fiscal year ended June 30, 1997. Actual revenues of $28,150,000 were $353,000 less than budget, representing a 1.2 percent unfavorable variance. Actual expenditures of $27,016,000 were $1,323,000 less than budget, representing a 4.7 percent favorable variance. As a result of these savings, reserves increased to a balance of $ 7,831,000 at June 30, 1997. Ms. Ratcliff noted that the 1997-1998 Operations and Maintenance (O&M) Budget approved by the Board, plans to cut into reserves by $400,000. Ms. Ratcliff reported that the Self-Insurance Fund actual revenues of $1,624,000 were $566,000 greater than budget, representing a 53 percent favorable variance. This was primarily due to recoveries in the Eckhoff, Helix, and Acme matters. Actual expenditures of $2,057,000 were $1,274,000 greater than budget, representing a 163 percent unfavorable variance. The Self-Insurance Fund balance at June 30, 1997 was $4,753,000. Ms. Ratcliff reported that the District's temporary investments were held in Treasury bills and Treasury notes and the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 5.16 percent to 6.45 percent. The latest interest rate as of May 1997 was 5.97 percent. The average yield of the LAIF account through May 1997 was 5.6 percent. 08 07 97 208 President Menesini declared that the Financial Statements for the fiscal year ended June 30, 1997 were duly received. 13. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 14. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS None 15. CLOSED SESSION a. PERSONNEL MA TIERS The closed session was held to discuss personnel matters pursuant to Government Code Section 54957. At 4:33 p.m., President Menesini declared the closed session to discuss personnel matters. At 5:28 p.m., President Menesini concluded the closed session and reconvened the meeting into open session. 16. REPORT OF DISCUSSIONS IN CLOSED SESSION No decisions were made or votes taken which require reporting at this time. 17. ADJOURNMENT RECEIVE BRIEF PRESENTATION AND TOUR HOUSEHOLD HAZARDOUS WASTE FACILITY a. Ms. Elaine Jacobs, Household Hazardous Waste Supervisor, stated that the District looks forward to providing a convenient service for household hazardous waste collection. The Household Hazardous Waste Facility is very closed to completion. Ms. Jacobs showed a diagram and described the facility and flow of materials from receipt of household hazardous waste, through processing, and out to the loading dock area. The Board adjourned to a tour of the Household Hazardous Waste Facility at which the process, site security, landscaping, and public information and education plan were discussed. There being no further business, President Menesini adjourned the meeting at the hour of 6:08 p.m., to reconvene at 2:00 p.m. on Thursday, September 4, 1997. ~ '~ ~. %0 ...ØW- President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 08 07 97