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HomeMy WebLinkAboutBOARD MINUTES 01-23-97 13 MINUTES OF THE ADJOURNED REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JANUARY 23, 1997 The District Board of the Central Contra Costa Sanitary District convened in an adjourned regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on January 23, 1997. President Menesini called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Rainey, Nejedly, Hockett, Boneysteele, Menesini ABSENT: Members: None 2. PUBLIC COMMENTS None 3. CONSENT CALENDAR Following discussion of the Gary Way Contractual Assessment District No.1, it was moved by Member Rainey and seconded by Member Hockett, that the Consent Calendar, consisting of Items a. through p., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Resolution No. 97-012 accepting an easement at no cost to the District from First Walnut Creek Mutual - Job 1001, Parcel 43, Rossmoor area, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Hockett, Nejedly, Boneysteele, Menesini None None b. Resolution No. 97-013 accepting an easement at no cost to the District from First Walnut Creek Mutual - Job 1001, Parcel 44, Rossmoor area, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: Rainey, Hockett, Nejedly, Boneysteele, Menesini NOES: Members: None ABSENT: Members: None c. Resolution No. 97-014 accepting an easement at no cost to the District from First Walnut Creek Mutual - Job 1001, Parcel 70, Rossmoor area, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Hockett, Nejedly, Boneysteele, Menesini None None 01 23 97 ----------- 14 d. Resolution No. 97-015 accepting an easement at no cost to the District from First Walnut Creek Mutual - Job 1001, Parcel 71, Rossmoor area, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Hockett, Nejedly, Boneysteele, Menesini None None Resolution No. 97-016 accepting an easement at no cost to the District from First Walnut Creek Mutual - Job 1001, Parcel 73, Rossmoor area, was adopted and recording was authorized. e. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: f. Rainey, Hockett, Nejedly, Boneysteele, Menesini None None Resolution No. 97-017 accepting an easement at no cost to the District from Golden Rain Foundation - Job 1001, Parcel 80, Rossmoor area, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Hockett, Nejedly, Boneysteele, Menesini None None Resolution No. 97-018 accepting work and Offers of Dedication from Stanley F. Marquis and Maureen J. Marquis, Job 5174, Parcel 1, was adopted and recording was authorized. g. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: h. Rainey, Hockett, Nejedly, Boneysteele, Menesini None None Resolution No. 97-019 accepting work and Offers of Dedication from Malakoff and Mcintyre, Inc., Job 5174, Parcel 2, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: I. 01 23 Rainey, Hockett, Nejedly, Boneysteele, Menesini None None Resolution No. 97-020 accepting work and Offers of Dedication from the Wright Family Exemption Trust, Job 5174, Parcel 3, was adopted and recording was authorized. 97 15 Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: j. Rainey, Hockett, Nejedly, Boneysteele, Menesini None None Resolution No. 97-021 accepting work and Offers of Dedication from Ronald Coccimiglio, et ux, Job 5174, Parcel 4, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Hockett, Nejedly, Boneysteele, Menesini None None Resolution No. 97-022 accepting work and Offers of Dedication from Kenneth K. Nazari, et ai, Job 5066, Parcel 3, was adopted and recording was authorized. k. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Hockett, Nejedly, Boneysteele, Menesini None None Quitclaim Deed to Davidon Homes, a California Limited Partnership, Jobs 647 and 936, Pleasant Hill area, was approved; the President of the Board of Directors and the Secretary of the District were authorized to execute and record said Quitclaim Deed; and Resolution No. 97-023 was adopted to that effect. I. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: m. Rainey, Hockett, Nejedly, Boneysteele, Menesini None None Resolution Nos. 97-024 and 97-025 approving the boundary map and requesting consent of Contra Costa County for Gary Way Contractual Assessment District No.1, were adopted. Motion unanimously approved on the following vote: AYES: Members: Rainey, Hockett, Nejedly, Boneysteele, Menesini NOES: Members: None ABSENT: Members: None n. The attendance of Mr. Bill Clement, Engineering Support Supervisor, was authorized at the INFORMIX courses, February 24-28 and March 6-7, 1997, in Brisbane, California, at a total cost not to exceed $2,700. 01 23 97 16 Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Hockett, Nejedly, Boneysteele, Menesini None None o. The attendance of Mr. Douglas Craig, Planning Division Manager, was authorized at the February 4-7, 1997 Association of Metropolitan Sewerage Agencies (AM SA) Winter Conference in Orlando, Florida. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Hockett, Nejedly, Boneysteele, Menesini None None p. Notification of the Management SupportlConfidential Group Officers for 1996-1997 was received. This item was presented for the Board's information. No action was taken. 4. CALL FOR REOUESTS TO CONSIDER ITEMS OUT OF ORDER Ms. Joyce E. Murphy, Secretary of the District, requested that Item 7.a., Human Resources, be taken out of order to accommodate interested persons in the audience. President Menesini proceeded to Item 7.a. 7. HUMAN RESOURCES DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRATOR IN ACCORDANCE WITH THE APPROPRIATE APPEAL PROCEDURES CONCERNING THE APPLICATION OF FAMILY AND MEDICAL LEAVE a. Mr. Paul Kelly, Unit President of Public Employees' Union, Local One, requested that Board consideration of this item be deferred until the next Board Meeting to allow Union representatives an opportunity to discuss this matter in greater detail with Human Resources Manager Cathryn Freitas and Deputy General Manager Paul Morsen. Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that staff has no objection to Mr. Kelly's request. President Menesini declared that this matter will be continued to February 6, 1997 as requested by Mr. Paul Kelly, Unit President of Public Employees' Union, Local One. At this time, President Menesini reverted to the order of the agenda. 5. REPORTS a. GENERAL MANAGER-CHIEF ENGINEER 1 ) 01 23 Mr. Dolan, General Manager-Chief Engineer, stated that in October 1993, after about a year of internal discussions and planning, Central San instigated a program of work redesign. Work Redesign is a program tailor- made for the District. The program was designed between October 1 993 and February 1994 by a team consisting of the Management Team and the District's management consultants Lamb and Lamb. The program is based on the principles of Demming and Juran, the founders of the quality movement (TOM). Mr. Dolan stated that the District's program aims at demolishing the old culture where some are paid to think and some are paid to labor. The desired culture focuses on respect for all and develops the contributions that all Central San'ers can make to improving the organization. On a parallel track, training has been done on work process 97 17 analysis and improvement skills. One by one, areas of concern have been addressed throughout the District and the new teamwork and collaborative problem solving skills have been used to make improvements and cut costs or improve customer satisfaction. Throughout the. program from design through implementation, the Lambs have been a vital part of the team. They have brought decades of experience in working with utilities and Fortune 500 companies. They have come to understand us and provide objective insight based on their knowledge and understanding. Many people have worked on the Work Redesign Program, but Mr. John Pearl, Plant Maintenance Division Manager, is the one person without whom we could not have made such progress. Mr. Pearl is now handing the baton over to Mr. Doug Craig, Planning Division Manager. The District has had co-op students working with staff on the program. Ms. Sandy Faeth is leaving the District and Ms. Laura Salansang is coming on board. . Mr. Dolan introduced Mr. John Pearl, Plant Maintenance Division Manager, who reviewed the history of Work Redesign at the District. Work Redesign focuses on and emphasizes the three bottom lines: . Customer satisfaction . Cost effectiveness . Employee quality of work life Mr. Pearl stated that the philosophy of Work Redesign is that the employees closest to the work are best able to suggest and implement improvement in their work areas. To date, Work Redesign activities have involved 30 employee teams working to improve District work processes, and the direct participation of half the District's employees. In 1996, Work Redesign one- time savings were $269,000 and on-going savings were $23,000 for a total of $292,000. When this is added to cumulative savings to date, the total Work Redesign savings is $797,841 since the program began in October 1993. Mr. Pearl stated that the Work Redesign effort has contributed in part to holding the District's current budgeted O&M expenses at $28.1 million, significantly less than the O&M expense projections using the Consumer Price Index or historical trends. Mr. Pearl introduced Ms. Skye McGowen, Secretary III in the Planning Division. Ms. McGowen reviewed her involvement in Work Redesign activities as follows: . Facilitator for the Forms Management and Utilization Improvement Team . Recorder for the Routine Sewer Maintenance Improvement Team . Team Member on the Fixed Asset Tracking Improvement Team Ms. McGowen stated that from her participation on these teams she gained a better view of how other parts of the District function, developed a clear understanding of process optimization techniques, gained better access to user-friendly forms, and improved and streamlined fixed asset tracking procedures. Mr. Paul Kelly, Maintenance Crew Leader, reviewed the customer service feedback survey implemented by the Collection System Operations (CSO) Department in 1991. The form focuses on individual areas of service includ ing timeliness of arrival, effectiveness of crew, courtesy of crew, appearance of crew and equipment, and overall service. Customers are asked to rate crews using an A - F scale with A being outstanding and F being unacceptable. CSO crews routinely receive B + ratings and in December 1996 made the A- range. Compliments and complaints are given to all employees and the customers are contacted to try to correct complaints as soon as possible. Mr. Kelly also provided an update on Crew 01 23 97 18 2) 01 23 Leader training previously described to the Board. Crew Leader training given by Jim Brugger, focuses on leadership and working effectively in teams. Mr. Kelly stated that he and other Crew Leaders are currently working on performance appraisals giving peer feedback as well as feedback from supervisors. This information will be used to help Crew Leaders improve their individual performance and team performance. Mr. Doug Craig, Planning Division Manager, highlighted the Work Redesign strategic planning effort currently underway. This effort will: . Define and prioritize short-term and long-term activities . Maintain momentum for current employee teams . Identify training needs to support the program . Conduct interviews with employees . Increase the exposure of Work Redesign techniques to all staff Mr. Craig proposed that Lamb & Lamb be retained to support this effort in 1997 by providing: . Conceptual program guidance . Strategic planning oversight . Work Redesign training activities . Facilitator network support In summary, Mr. Craig stated that the Work Redesign Program support is mostly provided by in-house staff. The estimated consultant cost for 1997 is $38,000. The total cumulative cost savings to the District is $798,000. Significant improvements can be seen on customer service and maintaining a flat O&M Budget. The "road to improvement" requires commitment and hard work. Discussion followed wherein Member Hockett acknowledged the significant resource represented by the trained facilitators, the need to touch the other 50 percent of the District employees, and the need to keep the momentum going. President Menesini requested additional information on the basis for calculation of cost savings resulting from Work Redesign efforts. Mr. Craig indicated that some of those questions will be answered in the report to be distributed to the Board in the near future. Mr. Dolan stated that staff will provide the information requested by President Menesini on a cash basis, but the quality of service and customer satisfaction must also be taken into consideration. Member Rainey expressed support for the Work Redesign Program, the cost savings achieved, and the evaluation that has been conducted. Member Rainey stated that she was opposed to continuing consultant support without an accompanying evaluation. Member Rainey stated that the cost savings achieved to date coupled with the increased morale are impressive. Member Hockett thanked staff for the update and stated that she would like to receive more information on Work Redesign efforts in the future. A handout entitled Work Redesian 1996. The Year In Review containing the supporting cost information was distributed. Mr. Dolan, General Manager-Chief Engineer, stated that each year pursuant to federal and state regulations, the District is required to publish in a local newspaper those customers who have had significant violations of compliance with pretreatment standards. To balance that requirement, the District has instituted an annual awards program to recognize the most conscientious customers who have gone above and beyond the requirements. Mr. Dolan introduced Mr. Tim Potter, Supervising Source Control Inspector, who provided an ,overview of the requirement for 9ft 19 publication of a list of industries in significant non-compliance and reviewed briefly the companies that are on that list. Mr. Potter stated that the following are industries experiencing more significant violations: . . . . . Acme Fill Corporation Apparel Cleaners J & M, Inc. Lafayette Car Wash Santa Fe Pacific Pipelines The following industries experienced significant violations: . . ADL Circuits, Inc. Sun Valley Ford The following industries experienced less significant violations: . . . . . . . . BFI-Pleasant Hill Bayshore Disposal Concord Mitsubishi Contra Costa Radiator First Image Management Company (Nelson Avenue) Kwik-N-Easy Carwash Lincoln Property Company PG&E Technical and Ecological Services Center Valley Waste Management Mr. Potter reviewed the nature of the violations and the follow-up action taken. Discussion followed in which Mr. Potter stated that the criteria for determining non-compliance is established by federal regulation and must be applied objectively to all industries and commercial customers. 3) Mr. Dolan, General Manager-Chief Engineer, requested that the Board create an ad hoc committee to assist staff in the development of a plan for selecting the District's next labor attorney. Mr. Dolan stated that as previously discussed with the Board, Mr. Dan Clinton, of Hanson, Bridgett, Marcus, Vlahos & Rudy, will represent the District through the Memoranda of Understanding (MOU) negotiations. President Menesini requested that any Board Member interested in serving on this ad hoc committee contact him. 4) Mr. Dolan, General Manager-Chief Engineer, stated that after several years of trying various techniques for disposal of alum sludge with limited success, Contra Costa Water District (CCWD) has requested that the Central Contra Costa Sanitary District (CCCSD) reconsider allowing CCWD to air dry the alum sludge on the CCCSD plant site. Given the increased professionalism in the leadership level at CCWD, the CCCSD Board agreed to opening contract negotiations with CCWD. Mr. Dolan introduced Mr. Robert A. Baker, Deputy Chief Engineer, who reported that about ten months ago a contract was drafted including the following provisions: a five- year lease term; a standard up-front commission fee of $120,000; and rent of $100,000 per year. Following discussions, CCWD has submitted a counter offer. Three key issues remain: . CCWD has requested a longer term (nine years) to allow for amortization of the initial investment; . CCWD has proposed $90,000 rent the first year to be escalated by the Consumer Price Index (CPI) for the term of the agreement; . CCWD has proposed a lease with no termination clause, or a refund of some fraction of the payment if the lease is terminated. Mr. Baker stated that under the draft agreement, CCWD is responsible for drying and hauling the sludge to a landfill, and for all labor, expense, and liability that may result. 01 23 97 20 5) 01 23 Following discussion concerning potential liability, odors, possible future need of the property by CCCSD, and a fair and reasonable return to CCCSD for. the use of its property, the Board indicated staff should proceed with negotiations. Mr. Dolan, General Manager-Chief Engineer, reported that the San Ramon Valley Fire Protection District (SRVFPD) recently advised Central Contra Costa Sanitary District (CCCSD) that it has a pending financial problem related to the reorganization of the Windemere property and its annexation to CCCSD and Dublin San Ramon Services District (DSRSD). SRVFPD will suffer a diminution in revenue at a time when its responsibilities will increase. Mr. Dolan introduced Mr. Jarred Miyamoto-Mills, Principal Engineer, who stated that when districts annex new areas, property taxes are reallocated among agencies. The "Master Tax Exchange Agreement" is usually applied. An agency that is not a party to the agreement may request a negotiated reallocation. SRVFPD is not a party to the agreement and has requested a negotiated reallocation of future property taxes. Mr. Miyamoto-Mills stated that it is SRVFPD's position that their sole revenue source is property taxes; Proposition 218 has further limited their potential for development of revenue; the cost of service by SRVFPD to the Dougherty Valley will exceed property tax revenue for several years; and CCCSD is an "enterprise" district and is less dependent on property tax revenue. SRVFPD has proposed that: . CCCSD's future property tax revenue from the Windemere area be based on the "Master Agreement;" . During the first 1 0 years CCCSD would receive a graduated portion of its allocation and.SRVFPD would receive the balance; and . If significant changes regarding property taxes occur, the allocation could be renegotiated. Mr. Miyamoto-Mills distributed a letter dated January 21, 1997 from Assistant Chief Ted Coggiola, of the San Ramon Valley Fire Protection District, for the Board's reference and showed the details of SRVFPD's proposal. If CCCSD allocated a portion of its tax revenue to SRVFPD and the State later took tax revenue from CCCSD, Member Rainey questioned whether SRVFPD would be able to keep the portion allocated to them. Discussion followed with regard to- the possibility of Shapell developing before Windemere. Member Rainey stated that if Shapell develops first, CCCSD should have the ability to void any tax allocation agreement relating to Windemere. Mr. Miyamoto-Mills presented concerns and advantages of accepting the tax allocation proposed by SRVFPD. Mr. Miyamoto-Mills stated that the deadline imposed by requirements set forth in the Revenue and Taxation Code for SRVFPD responding to Contra Costa County is February 6, 1997. Discussion followed with'regard to accepting the proposal, rejecting the proposal, or making a counterproposal. Following discussion, it was moved by Member Rainey and seconded by Member Hockett, that in accordance with the Master Tax Exchange Agreement, the San Ramon Valley Fire Protection District property tax allocation proposal for the Windemere property be accepted with the understanding that it is limited to the Windemere property .only; that if the Shapell property develops prior to the Windemere property, the District would consider applying this concept to the other pr9perty instead; that, with that one exception, any future annexations involving CCCSD and SRVFPD follow the Master Tax Exchange Agreement approach; that District staff be directed to negotiate further with SRVFPD; and if agreement is reached, draft a resolution to that effect for consideration by the CCCSD 97 6) 7) 8) 9) 21 Board on February 6, 1997. There being no objection, the 'motion was unanimously approved. Mr. Dolan, General Manager-Chief Engineer, announced that with the Board's concurrence, staff is planning a Ground Breaking Ceremony with Mt. View Sanitary District for the Household Hazardous Waste Collection Facility on Thursday, February 6, 1997 at 1 :00 p.m. at the future site. Following the ceremony, we will gather at the pool area of the Plant Operations Department for light refreshments. Mr. Dolan, General Manager-Chief Engineer, briefly described the Paulson v. Contra Costa County Board of Retirement matter, Contra Costa County Superior Court No. C96-02930, and indicated that the County ha~ proposed that the District join that suit. Mr. Dolan, General Manager-Chief Engineer, announced that Member Rainey has been asked to serve as a delegate and he has been asked to serve as an alternate on the County Charter Commission. Mr. Dolan stated that he will keep the Board informed of any developments. Mr. Dolan, General Manager-Chief Engineer, announced that there were break-ins at the Collection System Operations (CSO) Department site on January 13, and January 20, 1997. Mr. Dolan introduced Mr. John A. Larson, CSO Department Manager, who described the break-ins and the follow up actions being taken. 10) Mr. Dolan, General Manager-Chief Engineer, introduced Mr. John A. Larson, Collection System Operations (CSO) Department Manager, who reported on additional storm damage suffered. On Lombardy Lane in Orinda, a six-inch creek crossing was washed out. Immediate repairs were needed to keep spillage from going into the East Bay Municipal Utility District watershed. The support for the six-inch sewer in Miner Road in Orinda was lost and immediate repairs were needed. The old 12-inch force main that used to serve Upper Orinda Pumping Station was damaged and long-term repairs will be needed. The culvert under St. Mary's right-of-way near Bollinger Canyon in ~oraga suffered damage and work is proceeding to correct that situation. A tree has fallen and redirected a creek which is threatening to wash out another creek crossing in Orinda. Mr. l,.arson stated that with the heavy rains predicted, more damage is expected over the weekend. At this point, an additional $150,000 to $300,000 is estimated for long-term and short- term repairs. Noting that Member Rainey must leave shortly, President Menesini proceeded to Item 5.d.2) Board Reports. d. BOARD MEMBERS 2) Member Rainey thanked the Board for their consideration, stating that she is Chair of Contra Costa U.S.A. and must leave soon. Member Rainey stated that she had previously indicated the Board should consider whether or not to remain in the Central Contra Costa Solid Waste Authority (CCCSWA) since the District is no longer a solid waste franchiser. CCCSWA had been advised that the District would consider this matter and likely decide to withdraw from CCCSWA. At the last CCCSWA meeting, several Board Members asked that the District continue as a member at least through the first rate-setting process since most of the current members have never been through such a rate-setting process. Member Rainey requested input from the Board. Member Hockett stated that given our history and expertise it would be premature for the District to withdraw at this time. The first rate review will be a challenge. Additionally, there is still an issue until the Acme Landfill and Orinda-Moraga Disposal Service lawsuits are settled and the final costs are known. 01 23 97 22 Following discussion, it was moved by Member Rainey and seconded by Member Hockett, that the District continue its participation in the Central Contra Costa Solid Waste Authority at least through the first rate-setting process and settlement of pending litigation relating to solid waste franchises in which the District is involved. Member Nejedly agreed that the District's continued participation would be helpful because of our previous involvement and level of expertise. The first rate setting will likely be difficult and the District may be of assistance. President Menesini stated that the District has put a lot of effort and money into this. President Menesini stated that he does not want to throw that away but at the same time he thinks the District should withdraw from CCCSWA at the first appropriate opportunity. There being no further discussion, President Menesini called for a vote on the above motion that the District continue its participation in the Central Contra Costa Solid Waste Authority at least through the first rate-setting process and settlement of pending litigation relating to solid waste franchises in which the District is involved. There being no objection, the motion was unanimously. approved. Member Rainey left the meeting at the hour of 5:05 p.m. At this time, President Menesini reverted to the order of the agenda. 5. REPORTS b. COUNSEL FOR THE DISTRICT None c. SECRETARY OF THE DISTRICT None d. BOARD MEMBERS 1 ) President Menesini and Member Boneysteele, Members of the Capital Projects Committee, commended Dr. Gail Chesler, Associate Engineer, and Mr. Joe Pomroy, Assistant Engineer, on their interesting and informative presentations on Selector Technology and Pumping Station Reliability Standards, made to the Capital Projects Committee. Mr. Joe Pomroy, Assistant Engineer, presented the proposed pumping station reliability criteria which would be applicable to all District pumping stations. Mr. Pomroy stated that in the past the reliability criteria was based on "the largest pumping unit." It is proposed that this be changed to "the largest electrical pumping unit." Mr. Dolan, General Manager-Chief Engineer, stated that this criterion would enable the District to include the large diesel driven storm water pumps as available during storm events. The criterion would still comply with the Regional Water Quality Control Board requirements and standards. Mr. Dolan requested that the Board endorse the new pumping station reliability standard. It was moved by Member Boneysteele and seconded by Member Nejedly, that the new pumping stations reliability criteria be endorsed as follows: "The reliable capacity of a pumping station is the station's maximum pumping capacity with the largest electric pumping unit out of service and without PG&E utilities." There being no objection, the motion was approved with Member Rainey being absent. 2) Consideration of the District's continued participation in the Central Contra Costa Solid Waste Authority was taken out of order earlier in the agenda. 01 23 97 23 3) Due to the lateness of the hour, President Menesini indicated that the Board Committee Structure and Committee Assignments for 1997 would be continued to February 6, 1997. 4) Report of the January 13, 1997 Contra Costa Special Districts Association Meeting was continued to February 6, 1997. 5) Report of the January 16-18, 1997 California Association of Sanitation Agencies (CASA) Meeting was continued to February 6, 1997. a. 6. ENGINEERING CONTRACT BETWEEN CENTRAL CONTRA COSTA SANITARY DISTRICT. DELTA DIABLO SANITATION DISTRICT. WEST COUNTY WASTEWATER DISTRICT. AND THE CONTRA COSTA CLEAN WATER PROGRAM TO IMPLEMENT A PILOT ILLICIT DISCHARGE ELIMINATION PROGRAM Mr. Dolan, General Manager-Chief Engineer, stated that a position was approved in the 1996-1997 Personnel Budget contingent upon this contract being signed. With the Board's approval of this contract, staff will proceed with the process to recruit for that Source Control Inspector position. The additional position will exist only as long as the funding exists. All Source Control Inspectors will be trained for this program and all Source Control Inspectors will do the work in conjunction with their assignments. It was moved by Member Boneysteele and seconded by Member Nejedly, that the General Manager-Chief Engineer be authorized to execute the contract between Central Contra Costa Sanitary District, Delta Diablo Sanitation District, West County Wastewater District, and the Contra Costa Clean Water Program to implement a Pilot Illicit Discharge Elimination Program. There being no objection, the motion was approved with Members Hockett and Rainey being absent. President Menesini requested an update on this program at some point in the future. Mr. Bart Brandenburg, Source Control Superintendent, stated that a report will be prepared every three months. An update could be given to the Board at that time. 7. HUMAN RESOURCES a. DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRATOR IN ACCORDANCE WITH THE APPROPRIATE APPEAL PROCEDURES CONCERNING THE APPLICATION OF FAMILY AND MEDICAL LEAVE This item was taken out of order earlier in the agenda. b. MAKE CERTAIN ORGANIZATIONAL CHANGES WITHIN THE PLANT OPERATIONS DEPARTMENT MAINTENANCE DIVISION FOR MAINSA VER IMPLEMENTATION: PROVISIONALLY APPOINT DALE OHDA TO THE POSITION OF MAINSA VER COORDINATOR: AND PROVISIONALLY APPOINT WAYNE MINER AS MAINTENANCE SUPERINTENDENT It was moved by Member Boneysteele and seconded by Member Nejedly, that the following organizational changes in the Plant Operations Maintenance Division be authorized: . Creation of a temporary position of uMainsaver Coordinator" (S77, $4,751- $5,756) to oversee the implementation of the Mainsaver Computerized Maintenance Management System and the provisional appointment to this position of Mr. Dale Ohda for a period of up to one year; and . Authorize the provisional appointment of Mr. Wayne Miner, Machine Shop Supervisor, to the vacant position of Plant Maintenance Superintendent (S77, $4,751-$5,756) for a period of up to one year. There being no objection, the motion was approved with Member Rainey being absent. 01 23 97 24 c. MODIFY JOB TITLES AND CLASS DESCRIPTIONS OF SAFETY RELATED POSITIONS Mr. Dolan, General Manager-Chief Engineer, stated that this position paper was pulled to allow for further internal discussion among employees' safety groups on possible future safety arrangements. 8. APPROVAL OF EXPENDITURES a EXPENDITURE LIST DATED JANUARY 23, 1997 It was moved by Member Boneysteele and seconded by President Menesini, that the expenditure list dated January 23, 1997, including Self-Insurance Check Nos. 101226- 101235, Running Expense Check Nos. 101247-101509, and Sewer Construction Check Nos. 17947-17995, be approved as recommended. There being no objection, the motion was approved with Members Hockett and Rainey being absent. Member Hockett returned to the meeting at the hour of 5:28 p.m. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION RENEW EMERGENCY AUTHORIZATION FOR CRESCENT DRIVE, ORINDA EMERGENCY REPAIR a. Mr. Robert A. Baker, Deputy Chief Engineer, reported the status of emergency repairs at 25 and 29 Crescent Drive, Orinda. Mt. Cascade Construction has completed the work to replace the sewer line, work has been done to protect the residences, by Ned Clyde Construction Co. Much work is still to be done to repair the slide. To date $65,000 has been expended ($29,000 for protection of the residence at 29 Crescent Drive, $15,000 for protection of the residence at 25 Crescent Drive, and the remainder to Mt. Cascade Construction for replacement of the District sewer pipe). Mr. Baker requested that the Board renew the emergency authorization for Crescent Drive, Orinda. It was moved by Member Boneysteele and seconded by Member Hockett, that the emergency authorization for the Crescent Drive, Orinda Emergency Repair be renewed. There being no objection, the motion was approved with Member Rainey being absent. 10. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS Mr. Roger, General Manager-Chief Engineer, distributed copies of the video prepared by District staff entitled "Central Contra Costa Sanitary District ~ The First 50 Years." Mr. Dolan, General Manager-Chief Engineer, distributed copies of the Work Redesign Report of Accomplishments discussed earlier in the agenda. 11. CLOSED SESSION a. EXISTING LITIGATION The closed session was held to discuss existing litigation pursuant to Government Code Section 54956.9(a). The titles of the litigation discussed were: 1 ) CCCSD v. Orinda-Moraga Disposal Service, Inc., et al - Contra Costa County Superior Court No. C96-00562; and 2) Leonard/Beinke v. CCCSD - Contra Costa County Superior Court No. C96- 02566. b. SIGNIFICANT EXPOSURE TO LITIGATION The conference with Legal Counsel to discuss significant exposure to litigation pursuant to Government Code Section 54956.9(b) with regard to Crescent Drive, Orinda land movement, was not held. 01 23 9' r7 . , 25 c. INITIATION OF LITIGATION The conference with Legal Counsel to discuss initiation of litigation pursuant to Government Code Section 54956.9(c), one potential case, was not held. At 5:36 p.m., President Menesini declared the closed session to discuss existing litigation pursuant to Government Code Section 54956.9(a) as noted above in Items a.1) and a.2). Items b. and c. were not discussed. At 7: 15 p.m., President Menesini concluded the closed session and reconvened the meeting into open session. 12. REPORT OF DISCUSSIONS IN CLOSED SESSION Mr. Kenton L. Aim, Counsel for the District, stated that no decisions were made nor votes taken in closed session which require reporting at this time. 13. ADJOURNMENT There being no further business to come before the Board, President Menesini adjourned the meeting at the hour of 7:15 p.m., to reconvene at 11 :00 a.m. on Thursday, January 30, 1997, for an Adjourned Regular Meeting and Board Workshop to discuss labor negotiations. -11ario J(f diJ~' President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 01 23 97