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HomeMy WebLinkAboutBOARD MINUTES 11-30-95 212 MINUTES OF THE ADJOURNED REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON NOVEMBER 30, 1995 The District Board of the Central Contra Costa Sanitary District convened in an adjourned regular session, in the Second Floor Conference Room, 501 9 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:05 p.m. on November 30, 1995. President Hockett called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Dalton, Rainey, Boneysteele, Hockett ABSENT: Members: Menesini Member Menesini entered the meeting at the hour of 2: 13 p.m. 2. PUBLIC COMMENTS None 3. ENGINEERING a. EMERGENCY REPAIR OF THE M-4 FORCE MAIN Mr. Roger J. Dolan, General Manager-Chief Engineer, introduced Mr. Curtis Swanson, Principal Engineer, who described the location, condition, and status of work done on the M-4 Force Main to date. Mr. Swanson stated that the M-4 Force Main is an integral part of the system that conveys flows from the Martinez area to the Treatment Plant. The M- 4A Line was built in 1 969 and is the one now in operation. It is an older, steel line with some corrosion. It was damaged by Fiber Optics in 1994 and emergency repairs were done. Permanent repairs have been delayed. The newer M-4B Line was constructed in 1992 and is the subject of this request for an emergency declaration. The M-4B pipeline is a polyethylene pipeline. Defective welds have been found and repaired at two locations. Member Menesini entered the meeting at the hour of 2: 13 p.m. Mr. Swanson stated that it is necessary to identify the extent of the problem with the M- 4B Line and perform repairs to the line to get it back in operation before the rainy season. Staff believes that emergency action is justified to prevent the possibility of sewage overflows in populated areas and environmentally sensitive marshlands. Costs for this work are estimated to be approximately $50,000. Discussion followed in which it was noted that immediate repair is required for the following reasons: . There is a need to make the repair before the rainy season because high ground water and clay soils could make the success of the repair problematic; . There is a possibility of sewage overflows into populated and environmentally sensitive areas; . The wet weather season approaching means that both the M-4A and M-4B Lines may be needed to handle flows from the Martinez area; . The M-4A Line is an older, steel line which is corroding and has had leaks in the past and it would not be reliable during the wet weather season; and . If both the M-4A and M-4B Lines fail, it would not be possible to pump all of the sewage from Martinez and discharges into creeks, the streets of Martinez, and the old Martinez outfall would result in permit violations. 11 30 95 213 Mr. Kenton L. Aim, Counsel for the District, advised the Board that an item may be added to the agenda based on a determination that an emergency exists and that such emergency arose after the agenda was published. Then, if the Board determines by a 4/5 vote that such is the case, this matter can be considered pursuant to Government Code Section 54954.2(b)(1). It was moved by Member Rainey and seconded by Member Dalton, that in accordance with Government Code Section 54954.2(b)(1), the Board of Directors of the Central Contra Costa Sanitary District determines that an emergency situation exists, as defined in Section 54956.5 of the Government Code. The motion was unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Dalton, Menesini, Boneysteele, Hockett None None Following discussion of the previous damage and emergency repair to the M-4A Line, and recovery of those costs, it was moved by Member Rainey and seconded by Member Menesini, that to avoid public calamity arising from damage to the environment and to protect the public health and safety, exception to the public bidding standard was authorized, and expenditure of up to $50,000 from the Collection System Program Contingency Account for the repair was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Menesini, Dalton, Boneysteele, Hockett None None b. BOARD RECYCLED WATER COMMITTEE MEETING/BOARD WORKSHOP SESSION RELATIVE TO THE DISTRICT'S RECYCLED WATER PROGRAM Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Doug Craig, Planning Division Manager, who reviewed the agenda and presented the workshop objectives to provide an update on the East Bay Municipal Utility District (EBMUD) Zones 3 and 4 Water Recycling Project and to discuss the Contra Costa Water District (CCWD) Zone 1 Water Recycling Project rate structure options. Mr. Doug Craig, Planning Division Manager, reviewed the assumptions used and the project cost variables for the EBMUD Water Recycling Project. Mr. Craig stated that it is EBMUD's position that the cost of recycled water to the customers will be the same as the cost for potable water. Any incremental cost will be subsidized by EBMUD. Work is proceeding to: . Confirm accuracy of unit costs; . Increase project customer base; . Run revised financial model; . Continue development of institutional arrangements; and . Begin the Facilities Planning Study. Member Boneysteele suggested that 30 years rather than 25 years and that 6.5 percent rather than 7.0 percent be assumed in the cost analyses. It was noted that the assumptions used in the cost analysis correspond to the EBMUD/Dublin San Ramon Services District Project assumptions. Other Board members and staff concurred that the revised assumptions more accurately reflect the current situation. 11 30 95 214 Mr. Jim Coe, Associate Engineer, then proceeded to discuss the rate structure options for the Zone 1, CCCSD/CCWD Water Recycling Project. Mr. Coe reviewed the proposed project to deliver 1100 acre feet of recycled water per year and the customer demand. The first customers will be connected in 1997, with additional customers being added thereafter. The marketing strategy is to offer recycled water for equal to or less than the price customers are currently paying. Customer concerns include: . Water quality; . Public health protection; . Price; . Public education; . System compatibility; . Conversion effort; and . Regulatory impacts. Staff reviewed the economic assumptions used in development of the Business Plan, a comparison of rates for recycled water, water rate issues, recycled water rate options, and the pros and cons of each option. Following discussion, it was the consensus of the Board that a 30-year loan assumption and a 6.5 percent interest rate assumption be used in the rate calculations since they are more realistic at this time; that an option for a short-term rate or charter member rate be developed for those who sign up early; and that a variable rate or combination of rates be considered to encourage larger users. . 4. REPORTS None 5. ANNOUNCEMENTS None 6. ADJOURNMENT There being no further business to come before the Board, President Hockett adjourned the meeting at the hour of 4: 16 p.m. v{fa¡/ 0 v!J! vllt (¿CÛ~;;; President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 11 30 95