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HomeMy WebLinkAboutBOARD MINUTES 09-21-95 166 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON SEPTEMBER 21, 1995 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on September 21, 1995. President Hockett called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Menesini, Rainey, Boneysteele, Hockett ABSENT: Members: Dalton Member Dalton had advised staff that he was unable to attend this meeting and requested that he be excused. 2. PUBLIC COMMENTS None 3. AWARDS AND COMMENDATIONS PRESENT 1995 POLLUTION PREVENTION AWARDS TO ADL CIRCUITS. INC., CLASSIC CATERING. AND T ASSAJARA NURSERY a. Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that the Environmental Protection Agency (EPA) has implemented a rigorous source control program in recent years which compels the District to impose requirements on its customers. This is the fourth annual presentation of Pollution Prevention Awards to customers of the District who have gone above and beyond what is required by Federal mandate. Mr. Dolan introduced Mr. Bart Brandenburg, Source Control Specialist, who introduced Ms. Beverly Baclig, Source Control Inspector II, Mr. Kurt Darner, Senior Source Control Inspector, Ms. Earlene Millier, Source Control Coordinator II, Mr. Ken Null, Collection System Operations Technician, and Mr. Tim Potter, Supervising Source Control Inspector. Mr. Brandenburg stated that Source Control Inspector II Ms. Roberta Peterson could not be present today. Mr. Brandenburg stated that the District is very pleased to present Pollution Prevention Awards to businesses who have shown a special commitment over the last year to protecting the environment and complying with District regulations. Mr. Brandenburg stated that ADL Circuits, Inc., a printed circuit board manufacturer in Conccrd, was previously subject to enforcement action by the District. ADL Circuits, Inc. was selected to receive the 1995 Pollution Prevention Award because they went beyond what was expected of them in the enforcement action by installing $140,000 worth of copper filtration equipment, hiring a full-time chemist, and purchasing analytical equipment to monitor their wastewater on a daily basis. President Hockett presented the 1995 Pollution Prevention Award to Ms. Gerriann Smith, owner of ADL Circuits, Inc. Ms. Smith thanked the Board for the award and introduced her staff, General Manager Karen Murray, Chemist Alex Stanovich, Operator Jim Faust, and Operator Marcos Dimingo. Mr. Brandenburg stated that Classic Catering responded immediately to a grease backup originating from their operation and from a neighboring restaurant. Classic Catering immediately installed a $4,000 grease trap and subsequently convinced their neighbor to do the same. President Hockett presented the 1995 Pollution Prevention Award to Mr. Tim McKillop, owner of Classic Catering. Mr. McKillop thanked the Board and recognized his partner in Classic Catering, Ms. Jackie Pyke for her efforts. Mr. Brandenburg stated that unfortunately Tassajara Nursery could not be present at this meeting to accept their award. Tassajara Nursery embraced the District's pollution 09 21 95 167 prevention education campaign and began stuffing their customer mailers with the District's pesticide brochures. Tassajara Nursery remains active in communicating proper pesticide handling to customers. President Hockett stated that it is a pleasure to recognize the Pollution Prevention Award recipients, and heartily commended each one for their outstanding efforts in meeting source control requirements and for their commitment to protecting the environment. 4. CONSENT CALENDAR Following discussion of the status of the contract work for the Collection System Operations Department (CSOD) Facility Reconfiguration Project, it was moved by Member Rainey and seconded by Member Menesini, that the Consent Calendar, consisting of Items a. and b., be approved as recommended and recordings duly authorized. None a. a. Authorization was given for P.A. 95-15 (Alamo) to be included in a future formal annexation to the District. Motion approved on the following vote: AYES: Members: Rainey, Menesini, Boneysteele, Hockett NOES: Members: None ABSENT: Members: Dalton b. The contract work for the construction of the CSOD Facility Reconfiguration Project, DP 9023, was accepted and the filing of the Notice of Completion was authorized. Motion approved on the following vote: AYES: Members: Rainey, Menesini, Boneysteele, Hockett NOES: Members: None ABSENT: Members: Dalton 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS GENERAL MANAGER-CHIEF ENGINEER 1 ) Mr. Dolan, General Manager-Chief Engineer, stated that Risk Manager Bonnie Allen has been working diligently over the last year to coordinate planning with the District's neighboring agencies and to update the District's Comprehensive Emergency Management Plan. Mr. Dolan introduced Ms. Bonnie Allen, Risk Manager, who stated that preparation of the District's Comprehensive Emergency Management Plan was a team effort including representatives throughout the District. Ms. Allen stated that the Plan, as now presented to the Board, meets the requirements of the new Standardized Emergency Management System (SEMS). SEMS was the result of the Petris Bill following the Oakland Hills fire. The purpose of SEMS is to improve the information flow and coordination of efforts during an emergency. If a public agency does not use SEMS, it will not be eligible for State funding in the event of an emergency. Ms. Allen stated that the District's Comprehensive Emergency Management Plan contains all of the District's procedures and documents in one place. The Plan is designed to meet any type of emergency but it also includes contingency plans for specific events. The Plan provides specific 09 95 2]- 168 f.l."'il. (:"i~ ,.¡: ;;:1 procedures for each major Emergency Operations Center (EOC) role and function. Ms. Allen stated that District employees will be trained to handle the roles they are to fill. The Plan will be reviewed and updated annually. Ms. Allen provided an overview of the Comprehensive Emergency Management Plan, stating that: . The Plan was updated to meet SEMS regulations; . The Plan establishes the District's primary and alternate EOC; . EOC facilities will be designed to meet SEMS standards; . Training and exercises will be conducted in compliance with SEMS; . District staff will continue to participate with the County and other jurisdictions; . The Plan is now being presented to the Board; . The Board will be asked to adopt the Plan by resolution at a future Board Meeting; and . Training, exercises, and reviews will continue annually. Following discussion, President Hockett thanked Ms. Allen for the informative overview of the District's Comprehensive Emergency Management Plan. 2) Mr. Dolan, General Manager-Chief Engineer, thanked the Board for their input at the last Board Meeting. Because of the interest of the full Board in recycled water, reports have been scheduled for the full Board monthly since January 1995. It is now suggested that a Board workshop be scheduled to allow in-depth discussion of the District's proposed Recycled Water Program. Mr. Dolan distributed a draft agenda for the proposed Board workshop. It was the consensus of the Board that a Recycled Water Board Committee Meeting/Board Workshop be scheduled for 2:00 p.m. on October 12, 1995. 3) Mr. Dolan, General Manager-Chief Engineer, reported that contracts for solid waste services and recycling and green waste services have been signed with Browning-Ferris Industries (BFI) and Valley Waste Management respectively. Mr. Paul Morsen, Deputy General Manager, has met with City of Orinda officials and the contractors relative to service for the City. Mr. Dolan highlighted the agenda topics for the September 28, 1995 Central Contra Costa Solid Waste Authority (CCCSWA) meeting, including status of recruitment for the CCCSWA Executive Director position. 4) Mr. Dolan, General Manager-Chief Engineer, announced that Plant Operations Department Manager Charles W. Batts will be attending an Electric Power Research Institute (EPRI) meeting in Tennessee in October. If the Board has no objection, Mr. David Reindl, Associate Engineer, will attend the Water Environment Federation meeting in Florida in Mr. Batts' place. The Board voiced no objection. 5) Mr. Dolan, General Manager-Chief Engineer, announced that IT is doing an earth moving project on the Baker site just north of the District Treatment Plant. IT has entered into a contract with the District to provide up to 20,000 gallons per day of recycled water for dust control during that project. 21. 95 b. c. d. 169 6) Mr. Dolan, General Manager-Chief Engineer, announced that there will be another public meeting relative to the Solano Way abandonment. District staff will attend and will restate the District's position that we have no objection to the abandonment of Solano Way, but request that Waterbird Way be dropped from the General Plan. 7) Mr. Dolan, General Manager-Chief Engineer, announced that the Grand Jury visited the District on September 20, 1995. There was a very open, friendly exchange of information. Grand Jury Members went away very supportive of the District's programs and efforts. COUNSEL FOR THE DISTRICT None SECRETARY OF THE DISTRICT 1 ) Following discussion, it was the consensus of the Board that the November 16, 1995 Board Meeting be rescheduled for 2:00 p.m. on Tuesday, November 14, 1995, because of a conflict with the California Association of Sanitation Agencies (CAS A) meeting. BOARD MEMBERS 1 ) The solid waste update was presented earlier in the meeting. 2) Member Rainey stated that the Local Agency Formation Commission (LAFCO) update was presented at the last Board Meeting. There is nothing further to report at this time. 7. ENGINEERING AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE A $200.000 CONSTRUCTION CONTRACT CHANGE ORDER ON THE PLEASANT HILL RELIEF INTERCEPTOR PROJECT, PHASE 3 <DP 5031), FOR DIFFERING SITE CONDITIONS NEAR K-MART a. Mr. Dolan, General Manager-Chief Engineer, stated that the circumstances relating to this change order were discussed with the Board at a previous Board Meeting. Outstanding issues have been resolved and staff now recommends that a change order in the amount of $200,000 be authorized. It was moved by Member Rainey and seconded by Member Boneysteele, that the General Manager-Chief Engineer be authorized to execute a $200,000 contract change order with McGuire and Hester for extra costs associated with differing site conditions encountered in the K-Mart Shopping Center parking lot on the Pleasant Hill Relief Interceptor Project, Phase 3, DP 5031. There being no objection, the motion was approved with Member Dalton being absent. b. AUTHORIZE $57,000 FROM THE SEWER CONSTRUCTION FUND TO THE GENERAL IMPROVEMENTS PROGRAM CONTINGENCY ACCOUNT Mr. Dolan, General Manager-Chief Engineer, stated that staff met with the Board Budget and Finance Committee to review the specifics of this request set forth in the position paper. Staff would be happy to answer any questions. There being no questions, it was moved by Member Menesini and seconded by Member Boneysteele, that $57,000 be authorized from the Sewer Construction Fund to the General Improvements Program Contingency Account. There being no objection, the motion was approved with Member Dalton being absent, 09 21 95 170 a. 8. CORRESPONDENCE NOTE RECEIPT OF LETTER DATED SEPTEMBER 8. 1995 FROM MR. ROSS G. HUBBARD. MORAGA TOWN MANAGER. RECOMMENDING THAT THE CENTRAL CONTRA COSTA SOLID WASTE AUTHORITY AWARD A FRANCHISE TO BROWNING-FERRIS INDUSTRIES <BFI) FOR REFUSE COLLECTION AND VALLEY WASTE MANAGEMENT (VWM) FOR RECYCLABLES AND GREEN WASTE IN THE TOWN OF MORAGA . Mr. Dolan, General Manager-Chief Engineer, stated that it has been a pleasure to work with the Town of Moraga. Town officials have been supportive of all of the efforts of the District and the Central Contra Costa Solid Waste Authority, and they have helped work with the other Cities as well. Receipt was noted of the letter dated September 8, 1995 from Mr. Ross G. Hubbard, Moraga Town Manager, recommending that the Central Contra Costa Solid Waste Authority award a franchise to BFI for refuse collection and VWM for recyclables and green waste in the Town of Moraga. b. NOTE RECEIPT OF LETTER DATED SEPTEMBER 11. 1995 FROM MR. CHARLES L. BLUE. OF ORINDA. REGARDING THE CITY OF ORINDA'S REFUSE COLLECTION CONTRACT Receipt of the letter dated September 11, 1995 from Mr. Charles L. Blue, of Orinda, regarding the City of Orinda's refuse collection contract was noted and the draft response was approved. 9. APPROVAL OF MINUTES MINUTES OF SEPTEMBER 7. 1995 a. It was moved by Member Menesini and seconded by Member Rainey, that the minutes of September 7, 1995, be approved as presented. There being no objection, the motion was approved with Member Dalton being absent. 10. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED SEPTEMBER 21. 1995 Member Menesini, Chair of the Budget and Finance Committee, stated that he and Member Boneysteele reviewed the expenditures and found them to be satisfactory. Member Menesini noted that a $1.5 million check was issued on the Pleasant Hill Relief Interceptor Project. Member Menesini suggested that when a certain expenditure level is reached on a project, that a milestone or goal must have been reached, and it would be nice to have a report to the Board at that time. Mr. Dolan, General Manager-Chief Engineer, stated that construction reports are presented to the Board once a month; and at that time, projects that have achieved some sort of benchmark are highlighted. That benchmark is not necessarily tied to a dollar amount but rather some completion event. It was moved by Member Menesini and seconded by Member Boneysteele, that the Expenditure List dated September 21, 1995, including Self-Insurance Check No.1 01 001, Running Expense Check Nos. 91771-92048, and Sewer Construction Check Nos. 16144- 16210, be approved as recommended. There being no objection, the motion was approved with Member Dalton being absent. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 12. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Menesini requested that an update on the work of the consultant working on the High School Education Program curriculum be presented at a future Board Meeting. ()9 ~") 1 ~! , 95 171 Member Rainey announced that the Governor recently signed legislation which precludes anyone from holding office for a jurisdiction by which they are employed but the legislation excludes counties. . 13. CLOSED SESSION a. EXISTING LITIGATION The closed session was held to discuss existing litigation pursuant to Government Code Section 54956.9(a). The title of the litigation discussed was Southern Pacific Transportation Corporation, CCCSD, et ai, U.S. District Court Northern District, Case No. C92-2312 DLJ. b. ANTICIPATED LITIGATION 1 ) The closed session was held to discuss significant exposure to litigation pursuant to Subdivision (b) of Section 54956.9 of the Government Code. The title of the matter to be discussed was Bollinger Canyon Leach Field/Saber Zell. 2) The closed session was held to discuss initiation of litigation pursuant to Subdivision (c) of Section 54956.9 of the Government Code. One potential case is to be discussed. c. REAL PROPERTY NEGOTIATIONS With respect to real property negotiations, the closed session was held pursuant to Government Code Section 54956.8. The real property which the negotiations may concern is the District property at 1250 Springbrook Road, Walnut Creek, California. The District's negotiators may negotiate with the State of California Department of Transportation with regard to price and terms of payment. At 3:08 p.m., President Hockett declared the closed session to discuss litigation pursuant to Government Code Sections 54956.9(a), (b), and (c) and real property negotiations pursuant to Government Code Section 54956.8. At 3:52 p.m., President Hockett left the meeting, having previously advised the Board of a conflicting commitment and requesting to be excused. At 4:26 p.m., President Pro Tem Menesini concluded the closed session and reconvened the meeting into open session. 14. REPORT OF DISCUSSIONS IN CLOSED SESSION Mr. Kenton L. Aim, Counsel for the District, reported that the Board authorized $15,000 for settlement of the dispute with Mr. Saber Zell arising from termination of service of the Bollinger Canyon Leach Field. It was noted for the record that Members Dalton and Hockett were absent. 15. ADJOURNMENT There being no further business to come before the Board, President Pro Tem Menesini adjourned the meeting at the hour of 4:30 p.m. //) 1 ~" I . , I 1\ ,i / P<J L" ,Á4,.~/ ~ , ' .'Þ., President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUN ERSIGNED: Sec e ar of the Cen ral on Cos Sanitary District, Coun y of Contra Costa, State of California ()9 21, 95 --------.--