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Home My WebLink AboutBOARD MINUTES 08-15-95 145 MINUTES OF THE ADJOURNED REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON AUGUST 15, 1995 The District Board of the Central Contra Costa Sanitary District convened in an adjourned regular session at the Assistance League of Diablo Valley, 1850 Second Avenue, Walnut Creek, County of Contra Costa, State of California, at 9: 12 a.m. on August 15, 1995. President Hockett called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Dalton, Rainey, Boneysteele, Hockett ABSENT: Members: Menesini Member Menesini entered the meeting at the hour of 9:25 a.m. Others present included: Central Contra Costa Sanitary District: Kenton L. Aim, Roger J. Dolan, Elaine Jacobs, Paul Morsen, Joyce E. Murphy, Debbie Ratcliff Contra Costa County: Mary Fleming Town of Danville: Mike Shimansky, Dick Waldo, Dave Anderson City of Lafayette: Judy Garvens, Bob Adams, Steve Falk Town of Moraga: James Sweeny, Cherie Grant, Ross Hubbard, Karen Stein City of Orinda: Laura Abrams, Gregg Wheatland, Bill Lindsay, Kelly Sills City of Walnut Creek: Kathy Hicks, Gene Wolfe, Don Blubaugh, Janet Schneider Central Contra Costa Solid Waste Authority: Fred Davis Contra Costa Times: Andy Jokelson Hilton Farnkopf & Hobson: Robert Hilton, Troy Garner Browning-Ferris Industries: Ken Etherington, Mark Hughes, Patty Mehaouchi Valley Waste Management: Dan Borges, Harriette Heibel Members of the Public: Hank Gates, Rick Norris 2. PUBLIC COMMENTS None 08 15 95 146 a. 3. SOLID WASTE CONCLUDE THE THIRD IN A SERIES OF THREE SOLID WASTE RATE-SETTING WORKSHOPS AND ACHIEVE CONSENSUS ON RATE-SETTING METHODOLOGIES Mr. Roger J. Dolan, General Manager-Chief Engineer, briefly summarized the discussion and consensus reached at the previous solid waste rate-setting workshops held on July 27 and August 8, 1995. Mr. Dolan stated that the District is now conducting the third in the series of solid waste rate-setting workshops in an effort to fully involve all four of the Cities and Towns in the rate making process. At the end of this workshop process it is hoped that CCCSD and the four Cities and Towns will reach a consensus on acceptable service levels and corresponding rates. The CCCSD Board of Directors will act on those rates and CCCSD Board representatives to Central Contra Costa Solid Waste Authority (CCCSWA), Susan McNulty Rainey and Barbara D. Hockett, will take that decision to CCCSWA. CCCSWA will then set the rates. The following subjects were discussed with regard to Rate Issue 9, No Green-Waste- Service Discount: . Discounts for townhouses or residences having no yard . Hard-to-service premium for green waste Member Menesini entered the meeting at the hour of 9:25 a.m. Following discussion, the initial rate calculation consensus with regard to Rate Issue 9, No Green-Waste-Service Discount, was as follows: . Modest discounts would be provided only for townhouses or residences having no yard . No hard-to-service premium for green waste Following discussion, the initial rate calculation consensus with regard to Rate Issue 10, Recycling-Service Discount, was as follows: . No hard-to-service premium . No discount for customers who decline to use service Mr. Dolan, General Manager-Chief Engineer, stated that at the August 8, 1995 solid waste rate-setting workshop Rate Issue 11, Mini-Can Rate, was discussed and there was a consensus that the issue be revisited at this workshop. The following comments were made or subjects were discussed with regard to Rate Issue 11, Mini-Can Rate: . $1 discount in Walnut Creek . Discount based on cost of disposal for 12 gallons is a savings of approximately 13 percent Following discussion, the initial rate calculation consensus with regard to Rate Issue 11, Mini-Can Rate, was as follows: . That the mini can rate which shall be set at 13 percent less than the one can regular customer rate Mr. Dolan reviewed the background information relating to general clean-up events and BFI's offer to provide "clean-up on demand" three times per year per customer. The following comments were made or subjects were discussed with regard to Rate Issue 12, General Clean-up Events: 08 . Adequate public information would be needed . Orinda favors "on demand" service 15 95 147 Following discussion, the initial rate calculation consensus with regard to Rate Issue 12, General Clean-Up Events, was as follows: 8 Danville will retain three scheduled seasonal clean-ups per year . The remaining jurisdictions prefer on-demand clean-up services Mr. Troy Garner, of Hilton Farnkopf & Hobson (HFH), reviewed the assumptions used to develop the draft rate schedules as set forth in the handout provided. Mr. Dolan stated that while workshop participants had discussed having a uniform per gallon charge for residential and commercial when the rates were calculated, it was determined that the per gallon charge could not be the same for residential and commercial. Instead, residential rates are based on a uniform cost per gallon, as are most of the commercial rates. However, the residential cost per gallon is slightly higher than the commercial. This was done to avoid having some customers receive a rate increase when the vast majority of customers receive rate decreases. Mr. Garner reviewed the results of application of the assumptions, calculation of the average rate reductions for selected rate categories, and comparison of uniform residential rates. At 10:20 a.m., President Hockett declared a recess, reconvening the meeting at the hour of 10:35 a.m. with all parties present as previously designated with the exception of Member Rainey and Moraga Town Councilmember Cherie Grant. Mr. Gregg Wheatland, Orinda City Councilmember, stated that the hard-to-service premium in Orinda is now $ 7. The Orinda City Council is considering retaining that hard- to-service premium, thus offsetting the cost for any new hard-to-service customers. Mr. Garner indicated it would be possible to do that. Mr. Garner continued with the review of residential rates. Mr. Dolan reviewed the draft public agency charges. Following discussion, the initial rate calculation consensus with regard to Rate Issue 7, Public Agency Charges, was as follows: 8 Walnut Creek will be added 8 Distribution of charges is acceptable Following discussion, the initial rate calculation consensus with regard to Rate Issue 8, Rate Contingency, was as follows: 8 Provide a rate contingency of 3 percent Mr. Garner and Mr. Dolan cgntinued with the comparison of uniform commercial rates. Following discussion, there was a consensus with regard to Rate Issue 2, Sector Rate Setting 8 Residential 8 Commercial, as follows: 8 Uniform commercial rates for Lamorinda with the revenue and expenses allocated to each city separately 8 Uniform commercial rates for Danville and County with the revenue and expenses allocated to each city separately At this time, Mr. Dolan recommended the table of rates as will be modified to give effect to the change in the hard-to-service premium ($7) for the citizens of Orinda. It was noted that the revised rate charts will be faxed to the Cities and Towns no later than tomorrow, August 16, 1995. b. COMMENTS FROM INTERESTED MEMBERS OF THE PUBLIC None 08 15 95 148 c. SET RATES AS APPROPRIATE It was moved by Member Menesini and seconded by Member Dalton, that the table of rates as modified to give effect to the change in the hard-to-service premium of $ 7 for the citizens of Orinda be approved, and that the revised rate tables be faxed by Hilton Farnkopf & Hobson to the District, the County, the Cities of Lafayette and Orinda, and the Towns of Danville and Moraga by August 16, 1995. There being no objection, the motion was approved with Member Rainey being absent. At this time, Mr. Dolan returned to Rate Issue 5, Backyard Service. Discussion followed with regard to determining the level of interest in the Lamorinda area in backyard service prior to exploring all the possibilities for providing this service at the lowest possible cost. Following discussion, there was a consensus with regard to Rate Issue 5, Backyard Service, as follows: . Offer backyard service to Lamorinda customers . Determine level of interest through a mailer . Consider options for method of providing service to achieve lowest rates Discussion followed relative to the suggestion that backyard service be treated as a separate service funded through a balancing account. It was agreed that an elected official and a staff person from each jurisdiction would meet to analyze the various alternatives and recommend a preferred alternative. If backyard service is not put out to bid, Councilmember Wheatland requested that the BFI contract include language that backyard service will be provided for the cost of service. Mr. Kenton L. Aim, Counsel for the District, stated that such language can be included under the generic other services provisions. There being no further comments, Mr. Dolan stated that while there was still more work to be done on the issue of backyard service in the Lamorinda area, consensus had been reached on all of the rate issues. President Hockett and Mr. Dolan thanked the elected officials, staff members, and members of the public for their participation. 4. ANNOUNCEMENTS None 5. ADJOURNMENT There being no further business to come before the Board, President Hockett adjourned the meeting at the hour of 11 :30 a.m. d}) /,k 1~:ð:IP President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: /1 4 I k l,l C Sedre ar. of the Central on Costá Sanitary District, Cou of Contra Costa, State of California 08 15 95