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HomeMy WebLinkAboutBOARD MINUTES 03-02-95 37 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON MARCH 2, 1 995 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3:00 p.m. on March 2, 1995. President Hockett called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Menesini, Dalton, Rainey, Boneysteele, Hockett ABSENT: Members: None 2. PUBLIC COMMENTS None 3. AWARDS AND COMMENDATIONS a. PRESENTATION OF SAFETY SUGGESTION OF THE YEAR AWARD FOR 1994 TO MR. STEVE COLBERG. SHIFT SUPERVISOR Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that for many years the District has been conducting a safety suggestion program which has awards at various levels. These suggestions and interest in safety have resulted in a safer workplace for District employees and the community. Over 125 safety suggestions were received in 1994. The suggestion submitted by Mr. Steve Colberg, Shift Supervisor, was selected to receive the Safety Suggestion of the Year Award. Mr. Colberg's suggestion relates to safety of employees while lubricating the centrifuges. Whenever a centrifuge is shut down, it must be greased to remove water and other contaminants from the bearings. To access one of the grease fittings, the guard that covers the rotating gearbox must be removed. During greasing, the centrifuge must be running, exposing personnel to a gear- like portion of the gearbox. Mr. Colberg recommended that a smaller temporary guard for the gearbox be fabricated allowing proper lubrication of the equipment while safeguarding the operator from the rotating part. A temporary guard was fabricated and is now being used during this procedure. President Hockett presented the Safety Suggestion of the Year Award for 1994 to Mr. Steve Colberg, Shift Supervisor, in recognition for the contribution of the most significant safety suggestion of the year. President Hockett commended Mr. Colberg and all those who submitted suggestions for their conscientious attention to safety. 4. CONSENT CALENDAR It was moved by Member Rainey and seconded by Member Dalton, that the Consent Calendar, consisting of Items a. through d., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Resolution No. 95-008 accepting work and Offers of Dedication from Stone Rose Development, Job 4933, Parcel 2, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Dalton, Menesini, Boneysteele, Hockett None None 03 02 95 38 b. Resolution No. 95-009 accepting work and Offers of Dedication from Windeler Development Group, Inc., Job 4940, Parcel 1, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Dalton, Menesini, Boneysteele, Hockett None None The Grant of Easement from Contra Costa County, Job 5049, Parcel 1, Alamo area, was approved, recording was authorized, and Resolution No. 95-010 was adopted to that effect. c. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Dalton, Menesini, Boneysteele, Hockett None None Mr. Charles Canepa, Assistant Engineer in the Engineering Department, was granted a 5 percent salary increase effective February 20, 1995, for professional registration differential, as provided in the Memorandum of Understanding (MOU) between the District and Central Contra Costa Sanitary District Employees' Association, Public Employees' Local No.1. d. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Dalton, Menesini, Boneysteele, Hockett None None Member Menesini was joined by the Board in congratulating Mr. Canepa on this significant accomplishment. 5. HEARINGS CONDUCT A PUBLIC HEARING; CONSIDER APPROVING SEGMENT 18 OF THE PLEASANT HILL RELIEF INTERCEPTOR AND ROUTING OF THE RECYCLED WATER PIPELINE IN THE RUTH DRIVE AREA OF PLEASANT HILL a. President Hockett indicated that the purpose of this public hearing is to receive comments regarding approval of Segment 18 of the Pleasant Hill Relief Interceptor and routing of the recycled water pipeline in the Ruth Drive area of Pleasant Hill. At 3:12 p.m., President Hockett opened the public hearing and noted receipt of the letter dated February 23, 1995, from B. J. Britton, 131 Luella Drive, Pleasant Hill, opposing the Ruth Drive route for the Pleasant Hill Relief Interceptor and recycled water pipeline. Mr. Russell Leavitt, Planning Assistant, summarized the background of the Pleasant Hill Relief Interceptor Project, noting that the routing was approved a number of years ago with the exception of two segments. This was to allow more work and negotiation with the County Flood Control District. At this time staff recommends approval of Segment 18 for the Pleasant Hill Relief Interceptor for the following reasons: . Due to its shorter length (6,500 as opposed to 7,000 feet), Segment 18 would cost less to construct than Segment 17. The cost to construct 03 02 95 39 Segment 18 would be $4.0 million compared to $4.6 million for construction of Segment 17. . Since Segment 1 8 requires fewer bends in the pipeline and is of shorter length, it would have better hydraulic characteristics and a lower potential for corrosion and odor problems. . By avoiding substantial construction in residential streets, Segment 18 would produce less disruption for residents. . Use of Segment 18 would defer the need to replace several trunk sewers beneath major streets in the area between Grayson Creek and Contra Costa Boulevard, thus reducing the near-term, cumulative community disruption associated with additional construction in these neighborhoods. Mr. Leavitt stated that this project proposes to put the recycled water pipeline along the same trench or alignment as the Pleasant Hill Relief Interceptor to the extent possible. Mr. Leavitt stated that the concerns and issues raised by Ms. Britton have been addressed in the mitigation measures, and Ms. Jackie Zayac, Planning Assistant, has contacted Ms. Britton by telephone to discuss her concerns. To fulfill the California Environmental Quality Act (CEQA) requirements forthis project, Mr. Leavitt stated that staff has determined that the recommendations are within the scope of the program approved earlier by the Board of Directors and that the 1991 Environmental Impact Report (EIR) and 1993 Negative Declaration adequately address the activity and purposes for CEQA compliance. In accordance with CEQA Guidelines, an addendum has been prepared to identify the 1991 EIR and 1993 Negative Declaration analyses applicable to these recommended project elements. Notice of the public hearing was published in the Contra Costa Times and notices were mailed to property owners and residents. Staff would recommend approval of Segment 18 for routing of the Pleasant Hill Relief Interceptor and recycled water pipeline. There being no comments, President Hockett closed the public hearing and returned the matter to the Board for deliberation. Discussion followed with regard to possible creek erosion, whether there are any drinking water wells within 100 feet of the pipeline construction, possible identification of archeological areas, and the monitoring and reporting on mitigation programs as part of this project. It was moved by Member Dalton and seconded by Member Rainey, that Resolution No. 95-011 be adopted, approving Segment 18 of the Pleasant Hill Relief Interceptor Project and the routing of the recycled water pipeline in the Ruth Drive area of Pleasant Hill, the Conditions of Approval, Findings of Fact and a Statement of Overriding Considerations, and a Mitigation Monitoring and Reporting Plan as set forth in attachments to the position paper. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Dalton, Rainey, Menesini, Boneysteele, Hockett None None 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None 7. APPROVAL OF MINUTES a. MINUTES OF FEBRUARY 2. 1995 It was moved by Member Rainey and seconded by Member Dalton, that the minutes of February 2, 1995, be approved with the following amendment. 03 02 95 40 In the last sentence of the third paragraph, on page 3, the word "proposed" was added before the words" board order." There being no objection, the motion was unanimously approved. 8. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED MARCH 2, 1995 Member Menesini, Chair of the Budget and Finance Committee, stated that he and Member Boneysteele reviewed the expenditures and found them to be satisfactory. Member Menesini stated that the Committee did discuss large payments on various projects and the phases or stages of completion of the projects. An example is the payment to Monterey for the Cogeneration Project. The possibility of having project managers available on Thursdays between 2:00 p.m. and 3:00 p.m. to answer questions raised by the Budget and Finance Committee was discussed. Following discussion, it was agreed thatthese projects are thoroughly reviewed in the Capital Improvement Budget and regular reports are made to the Board; however, staff will try to be available to answer any questions that may arise. It was moved by Member Menesini and seconded by Member Boneysteele, that the Expenditure List dated March 2, 1995, including Self-Insurance Check Nos. 100923- 100932, Running Expense Check Nos. 87725-87940, and Sewer Construction Check Nos. 15320-15377, be approved as recommended. There being no objection, the motion was unanimously approved. 9. BUDGET AND FINANCE a. 1994-1995 CAPITAL IMPROVEMENT BUDGET MID-YEAR STATUS REPORT Mr. Dolan, General Manager-Chief Engineer, introduced Mr. John Mercurio, Administrative Analyst, who summarized the Capital Improvement Budget (CIB) expenditures, revenues, and major projects for the first six months of the fiscal year. Mr. Mercurio noted that CIB expenditures are projected to be $37,979,000 or $3.8 million less than budget at year end, representing a 9.2 percent favorable variance. At June 30, 1995, CIB revenues are anticipated to be $19,582,000 or $4.5 million less than budget, representing an 18.7 percent unfavorable variance. Based on projected revenues and expenditures, the projected Sewer Construction Fund balance at June 30, 1995 is anticipated to be $60,676,000 less outstanding debt of $36,227,000, for a Sewer Construction Fund net balance of $24,449,000. President Hockett thanked Mr. Mercurio for his presentation and declared that the 1994- 1995 Capital Improvement Program Mid-Year Status Report was duly received. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 11. REPORTS a. GENERAL MANAGER-CHIEF ENGINEER 1 ) Mr. Dolan, General Manager-Chief Engineer, announced that the District is advertising forthe 1994-1995 Sewer Renovation Project which will renovate or replace sewers at 13 sites in Martinez and Walnut Creek using open trenching and pipe bursting technologies. The estimated cost of the project is approximately $1 million. 2) Mr. Dolan announced that staff has been working diligently on the Recycled Water Business Plan. There will be a Recycled Water Committee meeting to review the Plan at 3:30 p.m. on Tuesday, March 7, 1995. If other Members of the Board wish to attend that committee meeting, the Board could adjourn to that date and a Board workshop could be held. Other 03 02 95 3) 41 Board Members indicated an interest in attending and the decision was made to conduct the meeting as a Board Workshop. Mr. Dolan stated that the new HTE computer software is set up to administer employee benefits on a calendar year basis. The District operates on both a fiscal year (July through June) and labor Memorandum of Understanding (MOU) year basis (May through April). That presents a problem particularly with regard to administration of the Cafeteria Plan. Staff would propose that the benefit year with regard to the Cafeteria Plan be synchronized with the calendar year to accommodate the HTE software and facilitate the IRS reporting process. If the Board has no objection, this matter will be brought to the two bargaining units. The Board voiced no objection. b. COUNSEL FOR THE DISTRICT 1 ) Mr. Kenton L. Aim, Counsel for the District, announced that his firm will hold a reception this evening, March 2, 1995, to mark the business affiliation of Sellar, Hazard, Snyder, Kelly & Fitzgerald with the law firm of Arnelle, Hastie, McGee, Willis & Greene. The firms will enter into a partnering relationship on a case-by-case basis. c. SECRETARY OF THE DISTRICT None d. BOARD MEMBERS 1 ) 2) 3) Member Rainey reported that the Central Contra Costa Solid Waste Authority (CCCSWA) met on February 23, 1995. At that meeting, Contra Costa County was accepted as a member informally. There are still a number of issues and agreements that must be resolved with regard to the County's franchising authority in the unincorporated areas before the County's membership is formally approved. Also at that meeting, Ms. Elaine Jacobs, Assistant Engineer (Solid Waste), presented the Yard Waste/Backyard Composting Annual Report. Member Menesini provided some helpful comments on that report. President Hockett thanked Member Menesini for attending the CCCSWA meeting in her absence. Member Rainey reported that the Local Agency Formation Commission (LAFCO) will meet on March 8, 1995, to review regulations. Member Rainey stated that she would provide an in-depth report following that meeting. ' Member Menesini reported on the recent Special District Board Management Institute. Topics of discussion included the roles and responsibilities of the Members of the Board and the Board President, planning and the benefits to be derived from Board workshops and strategic planning efforts, statutory authorities relating to special districts, personnel issues and policies, financial management and control, and the responsibility of Members of the Board to represent and communicate with those who elected them. Member Menesini suggested that the Board consider conducting workshops to facilitate more in-depth discussions on various issues than is possible in regular Board Meetings. Member Menesini stated that a list of resource materials was provided, many of which would be useful to Board Members. Member Menesini suggested that resource materials be purchased and maintained for the use of Board Members. Member Menesini stated that many of the statements by presenters depicted special districts as endangered species. Special districts need to take steps to ensure they are operating in an efficient and cost-effective manner. A self-assessment or review would be beneficial and could be shared with the public. In closing, Member Menesini stated that he found the entire Special District Board Management Institute program to be of great benefit. 03 02 95 .----------------.---.---.-..-...-.--.---.------..--.----..-..-.---..- ------------.---..- 42 Mr. Dolan endorsed Member Menesini's comments, stating that he has discussed with other managers active with the California Association of Sanitation Agencies (CASA) the idea of developing data on the efficiency and effectiveness of special districts' utility management to generate data which could be useful as California continues with re-engineering its Government activities. If the Board agrees, staff will continue with that effort. The Board agreed. 12. ANNOUNCEMENTS None 13. CLOSED SESSION a. EXISTING LITIGATION The closed session was held to discuss existing litigation pursuant to Government Code Section 54956.9(a). The titles of the litigation discussed were: 1 ) Acme Landfill Corp. v. Althin CD Medical, Inc., CCCSD, et ai, U.S. District Court No. C91-4268 SBA; and 2) William C. Ortland v. CCCSD, et ai, Contra Costa County Superior Court No. C95-00255. At 4:46 p.m., President Hockett declared the closed session to discuss litigation pursuant to Government Code Section 54956.9(a). At 5:48 p.m., President Hockett concluded the closed session and reconvened the meeting into open session. 14. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None 15. ADJOURNMENT There being no further business to come before the Board, President Hockett adjourned the meeting at the hour of 5:48 p.m., to reconvene at 3:30 p.m. on Tuesday, March 7, 1995 for a Recycled Water Committee/Board Workshop to review the Recycled Water Program Zone 1 Business Plan. td-}j,d ~ President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 03 02 95