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HomeMy WebLinkAboutBOARD MINUTES 11-19-98 254 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON NOVEMBER 19, 1998 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on November 19, 1998. President Nejedly called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Lucey, Menesini, Hockett, Boneysteele, Nejedly ABSENT: Members: None 2. PUBLIC COMMENTS None 3. CONSENT CALENDAR Following discussion of the requirement that the temporary private sanitary sewer connection be abandoned and connection made to a public sewer if and when one becomes available, and regulatory issues relating to adoption of the ordinance setting recycled water charges, it was moved by Member Menesini and seconded by Member Boneysteele, that the Consent Calendar, consisting of Items a. through e., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Resolution No. 98-151 accepting work and Offers of Dedication from Westvail, Inc., Job 5310, Parcel 3, Hawks Hill Court, Lafayette area, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Menesini, Boneysteele, Lucey, Hockett, Nejedly None None b. Authorization was given for P.A. 98-12 (Orinda) and 98-13 (Martinez) to be included in a future formal annexation to the District. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Menesini, Boneysteele, Lucey, Hockett, Nejedly None None c. Resolution No. 98-152 authorizing the recordation of the agreement of Richard and Kristine Carlson pertaining to a temporary private sewer connection for 824 Carter Acres Lane, Job 3048, was adopted. Motion unanimously approved on the following vctd: 11 19 98 AYES: Members: NOES: Members: ABSENT: Members: d. 255 Menesini, Boneysteele, Lucey, Hockett, Nejedly None None December 3, 1998 at 2:00 p.m. was established as the date and time for a public hearing to receive comments on a proposed amendment to the District Code, adding Chapter 6.38 Recycled Water Charges. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Menesini, Boneysteele, Lucey, Hockett, Nejedly None None Staff was directed to secure the services of an arbitrator in accordance with the District's disciplinary appeal procedures in the discipline of Engineering Assistant Harry Vaile. e. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Menesini, Boneysteele, Lucey, Hockett, Nejedly None None 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Mr. Roger J. Dolan, General Manager-Chief Engineer, requested that Item 7.a., Engineering, be taken out of order later in the agenda to accommodate interested persons in the audience. 5. BIDS AND AWARDS AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH CONSTRUCTION COMPANY AND AUTHORIZE CONSULTANT AGREEMENTS FOR THE TREATMENT PLANT SEISMIC UPGRADE PROJECT. DP 7144 a. Mr. Dolan, General Manager-Chief Engineer, introduced Mr. William E. Brennan, Capital Projects Division Manager, who stated that the District has already done several relatively modest sized seismic projects in the past. This project will complete the remaining tasks. The difference between the cost estimate and the bid price is largely due to the fact that this project is so complex. There are tasks in all areas of the plant and the plant's operation must be maintained during the construction work. In addition, the economy is good now and most contractors are busy. Mr. Brennan stated that District staff will do project management on this project. Montgomery Watson will provide construction services on the project, which will include reviewing submittals and other activities which ensure that the technical intent of their design is met during project construction. Mr. Brennan introduced Mr. Ba Than, Associate Engineer, who stated that the Treatment Plant Seismic Upgrade Project is one of the most important District projects. The District Treatment Plant facilities are located about one-half mile from the Concord fault line. There have been a series of seismic projects beginning with anchoring building wall panels which was a deficiency of the 5A Project (early 1970's); piping bracing on critical systems identified in an M&E analysis; employee health and safety modifications designed by Degenkolb in 1982; and the current project identified in an EQE International, Inc. evaluation in 1994 to maintain hydraulic process after an earthquake. Mr. Than reviewed 11 98 19 256 the key findings of the EQE analysis of potential seismic impacts on treatment plant processes and facilities as follows: . Loss of treatment plant utilities; . Structural damage to hydraulic process; . Restraints needed on equipment and piping; and . Potential for damage to incinerators. Mr. Than stated that to address the potential loss of utilities, District electrical generating facilities will be hardened; feeder cables and building connections will be upgraded; direct feeder connections for critical processes will be installed; above ground switching stations for the distribution system will be built; and plant operators will be trained on modifications to the electrical distribution system. To address structural issues, critical equipment will be anchored; process piping will be braced; and isolation valves on utility systems will be installed. There is a contingency plan in place if use of the incinerators is lost. A lime slurry will be injected into the sludge for land application. Project construction will take about two years because of the significant amount of coordination between the contractor and plant operations. The total project cost is estimated at $9 million. In closing, Mr. Than stated that this is an important and necessary project to allow the District to achieve its mission. Discussion followed with regard to the role of District staff and Montgomery Watson personnel, the use of construction inspection services, information learned from the East Bay Municipal Utility District seismic retrofit, and the consultant selection process. Member Menesini requested that this project be brought back to the Board at key decision points. Mr. Dolan stated that most of the key decisions were made before the project went into design. Elements of the project could be shown to the Board as they are in process or completed. Following discussion, President Nejedly stated the Plant is the single most important piece of the District's infrastructure. President Nejedly stated that this seismic upgrade is a large expenditure and he hopes that it is never needed, but it is necessary to proceed with the work. It was moved by Member Hockett and seconded by Member Lucey, that award of a construction contract in the amount of $ 5,514,484 for construction of the Treatment Plant Seismic Upgrade Project, DP 7144, be authorized to Kaweah Construction Company, the lowest responsible bidder; that the General Manager-Chief Engineer be authorized to execute a professional services agreement not to exceed $454,000 with Montgomery Watson to review shop drawings and submittals, respond to design questions, evaluate change order requests, perform site visits to verify compliance with design intents, program graphic display panels, prepare the electrical distribution operating manual, and provide training to District staff; and that the General Manager-Chief Engineer be authorized to execute a professional services agreement not to exceed $175,000 with Design Services, Inc. to provide a temporary construction inspector during construction for the Treatment Plant Seismic Upgrade Project, DP 7144. There being no objection, the motion was unanimously approved. At this time, Mr. Dolan, General Manager-Chief Engineer, requested that Item 7.a., Engineering, be taken out of order to accommodate interested persons in the audience. The Board agreed, and President Nejedly proceeded to Item 7.a., Engineering. 11 19 98 257 7. ENGINEERING a. CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES IN THE GROTHMAN LANE/ALHAMBRA WAY AREA OF MARTINEZ FOR INSTALLATION OF SEWER IMPROVEMENTS: ADOPT RESOLUTIONS OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT. FOR APPROVAL OF THE BOUNDARY. AND REQUESTING CONSENT OF THE CITY OF MARTINEZ FOR THE CENTRAL CONTRA COSTA SANITARY DISTRICT TO CONDUCT PROCEEDINGS FOR GROTHMAN LANE/ALHAMBRA WAY AREA CAD NO. 98-4 Mr. Dolan, General Manager-Chief Engineer, stated that Engineer's Report Item 2, Receive Contractual Assessment District Guidelines, proposed criteria, potential scope and financial impacts of CAD Program, and report from Bond Counsel may be taken before consideration of the proposed Grothman Lane/Alhambra Way Area CAD No. 98-4 if the Board wishes. If not, staff is prepared to recommend approval of the proposed CAD. Following discussion, it was moved by Member Hockett and seconded by Member Menesini, that formation of a Contractual Assessment District (CAD) consisting of up to 17 properties on Grothman Lane, Alhambra Way, and Winchester Lane be authorized; that Resolution No. 98-153, a resolution of intention to undertake a demonstration project designating Grothman Lane/Alhambra Way Area CAD No. 98-4 for the purpose of installing sewer improvements, be adopted; that Resolution No. 98-154, a resolution approving the boundary of the assessment district, be adopted; and that Resolution No. 98-155, a resolution requesting consent from the City of Martinez for the District to conduct proceedings for Grothman Lane/Alhambra Way Area CAD No. 98-4, be adopted. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Menesini, Lucey, Boneysteele, Nejedly None None At this time, President Nejedly reverted to the order of the agenda. 6. REPORTS a. GENERAL MANAGER-CHIEF ENGINEER 1 ) Mr. Dolan, General Manager-Chief Engineer, introduced Mr. John Mercurio, Management Analyst, who presented the 1998-1999 Capital Improvement Budget (CIB) First Quarter Status Report. Mr. Mercurio stated that the status report takes into account actual revenues and expenditures and provides a projection of anticipated balances at the end of the fiscal year. Current projections are that the Treatment Plant element of the 1998-1999 CIB will be approximately $1 million under budget, representing a 16.2 percent variance. Collection System Program expenditures are projected to be $824,000 or 5.0 percent under budget. It is currently projected that CIB expenditures will total $26.3 million at year end plus debt retirement of $835,000 for total expenditures of $27,138,000. This figure is $2.5 million or 8.8 percent less than budget. Total expenditures for the first quarter were $6.7 million. CIB revenues for the first quarter ended September 1998 were $2.5 million. At June 30, 1999, the Sewer construction Fund balance is projected to be $41,899,000, down from the July 1, 1998 balance of $48,385,000. President Nejedly declared that the 1998-1999 CIB First Quarter Status Report was duly received. 11 19 98 258 11 2) Mr. Dolan, General Manager-Chief Engineer, stated that the Contractual Assessment District (CAD) projects done to date have all been demonstration projects to provide the flexibility to develop the program around the practical realities developing in the field. Staff is now to a point where enough experience has been developed so that a proposed policy statement can be recommended. Staff will also provide a report on the potential scope and financial impacts of the CAD Program and a report from Bond Counsel. After receiving input from the Board, staff would propose that two weeks be allowed for the Board to review the proposed policy and that adoption of a resolution covering these guidelines be scheduled for Board consideration at the December 3, 1998 Board Meeting. Ultimately, it is proposed that these guidelines or rules become part of the District Code. Mr. Dolan introduced Mr. Jay S. McCoy, Environmental Services Division Manager, who distributed the draft Contractual Assessment District (CAD) Policy Statement. Mr. McCoy also distributed and reviewed a Summary of the CAD Policy Statement as follows: . Minimum number of parcels will be five. . At least 60 percent of the parcels must have existing homes served by septic tanks. . Formation will be on a case by case basis at the sole discretion of the Board. . Participants enter into a contract with the District . Participants hire an engineer. . The District forms the CAD and finances the work. . Participants hire a contractor. . District accepts the work. . All costs are to be paid by the owners. (Participants pay nonparticipants' shares.) . The payback period will be ten years. . The interest rate will be 1 percent above the interest rate on District temporary investments. . The interest rate is fixed when the contract is signed. . Assessments will be equal for all parcels. . Costs of sewer mains, manholes, rodding inlets, and private laterals within streets are eligible. . Costs of private laterals on the owner's property and District fees are excluded. . Assessments are recorded as liens and are collected on tax bills. . Outstanding assessments are due on sale. . Participants retain rights to reimbursement fees. 19 98 259 Mr. McCoy discussed the issue of transfer of property versus sale of property. Mr. McCoy stated that propei'ty can change hands through a living trust or a divorce without money changing hands. These examples would be considered transfers of property but not sales. It was recognized that the various ways property changes hands could present administrative complications. For that reason, it is proposed that the Draft Policy be amended to include language making outstanding assessments due upon sale rather than transfer of property. Mr. McCoy stated that it is proposed that CAD nonparticipant reimbursement fees be calculated by dividing the total CAD cost by the current number of participants. Mr. McCoy reviewed an example of that calculation. Mr. McCoy reported that by the end of the 1998-1999 fiscal year, five CADs representing a total of $854,000, will be underway. Mr. McCoy stated that there is one additional potential CAD which is fairly active. Mr. McCoy stated that the last time this matter was discussed, the Board asked how much money might be committed if all potential areas wished to connect. Mr. McCoy reported that there are 40 potential CAD areas with a total of 600 parcels. If all those parcels wished to connect, the total estimated cost would be $ 7 . 5 million. Mr. McCoy stated that this estimate is based on research on information contained in the District's database. There are other isolated houses in the District not in a cluster that might have sewers extended to them in the future. Mr. Dolan stated that unless all the potential CADs came in and were approved in one year, the full $7.5 million would never be committed at one time since repayments will be made each year on existing CADs. Mr. McCoy distributed and reviewed the letter from Mr. Charles F. Adams, bond counsel with Jones Hall, relative to the 1998 refunding of District revenue bonds. Mr. McCoy stated that another bond counsel is reviewing the legality of the CAD Program as requested by Member Boneysteele, and will be drafting an opinion which will be presented to the Board. Discussion followed with regard to putting an annual cap or budget for commitment of funds to finance CADs. Member Boneysteele stated that he would not agree to committing more than 10 percent of the Sewer . Construction Fund at anyone time to CAD financing. Member Boneysteele stated further that he would favor easing gradually into this program. Member Hockett expressed support for proceeding with the CAD program on the basis of need rather than placing a ceiling or annual budget amount on the program. Member Lucey stated that he supports all the points expressed and suggested that a cap or budget of $1 million per year for three years be established. After three years the program could be reviewed and the budget increased or decreased as appropriate. Member Menesini stated that safeguards are in place and well founded. As Mr. Dolan indicated, funds will be repaid as the program progresses. The opinion of bond counsel is satisfactory. Member Menesini stated that he would be agreeable to placing a budget or cap on the program, but the current process is acceptable and a cap is not necessary. Member Menesini expressed support for the CAD Program and commended staff for a job well done. President Nejedly stated that the District is providing a great service through the CAD Program and protecting the health of the community. President Nejedly stated that he would favor Member Lucey's suggestion that a $1 million per year budget be set. If there is a need, the Board can consider increasing that amount. It is not the Board's intention to keep anyone out, but rather to help people who need to connect. 11 19 98 260 4) 11 Member Hockett stated there is no need for a cap. The Board receives updates and can monitor the funds committed to the CAD Program. In response to a question from Member Boneysteele, Mr. Dolan stated that a $3 million to $4 million exposure over a ten-year period would not slow down the District's ability to do the work already planned in the Capital Improvement Budget and Plan. It is the unknowns that are not anticipated that may create a need to adjust the Capital Improvement Plan. A regulatory change by someone other than the District's Board could require homeowners' with septic tanks to connect faster; however, there is a practical limit because there are only a certain number of septic tanks in the District's service area. Mr. Dolan thanked the Board for their input and indicated that staff will prepare a draft for consideration by the Board at the next meeting. The draft will include a budget or cap and the Board can decide to impose a cap or remove that language. President Nejedly thanked Mr. McCoy for his insightful handling of the property transfer issue and indicated that the draft CAD Guidelines will be calendared for consideration at the next Board Meeting. 3) Mr. Dolan, General Manager-Chief Engineer, stated that staff has been keeping the Board current with the Regional Water Quality Control Board's progress with regard to the Administrative Civil Liability related to the February 12, 1998 Orinda Crossroads Pumping Station failure. Mr. Dolan introduced Mr. James M. Kelly, Director of Plant Operations, who reviewed the Regional Water Quality Control Board (RWQCB) Complaint No. 98-087, fixing an Administrative Civil Liability (ACL) of $55,700 which includes RWQCB staff cost of $9,800. This amounts to approximately $0.54 per gallon. Mr. Kelly stated that the RWQCB considered the District's report on the Orinda Crossroads Pumping Station failure and treated the District fairly. At this point, the District has three options. The District can contest the ACL, waive its rights and pay the ACL, or waive its rights and undertake an Environmental Enhancement Project. If the Board wishes to proceed with an Environmental Enhancement Project, the District must advise the RWQCB as soon as possible. The RWOCB has suggested a project to develop Pumping Station Reliability Guidelines. If the Board decides to proceed with this Environmental Enhancement Project, the money would likely go to a third party for administration of the monies and the contract. The direction of the contract would be done by a steering committee including representatives from the RWQCB and the District. The scope of the project would be to develop guidelines for acceptaQ e spill clean up measures. Criteria would be developed to establish what level of protection a watershed should have and develop reliability guidelines for that level of protection. Mr. Kelly stated that he does not believe that all of this work can be accomplished with the ACL imposed on the District. Mr. Kelly stated that he discussed this Environmental Enhancement Project with representatives from the Bay Area Dischargers Association (BADA) and they would be willing to oversee the project for the District. Following discussion, it was the consensus of the Board that the District proceed with the Environmental Enhancement Project proposed by the RWOCB to Develop Pumping Station Reliability Guidelines. Mr. Dolan, General Manager-Chief Engineer, stated that the 1 989 Pumping Station Master Plan recommended an upgrade of the Lower Orinda Pumping Station to enhance safety, reliability, and capacity. The recent design project authorized by the Board with G.S. Dodson is considering whether to rehabilitate the existing pumping station or to build a new one nearby and transfer the flow at the completion of construction. The District is now at the stage in the California Environmental Quality Act (CEQA) process where 19 98 261 input is sought from the community. This input will guide the final design and will prepare for the meeting with the Orinda Planning Commission. Before going to the community, staff wishes to advise the Board of the findings to date. Mr. Dolan introduced Mr. Charles W. Batts, Director of Engineering, who stated that on September 3, 1998, a presentation was made to the Board dealing with East Bay Municipal Utility District (EBMUD) watershed pumping station projects. One of those projects is the Lower Orinda Pumping Station Improvement Project. At that time funding was authorized for the planning effort for Lower Orinda. There is a critical focus on this pumping station effort because of the importance of safety and reliability particularly in the EBMUD drinking watershed, but also because of the Orinda Crossroads Pumping Station failure. Mr. Batts stated that there are 21 pumping stations in the District. Three of those are fairly new. The 1 989 Pumping Station Master Plan looked at the older pumping stations and devised a plan to make them reliable, give them adequate capacity, and look at safety and structural issues. The Lower Orinda Pumping Station is one of the last pumping stations where there is major work to be done. The Lower Orinda Pumping Station is the District's oldest active pumping station, constructed in 1949 and connected to the Orinda Crossroads Pumping Station in 1961. Various minor upgrades have been made throughout the life cycle of the Lower Orinda Pumping Station. Based on consideration of estimated costs, site constraints, and experience gained in the Martinez Pumping Station Project, District staff recommends that a new pumping station be constructed rather than rehabilitating the existing pumping station. The Orinda Country Club is anxious for the District to relocate the existing pumping station and positive feedback has been received from the City of Orinda on this project. Mr. Batts reviewed the conceptual plan for the pumping station relocation. The Orinda County Club has offered a site for relocation of the existing pumping station in consideration for the land on which the existing pumping station stands. Mr. Batts reviewed the project schedule which began with Board approval of planning funds in September 1998 and calls for a community meeting on the Negative Declaration on December 10, 1998; Board consideration on February 4, 1999; Orinda Planning Commission design review in March or April 1999; Orinda City Council consideration in Mayor June 1999; project design beginning in June 1999; and completion of the design work in April 2000. Mr. Batts stated that this schedule applies only if the District builds a new pumping station. It will not be necessary to go through the City of Orinda process if the existing pumping station is renovated. In response to a question from Member Menesini, Mr. Batts stated that protection of the San Pablo Creek area during construction, potential traffic impacts, and potential impacts on heritage oaks and other trees in the area is critical is and is being discussed with the architect. Any structure will be 65 to 70 feet from the creek. Mr. Batts stated that other issues include handling of construction material and groundwater. These issues would also apply for rehabilitation of other existing pumping stations. In closing, Mr. Batts stated that the purpose of this presentation today was to update the Board on the status of the project and to alert the Board to the community meeting scheduled for December 10, 1998. The Engineer and Planner from the City of Orinda will also be present at that meeting. The input received will be considered in the determination of the recommended alternative. BREAK At 4: 18 p.m., President Nejedly declared a recess, reconvening at the hour of 4:28 p.m., with all parties present as previously designated. 11 19 98 262 b. 11 5) Mr. Dolan, General Manager-Chief Engineer, stated that the Engineering Department staff is continuing to work with Mountain Cascade and encouraging them to get the South Orinda Sewer Improvement Project done as quickly as possible while complying with traffic and environmental constraints. Mr. Dolan introduced Mr. William E. Brennan, Capital Projects Division Manager, who stated that at the last Board Meeting, the Board was advised that on November 5, 1998, a Regional Water Quality Control Board inspector stopped the contractor from putting sediment-laden water into San Pablo Creek. Due to the action of the inspector, the water did not reach San Pablo Creek. In a meeting on November 10, 1998, Mountain Cascade guaranteed that all water from any site will be pumped into their water truck and removed from the construction site and dispersed on their spoils disposal site at Gateway. Mr. Brennan stated that no word has yet been received from the Regional Water Quality Control Board (RWQCB) as to what they will do. The RWQCB does know that the water did not reach San Pablo Creek. More information will be provided to the Board as it becomes available. Mr. Brennan provided an update on the status of the South Orinda Sewer Improvement Project. Work is progressing on construction of manholes, surface restoration, and pipe testing. No issues regarding traffic control have come up which require a fine. Mountain Cascade was given permission from the City of Orinda to work on Saturday, November 14, 1998. There was a St. Mary's College football game and a Miramonte High School soccer game on that day, resulting in a traffic backup although no complaints were called in to the District office. Mr. Brennan stated that there will be significant traffic impacts when work begins on the diversion structures. Excavation began today at the site near McDonnell Nursery. Mr. Brennan reported that the property owners at TB8 were able to reach agreement on landscaping and restoration. A deal has been brokered so landscape and restoration work can go forward, hopefully before the wet weather. The contractor has increased the number of workers on the job site from eight to an average of 20. The project schedule has been revised, showing more activity in a shorter period of time based on the increased number of people on site. Work on the first diversion structure begins today, November 19, 1998. Traffic control will be in place from 9:00 a.m. to 2:30 p.m. If work proceeds accordingly to schedule, the first diversion structure could be completed by the Wednesday before Thanksgiving, November 23, 1998. The contractor will not work over the Thanksgiving holiday. Work on the second diversion structure is scheduled to start in December. The remaining minor paving work will be completed next Wednesday, November 25, 1998. The contractor has met its commitment made in the meeting of November 10, 1998 to construct and backfill the manholes at TB6 by November 20. This work was actually completed on November 18. It also appears that the contractor will meet his commitment to do the same at TB7. COUNSEL FOR THE DISTRICT 1 ) Mr. Kenton L. Aim, Counsel for the District, reported that the District has reached a settlement in the matter of CCCSD v. Maryellen Smith, et ai, Contra Costa County Superior Court Case No. C98-00193. The Board had authorized settlement in the amount of $50,000 with some minor contingencies. The final papers are being signed and the money will be placed in escrow. 2) Mr. Kenton L. Aim, Counsel for the District, briefly reported on the conference for sanitation and water lawyers put on by the Association of Metropolitan Sewerage Agencies and the American Water Works Association. Mr. Aim stated that it was a superior conference, including such topics as privatization or substantial reorganization of water and 19 98 c. d. a. 263 wastewater utilities; Clean Water Act issues; litigation issues and initiatives, civil enforcement, and citizen suits; toxic torts; and emerging issues related to water and wastewater such as Total Maximum Daily Load's (TMDL's). Members Menesini and Boneysteele requested additional information at a future Board Meeting on TMDL's and the criminal aspects of violation. SECRETARY OF THE DISTRICT 1 ) Ms. Joyce E. Murphy, Secretary of the District, distributed a draft 1 999 Board Calendar and requested direction from the Board with regard to the January and August Board Meeting dates. This matter was discussed later in the agenda in conjunction with the status report on the recruitment for the General Manager position. BOARD MEMBERS 1 ) Member Menesini reported on the Environmental Alliance workshop for high school students which covered such issues as dispute resolution on an environmental problem. The workshop was attended by approximately 100 high school students. The high school students did very well in negotiations clearly appreciating the difference between an interest based and power based approach to negotiations. Member Menesini stated that he feels we are on the right track in going to high school students to educate them, but it is very difficult to market high school programs with something different and new. In closing Member Menesini stated that he felt very good about the recent high school student workshop and hopes that the District will continue its high school education program efforts. 2) Member Menesini announced that the State of the Estuary Conference will be held March 17-19, 1999. Those interested in attending should mark their calendars. 7. ENGINEERING CONSIDER THE FORMATION OF A ÇONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES IN THE GROTHMAN LANE/ALHAMBRA WAY AREA OF MARTINEZ FOR INSTALLATION OF SEWER IMPROVEMENTS: ADOPT RESOLUTIONS OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT. FOR APPROVAL OF THE BOUNDARY. AND REQUESTING CONSENT OF THE CITY OF MARTINEZ FOR THE CENTRAL CONTRA COSTA SANITARY DISTRICT TO CONDUCT PROCEEDINGS FOR GROTHMAN LANE/ALHAMBRA WAY AREA CAD NO. 98-4 This item was taken out of order earlier in the agenda. a. 8. TREATMENT PLANT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE A CHANGE ORDER TO THE CONTRACT WITH KAWEAH CONSTRUCTION COMPANY. DP 6124. FAIRVIEW/MALTBY PUMP MODIFICATIONS AND FAIRVIEW DISCHARGE HEADER REPLACEMENT Mr. Dolan, General Manager-Chief Engineer, stated that the position paper is self explanatory; however, the recommendation is not stated correctly. The change order has been executed and no Board action is required because no change order is greater than $50,000. This item is being presented for the Board's information. The Board was advised of change orders totaling $ 82,000 with Kaweah construction for the Fairview/Maltby Pump Modifications and Fairview Discharge Header Replacement Project, DP 6124. This item was presented for the Board's information. No action was taken. 11 19 98 264 9. HUMAN RESOURCES a. ORAL REPORT ON STATUS OF GENERAL MANAGER RECRUITMENT: OPPORTUNITY FOR BOARD OR HUMAN RESOURCES TO PROVIDE DIRECTION AS APPROPRIATE Ms. Cathryn Freitas, Human Resources Manager, reported that the filing date for the General Manager recruitment closed on Friday, November 13, 1998. A total of 49 resumes were received. Ms. Freitas stated that the recruitment is on schedule and on budget. Next week, Mr. John Shannon, of Shannon Associates, will conduct screening interviews with the candidates. The resumes will be available for Board review at the District beginning Wednesday, November 25, 1998. On December 1 and 2, 1998, Mr. Shannon will be at the District should any Board Member wish to meet with him. Mr. Shannon will distribute his Client Report to the Board after the screening process is completed on December 4, 1998. Following discussion, an Adjourned Regular Board Meeting was scheduled for 9:00 a.m. on Friday, December 11, 1998, for the Board to review the Client Report and discuss the resumes for the position of General Manager. It is hoped that the group of finalists can be narrowed down to six or eight candidates at this meeting. Interviews will then be scheduled with the finalists. An Adjourned Regular Board Meeting was scheduled for 8:30 a.m. on Friday, January 8, 1998 for interview of the finalists for the position of General Manager. Review of the resumes and interview of the finalists will be conducted in closed session in accordance with Government Code Section 54957. The Board briefly discussed the process. The Board will review the Client Report. If a Board Member wishes to add a candidate not recommended by Mr. Shannon in the Client Report, there will be an opportunity to do so at the December 11, 1998 meeting. Following discussion of the December and January meeting dates, it was agreed that the draft 1999 Board Calendar be held over for further discussion at the December 3, 1998 Board Meeting. 10. CORRESPONDENCE a. RECEIVE AND CONSIDER LETTER DATED NOVEMBER 2. 1998 FROM ANNAMARIA PERRELLA. LOCAL AGENCY FORMATION COMMISSION (LAFCO) EXECUTIVE OFFICER. REQUESTING CENTRAL CONTRA COSTA SANITARY DISTRICT'S VOTE FOR THE ALTERNATE SPECIAL DISTRICT MEMBER REPRESENTATIVE TO LAFCO Following introduction by Mr. Dolan, General Manager-Chief Engineer, President Nejedly indicated that Mr. David Piepho, one of the candidates, is his brother-in-law. President Nejedly stated that he has been advised by District Counsel that he can participate in the discussion and vote on this matter. Following discussion of the geographical locations and the qualifications of the candidates, the Board of Directors unanimously cast its vote for Mr. David Piepho, Discovery Bay Community Services District, for Local Agency Formation Commission (LAFCO) special district alternate representative. 11. APPROVAL OF MINUTES a. MINUTES OF OCTOBER 15. 1998 It was moved by Member Menesini and seconded by Member Boneysteele, that the minutes of October 15, 1998 be approved as presented. There being no objection, the motion was unanimously approved. 11 19 98 265 12. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED NOVEMBER 19. 1998 It was moved by Member Boneysteele and seconded by President Nejedly, that the Expenditure list dated November 19, 1998, including Self-Insurance Check Nos. 101490- 101494, Running Expense Check Nos. 114235-114558, Sewer Construction Check Nos. 20438-20505, and Payroll Check Nos. 48479-49684, be approved as recommended. There being no objection, the motion was unanimously approved. 13. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 14. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS None 15. ADJOURNMENT There being no further business to come before the Board, President Nejedly adjourned the meeting at the hour of 5:22 p.m. &- . Pr cent of the Board f Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 11 19 98