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HomeMy WebLinkAboutBOARD MINUTES 09-17-98 210 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON SEPTEMBER 17, 1998 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on September 17, 1998. President Nejedly called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Lucey, Menesini, Hockett, Boneysteele, Nejedly ABSENT: Members: None 2. PUBLIC COMMENTS None 3. AWARDS AND COMMENDATIONS a. PRESENT 1998 POLLUTION PREVENTION AWARDS TO CENTRAL TUNE-UP. COCO'S. KARMA KANIC. M SERVICE. AND VARIAN CHROMATOGRAPHY SYSTEMS President Nejedly stated that it is with great pleasure that the Board presents the 1998 Pollution Prevention Awards to Central Tune-Up, Coco's, Karma Kanic, M Service, and Varian Chromatography Systems. Mr. Roger J. Dolan, General Manager-Chief Engineer, introduced Mr. William E. Brennan, Capital Projects Division Manager, who was representing Mr. Bart Brandenburg, Pollution Prevention Program Superintendent, who was absent due to a family illness. Mr. Brennan introduced Source Control Inspector I Kiley Kinnon, Senior Source Control Inspector Kurt Darner, Source Control Inspector II Beverly Baclig, and Collection System Operations Technician Ken Null. Mr. Brennan stated that this is the 7th Annual Pollution Prevention Awards. This year public outreach was expanded and the application form was simplified. Announcements were sent to associations for various types of businesses that have the potential to pollute. Board Members Menesini and Lucey helped select the award winners. Mr. Brennan introduced Mr. Kiley Kinnon, Source Control Inspector I, who stated that among the things done by Coco's Bakery and Restaurant was the preparation of a best management practices pamphlet, and an employee training program where pollution prevention methods were stressed. On behalf of the District Mr. Kinnon presented the 1998 Pollution Prevention Award to Mr. Scott Miller, General Manager of Coco's in Pleasant Hill. Mr. Kinnon stated that Central Tune-Up invented a coolant handling system and oil can crushing system. Central Tune-Up is a Green Business Program candidate. Mr. Kinnon presented the 1998 Pollution Prevention Award to Mr. Rob Service, owner of Central Tune-Up. Mr. Kinnon stated that M Service implemented safe pollution prevention strategies including elimination of floor drains to eliminate a source of pollution. Repaired vehicles are washed at a commercial car wash, not on site. M Service is also a Green Business Program candidate. Mr. Kinnon presented the 1998 Pollution Prevention Award to Mr. Dante Paulazzo, owner of M Service. Mr. Kinnon stated that Karma Kanic implemented dry cleaning methods to clean floors. Chlorine solvents are no longer used for parts cleaning. Karma Kanic is a Green Business {">, C'-') "1 ~ _.:,~ "U '~..t} 1 t€1 (} ,.~ iJr c~ 211 Program candidate. Mr. Kinnon presented the 1998 Pollution Prevention Award to Ms. Vanessa Blackmore representing Mr. Jeff Keeler, owner of Karma Kanic. Mr. Kinnon stated that Varian Chromatography Systems covered the raw stock receiving area to keep rain water off material. They installed a chip spinner to remove oil and return it to recyclers. Mr. Kinnon presented the 1998 Pollution Prevention Award to Mr. Larry Steinhardt, Administrator of the Safety, Health and Environmental Section of Varian Chromatography Systems. Mr. Kinnon thanked the Board Members Menesini and Lucey for their work in selecting these award winners, and thanked the other applicants and nominees for their participation. President Nejedly commended the award winners for their efforts in protecting the environment. b. ADOPT A RESOLUTION ENCOURAGING AND PROMOTING POLLUTION PREVENTION Mr. Dolan, General Manager-Chief Engineer, stated that the Regional Water Quality Control Board has taken on the job of coordinating environmental programs around the Bay Area in support and acknowledgment of Pollution Prevention Week. As we have seen demonstrated, pollution prevention can alleviate treatment problems faced by the District and the environment. Member Menesini stated that October 3rd is National Estuary Day which recognizes pollution prevention and care of the Delta. Member Menesini stated that it is important to look at all facets of pollution prevention. The District has an opportunity by its actions here to also recognize National Estuary Day and acknowledge the importance of pollution prevention. It was moved by Member Hockett and seconded by Mèmber Lucey, that Resolution No. 98-108 be adopted, encouraging and promoting pollution, and recognizing National Pollution Prevention Week, September 21-27, 1998. There being no objection, the motion was unanimously approved. 4. CONSENT CALENDAR It was moved by Member Hockett and seconded by Member Lucey, that the Consent Calendar, consisting of Items a. through n., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Resolution No. 98-109 accepting work and Offers of Dedication from Konrad H. Westpac, Job 3326, Parcel 4R-1, Charles Hill Circle, Orinda area, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Lucey, Menesini, Boneysteele, Nejedly None None b. Resolution No. 98-110 accepting work and Offers of Dedication from John C. Twomey, Job 5144, Parcel 4, Charles Hill Circle, Orinda area, was adopted and recording was authorized. Motion unanimously approved on the following vote: 09 17 98 212 AYES: Members: NOES: Members: ABSENT: Members: Hockett, Lucey, Menesini, Boneysteele, Nejedly None None Resolution No. 98-111 accepting work and Offers of Dedication from Reliez Valley Builders, Inc., Job 5232, Parcel 2, Ivanhoe Avenue, Lafayette area, was adopted and recording was authorized. c. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Lucey, Menesini, Boneysteele, Nejedly None None Resolution No. 98-112 accepting work and Offers of Dedication from Reliez Valley Builders, Inc., Job 5232, Parcel 3, Ivanhoe Avenue, Lafayette area, was adopted and recording was authorized. d. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Lucey, Menesini, Boneysteele, Nejedly None None Resolution No. 98-113 accepting work and Offers of Dedication from Standard Pacific Corporation, Job 5238, Parcel 2, Messian Place at Camino Tassajara, Danville area, was adopted and recording was authorized. e. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Lucey, Menesini, Boneysteele, Nejedly None None Resolution No. 98-114 accepting work and Offers of Dedication from Kiewit Construction Company, Job 5294, Parcel 2, Marsh Drive, Martinez area, was adopted and recording was authorized. f. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Lucey, Menesini, Boneysteele, Nejedly None None Resolution No. 98-115 accepting work and Offers of Dedication from Brian L. Adair and Maria M. Adair, Job 5239, Parcel 2, Hilldale, Lafayette area, was adopted and recording was authorized. g. Motion unanimously approved on the following vote: 09 17 98 213 AYES: Members: Hockett, Lucey, Menesini, Boneysteele, Nejedly NOES: Members: None ABSENT: Members: None h. Resolution No. 98-116 accepting work and Offers of Dedication from Scott Sherwood and Lisa Sherwood, Job 5239, Parcel 3, Hilldale, Lafayette area, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Lucey, Menesini, Boneysteele, Nejedly None None The contract work for the Bollinger Canyon Leach Field Abandonment Project, DP 4797, was accepted and filing of the Notice of Completion was authorized. I. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: j. Hockett, Lucey, Menesini, Boneysteele, Nejedly None None The contract work for the 5kV Feeder Replacement Project, DP 6096, was accepted and filing of the Notice of Completion was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Lucey, Menesini, Boneysteele, Nejedly None None Resolution No. 98-117 was adopted, certifying review of information, adopting California Environmental Quality Act findings, and ordering completion of Gale Ranch II Boundary Reorganization, District Annexation 142. k. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Lucey, Menesini, Boneysteele, Nejedly None None Resolution No. 98-11 8 was adopted, certifying review of information, adopting California Environmental Quality Act findings, and ordering completion of the School Site Boundary Reorganization, District Annexation 144. I. Motion unanimously approved on the following vote: 09 17 98 214 AYES: Members: NOES: Members: ABSENT: Members: Hockett, Lucey, Menesini, Boneysteele, Nejedly None None The attendance of Ms. Gail Chesler, Associate Engineer in the Environmental Services Division, was authorized at the September 24-25, 1998, US Environmental Protection Agency/Water Environment Federation public meeting on the Advance Notice of Public Rulemaking for the Water Quality Standards Rulemaking in Phoenix, Arizona, at a cost not to exceed $500. m. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Lucey, Menesini, Boneysteele, Nejedly None None The attendance of Mr. Tim Potter, Source Control Superintendent, was authorized at the Water Environment Federation Annual Conference in Orlando, Florida on October 3-7, 1998, at a cost not to exceed $1,500. n. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Lucey, Menesini, Boneysteele, Nejedly None None 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Mr. Dolan, General Manager-Chief Engineer, requested that Item 8.a.6) Carter Acres Lane Pumping Situation, and Item 13.a., Budget and Finance, be taken out of order to accommodate interested persons in the audience. 8. REPORTS a. GENERAL MANAGER-CHIEF ENGINEER 09 6) Mr. Dolan, General Manager-Chief Engineer, stated that Carter Acres Lane is a small private road off Reliez Valley Road in Martinez. It lies within the Alhambra Valley watershed and will not drain by gravity to nearby sewers that drain down through Virginia Hills to Pleasant Hill. In the long term, the appropriate way to sewer Carter Acres Lane is through the Alhambra Valley but that could be decades away. The Board was informed of a failing septic tank situation in this area. There may be one or two more homes in this area with failing septic tanks in the near future. It would be staff's intention to proceed with approval of an individual pump and a small diameter force main connection to the nearest practical manhole, coupled with a recorded contractual obligation to connect to a gravity main if and when one becomes available. This is the same arrangement the District made recently with the Steuer family in Orinda. Mr. Dolan stated that this is a compromise to solve a local environmental problem. Mr. Dolan stated that it is being dealt with as an announcement because he believes it is consistent with the direction of the Board. If there are any questions or a need for more technical information, this matter could be calendared on a future Board agenda. Dr. Richard Carlson, 824 Carter Acres Lane, is present. The Board voiced no objection to proceeding as proposed by staff. 17 98 215 Dr. Carlson thanked the Board and staff for their consideration and assistance in this matter. He indicated that this is his only option as the County has indicated that his failing septic tank needs to be corrected, yet two experts had told him there was no practical solution except to connect the sewer. At this time, President Nejedly proceeded to Items 13.a., Budget and Finance. 1 3. BUDGET AND FINANCE a. AUTHORIZE AMENDMENT TO THE DEFERRED COMPENSATION PLAN AND ADOPT THE DECLARATION OF TRUST Mr. Dolan, General Manager-Chief Engineer, stated that an extensive presentation is not planned for this item because the position paper is quite comprehensive. Mr. Lee Trucker, of Trucker. Hess, is present to answer any questions. Mr. Trucker stated that the Deferred Compensation Plan documentation was revamped and trust documentation was created because Federal law required it. Most of the changes in the Plan relate to conforming the language to a plan where the assets are held in trust rather than by the District. Mr. Kenton L. Aim, Counsel for the District, stated that a number of months ago Mr. Trucker put a substantial amount of effort into advising the Board regarding their duties in administering the Deferred Compensation Plan. Mr. Aim asked whether that advice had changed. Mr. Trucker stated that the duties and responsibilities are the same under the proposed document and it conforms to the opinion previously given. It was moved by Member Hockett and seconded by Member Lucey, that the amendment to the Deferred Compensation Plan document be approved as recommended by the Deferred Compensation Plan Advisory Committee and that the Declaration of Trust be adopted. There being no objection, the motion was unanimously approved. At this time President Nejedly reverted to the order of the agenda. 6. BIDS AND AWARDS a. AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO MONTEREY MECHANICAL COMPANY. AND AUTHORIZE PROFESSIONAL SERVICE AGREEMENTS FOR THE ASH HANDLING IMPROVEMENTS PROJECT. DP 7186 Mr. Dolan, General Manager-Chief Engineer, stated that there was a problem with the ash handling system this week. One of the bags failed in the old bag house and an extended cloud of ash escaped into the air. This was seen by the Bay Area Air Quality Management District and the District received a citation. It was moved by President Nejedly and seconded by Member Lucey, that award of a construction contract in the amount of $995,000 for construction of the Ash Handling Improvements Project, DP 7186, be authorized to Monterey Mechanical Company, the lowest responsible bidder; and that the General Manager-Chief Engineer be authorized to execute professional service agreements for $62,500 with NWG Engineering for inspection services and for $60,000 with Montgomery Watson to provide technical support services during construction of the Ash Handling Improvements Project, DP 7186. There being no objection, the motion was unanimously approved. 8. REPORTS a. GENERAL MANAGER-CHIEF ENGINEER 1 ) Mr. Dolan, General Manager-Chief Engineer, introduced Mr. John Shannon, of Shannon Associates, who stated that a draft candidate profile for the position of General Manager, a copy of the initial advertising text, and an 09 17 98 216 09 3) 17 2) agenda for today's discussion was previously distributed to the Board. Mr. Shannon stated that everything is moving forward on the schedule proposed. The Board had given direction on a variety of things in developing the candidate profile. That direction has been incorporated. Individual meetings were held with each Board Member and the General Manager- Chief Engineer, and three different group meetings were held with Executive and Management staff to gather information for the profile. The draft candidate profile presented for Board consideration reflects those efforts. At some point it may be appropriate to present the candidate profile to employees for their information. Discussion followed with regard to the education expected, the level of compensation, and the preference for a candidate with a demonstrable or true commitment to attract qualified minorities and women into managerial and engineering positions. The Board provided direction to Mr. Shannon in that regard. The Board agreed that a presentation be made to employees, and concurred with the proposed schedule for advertising and recruitment. Mr. Dolan, General Manager-Chief Engineer, stated that once again staff had hoped to have something to report with regard to the Acme Landfill gas contract extension, but once again the parties are still negotiating in an effort to find something that would be good for both. There is a month to month contract in place. Mr. Dolan stated that he is not optimistic. In America today energy is becoming less and less expensive. That question for the Board is how much are you willing to pay for gas that costs nothing to produce but must be compressed, condensate removed, and transported. Mr. James M. Kelly, Director of Plant Operations, briefly highlighted the status of negotiations. Discussion followed with regard to the Kyoto Agreement and the possibility of getting a credit or exemption in the future from emission reduction requirements. Mr. Dolan indicated that staff will prepare a report for the next Board meeting. Mr. Jim Pezzaglia, attorney for Acme Landfill Corporation, addressed the Board relative to the Acme Landfill gas contract extension negotiations. Mr. Pezzaglia stated that a call was received from District staff yesterday with regard to changing operators or bringing the contract in house at Acme. That has the potential to be a win/win alternative. Mr. Pezzaglia stated that Acme is prepared to accept a one-year contract that would have: . A 1 5/20/25 discount provision; and . Provision for Acme to change operators. Mr. Pezzaglia stated that the parties are trying to work this out. A contract will be presented at the next Board meeting. Mr. Dolan, General Manager-Chief Engineer, stated that as the District anticipates the eventual need to parallel the A-Line Interceptor between Walnut Creek and the Plant, it becomes necessary to ensure that the needed easements are acquired. This requires that enough predesign be done to identify the pipe alignment. Mr. Dolan introduced Mr. Ted Pilecki, Senior Engineer, who stated that a position paper will be presented at the next Board meeting, requesting authorization to proceed with predesign for the A-Line Relief Interceptor. Predesign is needed to protect the right of way for that line in the future. Mr. Pilecki showed the location of the existing A-Line Interceptor and Contra Costa Boulevard Interceptor. Mr. Pilecki reviewed the background of this project beginning with the Collection System Master Plan in 1986, completion of the Facilities Plan in 1988, Board certification of the final Environmental Impact Report (EIR) in 1991, completion of design for "A-Common" in 1993, and completion of "A- Common" construction in 1995. Mr. Pilecki showed routes being considered for the A-Line Relief Interceptor. It is proposed that detailed design be 98 217 started for the portion from Buchanan Field Golf Course which is planned for construction in about 2009 with completion in 2019. The City of Concord is considering eliminating its pumping station. It may be necessary for the District to construct the first 2,000 feet of the A-Line Relief Interceptor to accommodate that. Reasons to proceed with predesign now include: . There are limited corridors available; . The pipe is large; and . There are competing users for the corridors including light rail, CalTrans, fiber optics, City of Walnut Creek, East Bay Regional Park District, and other utilities. In short, Mr. Pilecki stated that predesign is necessary to identify exactly where the A-Line Relief Interceptor will go so right of way can be purchased to ensure it is available when construction begins in 2009. 4) Mr. William E. Brennan, Capital Projects Division Manager, distributed a project status report, and provided an update on the South Orinda Sewer Improvements Project. Mr. Brennan stated that the open cut and directional drilling work was essentially completed earlier. Construction is 80 percent complete. To date, $11.8 million of the $14.6 million project budget has been expended. Much progress has been made on the microtunneling portion of the project. Two microtunneling machines are working in the last two boring pits, and two microtunneling machines are being disassembled for removal from the project. Mr. Brennan showed pictures and described work in progress. Mr. Brennan reported that a letter has been received from the Regional Water Quality Control Board imposing a $41 ,000 fine for the slurry spill into San Pablo Creek in December 1997. The fine will be charged to the contractor. The District is considering the option of doing an environmental enhancement project. In response to a question from Member Lucey, Mr. Brennan stated that the contract completion date remains the end of January 1999. No more extension have been granted. It is hoped that most of the construction will be done by the end of the calendar year. 5) Mr. Dolan, General Manager-Chief Engineer, stated that at the last Board meeting the concepts of the first Success Sharing ideas were introduced. As mentioned at that time, to give the Board ample time to consider these ideas, it is planned that a report be provided today and that a position paper be presented at the next Board meeting. Board decision would then be scheduled for the following Board meeting. In the meantime, research can be done to answer any questions the Board may have. Mr. Dolan described the process and reviewed the criteria for the Success Sharing Program as follows: . Cost savings or increase revenue greater than baseline. . Not a gift of public funds. . Auditable, labor savings must actually be realized by means of reduction in payroll or temporary labor expense. . Complies with safety rules. . Excludes capital projects. . Meets all environmental permit requirements. . Doesn't violate Memoranda of Understanding. 09 98 17 218 09 . No sewer overflows. . Maintains systems reliability. . Activity above and beyond an employee's normal scope of responsibilities. . No negative affect on plant physical appearance. . Maintains or improves customer service. Mr. Dolan stated that some Success Sharing ideas made were rejected by the Screening Committee because they did not meet the criteria. Mr. Dolan reviewed the following Success Sharing ideas which have been reviewed and are recommended by the Screening Committee and the Senior Management Team: . Modify Preventative Maintenance Cycles on Secondary Clarifiers, proposed by Buildings and Grounds Supervisor Butch Zeiger and Provisional Machine Shop Supervisor Dan McGowan; . Treatment Plant Light Fixture Replacement Project, proposed by Electrical Shop Supervisor William Hammett; and . Pre-fund District Retirement Costs, proposed by Accounting Supervisor Colette Curtis-Brown. Mr. Dolan stated that other suggestions currently under consideration include discontinuing the requirement that the contractor supply spare parts on capital projects and instead make direct purchase of spare parts. Mr. Dolan asked if the Board has any questions or needs additional information on any of the suggestions which will be presented for consideration at the next Board meeting. Discussion followed with regard to the meaning of various criteria and the function of the Screening Committee and the Senior Management Team. 6) The Carter Acres Lane pumping situation was taken out of order earlier in the agenda. 7) Mr. Dolan, General Manager-Chief Engineer, announced that the District is advertising for the Treatment Plant Seismic Upgrade Project. This project will harden the most vulnerable elements of the Plant that have yet to be corrected. The majority of the work will be done in the electrical system and secondary tankage. The engineer's estimate for the work is $4.9 million. The work will take about two years to complete. 8) Mr. Dolan reported that permits have been obtained for the emergency repair of Watershed 44 Creek Crossing. The contractor, Monterey Mechanical, has begun work. The field work is expected to begin next week. The estimated cost of the field work is $26,000. It was moved by President Nejedly and seconded by Member Menesini, that there is a need to continue the emergency action for repair of Watershed 44 Creek Crossing, DP 5059. There being no objection, the motion was approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Nejedly, Menesini, Lucey, Hockett, Boneysteele None None 17 98 9) 10) 11 ) 219 Mr. Dolan, General Manager-Chief Engineer, announced that there is nothing new to report with regard to securing easements from the Tanglewood Homeowners' Association for a sewer extension to Mt. View Drive in Lafayette. Mr. Charles W. Batts, Director of Engineering, stated that an offer has been made to Tanglewood Homeowners' Association. They have two weeks to respond. No response has been received to date. Mr. Dolan, General Manager-Chief Engineer, announced that on October 1 5, 1998, a delegation from the Taiwan Provincial Government, Housing and Urban Development Agency, will tour the Plant and look at some of the District's unique technologies including ultraviolet disinfection, selector, incinerator, and co-generation. Mr. Dolan, General Manager-Chief Engineer, announced that several District employees will attend the Water Environment Federation (WEF) Conference in Orlando, Florida, in early October. Mr. Dolan stated that he will be attending Past President meetings and Water Environment Research Foundation (WERF) meetings, Director of Collection System Operations John Larson will be giving a paper, Laboratory Superintendent Bhupinder Dhaliwal will be attending the WERF Whole Effluent Toxicity Committee, Associate Engineer Randy Schmidt will be giving a paper on Odor Control Modeling, Assistant Engineer Joe Pomroy will be giving a paper on Ultraviolet Disinfection Performance Testing, Pollution Prevention Program Superintendent Bart Brandenburg will be attending a pre-conference pollution prevention seminar, Senior Engineer Lynne Putnam will be a session moderator on recycled water, Associate Engineer Gail Chesler will be giving a paper on the Treatment Plant Capacity Study, and Source Control Program Superintendent Tim Potter will receive the Environmental Protection Agency National Pretreatment Award. b. COUNSEL FOR THE DISTRICT None c. SECRETARY OF THE DISTRICT None d. BOARD MEMBERS 2) 1 ) Member Hockett announced that she will be unable to attend the October 1 and 15, 1998 Board meetings. Member Menesini announced that at noon on Monday, September 21, 1998, Dr. Michael Kavanagh, of Malcolm Pirnie, Inc., will address the Environmental Alliance on Radioactive Waste Management: Challenges for the Future. Everyone is welcome to attend. BREAK President Nejedly declared a recess at the hour of 4: 13 p.m., reconvening at the hour of 4:25 p.m., with all parties present as previously designated. 9. ADMINISTRATIVE ADOPT A RESOLUTION AMENDING EXHIBIT A. DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES OF THE DISTRICT CONFLICT OF INTEREST CODE. AND ADOPT AN ORDINANCE REVISING THE FILING DATE OF ANNUAL STATEMENTS OF ECONOMIC INTERESTS a. Following explanation by Ms. Joyce E. Murphy, Secretary of the District, it was moved by Member Lucey and seconded by Member Menesini, that Resolution No. 98-119 be 09 17 98 220 adopted amending Exhibit A, Designated Positions and Disclosure Categories of the Central Contra Costa Sanitary District Conflict of Interest Code; that the Secretary of the District be authorized to submit a copy of said code amendment to the Contra Costa County Board of Supervisors for approval; and that Ordinance No. 208 be adopted, revising the filing date of annual statements of economic interests. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: . Lucey, Menesini, Hockett, Boneysteele, Nejedly None None In response to a Question from Member Lucey, Ms. Murphy discussed campaign reporting requirements. 10. ENGINEERING a. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH CH2M-HILL FOR PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH THE SEWER RENOVATION STRATEGY PROJECT. DP 5907 Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Joe Pomroy, Assistant Engineer, who will be giving a paper at the upcoming Water Environment Federation Conference. Mr. Pomroy stated that in December 1997, staff discussed the components of the Collection System Planning efforts including update of the Collection System Master Plan done in 1986. There is a need to update that document and prioritize projects. Two areas of special concern, downtown Walnut Creek and small sewers, were broken out. Mr. Pomroy reported on the status of the Small Sewer Renovation Program. This Program concerns sewers less than 10 inches in diameter. This entails approximately 1, 1 00 miles of sewer or 90 percent of the District's sewer system, and has a replacement value of about $1 billion. The Collection System Operations (CSO) Department now prioritizes this work on a annual basis, usually by area. The goals of the Small Sewer Renovation Program are to: . Maintain small sewers at an acceptable level of condition; . Develop a predictive model with future update capability; and . Develop an annual budget for high priority sewer renovation. Mr. Pomroy stated that a computer model is being developed which relates pipe attributes and pipe condition. The pipe attributes include age, material, size, and location. The condition is obtained from CSO records. The computer model will allow us to take a detailed look at a portion of our system and then extrapolate to the whole collection system. CH2M-Hill has completed the initial data evaluation of the small pipe system. The next phase will include development and running the computer model. Capital Improvement Budget cost estimates will be obtained, and the computer model will be updated in the future as more condition data is available. There will be a staff project workshop to address outstanding issues at the end of the month. Model development will begin next month. It is anticipated that the Small Sewer Renovation Strategy will be completed by September 1999. The Board thanked Mr. Pomroy for his informative report. It was moved by Member Menesini and seconded by Member Hockett, that the General Manager-Chief Engineer be authorized to execute an agreement with CH2M-Hill consultants to complete the Small Sewer Renovation Strategy at a cost not to exceed $190,000. There being no objection, the motion was unanimously approved. 09 17 98 221 11. CORRESPONDENCE a. NOTE RECEIPT OF LETTER DATED AUGUST 31.1998 FROM MR. J. CHARLES FOX. ACTING ASSISTANT ADMINISTRATOR OF THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY. ANNOUNCING THAT CENTRAL CONTRA COSTA SANITARY DISTRICT HAS BEEN SELECTED TO RECEIVE THE ENVIRONMENTAL PROTECTION AGENCY'S 1998 NATIONAL FIRST PLACE AWARD FOR AN OUTSTANDING PRETREATMENT PROGRAM Ms. Murphy, Secretary of the District, distributed information on the process and the application submitted by the District which resulted in receipt of this award. A complete copy of the application is available for the Board's inspection. Receipt was noted of the letter dated August 31, 1998 from Mr. J. Charles Fox, Acting Assistant Administrator of the United States Environmental Protection Agency, announcing that Central Contra Costa Sanitary District has been selected to receive the Environmental Protection Agency's 1998 National First Place Award for an Outstanding Pretreatment Program. Members Lucey and Menesini were joined by the full Board in commending staff on this very significant achievement. Following discussion, it was moved by Member Menesini and seconded by Member Lucey, that the President of the Board of Directors or his designee be authorized to attend the Awards Ceremony to receive this award at the Water Environment Federation Conference in Orlando, Florida, on October 4 and 5, 1998. There being no objection, the motion was approved with President Nejedly abstaining. 12. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED SEPTEMBER 17. 1998 It was moved by Member Boneysteele and seconded by President Nejedly, that the Expenditure List dated September 17, 1998, including Running Expense Check Nos. 112894-113192 and Sewer Construction Check Nos. 20209-20253, be approved as recommended. There being no objection, the motion was unanimously approved. 13. BUDGET AND FINANCE a. AUTHORIZE AMENDMENT TO THE DEFERRED COMPENSATION PLAN AND ADOPT THE DECLARATION OF TRUST This item was taken out of order earlier in the agenda. 14. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. REVIEW STATUS OF EMERGENCY REPAIR OF THE WATERSHED 44 CREEK CROSSING. DP 5059. AND DETERMINE BY 4/5 VOTE IF THERE IS A NEED TO CONTINUE THE EMERGENCY ACTION This item was taken out of order earlier in the agenda. 15. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Lucey requested that issues relating to the discount value be addressed when the Acme Landfill gas contract extension is next placed before the Board for consideration. 09 17 98 222 16. ADJOURNMENT There being no further business to come before the Board, President Nejedly adjourned the meeting at the hour of 5:02 p.m., to reconvene at 10:30 a.m. on Friday, September 25, 1998, at San Damiano Retreat, Highland Drive, Danville, California, for a Special Board Meeting/Strategic Planning Process Workshop. ~ tt. ~h~~ Pr (tent of the Board f Direc rs, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 09 17 98