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HomeMy WebLinkAboutBOARD MINUTES 07-16-98 171 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JULY 16, 1998 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on July 16, 1998. President Nejedly called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Lucey, Menesini, Hockett, Nejedly ABSENT: Members: Boneysteele Member Boneysteele had previously indicated that he would be unable to attend this meeting and had requested to be excused. 2, PUBLIC COMMENTS None 3. CONSENT CALENDAR It was moved by Member Hockett and seconded by Member Menesini, that the Consent Calendar, consisting of Items a. through h., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Resolution No. 98-072 accepting work and Offers of Dedication from Andras A. Hites, Teigland Road, Lafayette area, Job 5227, Parcel 1, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Hockett, Menesini, Lucey, Nejedly NOES: Members: None ABSENT: Members: Boneysteele b. Authorization was given for P.A. 98-8 (Danville), P.A. 98-9 (Alamo), and P.A. 98-10 (Martinez), to be included in a future formal annexation to the District. Motion approved on the following vote: AYES: Members: Hockett, Menesini, Lucey, Nejedly NOES: Members: None ABSENT: Members: Boneysteele c. The Board was advised of the close out of four capital improvement projects with a net underrun of $13,339, resulting in the return of $6,261 to the Treatment Plant Program, the return of $4,434 to the Collection System Program, and the return of $2,644 to the General Improvements Program. This item was presented for the Board's information. No action was taken. 07 16 98 172 d. August 6, 1998 at 2:00 p.m. was established as the date and time for a public hearing to receive comments on the proposed Schedule of Hazardous Waste Handling and Disposal Charges for Categorically Exempt Small Quantity Generators. Motion approved on the following vote: AYES: Members: Hockett, Menesini, Lucey, Nejedly NOES: Members: None ABSENT: Members: Boneysteele e. The contract work for construction of the Primary Building Remodel, DP 6095, was accepted and the filing of the Notice of Completion was authorized. Motion approved on the following vote: AYES: Members: Hockett, Menesini, Lucey, Nejedly NOES: Members: None ABSENT: Members: Boneysteele f. The contract work for construction of the M6 Force Main Cathodic Protection System Rehabilitation Project, DP 6117, was accepted and the filing of the Notice of Completion was authorized. Motion approved on the following vote: AYES: Members: Hockett, Menesini, Lucey, Nejedly NOES: Members: None ABSENT: Members: Boneysteele g. Resolution No. 98-073 was adopted, confirming the publication of District Ordinance No. 204, which adopts the Schedule of Operation and Maintenance Rates and Charges and amends District Code Section 6.30. Motion approved on the following vote: AYES: Members: Hockett, Menesini, Lucey, Nejedly NOES: Members: None ABSENT: Members: Boneysteele h. Resolution No. 98-074 was adopted, confirming the publication of District Ordinance No. 205, which repeals existing District Code Chapters 6.20 Rebate Fees and 9.12 Rebate Sewage Facilities, amends Section 1 .04.100 Definitions, and adopts a new Chapter 6.20 Reimbursement Fees of the District Code. Motion approved on the following vote: AYES: Members: Hockett, Menesini, Lucey, Nejedly NOES: Members: None ABSENT: Members: Boneysteele 07 16 98 None a. 173 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. REPORTS GENERAL MANAGER-CHIEF ENGINEER 1 ) Mr. Roger J. Dolan, General Manager-Chief Engineer, distributed a revised draft of the Pipeline newsletter. Revisions included minor word changes and addition of graphics. Mr. Tim Tullis, Public Information and Production Assistant II, stated that he would be happy to accept any comments from the Board. The Board made no changes or additions, but commended staff on the excellent publication. 2) Mr. Dolan, General Manager-Chief Engineer, stated that at a previous Board Meeting during a presentation on the District's Laboratory Project, the Board expressed an interest in a field trip to nearby facilities. Following discussion, it was agreed that a tour of the East Bay Municipal Utility District and San Jose laboratories would be scheduled for July 23, 1998, with August 4, 1998 being the backup date. 3) Mr. Dolan, General Manager-Chief Engineer, stated that one of the major new pumping stations projects was the construction of a new pumping station at Martinez. The Martinez pumping station is one of three pumping stations in a series. It is now time for the District to begin the work of aligning capacity at the Fairview and Maltby pumping stations with the Martinez pumping station. Also, the recent Maltby pumping station failure has heightened sensitivity to corrosion and indicated a need for future planning to encompass further evaluation and correction of problems related to corrosion and wear. Mr. Dolan introduced Mr. James M. Kelly, Director of Plant Operations, who showed a map of the locations of the Martinez, Fairview, and Maltby pumping stations. Mr. Kelly stated that these identical "pump-in-a-can" pumping stations have been in operations since 1 971. The Martinez pumping station was reaching the end of its useful life and was upgraded. The Fairview and Maltby pumping stations do not have sufficient capacity. It is proposed that the same pump be used in the improvements to the Fairview and Maltby pumping stations as is used at other pumping stations. This will facilitate operator maintenance and allow for stocking of similar spare parts. Mr. Kelly described the proposed improvements to the Fairview and Maltby pumping stations. This project will be advertised for bid. The engineer's estimate for the work is $80,000. Additional efforts include hardening the pumping station by improving pump-around capability, replacing the header at Fairview, and analyzing the system for needed improvements such as values and pipes. Any work identified in the analysis will be brought to the Board for consideration as part of the 1999-2000 Capital Improvement Budget. 4) Mr. Dolan, General Manager-Chief Engineer, stated that from time to time the District is faced with some challenging sewering problems, particularly in the outer reaches of the service area. In the past, the District has relied on staff to develop workable plans based on tried and true principles. Sometimes these plans are unpopular with developers who see a cheaper way to get service. Often these issues are brought to the Board. Mr. Dolan introduced Charles W. Batts, Director of Engineer, who introduced some of the issues, and the process used by staff to evaluate requests for small sewer extensions or non-District projects that tie into the public sewer system. Mr. Batts stated that the present process is that staff makes their best professional judgment, based on sound engineering practice, concerns for public health, the ultimate sewer alternative based on the District's master planning, and cost (first to the ratepayer, then to the District, and finally to the developer). Staff works with the requestor and this 07 16 98 174 07 5) 6) 7) 8) 9) 16 cooperative effort usually results in a solution or alternative. The answer given by staff may not always please the homeowner or developer. The District Code allows the staff decision to be appealed to the Board of Directors. The lack of appeals made to the Board is a credit to the work of the Environmental Services Division Manager Jay McCoy and his staff, and the process. As these marginal areas of the District develop, more of these issues will come before the Board. In recent years, growth and economic prosperity in the area have led to increasing development of marginal lands in the District. As a result, staff has had to deal with the issue of sewering these properties. Mr. Batts stated that Mr. McCoy and his staff will briefly discuss several examples of sewering issues that staff has evaluated over the last year. While these examples are typical, they do not represent all of the types of problems faced. Prior to Mr. McCoy's retirement, the process by which these engineering puzzles are solved will be formalized and flowcharted. Considerations include concerns for public input, location and District master planning, costs to the District, and best professional judgment. The Board indicated support for the continued use of the concept of a staff technical evaluation and oversight of individual projects, with the right of appeal to the Board. Mr. Batts, Environmental Services Division Manager Jay McCoy, Principal Engineer Curt Swanson, and Associate Engineer Dennis Hall described sewering issues relating to the Dougherty Valley, La Sonoma Way in Alamo, Rancho Laguna Park near the Palos Colorados development in Moraga, the Pine Creek area near Northgate High School in Walnut Creek, Carter Acres Lane off Reliez Valley Road in Martinez, and St. Mary's Road south of Glenside Drive in Lafayette. In closing, Mr. Dolan stated that this preséntation is an overview to acquaint the Board with the kinds of issues facing the District. A Capital Projects Committee Meeting/Board Workshop on this subject has been scheduled for 2:30 p.m. on Monday, August 17, 1998. Mr. Dolan, General Manager-Chief Engineer, provided an update on two ongoing sewer easement issues that have come before the Board, the Tanglewood Subdivision sewer extension in Lafayette and the Damé property in Alamo. An acceptable compromise has been worked out between Mr. Damé and Mr. Schlinger. The Tanglewood Homeowners' Association failed to get a satisfactory position or agreement from the City of Lafayette regarding stormwater control. To the best of District staff's knowledge, negotiations have broken down between the parties. Staff has begun to prepare paperwork to recommend condemnation. Mr. Dolan, General Manager-Chief Engineer, announced that staff has met with Contra Costa County representatives concerning the sale of the animal control shelter property to the District. Unlike previous occasions in the past, the County appears to be interested in selling. Mr. Dolan, General Manager-Chief Engineer, announced that the District is advertising for bids for the Sludge Drain Pipe Installation Project. The engineer's estimate for the work is $60,000. Mr. Dolan, General Manager-Chief Engineer, announced that a settlement has been reached in the Hom matter in which it was alleged that the District' sewer repair work had contributed to soil movement at 139 Meadowview Road in Orinda. The District disagreed but was willing to contribute $8,500 towards a dependable repair. Mr. Dolan, General Manager-Chief Engineer, announced that the Central Contra Costa Solid Waste Authority (CCCSWA) has hired the firm of Shute Mahaili to provide advice on the Acme Landfill litigation fund disbursement 98 .... 175 matter. Mr. Taylor, of that firm, will advise the CCCSWA Board in closed session at its July 30, 1998 Board Meeting. b. COUNSEL FOR THE DISTRICT None c. SECRETARY OF THE DISTRICT None d. BOARD MEMBERS 1 ) Member Menesini announced that the Environmental Alliance Meeting at noon on July 20, 1998 at the John Muir Home in Martinez will feature a presentation on the CALFED Program. Anyone interested is invited to attend. BREAK No break was taken. 6. ENGINEERING a. ESTABLISH SEPTEMBER 3. 1998. AS THE DATE FOR A PUBLIC HEARING TO CONSIDER THE ESTABLISHMENT OF THE ALHAMBRA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 98-1 Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Curt Swanson, Principal Engineering, who has been meeting with the neighbors of the area proposed to be included in the Alhambra Way Contractual Assessment District (CAD). Mr. Swanson stated that there are about 31 homes in this area that may wish to connect to the sanitary sewer system. Some of the people from the neighborhood were at the last Board Meeting when they erroneously believed the issue was calendared for discussion. The situation first came to light when the CAD was discussed for homes on the southern portion of Alhambra Way. One family, the Adamos, has a very serious health problem with a failing septic tank. The Alhambra Way CAD started out with five homes. It has now been expanded to include 11 homes. Design review has been completed, and contractor bids have been received. It is recommended that a public hearing be scheduled for September 3, 1998, as required by Proposition 218, to consider the proposed assessments and related issues. Construction will begin once the assessments have been established. Mr. Swanson stated that when the residents were in the initial steps leading to the formation of the Alhambra Way CAD, they contacted their neighbors to see if they were interested in participating in the CAD. Because of the topography of the area, three lines are required to serve these 31 homes by gravity. Because of the serious situation of the Adamos and the fact that the neighbors were not ready to commit, it is appropriate to proceed at this time with the first 11 homes. Mr. Swanson stated that he met with the homeowners on Grothman who attended the last Board Meeting and who expressed an interest in proceeding. Mr. Swanson stated that he will contact the people in the adjoining area to see if they are interested in participating as well. By including more homes, it is hoped that a better cost can be obtained. Following discussion of the time required to establish a CAD and proceed to construction, it was moved by Member Hockett and seconded by President Nejedly, that September 3, 1998 at 2:00 p.m. be established as the date and time for a public hearing regarding the Alhambra Way CAD No. 98-1 pursuant to California Constitution, Article XIII D, Section 4, and Streets and Highways Code, Sections 5898.20 and 5898.24, and that Resolution No. 98-075 be adopted to that effect. Motion approved on the following vote: 07 16 98 176 AYES: Members: Hockett, Nejedly, Lucey, Menesini NOES: Members: None ABSENT: Members: Boneysteele b. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH CH2M HILL FOR PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH THE TREATMENT PLANT ODOR CONTROL EVALUATION. DP ~ Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Randy Schmidt, Associate Engineer, who provided an overview of the odor control evaluation work. Mr. Schmidt stated that odor control has always been a high priority for the District as can be seen in the work completed in the last ten years. In March 1998, CH2M Hill completed the Treatment Plant Odor Control Facilities Plan. It included Treatment Plant sampling, offsite impact analysis using computer modeling, and evaluation of odor control alternatives. The following conclusions were drawn: . Odor control at the Headworks is critical to minimize downstream odor generation; . Centrate addition to the primary effluent channel causes the Selector and first pass of the Aeration Basin to be the largest uncontrolled odor source; and . Performance of existing odor control units could be enhanced. Mr. Schmidt reviewed the Odor Control Facilities Plan recommendations as follows: . Optimize chemical dosing at Headworks; . Control centrate odor by constructing interim chemical addition system and testing re-route to the Headworks; . Enhance performance of existing odor control units by balancing foul air flow, adjusting alignment of spray nozzle, and chemical use optimization; . Assess HV AC in the Solids Condition Building; and . Update Odor Control Facilities Plan. Mr. Schmidt reviewed the projected costs for this work which total $250,000. Following discussion of the update of the Odor Control Facilities Plan and odor complaints, it was moved by Member Menesini and seconded by Member Hockett, that the General Manager-Chief Engineer be authorized to execute an agreement with CH2M Hill Consultants for professional engineering services in connection with the Treatment Plant Odor Control Evaluation, DP 7185, with an initial limit of $73,000 and an overall cost not to exceed $250,000. There being no objection, the motion was approved with Member Boneysteele being absent. 7. TREATMENT PLANT a. AUTHORIZE THE SIGNING OF A NATURAL GAS SALES AGREEMENT WITH CORAL ENERGY RESOURCES Mr. Dolan, General Manager-Chief Engineer, introduced Mr. James L. Belcher, Senior Engineer, who reviewed the current budgeted amount for natural gas, and the recommended contract amount. Mr. Belcher stated the initial savings may be small, but the District should realize significant long-term savings. 07 16 98 177 It was moved by Member Lucey and seconded by Member Menesini, that the General Manager-Chief Engineer be authorized to enter into the Natural Gas Sales Agreement with Coral Energy Resources to supply natural gas at $2.4925 per decatherm starting July 1, 1998. There being no objection, the motion was approved with Member Boneysteele being absent. 8. APPROVAL OF MINUTES a. MINUTES OF REGULAR BOARD MEETING OF JUNE 18. 1998 b. MINUTES OF ADJOURNED REGULAR BOARD MEETING OF JUNE 30. 1998 It was moved by Member Menesini and seconded by Member Lucey, that the minutes of the Regular Board Meeting of June 18, 1998 and the minutes of the Adjourned Regular Board Meeting of June 30, 1998, be approved as presented. There being no objection, the motion was approved with Member Boneysteele being absent. 9. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED JULY 16.1998 President Nejedly stated that in the absence of Member Boneysteele he reviewed the expenditures and found them to be satisfactory. It was moved by President Nejedly and seconded by Member Lucey, that the Expenditure List dated July 16, 1998, including Running Expense Check Nos. 11593-11985, Sewer Construction Check Nos. 19970-20032, and Payroll Check Nos. 48425-49319, be approved as recommended. There being no objection, the motion was approved with Member Boneysteele being absent. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 11. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Hockett requested an update on the Cree Court, San Ramon matter. 12. ADJOURNMENT There being no further business to come before the Board, President Nejedly adjourned the meeting at the hour of 3:45 p.m. >t-- ~- Û Pre. ent of the Board of irectors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: ~ Se r tar of the Central Co a Costa Sa . ary District, County of ontra Costa, State of California 07 16 98