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HomeMy WebLinkAboutBOARD MINUTES 04-02-98 80 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON APRIL 2, 1 998 The District Board of the Central Contra Costa Sanitary District convened in a regular session, at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on April 2, 1998. President Nejedly called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Lucey, Menesini, Hockett, Boneysteele, Nejedly ABSENT: Members: None 2. PUBLIC COMMENTS None 3. AWARDS AND COMMENDATIONS a. CONSIDER ADOPTION OF A RESOLUTION RECOGNIZING EAST BAY MUNICIPAL UTILITY DISTRICT ŒBMUm FOR 75 YEARS OF SERVICE TO THE COMMUNITY It was moved by Member Menesini and seconded by Member Lucey, that Resolution No. 98-034 be adopted, commending East Bay Municipal Utility District (EBMUD) for 75 years of service to the community, and recognizing EBMUD's proud past and its vital future. Motion unanimously approved on the following vote: AYES: Members: Menesini, Lucey, Hockett, Boneysteele, Nejedly NOES: Members: None ABSENT: Members: None 4. CONSENT CALENDAR Following discussion of the Recycled Water Project, it was moved by Member Menesini and seconded by Member Boneysteele, that the Consent Calendar, consisting of Items a. and b., be approved as recommended. a. The contract work for the Recycled Water Project, DP 7162, was accepted and the filing of the Notice of Completion was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Menesini, Boneysteele, Lucey, Hockett, Nejedly None None b. The public hearing to receive comments or. rr )posed arnandments and added provisions within District Code Chdrter 6.20, Rebate Fees, and Chapter 9.12, Rebate Sewage Facilities, Wc1S continued to 2:00 p.m. on May 7,1998. Motion unanimously approved on the following v.,t~: 04 02 98 81 AYES: Members: Menesini, Boneysteele, Lucey, Hockett, Nejedly NOES: Members: None ABSENT: Members: None 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Mr. Roger J. Dolan, General Manager-Chief Engineer, requested that Item 8.a., Engineering, be taken out of order to accommodate interested persons in the audience. The Board concurred. President Nejedly proceeded to Item 8.a., Engineering. 8. ENGINEERING a. ADOPT A RESOLUTION OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT DESIGNATING ALHAMBRA WAY AS CONTRACTUAL ASSESSMENT DISTRICT NO. 98-1 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS Mr. Dolan, General Manager-Chief Engineer, stated that since the Board has previously considered this matter in detail, it might be appropriate for the public to bring their issues forward and staff would be happy to respond. Mr. Bill Adamo, 4555 Alhambra Way, Martinez, addressed the Board on behalf of some of his neighbors on Alhambra Way. Mr. Adamo stated that some neighbors with children wish to pay their share of the cost of installing sewer improvements but cannot afford to pay the estimated $7,000 to $10,000 for a lateral and connection fee. Mr. Adamo inquired whether the cost of laterals and connections fees could be financed through the Contractual Assessment District (CAD). Additionally, Mr. Adamo asked whether the repayment period for the CAD could be extended to 15 or 20 years so it would be affordable for everyone at this time. Mr. Adamo stated that there are other concerns and questions relative to impacts on costs based on changes in the number of participants, and conversion of one or more existing CAD, to a Local Improvement District (LID). Mr. Dolan stated that if fewer homes participate in the CAD the total cost of service would be divided by a lower number and the cost per resident would increase. However, depending on the location of those who do not participate, the total cost of the project may go down if there are fewer properties served. With regard to the question of converting a CAD to a LID, Mr. Kenton L. Aim, Counsel for the District, stated that there are ways of incorporating a CAD into a LID. The ways that are obvious and statutory are Local Agency Formation Commission (LAFCO) type procedures dealing with merger of one district into another district. There are other statutes that suggest it may not be necessary to go to LAFCO, but it can be done. Therefore, it would seem that it would be possible to incorporate a CAD into a LID but it is not guaranteed because it would not be fully in the control of this Board. Mr. Dolan stated that in addition to the legal authority, there is an issue of public acceptability in this process. The conversion must be acceptable to the property owners. The Board discussed the issue of financing connection fees and lateral costs by the CAD and the request for extension of the repayment period to 15 or 20 years. Mr. Jay'S. McCoy, Infrastructure Division Manager, stated that it is possible for the Board to finance those costs but there is a precedent from past actions of not financing those costs. Mr. Dolan stated that the Board has more latitude with regard to connection fees but every other customer has paid connection fees. The Board would have to establish whether that would be a precedent. The issue of using District funds to finance building a private facility on private property is a different issue. There are liability issues and the question of whether the project would become a public works project if it were financed with District funds. 04 02 98 82 Discussion followed with regard to the possibility of an agreement between the property owners to help subsidize connection fees and lateral costs, the potential for gift of public funds, and the differences in costs between a CAD and a LID. Ms. Jeanne Sharkey, 4551 Alhambra Way, Martinez, reported on the community meeting held for interested homeowners. A letter was distributed to 26 homeowners. Eighteen families were represented at the meeting. At least four others are in favor of installing sewer improvements but could not attend the meeting. Ms. Sharkey stated that the property owners want to move forward, but the District must advise them whether it would be best to proceed with three CAD's or one LID. In response to a question from Ms. Sharkey, Mr. Dolan stated that a LID can finance connection fees but not construction on private properties. Ms. Sharkey urged the District not to drop the ball on this. The homeowners are concerned and wish to move forward. Ms. Sharkey encouraged the District to be open to possible alternatives. Following discussion, Mr. Dolan recapped the Board's position as follows: 1) There was no Board support for extending the CAD repayment period from 10 years to 15 or 20 years; and 2) There was no Board support for financing connection fees or private lateral costs because of the precedent-setting nature of such an action. Mr. Adamo has indicated his feelings that it would be appropriate to set aside formation of a LID and proceed with a CAD. Ms. Sharkey encouraged the District to proceed with a petition letter to form two additional CAD's or a LID. It was moved by Member Hockett and seconded by Member Lucey, that Resolution No. 98-035, a resolution of intention to undertake a demonstration project designating Alhambra Way as Contractual Assessment District No. 98-1 for the purpose of installing sewer improvements, was adopted. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Lucey, Menesini, Boneysteele, Nejedly None None At this time, President Nejedly reverted to the order of the agenda. 6. BIDS AND AWARDS a. AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO B&B GRADING AND PAVING FOR PAVEMENT REFURBISHMENT - PHASE 1 PROJECT. DP 6074 Following discussion of the process involved in installing a deep lift paving section, a description of petromat fabric, the background of NPG Engineering, and the possibility of increasing the amount of parking, it was moved by Member Menesini and seconded by Member Boneysteele, that award of a construction contract in the amount of $38,591 for the construction of the Pavement Refurbishment - Phase I Project, DP 6074, be authorized to B&B Grading and Paving, the lowest responsible bidder. There being no objection, the motion was unanimously approved. b. AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KIRKWOOD-BLY. INC. FOR THE CONDENSER COOLING WATER PROJECT. DP 6104 c. AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO D.E. BIANCHINI. INC. FOR THE ROSSMOOR SEWER IMPROVEMENTS PROJECT. PHASE 4. DP 5268 Member Lucey stated that if there are no issues or questions he would move approval of Items 6.b. and 6.c. listed above. OJ? '. ¿l 02 98 83 Discussion followed concerning the fact that the contractor will furnish the self-cleaning strainers, the engineer's estimate for the work, the cost of the NPG Engineering contract, and the inaccuracy of the map as it relates to Boulevard Way. Following discussion, it was moved by Member Boneysteele and seconded by President Nejedly, that award of a construction contract in the amount of $114,600 for the construction of the Condenser Cooling Water Project, DP 6104, be authorized to Kirkwood-Bly, Inc., the lowest responsible bidder; and that award of a construction contract in the amount of $256,625 for construction of the Rossmoor Sewer Improvements Project, Phase 4, DP 5268, be authorized to D.E. Bianchini, Inc., the lowest responsible bidder. There being no objection, the motion was unanimously approved. a. 3) 7. REPORTS GENERAL MANAGER-CHIEF ENGINEER 1 ) Mr. Dolan, General Manager-Chief, reported that Infrastructure Division Manager Jay S. McCoy has completed negotiations with Tanglewood Homeowners' Association in Lafayette in response to Mr. Brian Quinn's comments requesting resolution of issues impeding connection of four residences on Mt. View Drive to the sanitary sewer system. Mr. McCoy showed a map of the Tanglewood area and existing sewers. Mr. McCoy stated that Mr. Bob Kelso, representing the Tanglewood Homeowners' Association, has sent a fax agreeing to the District purchasing easements for existing sewers through Tanglewood. Mr. McCoy stated that portions of Mt. View Drive are only a paper street and have not been constructed. It is unsurfaced in areas. The proponents of the sewer extension from Tanglewood to Mt. View Drive must obtain easements for the sewer line from the five property owners in between, and the plans and specifications for the proposed sewer extension must be submitted. Mr. McCoy stated that the District is ready to accept plans now from Mr. Quinn and the other project proponents. 2) Mr. Dolan, General Manager-Chief Engineer, reported that Central Contra Costa Solid Waste Authority (CCCSWA) has questioned the basis on which the Acme litigation funds were dispersed. At the staff level, it had always been anticipated there would be a question of accounting. Ms. Rosemary Belland, CPA, was hired to review and audit the process and figures. Ms. Belland's work, as well as the Board minutes and other documentation, can be provided to CCCSWA. It is hoped that will be sufficient to satisfy the needs of the majority of the CCCSWA Board Members. President Nejedly reported that he was at the CCCSWA meeting when this issue was raised. CCCSWA Board Members Mike Shimansky and Gregg Wheatland requested that CCCSW A investigate the possibility of retrieving the other $206,000 that was remaining after money was returned to the solid waste ratepayers and the District Sewer Service Charge ratepayers were made whole for the present worth value of insurance premiums. President Nejedly stated that he explained the process that the District Board had gone through with regard to dispersal of the funds. Some CCCSWA Board Members favored hiring an attorney and accountant to advise them if the remainder of the funds should be given to CCCSWA. Mr. Dolan stated that a letter is expected from CCCSWA requesting the documents mentioned earlier. Staff will keep the Board apprised. Mr. Dolan, General Manager-Chief Engineer, stated that each year at this time staff comes to the Board to provide an update on the progress of the District's public education program and to get Board support for the budget and activities for the coming year. The public education program is a little different from other programs in the District because it is in great part Board driven. Mr. Dolan introduced Ms. Harriette Heibel, Community Affairs Manager, who presented the proposed public education budget and plan for 04 02 98 84 0, 4.~ .il~ 02 1 998-1 999 and highlights over the last nine months of the current budget period. Ms. Heibel stated that the proposed programs for 1 998-1999 include: . Two issues of the community newsletter at an estimated cost of $72,000; . Messages to increase awareness of the household hazardous waste collection facility and proper disposal of household hazardous waste at an estimated cost of $35,000; . Pollution prevention activities such as participation in the Countywide Green Business Program and the District's Pollution Prevention Award Program at an estimated cost of $19,000; . Expansion of the District's Integrated Pest Management Program augmented by acceptance of a three-year grant in the amount of $266,000 from CALFED at an estimated District cost of $36,200; . Recycled Water activities relating to the Zone 1 - Pleasant Hill Recycled Water Project at an estimated cost of $5,000; . Continuation of the District's student education program including the Sewer Squad, Kids in Gardens Teachers' Workshop, Newspapers in Education "Environmental Connections" and expansion of the program to include a high school program partnership, student tour program, and other education partnerships as appropriate at an estimated cost of $61,500; . Environmental events such as Earth Day, Kid Fest, garden shows, and Chamber of Commerce Business Faires at an estimated cost of $5,000; . District communications support services which is included in the overall Operations and Maintenance Budget; and . Internet communications at an estimated cost of $6,000. Ms. Heibel stated that the proposed budget for the public education program is $239,700. This is down about $45,000 from last year. Discussion followed in which the Board expressed support for accepting the CALF ED grant, differing opinions on the use of theater slides to publicize the household hazardous waste program, staff review of possible encumbrances to the Green Business Program, and the need to get out more information on the Pollution Prevent Award criteria and expand participation in the Program. Member Lucey stated that he surveyed seven third grade teachers from three different schools and they were unanimous in saying that the District's Sewer Squad Program is extremely successful. The information presented is good and the students enjoyed the handouts. Member Menesini stated that the Environmental Alliance is doing a high school conference for about 200 high school students at the upper grade level. Member Menesini stated that the conference focuses on these older students because they are or soon will be voting. It is hoped that the conference will educate students and get them to vote for good environmental practices. 98 85 The Board thanked Ms. Heibel for the informative presentation and expressed unanimous support for the proposed 1998-1999 public education plan and budget. 4) Mr. Dolan, General Manager-Chief Engineer, stated that the District's Household Hazardous Waste Collection Facility was the subject of two recent news stories. On October 27, 1997, Plant Engineering Division Manager Bill Brennan appeared on Channel 5. More recently, Director of Administration Paul Morsen and Household Hazardous Waste Supervisor Elaine Jacobs appeared in a Channel 2 news story. Videos of the two news stories were shown. BREAK At 4:02 p.m., President Nejedly declared a recess, reconvening at the hour of 4: 12 p.m. with all parties present as previously designated. 5) Mr. Dolan, General Manager-Chief Engineer, distributed copies and reviewed the goals identified at the last Board/staff strategic planning process held in July 1993. Arrangements for the upcoming strategic planning sessions were discussed. Mr. Dolan suggested that four days be budgeted and the number cut back to three if the fourth session is not needed. Mr. Dolan provided an overview of the proposed scope and possible outcomes for the different sessions. Using the results of the strategic planning sessions, staff will develop a Five Year Operating Plan committing resources to accomplish strategic objectives. Between strategic planning events managers will communicate with mid-managers and general employees and receive input to the continuing process. The Five Year Operating Plan would be updated annually. The Strategic Plan would be revisited as appropriate. Mr. Dolan reviewed the availability of staff members and facilities for the proposed dates for the strategic planning sessions. With that overview of the scope and arrangements, Mr. Dolan requested feedback from the Board as to whether the anticipated process and work products are what the Board expects. Member Lucey stated that he was not comfortable with four full-day meetings, but indicated that four half-day meetings may be acceptable. Member Menesini stated that four days seems about right, but an even longer period of time might be better given the amount of material to be covered. Member Boneysteele stated that he is not sure of the days he is available, but he will try to accommodate the strategic planning sessions in his schedule. Member Hockett stated that from her perspective it is difficult to predetermine the time and number of sessions required. Four days is probably the right amount of time. Member Hockett stated that she did not want to spend a lot of time going back through history. Member Hockett stated that she would prefer to go forward. President Nejedly indicated that some history would be educational for him and would be appropriate. Member Lucey stated that a little history is acceptable, but he does not want to be bound by it. The focus should be forward. Following discussion of the Water Environment Federation (WEF) history component and strategic planning process, the Board agreed to include a history component in the upcoming strategic planning process. 04 02 98 86 b. c. d. a. Following discussion of the dates and arrangements, it was the consensus of the Board that strategic planning sessions be scheduled for May 29, 1998 at a local hotel, and for June 12, September 25, and October 9, 1998 at a local retreat facility. It was agreed to conduct three sessions, using the fourth date if necessary. 6) Mr. Dolan, General Manager-Chief Engineer, announced that the annual salary adjustment for the District's labor contracts will be 3.4 percent based on Consumer Price Index (CPI) for the period February 1 997 through February 1998 for the San Francisco Bay area. 7) Mr. Dolan, General Manager-Chief Engineer, announced that a new payroll production system is in place. The payroll was produced using a new printing and folding technique. Accounting Technician" Lucia Watson and Accounting Supervisor Colette Curtis-Brown are to be commended for their efforts in this regard. 8) Mr. Dolan, General Manager-Chief Engineer, announced that the County Charter Commission will meet on April 3, 1998. The Commission is proposing a draft County Charter that they anticipate will be put before the electorate if the Board of Supervisors approves it. If passed, this would change Contra Costa County from a General Law County to a Charter County. One of the provisions of the Charter would mandate that there will be no individual direction to staff from Members of the Board of Supervisors. The issue of partnerships, formerly called consolidations, has been handled in a constructive way based largely on input from Central Contra Costa Sanitary District and other Districts. COUNSEL FOR THE DISTRICT None SECRETARY OF THE DISTRICT None BOARD MEMBERS 1 ) Member Hockett distributed summary minutes and recapped the March 26, 1998 Sanitation and Water Agencies meeting at which the California Toxics Rule and State Implementation Plan were discussed. 2) Member Menesini announced that the Environmental Alliance will hold a workshop at noon on Monday, April 20, 1998. Dr. David L. Jameson, Senior Research Fellow, California Academy of Science, will speak on the topic "Molecular Systematics - A New Approach to Environmental Science." 3) Member Menesini announced that the Alhambra Creek Watershed Committee is celebrating its first year. A Coordinated Resource Management Plan is being used where people in the watershed participate in providing input into how the watershed should be managed. Member Menesini stated that this is one of the first watersheds being studied in this area in terms of scientific management. 8. ENGINEERING ADOPT A RESOLUTION OF INTENTION TO UNDERTAKE A DEMONSTRATION PROJECT DESIGNATING ALHAMBRA WAY AS CONTRACTUAL ASSESSMENT DISTRICT NO. 98-1 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS This item was taken out of order earlier in the agenda. 0 ,~ t ¿:~i:: 02 98 87 b. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO AMEND AN AGREEMENT WITH PLANT HEALTH DIAGNOSTICS FOR THE SOUTH ORINDA SEWER IMPROVEMENTS PROJECT. PHASE 1. DP 4928 It was moved by Member Hockett and seconded by Member Menesini, that the General Manager-Chief Engineer be authorized to amend the professional consulting services agreement to a total cost ceiling of $80,000 with Plant Health Diagnostics for arborist services during construction of the South Orinda Sewer Improvements Project, Phase 1, DP 4928. There being no objection, the motion was unanimously approved. c. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE A SUBORDINATION AGREEMENT WITH CONTRA COSTA COUNTY RELATING TO EASEMENTS ON PARCEL 48 OF THE FORMER SOUTHERN PACIFIC RAILROAD RIGHT OF WAY IN THE TOWN OF DANVILLE. SAN RAMON INTERCEPTOR PROJECT. DP 4224 Following explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Menesini and seconded by Member Hockett, that the General Manager-Chief Engineer be authorized to execute a Subordination Agreement with Contra Costa County relating to easements on Parcel 48 of the former Southern Pacific Railroad right of way in the Town of Danville, San Ramon Interceptor Project, DP 4224; that staff be authorized to deliver said Subordination Agreement to the County staff for recording with the County Recorder; and that Resolution No. 98-036 be adopted to that effect. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Menesini, Hockett, Lucey, Boneysteele, Nejedly None None 9. HUMAN RESOURCES a. RECEIVE AND CONSIDER PERSONNEL REQUESTS FISCAL YEAR 1998-1999 Mr. Dolan, General Manager-Chief Engineer, stated that the Personnel Requests for Fiscal Year 1998-1999 were reviewed with the Personnel Committee. Human Resources Manager Cathryn Freitas would be happy to provide an overview and address any questions the Board may have. Member Lucey, Chair of the Personnel Committee, stated that he and Member Menesini reviewed the Personnel Budget in detail with staff. Member Lucey stated that in addition to the Personnel Budget, the Board was provided with a document revising various class descriptions. Member Lucey stated that he is not prepared to act on the revisions to the class descriptions at this time and asked that they be referred back to the Personnel Committee for further review prior to final approval by the Board. It was moved by Member Lucey and seconded by Member Hockett, that the Personnel Budget for 1998-1999, identified as Items 1 through 13, in the position paper be approved; and that the proposed revisions to the class descriptions be referred to the Personnel Committee for further review prior to submission for Board approval on the Consent Calendar. There being no objection, the motion was unanimously approved. b. AUTHORIZATION TO HIRE SEASONAL EMPLOYEES Member Lucey, Chair of the Personnel Committee, stated that he and Member Menesini reviewed the request for authorization to hire seasonal employees and would recommend approval. It was moved by Member Lucey and seconded by Member Menesini, that the hiring of 37 students for seasonal employment, four students more than last year, be authorized. There being no objection, the motion was unanimously approved. 04 02 98 88 a. 10. CORRESPONDENCE NOTE RECEIPT OF LETTER DATED MARCH 26. 1998 FROM MR. FRANK KA VKA OF WALNUT CREEK AND MR. JIM MONTEROSE OF WALNUT CREEK. REGARDING LIABILITY FOR THE SEWAGE EJECTION SYSTEM AT 2544 BUENA VISTA AVENUE IN WALNUT CREEK Mr. Dolan, General Manager-Chief Engineer, stated that in 1991 when a replacement sewer was built to serve the neighborhood, the Kavka home was too low to be served by gravity. An agreement was negotiated with Mr. and Mrs. Kavka, the owners of the property at 2544 Buena Vista Avenue in Walnut Creek. The District installed a new private lift station. The owners, Mr. and Mrs. Kavka, took responsibility for operation and maintenance of the lift station. This agreement is valid and it would be inappropriate for the District to operate and maintain a lift station for one house. It is recommended that the Board deny the request of Messrs. Kavka and Monterose. it was the consensus of the Board that no justification was found for the proposed request for the District to assume liability for the sewage lift station at 2544 Buena Vista Avenue in Walnut Creek, and that the request be denied. b. NOTE RECEIPT OF LETTER DATED MARCH 22. 1998 FROM MS. KATHY KRAMER. EXECUTIVE DIRECTOR OF AQUATIC OUTREACH INSTITUTE. THANKING AND COMMENDING COMMUNITY AFFAIRS MANAGER HARRIETTE HEIBEL. PUBLIC INFORMATION AND GRAPHICS COORDINATOR KEN GRUBBS. GRAPHICS TECHNICIAN III SON NGUYEN. AND POLLUTION PREVENTION PROGRAM SUPERINTENDENT BART BRANDENBURG FOR THE ASSISTANCE THEY PROVIDED THE AQUATIC OUTREACH INSTITUTE IN DESIGNING THEIR NEW LOGO Following discussion of the District's involvement with the Aquatic Outreach Institute, the Board noted receipt of the letter dated March 22, 1998 from Ms. Kathy Kramer, Executive Director of Aquatic Outreach Institute, thanking and commending Community Affairs Manager Harriette Heibel, Public Information and Graphics Coordinator Ken Grubbs, Graphics Technician III Son Nguyen, and Pollution Prevention Program Superintendent Bart Brandenburg for the assistance they provided the Aquatic Outreach Institute in designing their new logo. a. 11. APPROVAL OF MINUTES MINUTES OF MARCH 5. 1998 It was moved by Member Boneysteele and seconded by Member Menesini, that the minutes of March 5, 1998 be approved as presented. There being no objection, the motion was unanimously approved. a. 12. APPROVAL OF EXPENDITURES EXPENDITURE LIST DATED APRIL 2. 1998 It was moved by Member Boneysteele and seconded by President Nejedly, that the Expenditure List dated April 2, 1998, including Self-Insurance Check Nos. 101431- 101436, Running Expense Check Nos. 109286-109605, and Sewer Construction Check Nos. 19585-19637, be approved as recommended. There being no objection, the motion was unanimously approved. a. 13. BUDGET AND FINANCE RECEIVE FEBRUARY 1998 FINANCIAL STATEMENTS Ms. Deborah Ratcliff, Controller, reviewed the results of operations and maintenance expenses for the month of February 1998, noting that expenses were $48,000 greater than budget, representing a 2.1 percent unfavorable variance. Year-to-date expenses were $1.2 million under budget, representing a 6.1 percent favorable variance. For the 0 !~ , '-, ~:.ï:: 02 t)8 89 eight months ended February 1998, revenues were $17,258,000 or $790,000 greater than budget, representing a 4.8 percent favorable variance. Ms. Ratcliff reported that the District's temporary investments were held in Treasury bills and Treasury notes and the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 5.16 percent to 6.45 percent. The latest interest rate as of December 1997 was 5.63 percent. The average yield of the LAIF account through January 1998 was 5.74 percent. Mr. Doug Craig, Planning Division Manager, presented the 1997-1998 Capital Improvement Budget (CIB) Mid-Year Status Report. Mr. Craig reviewed the Mid-Year Status Report of major project expenditures for key projects for the Collection System Program, the Treatment Plant, and Recycled Water Programs and noted that CIB expenditures are projected to be $694,000 underrealized at year end. It is currently projected that CIB revenues will be $643,000 over budget at year end. The Sewer Construction Fund balance at July 1, 1997 was $53.2 million, plus projected revenues of $21.7 million, less projected expenditures of $28.7 million and less debt retirement of $2.2 million, for a projected Sewer Construction Fund balance at June 30, 1998 of $44.8 million. This is 1.5 percent over the 1997-1998 CIB estimate. 14. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 15. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS Members Menesini and Boneysteele suggested that the search for a new General Manager-Chief Engineer be placed on future agendas as a standing item. Member Lucey suggested that he and Member Menesini (the Personnel Committee) meet to discuss this issue and report back to the full Board in four to six weeks. Member Boneysteele agreed that the Personnel Committee should take charge of this. Mr. Dolan, General Manager- Chief Engineer, stated that he would hope that the strategic planning process would provide an opportunity to discuss these issues. Following discussion, Counsel for the District Kenton L. Aim was requested to advise the Board at the next Board Meeting of the parameters of the Brown Act as it relates to the process and selection of a candidate to fill the position of General Manager-Chief Engineer upon Mr. Dolan's retirement. 16. CLOSED SESSION a. LABOR NEGOTIATIONS With respect to labor negotiations, the closed session was held pursuant to Government Code Section 54957.6, to meet with designated representatives prior to and during consultations and discussions with the representatives of employee organizations regarding the salary, salary schedules or compensation paid in the form of fringe benefits of employees in order to review its position and instruct its designated representatives. The District's negotiators are Director of Administration Paul Morsen and Human Resources Manager Cathryn Freitas and the pertinent employee organizations are Central Contra Costa Sanitary District Employees' Association Public Employees' Local No.1 and the Management Support/Confidential Group. At 5:50 p.m., President Nejedly declared the closed session to discuss labor negotiations as noted above. At 6:48 p.m., President Nejedly concluded the closed session and reconvened the meeting into open session. 17. REPORT OF DISCUSSIONS IN CLOSED SESSION No decisions were made or votes taken in closed session which require reporting at this time. 04~ 02 98 90 18. ADJOURNMENT There being no further business to come before the Board, President Nejedly adjourned the meeting at the hour of 6:48 p.m. to reconvene at 2:00 p.m. on Thursday, April 9, 1998, in the Second Floor Conference Room at the Headquarters Offices Building, 5019 Imhoff Place, Martinez, for a Capital Projects Committee Meeting/Board Workshop to review the 1998-1999 Equipment Budget. ~/f~Z~U'L 6 /%Lb-f' Pre' ent of the Board 0 irectors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Se r a of the Centra Co tra Costa San ary District, County of Contra Costa, State of California 04t 02 9t~