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HomeMy WebLinkAboutBOARD MINUTES 02-19-98 46 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON FEBRUARY 19, 1998 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on February 19, 1998. President Nejedly called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Lucey, Menesini, Hockett, Boneysteele, Nejedly ABSENT: Members: None 2. PUBLIC COMMENTS Mr. Jack Campbell, a past Central Contra Costa Sanitary District Boa,'d Member who now lives out of the bay area, was passing through the area on vacation and sLopped in to say hello to the Board and the managers. 3. AWARDS AND COMMENDATIONS a. ACKNOWLEDGE RECEIPT OF SAN FRANCISCO BAY SECTION OF THE CALIFORNIA WATER ENVIRONMENT ASSOCIATION ANNUAL AWARDS FOR 1997 President Nejedly introduced Mr. John F. Foley III, Past President, San Francisco Bay Section, California Water Environment Association who presented the awards. Mr. Foley congratulated the District on receiving the awards, noting that these awards are the culmination of a long evaluation process by Central San's peers and are the result of the understanding of Central San's strong mission by all employees, managers, and the Board. Award Recipients and Nominees: . Engineering Research Achievement Award for Multiple Hearth Furnace Cyanide Generation Assessment - Central Contra Costa Sanitary District . Industrial Waste Person of the Year Award - Tim Potter, Source Control Program Superintendent . Collection System Operator of the Year Award - Steve Sauter, Maintenance Crew Member II . Treatment Plant Operator of the Year Nominee - Bill McDowell, Plant Operator III President Nejedly commended the award recipients and the nominee for their outstanding achievements. b. ACKNOWLEDGE RECEIPT OF THE 1997 UNITED WAY AWARDS . Trailblazer Award - Central Contra Costa Sanitary District . Outstanding Labor Award Management Support/Confidential Group, and Local One Group, Management . Outstanding Coordinator Award - Bill Brennan, Plant Engineering Division Manager ()2 19 9 ;("11 t"."...~ ...., 47 President Nejedly stated that he was present at the award ceremony when Central San received these awards. He is impressed with the District's achievements and with Central San's contribution to the United Way of $280 per employee, making the District the top public agency in the County. President Nejedly commended the award recipients and the District for the United Way campaign effort. Mr. Roger J. Dolan, General Manager-Chief Engineer, asked Mr. Paul Kelly, Maintenance Crew Leader, Mr. Curt Swanson, Principal Engineer, and Mr. Bill Brennan, Engineering Division Manager, to stand and receive a round of applause and recognition for their contribution, and the contribution of the groups they represent, to the District's effort in the United Way campaign. 4. CONSENT CALENDAR In response to a question from Member Boneysteele on Consent Calendar Item f., Mr. Kenton L. Aim, Counsel for the District, stated that there is not an annual charge for the license from Union Pacific Company. He also stated that a license is different from an easement in that a license is not fully permanent and it can be canceled, an easement is permanent. In response to a question from President Nejedly on Consent Calendar Item g., Mr. Roger J. Dolan, General Manager-Chief Engineer stated that while everything is soaking wet, the drainage in the Integrated Pest Management demonstration area appears to be working. It was moved by Member Boneysteele and seconded by Member Hockett, that the Consent Calendar, consisting of Items a. through i., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. Resolution No. 98-021 accepting work and Offers of Dedication from Blackpoint Homes, Inc., Job No. 5213, Parcel No.1, was adopted and recording was authorized. a. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Boneysteele, Hockett, Lucey, Menesini, Nejedly None None Resolution No. 98-022 accepting work and Offers of Dedication from Larry Carre and Judith Carre, Job No. 5256, Parcel No.2, was adopted and recording was authorized. b. AYES: Members: NOES: Members: ABSENT: Members: Boneysteele, Hockett, Lucey, Menesini, Nejedly None None Resolution No. 98-023 accepting work and Offers of Dedication from Stonebridge Homeowners Association, Job No. 5256, Parcel No.3, was adopted and recording was authorized. c. AYES: Members: NOES: Members: ABSENT: Members: Boneysteele, Hockett, Lucey, Menesini, Nejedly None None 02 19 98 48 d. Resolution No. 98-024 accepting work and Offers of Dedication from Sally Bould Stan, Job No. 5244, Parcel No. 2A, was adopted and recording was authorized. AYES: Members: Boneysteele, Hockett, Lucey, Menesini, Nejedly NOES: Members: None ABSENT: Members: None e. Resolution No. 98-025 accepting work and Offers of Dedication from Main Street Associates, Job No. 5012, Parcel No.1, was adopted and recording was authorized. AYES: Members: Boneysteele, Hockett, Lucey, Menesini, Nejedly NOES: Members: None ABSENT: Members: None f. Resolution No. 98-026 accepting license agreement from Union Pacific Railroad Company for the Martinez East Side Trunk Sewer Crossing at Ferry Street, District Project No. 4950, was adopted and recording was authorized. AYES: Members: Boneysteele, Hockett, Lucey, Menesini, Nejedly NOES: Members: None ABSENT: Members: None g. The contract work for the Landscape Improvements Project, District Project 8165 was accepted, and the filing of the Notice of Completion was authorized. AYES: Members: Boneysteele, Hockett, Lucey, Menesini, Nejedly NOES: Members: None ABSENT: Members: None h. Authorization was given for P.A. 98-1 (Martinez) and 98-2 (Alamo) to be included in a future formal annexation to the District. AYES: Members: Boneysteele, Hockett, Lucey, Menesini, Nejedly NOES: Members: None ABSENT: Members: None AYES: Members: NOES: Members: ABSENT: Members: I. 02 March 19, 1998 was established as the date for a public hearing to receive comments on proposed revisions to Chapters 6.20 and 9.12 of the District Code regarding Rebate Sewage Facilities. Boneysteele, Hockett, Lucey, Menesini, Nejedly None None .19 98 None a. 49 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS GENERAL MANAGER-CHIEF ENGINEER 1 ) Mr. Dolan, General Manager-Chief Engineer I stated that in early 1996 the Board authorized implementation of a new $300,000 Laboratory Information Management System (LlMS). This approval represented the culmination of a successful staff effort to analyze competing computer based systems that were being implemented in private and public labs across the country. The objectives of a LlMS include automation of the numerical computation for each analysis, automation of the process for sample management, and controlling the location of work stations throughout the lab and at selected other sites such as the Plant Operations Department and Source Control Section for input and retrieval of lab information. Mr. Dolan introduced Mr. Phil Snyder, Senior Chemist, who extended an invitation to the Board to stop by the lab and view the LlMS in operation. Mr. Snyder explained that the LlMS is a new computer system that works in conjunction with the District computer network automating laboratory operations and automating the electronic storage and retrieval of data. It is a user friendly system and is flexible. The hardware and software installation are 100 percent complete. Software configuration is underway and approximately 65 percent complete and the report software is approximately 40 percent complete. Staff training is currently underway. It takes approximately Y2 hour to train a person to input samples and data. A number of reports will be tested next week. This project is on budget, on time, and is performing to expectations. Member Boneysteele questioned the ability of this system to maintain records indefinitely. Mr. Snyder responded they are working on a backup system and that the District will still be archiving paper records. Member Menesini asked if the National Pollutant Discharge Elimination System (NPDES) report will be transmitted via the LlMS. Mr. Dolan answered that the NPDES report will still be on a hard copy for now and may be sent electronically in the future. In any case, the District will always keep a hard copy. 2) Mr. Dolan, General Manager-Chief Engineer I stated that the Household Hazardous Waste Collection Facility is successful beyond the District's expectations and that unanticipated success in a business that was intended to cost money costs more money. Central San exists as a public service/environmental protection organization and no single function typifies the dual role of public service and environmental protection better than Household Hazardous Waste. This also provides an opportunity for positive recognition of the District's otherwise invisible organization. Mr. Dolan introduced Mr. Bill Brennan, Plant Engineering Division Manager, who gave an update on the Household Hazardous Waste Collection Facility. The District will be receiving the" Best New Permanent Household Hazardous Waste Collection Facility in the State Award" from the California Environmental Protection Agency. The facility will also be receiving the "Pickled Skunk Brain Award" which is an award for the strangest item received at a Household Hazardous Waste Collection Facility. The items were World War" K-rations and World War" cigarettes. 02 19 98 50 ()2 From October 1997 through January 1998, 3,696 cars went through the facility. This is an average throughput of 62 cars per day with waste volumes per car about 50 percent higher than anticipated. The estimated throughput was developed in the spring of 1996 with the consultant, Greenfield. The estimate was 6,000 cars per year with 4,850 cars, or 24 cars per day, using the permanent facility and 1,1 50 cars using the three temporary collections events in south San Ramon and Lamorinda. As it turns out, by the end of February the number of cars going through the facility will equal approximately the number that had been estimated to use the facility for the entire year. 81 5 people passed through the reuse room, finding items on the shelf that others had brought to the facility that they could use for their own uses. The 1997-1998 Household Hazardous Waste Collection Facility Budget is $528,000. The 1997-1998 projected year end expenditures are estimated to be $1,070,000 based on the budget through December. Member Hockett inquired if there is still a need for the three mobile events based on the data that we now have. Mr. Dolan answered that it is a contract requirement between the District and the cities for the first year. The cities' position was strong that they wanted mobile events; however, it is not a requirement after the second year. Mr. Brennan stated that the mobile events have been funded by grants and are not a cost issue at this time. Mr. Brennan reported on the estimated financial impact on Central San ratepayers and other jurisdictions stating that the combined operating/capital costs through December 1998 are estimated as follows: Mt. View Sanitary District $67,626; City of Concord $283,523; City of Clayton $22,450; South San Ramon $38,451; and CCCSD $ 798,950. Staff will be presenting this information to each jurisdiction. Mr. Robert A. Baker, Deputy Chief Engineer, stated that the hope is to gather input from other jurisdictions and work on alternatives. A letter will be sent to each of the jurisdictions this week. Member Lucey requested that staff come back to the Board after they have spoken with the cities. Member Lucey also requested a cost breakdown. Mr. Dolan stated that staff will prepare this and mail it to the Board. Member Lucey also suggested looking at the number of cars that go through the facility on various days and seeing if it would be cost effective to close the facility on Sundays. Member Menesini inquired if the pest management garden is being utilized by the people visiting the facility. Mr. Brennan responded that when the weather was nice people would walk over to the garden, but not lately since it has rained so much. Member Menesini requested that a letter be sent to Mr. Ken Gerlack, President of Contra Costa Landscaping, thanking him for doing such a good job on the garden. 3) Mr. Dolan, General Manager-Chief Engineer, stated that earlier on this agenda the Board recognized the receipt of a San Francisco Bay Section California Water Environment Association award for the best research project for the District's efforts on cyanide control. Mr. Randy Schmidt, Associate Engineer, and Dr. Gail Chesler, Associate Engineer, will be teaming up to continue the District's efforts on cyanide control. Mr. Dolan introduced Dr. Gail Chesler, who reported to the Board on the Cyanide Project stating that this is an National Pollution Discharge Elimination System (NPDES) permit issue. The final effluent cyanide permit limitation is 25 micrograms per liter. We currently meet this limit, but the Regional Water Quality Control Board is expected to drop it to 10 micrograms per liter. Previous work has shown cyanide in the multiple 19 9t~ 51 hearth furnace scrubber water and current work has confirmed cyanide concentrations there. The cyanide comes from the incomplete combustion of organics and nitrogen in the incinerators and the recycled liquid stream from air scrubbing. Enhanced combustion could limit cyanide formation or aqueous cyanide can be treated by biological systems and chemical/physical systems. Raising the oxygen concentration can limit cyanide production but there are furnace capacity implications. Side-stream cyanide treatment is also possible. Dr. Chesler stated that after looking at all possible solutions the project team will come back to the Board with the recommended alternative for cyanide reduction. 4) Mr. Dolan, General Manager-Chief Engineer gave the Board an update on the proposed Employee Recognition Award (Success Sharing) Program stating that an agreement was reached as part of the 1997 labor Settlement that the District would consider an employee recognition program. A task force has been formed representing all bargaining groups. Ms. Cathryn Freitas, Human Resources Manager, is working with the task force on this. A report to the Board on this issue was made at the December 4, 1997 Board meeting. On February 4, 1998 the Personnel Committee met and discussed this issue. Feedback was provided to the task force. This meeting was reported to the full Board on February 5, 1998. A draft position paper along with supporting information has been furnished to the Board to help focus this discussion. Mr. Dolan stated that he feels there were two major unsupported presumptions built into the task force's position. The first presumption was that there is no cap on the amount of money to be paid out. The second was that there is no limit on the time over which savings must or may accrue. Ms. Cathryn Freitas' role in this process has been to act as a go-between, communicating between the Board and the task force. However, if this issue is seen as a meet and confer item, the process and her role must change. Originally, the task force was planning to make a presentation at this meeting. However, Member Lucey was concerned that more Board discussion was needed before hearing from the task force, and it was decided that it would be premature to have the task force here today for a report. There was discussion and questions from the Board on this issue. The Board felt that they needed more information to be adequately prepared. Before proceeding with consideration of this matter, the Board requested a summary from staff explaining in detail the pros and cons, checks and balances, the cost cap, time limits, the interface with the Memorandum of Understanding and the collective bargaining process, and any other variables. The Board also asked for a summary of how this program came about. As a result of discussion, the Board also expressed its position that an outside facilitator might be appropriate to use for this matter, so that a person not connected with the District would manage this process. Mr. Dolan stated that he and Ms. Cathryn Freitas will work together and produce a memo to the Board in response to the above concerns. There will also be an item on the next Board agenda under closed session so that this item can be explained and discussed in detail. Kent Aim indicated that he would work with staff to ensure that the appropriate subject matter for the closed session was defined. 5) Mr. Dolan, General Manager-Chief Engineer announced that yesterday he and President Nejedly met with Assemblyman Tom Torlakson to convey the Board's opposition to the proposed ward election bill. Assemblyman Torlakson asked many questions and was very courteous and responsive. Assemblyman Torlakson indicated that he was in the information gathering 6) G~~) ~. /;;) 19 98 52 b. c. ( ì ~~)~.'.".. 1 :(o.¡¡;;;., 6) 7) 8) 9) 10) stage and had not decided on a course of action. Mr. Dolan will keep the Board apprised of the status of this issue. Mr. Dolan will check to see if the letter from Mr. Henry Clarke of Local One, which was written during the labor negotiation of 1 997, contained the threat of breaking up the District. Mr. Dolan, General Manager-Chief Engineer, announced that the Rossmoor Sewer Improvement Project, Phase 4 is about to be advertised. We will also have the contractor raise the manholes on Camino Tassajara as part of this project. Member Boneysteele requested that staff have an article about this put in the Rossmoor News. Mr. Dolan, General Manager-Chief Engineer, announced that the District will soon be advertising for a paving job for the north parking lot which is estimated to cost $50,000. Mr. Dolan, General Manager-Chief Engineer, announced that Central San will be carrying its pollution prevention message to the Walnut Creek Chamber of Commerce Business Faire on February 26, 1998 from 5 p.m. to 7 p.m. at Boundary Oaks. Mr. Dolan, General Manager-Chief Engineer, introduced Mr. John Larson, Collection System Operations Department Manager, who announced that the Collection System has held up well during the past storms, although there are a number of active landslides and the projections are for the storms to continue. Mr. Dolan, General Manager-Chief Engineer, introduced Mr. James Kelly, Plant Operations Division Manager, who announced that the Treatment Plant has been running at maximum capacity since February 2, 1998, at 90 million gallons per day. This flow was increased to 110 mgd on February 9, 1998; while this is 20 mgd above the design flow, the effluent quality remained high. This is the highest flow ever processed by the plant, and it was made possible by the recent completion of the Outfall Improvement Project Phases 2 and 3. On February 8 and February 9, 1998, there was a 40 million gallon final effluent discharge of pond treated primary effluent to Pacheco Slough because the holding capacity of the storage ponds was exceeded. On February 9, 1998, there was a final effluent spill of 40,000 to 60,000 gallons to Grayson Creek when a heretofore unknown abandoned 8-inch diameter steel pipe through a levee by one of the wet weather holding ponds discharged dilute pond treated primary effluent from the pond to Grayson Creek. The discharge was stopped within two hours after discovery. One February 11, 1998, there were two spills. One was a 60,000 gallon final effluent spill to Suisun Bay because of leaks in the weir structure. The other was a 5,000 gallon final effluent seepage from the outfall pipe. Both of these leaks were due in part to extreme high tides and the high flow rate; flow through the outfall was reduced during high tides to eliminate the overflow. There were little or no known effects as a result of these spills. All spills have been reported to the Regional Water Quality Control Board, San Francisco Bay Region, and follow up reports have been mailed. COUNSEL FOR THE DISTRICT None SECRETARY OF THE DISTRICT None 1.9 ,,-., 0 ~:.1tI ,r..< ~() 53 d. BOARD MEMBERS 1 ) Member Lucey noted that Equal Employment Opportunity (EEO) hiring at the District has not increased in the last year. Member Lucey 'encouraged staff to increase EEO hiring as much as possible in the coming year. Discussion followed concerning Equal Employment Opportunity Commission report categories. BREAK At 4:05 p.m., President Nejedly declared a recess, reconvening at the hour of 4: 12 p.m. President Nejedly reverted to the order of the agenda. 7. ENGINEERING a. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH GEOSYNTEC CONSULTANTS TO DEVELOP A PRELIMINARY REMOVAL ACTION WORKPLAN AND TO PROVIDE EXPERT CONSULTATION DURING NEGOTIATIONS WITH THE DEPARTMENT OF TOXIC SUBSTANCE CONTROL AT A COST NOT TO EXCEED $150.000 Mr. Roger J. Dolan, General Manager-Chief Engineer, introduced Mr. Randy Schmidt, Associate Engineer, who gave a brief presentation on the Soil Remediation Project stating that in 1965 petroleum by-product sludge from Shell Oil was deposited at the District treatment plant site for levee stabilization. It is consolidated in the area east of the aeration basins. In 1991 the initial estimation of clean-up costs was $100 million. The total project cost is now estimated between $3 million and $5 million. Total project costs to date are $1 million. GeoSyntec costs to date are $180,000. Total GeoSyntec consultant costs are expected to be $350,000. Shell's reimbursement to date is $277,000 with a maximum remaining obligation of $205,000. It was moved by Member Hockett and seconded by Member Menesini that the General Manager-Chief Engineer be authorized to execute an agreement with GeoSyntec Consultants to develop a Preliminary Removal Action Workplan and to provide expert consultation during negotiations with the Department of Toxic Substance Control at a cost not to exceed $150,000. There being no objection, the motion was unanimously approved. 8. HUMAN RESOURCES a. ADOPT A SALARY RANGE OF S-83. $5703-6898. FOR THE CLASSIFICATION OF MANAGEMENT INFORMATION SYSTEM ADMINISTRATOR It was moved by Member Hockett and seconded by Member Lucey that the change in salary range be approved for the classification of Management Information System Administrator from S-77, $4,936-$5,980 to S-83, $5,703-$6,896. There being no objection, the motion was unanimously approved. 9. APPROVAL OF MINUTES a. MINUTES OF ADJOURNED REGULAR MEETING OF JANUARY 20. 1998 b. MINUTES OF ADJOURNED REGULAR MEETING OF JANUARY 27. 1998 It was moved by Member Menesini and seconded by Member Hockett, that the minutes of the Adjourned Regular Meeting of January 20, 1998 and the minutes of the Adjourned Regular Meeting of January 27, 1998 be approved as presented. There being no objection, the motion was unanimously approved. 02 19 98 54 10. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED FEBRUARY 19. 1998 Member Boneysteele, Member of the Budget and Finance Committee, stated that he and President Nejedly reviewed the expenditures and found them to be satisfactory. It was moved by Member Boneysteele and seconded by President Nejedly that the Expenditure List dated February 19, 1998, including Self-Insurance Check Nos. 101410- 101412, Running Expense Check Nos. 108405-108699, Sewer Construction Check Nos. 19440-19498, and Payroll Check Nos. 47751-48030, be approved as recommended. There being no objection, the motion was unanimously approved. 11. BUDGET AND FINANCE a. RECEIVE THE 1997-1998 OPERATIONS AND MAINTENANCE BUDGET REVIEW FOR THE SIX MONTHS ENDED DECEMBER 31. 1997 AND ESTABLISH THE SEWER SERVICE CHARGE RATE FOR FISCAL YEAR 1 998-1999 TO CONTINUE AT THE CURRENT RATE OF $188 AS ORDAINED IN ORDINANCE NO. 200 ADOPTED BY THE BOARD ON JUNE 5. 1997 Mr. Dolan, General Manager-Chief Engineer, introduced Ms. Deborah Ratcliff, Controller, who reviewed the 1997-1998 Operations and Maintenance Budget for the six months ended December 31, 1997 and projections for the full fiscal year. Ms. Ratcliff stated that total revenues for the first six months were $15,009,006 compared to a revenue budget of $15,197,644 for an unfavorable variance of $188,638 or 1.2 percent. Total expenses for the first six months were $13,463,649 compared to a budget of $14,749,951 for a favorable variance of $1,286,302 or 8.7 percent. The net revenue over expense at December 1997 was $1,545,357 compared to a budget of $447,693 for a favorable variance of $1,097,664. Projected full year revenues are $29,681,732 compared to a budget of $28,900,650 for a favorable variance of $781,082 or 2.7 percent. Projected expenses for the year are $29,192,913 compared to a budget of $29,280,235 for a favorable variance of $87,322. The net revenue over expense is projected to be a positive $488,819 compared to a budgeted deficit of $379,585. The projected Running Expense Fund balance at June 30, 1998 will be approximately $8 million. This is approximately $500,000 more than last year's balance. The surplus will be partially offset by increased costs in some areas of the District's operations but staff is confident that reserves are adequate to cover any increased costs next year and that no increase is necessary on the Sewer Service Charge. For this coming year staff recommends holding the Sewer Service Charge rate at the current $188. Following discussion, it was moved by Member Hockett and seconded by Member Menesini that the 1997-1998 Operations and Maintenance Budget Review for the six months ended December 31, 1997 and projections for the full year were duly received and that the Sewer Service Charge rate for fiscal year 1 998-1 999 continue at the current rate of $188, as ordained in Ordinance No. 200 adopted by the Board on June 5, 1997. There being no objection, the motion was unanimously approved. b. RECEIVE DECEMBER 1997 FINANCIAL STATEMENTS Ms. Deborah Ratcliff, Controller, reported that the District's temporary investments were held in Treasury bills and Treasury notes and the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 5.16 percent to 6.45 percent. The latest interest rate as of December 1997 was 5.63 percent. The average yield for the LAIF account through November 1997 was 5.72 percent. President Nejedly declared that the December 1 997 Financial Statements were duly received. (J"'" ....'-.'..'.J ' ,.' '* ; -,/' . . ~.~",I 1 () 1. I;!.~, 9:; 8 '<1<, ',r~ 1t..;',ß 55 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. REVIEW GENERAL MANAGER-CHIEF ENGINEER'S DECLARATION OF AN EMERGENCY ON FEBRUARY 12. 1998 IN ORDER TO EFFECT REPAIRS TO THE ORINDA CROSSROADS PUMPING STATION IN RESPONSE TO THE FEBRUARY 12. 1998 PUMP FAILURE Mr. Dolan, General Manager-Chief Engineer, stated that he declared an emergency on Thursday evening, February 12, 1998, when a significant pump failure at the Orinda Crossroads Pumping Station caused the loss of all pumping capabilities resulting in a one million gallon spill onto Camino Pablo in Orinda. Mr. Dolan introduced Mr. James Kelly, Plant Operations Division Manager, and Mr. John Pearl, Plant Maintenance Division Manager, who gave a full report to the Board on the incident. Mr. Kelly stated that on Thursday, February 12, 1998, at 7:01 p.m. the first alarm from the Orinda Crossroads Pumping Station was received. The on-call Pumping Stations Operator was deployed immediately and arrived at the site at approximately 7:30 p.m. The Pumping Stations Operator found the upper stage volute of the 3,000 gpm electrical pump had broken in half. This failure mode allowed the lower stage pump to continue to pump dilute raw sewage, which filled the dry well to a 10-foot depth. Upon arrival, the Pumping Stations Operator immediately turned off the pump. At this time, both diesel motor driven pumps were under three feet of water, and the motors for both lower stage 1 ,400 gpm pumps were partially under water. The Pumping Stations Operator then closed sluice gates leading into the wet well to prevent further flooding. This resulted in sewage overflowing from a manhole in the No.3 northbound lane of Camino Pablo. The sewage flowed across the street into a storm drain. Traffic control was established to reduce speed. Orinda police were very helpful in routing traffic. Two automobile accidents occurred. One resulted in a propane fuel tank being disengaged from the bottom of a light truck. Although vehicles were slightly damaged, there were no injuries as a result of these two incidents. To reduce the exposure of traffic to the overflow, District personnel reduced the flow to the Orinda Crossroads Pumping Station by curtailing the operation of the Lower Orinda Pumping Station and backing up sewage in the sewers tributary to that pump station. They also pumped the influent to the Orinda Crossroads Pumping Station directly out of a manhole into the Camino Pablo storm drain water gutter, thus stopping the overflowing manhole in the street, and greatly reducing the traffic and exposure risk. The District then took aggressive steps to get the pumping station back in service. The dry pit was dewatered with the Collection System Operations Department's portable pumps, and a damage assessment was performed. There was immediate and effective response to this emergency. The response team was District-wide including Pump Station Operations, Collection System Operations, Plant Maintenance, Engineering Department and Purchasing. Also, the response by the contractors, Monterey Mechanical Company, Hatch & Kirk, Inc., Sierra Detroit Diesel Allison, Peterson Power Systems, Inc., and Underwater Resources, Inc. was also outstanding. None of the station's pumps were operable and other equipment was also out of service. The District had a pump at its Moraga Pumping Station which was identical to the failed pump and had two spare motors for 1,400 gpm pumps, one at Moraga and one at Martinez. Five pipefitters from Monterey Mechanical Company and a District Electrician were called out and sent to the Moraga Pumping Station to disassemble the pump and bring the pump casing to the Orinda Crossroads Pumping Station. The broken casing was being removed simultaneously. The replacement pump was installed and reconnected at 5 a.m. on February 13. The overflow ceased soon thereafter. Full electric pumping capacity was restored at approximately 6 a.m. on February 13. The first diesel driven pump was returned to service at approximately 7:30 p.m. on February 13 and the second returned to service at approximately 2:00 a.m. on February 14. The Moraga pump casing was (J' '-;ì ~f 19 98 56 replaced and the pump was in service February 18. The out of pocket expense is estimated at $85,000. The District immediately followed protocol and notified the Contra Costa County Office of Emergency Services. They sent out their hazardous materials group. East Bay Municipal Utility District was contacted and sampling and analytical plans were coordinated. A member of the California Regional Water Quality Control Board staff visited the site on February 13. The Regional Board representative seemed impressed with the District's handling of the situation. However, the Regional Water Quality Control Board is expected to consider enforcement actions, including a fine. Staff will keep the Board apprised as we learn more of the Regional Water Quality Control Board's intention. A formal debriefing of the District's spill response will be conducted the week of February 23, to reduce the risk of future spills and enhance future responses. An independent analysis will be conducted to determine the cause of the failure and to recommend improvements to both reduce the chance of future failures and to reduce damage if such a failure were to recur. The District will use this analysis as input as we plan improvements to the pumping stations. In summary, despite a major pump failure at the District's Orinda Crossroads Pumping Station, service was restored in 9 to 10 hours, and the pumping station was fully restored in 31 hours. The Board requested that staff write letters of thanks to the appropriate agencies, companies, and staff that worked on this emergency situation. It was moved by Member Boneysteele and seconded by President Nejedly, that in accordance with Government Code Section 54954.2(b)(1), the Board of Directors of the Central Contra Costa Sanitary District determines that an emergency situation exists at the Orinda Crossroads Pumping Station, as defined in Section 54956.6 of the Government Code and that to avoid public calamity arising from damage to the environment and to protect the public health and safety, exception to the public bidding standard is authorized and the General Manager-Chief Engineer is authorized to take all appropriate actions necessary to correct the situation including expenditure of funds. There being no objection, the motion was unanimously approved. 13. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS a. Member Menesini suggested that the recruitment process for the General Manager- Chief Engineer position be put on a future agenda for discussion. In response to Member Menesini's request it was decided to schedule a Personnel Committee Meeting to discuss this issue and then it will be brought back to the full Board. b. Member Menesini requested that in regard to the upcoming retirement of Mr. Robert A. Baker, Deputy Chief Engineer, that a resolution recognizing his many contributions to the District be adopted. It was moved by Member Menesini and seconded by Member Lucey that Resolution No. 98-27, be adopted commending Mr. Robert A. Baker, Deputy Chief Engineer, for his service to the District and recognizing his many contributions to the District. There being no objection, the motion was unanimously approved. ()2 19 9~1 57 14. ADJOURNMENT There being no further business to come before the Board, President Nejedly adjourned the meeting at the hour of 5: 13 p.m. pres~~~f;~~ Bo~rd ~~r~:~ Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: SeG"e ar of the Central on Costa Sarli' ry District, County of ontra Costa, State of California 02 19 98