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HomeMy WebLinkAboutBOARD MINUTES 08-19-99 134 MINUTES OF THE REGULAR BOARD MEETING . OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON AUGUST 19, 1999 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 501 9 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on August 19, 1999. President Lucey called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Nejedly, Menesini, Hockett, Boneysteele, Lucey ABSENT: Members: None 2. PUBLIC COMMENTS None 3. AWARDS AND COMMENDATIONS a. RECEIVE ASSOCIATION OF METROPOLITAN SEWERAGE AGENCIES (AM SA) GOLD AWARD RECOGNIZING CCCSD'S OUTSTANDING WASTEWATER TREATMENT EFFORTS IN ACHIEVING 100 PERCENT COMPLIANCE WITH NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT DURING CALENDAR YEAR 1998 Mr. Charles W. Batts, General Manager, stated that the District has received the Association of Metropolitan Sewerage Agencies (AM SA) Gold Award for no significant permit violations during the 1998 calendar year. During the past ten years, the District has received six Silver Awards and this is the second time the District has received the Gold Award. These awards reflect a long compliance history. Mr. Batts introduced Mr. James M. Kelly, Director of Plant Operations, who stated that the AMSA Gold Award recognizes that the District has met approximately 10,000 permit numbers with no significant violations. To get this takes a tremendous amount of teamwork. Mr. Kelly also acknowledged the Board's support for both the Operations and Maintenance Program and the Capital Improvement Program, without which the District would not have been able to meet such a high standard. Plant Operations Division Manager Doug Craig, Plant Operations Superintendent Ted Smith, and Mr. Kelly presented the AMSA Gold Award for 1998 to President Lucey and the Board of Directors. President Lucey stated that the District receives many prestigious awards throughout the year, but receiving the AMSA Gold Award is a truly significant achievement. President Lucey was joined by the full Board of Directors in heartily commending all those who contributed to achieving 100 percent NPDES permit compliance. 4. CONSENT CALENDAR It was moved by Member Boneysteele and seconded by Member Menesini, that the Consent Calendar, consisting of Items a. through c., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Resolution No. 99-075 accepting work and Offers of Dedication from FPG Company, a Partnership, Job 5379, Parcel 2, was adopted and recording was authorized. Motion unanimously approved on the following vote: 08 19 99 None a. 135 AYES: Members: Boneysteele, Menesini, Nejedly, Hockett, Lucey NOES: Members: None ABSENT: Members: None b. Resolution Nos. 99-076 and 99-077 accepting work and Offers of Dedication from Shapell Industries, Job 5139, Parcel Nos. 1 and 2, were adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Boneysteele, Menesini, Nejedly, Hockett, Lucey None None c. September 2, 1999 at 2:00 p.m. was set as the date and time for a public hearing for the Lower Orinda Pumping Station Improvement Project, DP 5237. Motion unanimously approved on the following vote: AYES: Members: Boneysteele, Menesini, Nejedly, Hockett, Lucey NOES: Members: None ABSENT: Members: None 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS GENERAL MANAGER 1 ) Mr. Batts, General Manager, stated that in 1 993 several agencies formed the Central California Regional Water Recycling Program, and conducted a feasibility study on the use of recycled water in the Central Valley. The District was involved through its membership in the Bay Area Dischargers Association (BADA). From that a master planning effort has evolved. Mr. Batts introduced Mr. Randy Raines, Program Coordinator for the Bay Area Regional Water Recycling Program. Mr. Raines stated that the Bay Area Regional Water Recycling Program (BARWRP) is developing a regional partnership to improve water supply reliability and enhance the Bay-Delta environment. Both water and wastewater agencies are included in this partnership. BARWRP's goal is to maximize Bay Area water recycling from the current meager 3 percent to a potential 30 to 40 percent. Mr. Raines stated that California's water needs are significant. The projected shortfall in dry years is approximately 300,000 acre feet. It is hoped that water recycling will playa major role in meeting this need. Water recycling improves water quality, improves water supply reliability, and facilitates ecosystem restoration. In addition, discharges to the Bay discharge may become more restrictive in the future. San Jose already has a wastewater discharge flow cap. Benefits of a regional approach to water recycling include looking at potential uses and trying to eliminate boundary issues, optimizing recycled water service, pursuing innovative potable water exchanges, applying watershed management concepts, and evaluating innovative uses of recycled water. 08 19 99 136 Mr. Raines stated that the BARWRP Master Plan efforts have been completed. The Master Plan found that the demand was greater than anticipated. By the year 2010, nearly 400,000 acre feet of recycled water can replace fresh water uses. The Master Plan includes a pipe routing model for minimizing costs of connecting recycled water supplies to demands, a review of the value of benefits determined by participating agencies, and a projection of the rate of implementation of recycled water projects in the Bay Area based on the value of recycled water benefits compared to the cost of recycled water implementation. Mr. Raines indicated that the implementation rate is flexible depending on funding and other driving forces. The regional Master Plan builds upon local projects and markets identified by local agencies for the 2010 plan. The end of the master planning process is nearing. The Master Plan is out for review now. Then the local agencies must determine how the program will go forward. Mr. Raines stated that the idea is to move into the implementation phase with a schedule that will go through the year 2010. This schedule lines up with the CALF ED schedule for new water sources. The proposal now is to receive 50 percent funding from federal and state governments. Between now and the time funding is obtained, there will be an interim period where efforts will be made to overcome implementation hurdles. Mr. Raines reviewed implementation strategies with focus on market potential, local project refinements, economics, public policy, and public acceptance. In closing, Mr. Raines stated that the BARWRP Master Plan provides: . Definition of the potential market for recycled water in the Bay Area now and in the future, projecting up to one million acre feet per year by 2040; . A cost-effective program for supplying high quality recycled water where uses with the greatest benefits and least costs are served first; . A phasing plan that incorporates local projects as near-term catalysts for Bay Area-wide recycling, projecting 125,000 acre feet per year additional recycling by 2010; and . Implementation strategies to allow potable water transfers to agencies supporting regional water recycling. Discussion followed with regard to the politics and public acceptance of recycled water, and the need for interaction and cooperation among various agencies. President Lucey thanked Mr. Raines for his presentation, and requested assistance and support from the BARWRP in the District's efforts to implement the Lamorinda Recycled Water Project. BREAK At 2:45 p.m., President Lucey declared a recess, reconvening at the hour of 2:53 p.m. with all parties present as previously designated. 6. REPORTS a. GENERAL MANAGER 2) Mr. Batts, General Manager, introduced Mr. Ba Than, Associate Engineer, who reported on the inspection of the submarine section of the District's Outfall pipeline. Mr. Than described the location of the District's Outfall and the scope of the Outfall Improvements Project, Phase 4, DP 7184. During the second week of July 1999, a diver inspected the outside of the submarine section of the Outfall and a remote operated vehicle (ROV) was used to inspect the inside. Mr. Than reported that the Outfall is in very good condition based on the report of the diver. About two years ago the 08 19 99 b. 137 District replaced 11 flaps on diffusers. There has been minor corrosion on the metal parts but they are operating well. Mr. Than showed film taken during inspection of the inside of the Outfall. There is 2 to 3 inches of sand in the bottom of the Outfall. Based on the inspection, it is recommended that the following future work be done in the next couple years: . Replace deteriorated bolts on flexible flaps; . Remove material buildup inside the Outfall; . Remove barnacles/marine growth inside the Outfall; . Add more ballast; and . Replace wooden platforms over access manholes. President Lucey thanked Mr. Than for his report. 3) Mr. Batts, General Manager, reported that AB 1549 (Torlakson) which relates to election of the District Board of Directors, was amended by the. Senate Local Government Committee. The amendment requires that an election be held on the question of at-large versus ward elections for District Board Members if 5 percent of the District voters petition the District or if the Board adopts a resolution placing the question on the ballot. The amended bill will be heard by the Senate Appropriations Committee on August 23, 1999. 4) Mr. Batts, General Manager, announced that the District is advertising for bids for the Household Hazardous Waste Collection Facility Improvements Project, DP 8180. The project will improve the ventilation system, include safety improvements, and install flammable bulking equipment. The engineer's estimate for the work is $230,000. 5) Mr. Batts, General Manager, announced that Mr. Dale Ohda, Maintenance and Reliability Engineer, has announced his retirement effective August 26, 1999. Mr. Ohda was key to the start up of the plant and incinerators, and the computerized maintenance management system. He leaves an excellent maintenance and compliance history, and safety records in his past areas of responsibility. It was moved by Member Menesini and seconded by President Lucey, that Mr. Ohda be recognized for his 27 years of service to the Central Contra Costa Sanitary District. The motion was unanimously approved. COUNSEL FOR THE DISTRICT 1 ) Mr. Kenton L. Aim, Counsel for the District, reported that Senate Bill 709, the Clean Water Enforcement and Pollution Prevention Act of 1999, has been signed by the Governor. This may require the District to make some changes in its Industrial Discharge Program. This legislation authorizes regional boards to require publicly owned treatment works (POTWs) to implement pollution prevention programs according to specified requirements and imposes mandatory penalties for specific National Pollutant Discharge Elimination System (NPDES) permit violations. SB 709 provides for mandatory minimum penalties of $3,000 for the first serious violation committed by a POTW or industry as defined in the bill. The bill also provides for a $3,000 per violation penalty for repeat violations, including repeated exceedances of effluent limits, failure to file reports, or failure to perform monitoring. In closing, Mr. Aim stated that there are still issues to be resolved with regard to how this will be applied. 08 19 99 138 c. d. 3) SECRETARY OF THE DISTRICT None BOARD MEMBERS 1 ) Member Nejedly reported that he and General Manager Charles Batts met with Mr. Richard Lande yesterday, August 18, 1999, concerning the impacts of the South Orinda Sewer Improvement Project on his property at 110 Moraga Way, Orinda. Member Nejedly briefly reviewed the chronology of recent events and the steps taken by the District to address the situation and compensate Mr. Lande. Member Nejedly requested that this item be calendared for discussion at a future Board Meeting. 2) Mr. Batts, General Manager, distributed and reviewed notes from the August 11-14, 1999 California Association of Sanitation Agencies (CASA) Conference. Topics of discussion included Year 2000 compliance efforts; ExPERT, the Environmental Protection Agency program to prepare young people for careers in the water and wastewater fields; endocrine disrupters; legislation; total maximum daily loads (TMDLs); sanitary sewer overflows; the California Sanitation Risk Management Authority (CSRMA) meeting; CAS A Achievement Awards; contractor issues; and the San Diego Recycled Water Project. The District received a certificate for submission of the Integrated Pest Management (lPM) Partnership Program for a CASA Achievement Award, and was encouraged to resubmit the program for consideration next year. Member Boneysteele described the undercurrent of dissatisfaction at the CAS A meeting from Directors who have been attending CAS A for some time. A committee of CASA Past Presidents has been formed to reformulate CASA's aims, purposes, and the role of Directors. Following discussion, it was agreed that an item on the CASA organization, goals, and conferences be calendared for discussion and input on the next Board Meeting agenda. Member Menesini announced that the August 16, 1999 Environmental Alliance program on molds was very interesting and pertinent to the work of the District. 7. ENGINEERING AUTHORIZE THE SUBSTITUTION OF HGH ELECTRIC. INC.. THE NEW SUBCONTRACTOR REPLACING WSB ELECTRIC. INC.. THE LISTED SUBCONTRACTOR. FOR ELECTRICAL WORK ON THE ASH HANDLING IMPROVEMENTS PROJECT. DP 7186 a. Following discussion and review of the legal and due diligence efforts of the District, it was moved by Member Menesini and seconded by Member Hockett, that the substitution of HGH Electric, Inc., the new subcontractor, replacing WSB Electric, Inc., the listed subcontractor, be authorized for electrical work on the Ash Handling Improvements Project, DP 7186. There being no objection, the motion was unanimously approved. 8. TREATMENT PLANT AUTHORIZE THE GENERAL MANAGER TO EXECUTE A CONSULTANT AGREEMENT ADDENDUM WITH PROCUREMENT SERVICES ASSOCIATES TO COMPLETE THE DEVELOPMENT OF THE SUPPLY MANAGEMENT PROCESS a. Mr. Batts, General Manager, stated that earlier in the meeting the Board was advised that Maintenance and Reliability Engineer Dale Ohda has begun the integration of the plant equipment data base for spare parts inventory and equipment inventory histories into the 08 19 99 139 computerized maintenance management system and the District HTE computer system. This position paper requests approval to extend on-going work to complete the tasks outlined in Attachment I to the position paper. Discussion followed with regard to the initial authorization, the estimated length of time and staff hours necessary to complete this work, and the fundamental change in the way plant maintenance and procurement will be done in the future. At 4:00 p.m., Member Hockett requested to be excused and left the meeting. Following discussion, it was agreed that a presentation on the Supply Management Process be calendared at the September 16, 1999 Board Meeting. It was requested that representatives from the District Management Information System (MIS) section and Procurement Services Associates be present at that meeting. President Lucey also requested that at the same meeting or at a separate meeting, the integration of the District's various computer systems be discussed. It was moved by Member Boneysteele and seconded by Member Menesini, that the General Manager be authorized to execute an addendum to the consultant agreement with Procurement Services Associates to complete the development of the supply management process in an amount not to exceed $150,000. There being no objection, the motion was approved with Member Hockett being absent. 9. HUMAN RESOURCES a. ADOPT RESOLUTION APPOINTING ANN E. FARREL~ TO THE POSITION OF DIRECTOR OF ENGINEERING. M-20 ($8.503 - $10.470/MOJ. EFFECTIVE AUGUST 23. 1999 Mr. Batts, General Manager, stated that he is pleased to inform the Board that Ms. Ann Farrell has accepted the position of Director of Engineering subject to the Board's approval. It was moved by Member Menesini and seconded by Member Nejedly, that Resolution No. 99-078 be adopted, appointing Ms. Ann E. Farrell to the position of Director of Engineering, M-20 ($8,503 - $1 0,470/Mo.), effective August 23, 1999. Motion approved on the following vote: AYES: Members: Menesini, Nejedly, Boneysteele, Lucey NOES: Members: None ABSENT: Members: Hockett Member Menesini stated that the District is fortunate to have some outstanding engineers working here and it is good to add another outstanding engineer to that team. 10. APPROVAL OF MINUTES a. MINUTES OF JULY 15. 1999 It was moved by Member Boneysteele and seconded by Member Nejedly, that the minutes of July 15, 1999 be approved as presented. There being no objection, the motion was approved with Member Hockett being absent. 11. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED AUGUST 19. 1999 Member Boneysteele, Chair of the Budget and Finance Committee, stated that he and President Lucey reviewed the expenditures and found no exceptions. 08 19 99 140 It was moved by Member Boneysteele and seconded by President Lucey, that the Expenditure List dated August 19, 1999, including Self Insurance Check Nos. 101557- 101558, Running Expense Check Nos. 119657-119908, Sewer Construction Check Nos. 21392-21432, Manual and Replacement Payroll Check Nos. 48559-48562, and Regular Payroll Check Nos. 50263-50359, be approved as recommended. There being no objection, the motion was approved with Member Hockett being absent. 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 13. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS Following discussion, it was requested that the following items be calendared for consideration on future Board Meeting agenda: supply management process; District computer systems; CASA Attorneys' Committee; input relative to the CASA organization, goals, and conferences; and issues relating to the Lande property at 110 Moraga Way, Orinda. 14. ADJOURNMENT There being no further business to come before the Board, President Lucey adjourned the meeting at the hour of 4: 18 p.m. resi ent of the Board of Direct Central Contra Costa Sanitary Istrict, County of Contra Costa, State of California COUNTERSIGNED: Se re a of the Central on a Costa Sa . ry District, County of ontra Costa, State of California 08 19 99