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HomeMy WebLinkAboutBOARD MINUTES 04-01-99 58 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON APRIL 1, 1999 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on April 1, 1999. President Lucey called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Nejedly, Menesini, Hockett, Boneysteele, Lucey ABSENT: Members: None 2. PUBLIC COMMENTS None 3. AWARDS AND COMMENDATIONS a. STATE OF THE ESTUARY CONFERENCE OUTSTANDING COMPREHENSIVE CONSERVATION AND MANAGEMENT PLAN IMPLEMENTATION AWARD FOR CENTRAL CONTRA COSTA SANITARY DISTRICT'S INTEGRATED PEST MANAGEMENT PROJECT In the necessary absence of Mr. Charles W. Batts, General Manager, Mr. James M. Kelly, Director of Plant Operations, introduced Pollution Prevention Program Superintendent Bart Brandenburg who stated that the District received the Outstanding Comprehensive Conservation and Management Plan Implementation Award from the Friends of the San Francisco Estuary for its Integrated Pest Management (IPM) Project. Mr. Brandenburg recognized all those who contributed to this project and award, including Public Information and Production Assistant II's Chris Carpenter and Tim Tullis, Public Information and Graphics Coordinator Ken Grubbs, Graphics Technician III Son Nguyen, Community Affairs Manager Harriette Heibel, Source Control Coordinator II Earlene Millier, Shift Supervisor Steve Colberg, and Co-op Student Austin Woffington. Eight Bay Area counties are implementing the store partnership piece of the District's program in 140 stores this Spring. Mr. Brandenburg thanked the Board for their support of this effort for getting the District's water quality message out to the public. Member Menesini underscored Mr. Brandenburg's comments and commended staff for the outstanding IPM Program. 4. CONSENT CALENDAR It was moved by Member Nejedly and seconded by Member Menesini, that the Consent Calendar, consisting of Items a. through i., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Resolution No. 99-033 accepting work and Offers of Dedication from LDG, a Limited Partnership, Valley Vista Road, Walnut Creek area, Job 5300, Parcel 1, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Nejedly, Menesini, Hockett, Boneysteele, Lucey None None 04 01 99 b. 59 Resolution No. 99-034 accepting work and Offers of Dedication from Western Pacific Housing-Glen View, LLC, High Street at Carriage Lane, Pacheco area, Job 5324, Parcel 1, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: Nejedly, Menesini, Hockett, Boneysteele, Lucey NOES: Members: None ABSENT: Members: None Resolution No. 99-035 accepting work and Offers of Dedication from John S. Thune, Linhares Lane, Alamo area, Job 5351, Parcel 1, was adopted and recording was authorized. c. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: d. Nejedly, Menesini, Hockett, Boneysteele, Lucey None None Resolution No. 99-036 accepting work and Offers of Dedication from Darlene Laverne White, Linhares Lane, Alamo area, Job 5351, Parcel 2, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Nejedly, Menesini, Hockett, Boneysteele, Lucey None None Resolution No. 99-037 accepting work and Offers of Dedication from Donald G. Anderson, et ai, Linhares Lane, Alamo area, Job 5351, Parcel 3, was adopted and recording was authorized. e. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: f. Nejedly, Menesini, Hockett, Boneysteele, Lucey None None Resolution No. 99-038 accepting work and Offers of Dedication from Robert J. Thompson, et ux, Linhares Lane, Alamo area, Job 5351, Parcel 4, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Nejedly, Menesini, Hockett, Boneysteele, Lucey None None 04 ,J;:. 01 99 60 None a. 04 g. Resolution No. 99-039 accepting work and Offers of Dedication from F. J. Thomas and Anne Thomas, Linhares Lane, Alamo area, Job 5351, Parcel 5, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Nejedly, Menesini, Hockett, Boneysteele, Lucey None None h. Authorization was given for P.A. 99-8 (Danville) and P. A. 99-9 (Alamo) to be included in a future formal annexation to the District. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Nejedly, Menesini, Hockett, Boneysteele, Lucey None None i. The attendance of Tad J. Pilecki, Senior Engineer, and Kent Von Aspern, Senior Engineering Assistant, was authorized at the April 28-30, 1999, California Water Environment Association Conference in Ontario, California, at a total cost of $1,400. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Nejedly, Menesini, Hockett, Boneysteele, Lucey None None 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS GENERAL MANAGER 1 ) On behalf of General Manager Charles W. Batts, Mr. Kelly, Director of Plant Operations, thanked the Board Members for all of their efforts to make Roger Dolan's retirement party such a success. Mr. Dolan was very appreciative of the kind words and warm thoughts expressed by the Board. 2) Mr. Kelly, Director of Plant Operations, introduced Ms. Elaine Jacobs, Household Hazardous Waste Supervisor, who provided a quarterly update on the Household Hazardous Waste (HHW) Collection Facility operations, showing the number of cars received at the facility each month since start up in October 1997. Ms. Jacobs stated that there was a drop in participation in December 1998 but the level of participation is now starting to come back up as of March 1999. It is important to continue to watch the trends in participation in order to plan f'or optimum staffing levels. Ms. Jacobs reviewed HHW Program participation by jurisdiction for the fiscal year 1998-1999, noting that there are a total of 178,926 households in the area served by the HHW facility; 9,546 cars used the facility, representing 4.6 percent participation. Projecting this out for the full year, it is anticipated that participation will be 7.5 percent by the end of the fiscal year. Ms. Jacobs reported that since the HHW facility opened in October 01 Q~1ì. Q, " I - ,. ¡; ~Y 61 1997, 1,213,155 pounds of material has been disposed of at the facility. Ms. Jacobs reviewed the types of material and quantities of each received at the facility. Approximately 50 percent of that has been recycled and reused. Ms. Jacobs reported that the Small Business Program participation is picking up. The District has applied for a State grant to aid particularly in the area of publicity. Future publicity efforts will include workshops, a brochure, and radio advertising. To date 52 businesses have made appointments at the HHW facility and about $5,100 in revenue has been received. Two temporary HHW collection events have been held, one in Danville and one in Lafayette. There were 249 cars at the event in Lafayette and 137 cars at the Danville event. The third event is scheduled for May 8, 1999 in San Ramon. Most of the expenses for the Danville and Lafayette events were covered by a State grant received by the Central Contra Costa Solid Waste Authority. From now on, the District must pay the cost of these events if they are to continue. Ms. Jacobs reviewed HHW operational efficiencies, including determining the optimum staffing level, ways of improving work flow, the agreement with Amerigas for recycling propane cylinders, purchase of a paint can crushing machine and bulking of paint, future purchase of equipment to enable flammable liquid bulking, and a capital improvement project to increase the size of the empty drum storage bay and flammable liquid bulking area, to make ventilation improvements, and to implement of some of the ideas for work flow improvement. . In summary, Ms. Jacobs stated that participation remains high, the District continues to receive positive feedback, staff is continuing to monitor and evaluate the program, and the HHW Program is a successful, efficient operation. Following discussion, President Lucey thanked Ms. Jacobs for the informative report. 3) Mr. Kelly, Director of Plant Operations, introduced Mr. William E. Brennan, Capital Projects Division Manager, who provided a project status report on the Martinez East Side Sewer Improvement Project. Mr. Brennan stated that the project includes the installation of 3,350 feet of 24-inch sewer by microtunneling and 13,700 feet of a-inch to 15-inch sewer by open cut and directional drilling methods. The project also includes 99 manholes and 253 laterals. The microtunneling and nighttime work in the vicinity of the County buildings on Pine Street between Escobar and Ward have been completed. On Pine Street, construction of the City's portion of the project, storm drain and sidewalk improvements, has begun. Work in the vicinity of the Martinez Middle School has begun. District staff and the contractor are coordinating this with the School's Principal to reduce construction impacts to school traffic and to safeguard pedestrians. To date there has been a total of $64,000 in change orders on this $5.5 million contract. Mr. Brennan stated that there are a lot of unlocated utilities in Martinez and many old and brittle water lines that must be replaced. The project is on schedule and should be completed in September 1999. 4) Mr. Kelly, Director of Plant Operations, introduced Mr. David Clovis, Safety and Risk Manager, who provided a brief update on the slide claim and repair on Lost Valley Drive in Orinda. Mr. Clovis stated that a meeting has been scheduled with the property owners on April 20, 1999. In addition to the property owners, District staff and the soils and geotechnical engineers will be present. The purpose of the meeting is to share as much information as possible with the property owners and to discuss the District's plans for repair. Mr. Kenton L. Aim, Counsel for the District, stated that at a recent meeting staff indicated that absent other direction from the Board, staff would extend the statute of limitations with regard to the Lindroth property at 11 Lost Valley Drive. The other two property owners, the Center's at 19 Lost Valley Drive and the Peterson's at 17 Lost Valley Drive, have now requested that the statute of limitations be extended to one year with regard to their 04 01 9~) 62 b. 5) 6) 7) 8) 9) properties as well. Mr. Aim stated that absent direction to the contrary from the Board, staff would extend the statute of limitations for the Center property and the Peterson property to one year. Mr. Kelly indicated that a report will be provided at the May 6, 1999 Board Meeting. Mr. Kelly, Director of Plant Operations, introduced Mr. Curt Swanson, Environmental Services Division Manager, who provided an update on the Alhambra Valley Residents for Sewers meeting on March 31, 1999. Mr. Swanson stated that the major topic of discussion was extension of public sewers from the District's service area into the Gordon Way area to serve homes in that area with failing septic tanks. Extension of the sewers could serve approximately 91 homes. Sewering cost estimates for public sewer extension, private house laterals and fees, and septic tank abandonment were discussed. Mr. Swanson stated that for a project this size, a Local Improvement District (LID) would likely be the financing mechanism. Discussion followed in which Member Menesini requested information on the water quality in this area. Mr. Swanson noted that the next meeting of the Alhambra Valley Residents for Sewers Group is scheduled for May 5, 1999. Health Department representatives will be at that meeting. Mr. Kelly, Director of Plant Operations, announced that the comment period for the Lower Orinda Pumping Station Improvements Negative Declaration has ended. Seven letters were received. Staff is reviewing the letters and answering the concerns and comments expressed. Most of the letters were concerned with the visual impacts of the relocated facility if the Board were to select that option. Mr. Kelly, Director of Plant Operations, stated that the Capital Projects Committee Meeting/Board Workshop to review the 1999-2001 Capital Improvement Budget and 1999 Capital Improvement Plan has been scheduled for 7:00 p.m. on Monday, April 12, 1999, at the District's Walnut Creek offices, 1250 Springbrook Road, Walnut Creek. Mr. Kelly, Director of Plant Operations, announced that Safety and Risk Manager David Clovis will be giving a paper at the National Recreation and Parks Association's 1999 Pacific Risk Management Conference in Scottsdale, Arizona on April 14, 1999. His expenses for this conference will be paid by the Association. Mr. Kelly, Director of Plant Operations, announced that the Consumer Price Index for the San Francisco-Oakland area for the year ending in February 1999 was 3.8 percent. This was driven by the large increase in housing costs. In accordance with the Memoranda of Understanding with all bargaining units, a 3.8 percent salary increase will be granted to all employees effective April 18, 1999. COUNSEL FOR THE DISTRICT 04 1 ) O'.l,.~ .J ..."'- Mr. Kenton L. Aim, Counsel for the District, advised the Board of the National Pollutant Discharge Elimination System (NPDES) permit appeal filed by Baykeeper on the Rhodia, Inc., formerly Stauffer, chemical plant in Martinez, over the issue of dilution credits for impaired water bodies. Rhodia's outfall is close to the District's outfall and has similar permit constraints. Baykeeper appealed the NPDES permit on the basis that the Regional Board granted them dilution credits which the District and others have historically received. Baykeeper maintains that since the State has not yet issued the 303(d) list of Impaired Water Bodies, there should be no dilution credit given for those water bodies. Secondly, in looking at the Basin Plan language, Baykeeper has concluded that there should be no dilution credits given in instances where the receiving water level is higher than the standard. Mr. Aim stated that the California Association of 99 c. d. 63 Sanitation Agencies (CASA) is considering whether to provide technical support or other assistance on this matter. This issue is close to home and very important to the District. SECRETARY OF THE DISTRICT None BOARD MEMBERS 1 ) Member Hockett reported on the March 15, 1999 Sanitation and Water Agencies of Contra Costa County meeting hosted by Dublin San Ramon Services District (DSRSD). Tours were given of the DSRSD reverse osmosis (RO) facility and a presentation was made of their "Clean Water Revival" project. One of the lessons learned by DSRSD was that after getting the initial approvals needed, they did not continue to market the project. Then when it came time for the final approvals, they no longer had a market. 2) President Lucey provided an update on AB 1549 (Torlakson) which mandates ward elections of the District Board of Directors. President Lucey stated that this bill would deprive voters of the right to vote for five members of the Board and would limit people to voting for only one Board Member. In addition, taking this out of the local arena and making it a State issue, is directly contrary to Assembly Member Torlakson's position endorsing local government. President Lucey reported that he and Messrs. Dolan and Batts met with Assembly Member Torlakson on March 25, 1999. Assembly Member Torlakson indicated at that meeting that the only thing that may change his mind about proceeding with the bill would be if the cities in the District service area were against the bill. 3) President Lucey was joined by the full Board in thanking everyone who worked so hard to make Roger Dolan's retirement party a success. The event was outstanding and many very complimentary comments were received. 4) President Lucey noted receipt of letters from the public commending Senior Household Hazardous Waste Technician James Minor, Management Analyst Jackie Zayac, Maintenance Crew Member II Penny Binder, and Maintenance Crew Leader Ron Galloway. President Lucey commended these employees for their outstanding service. BREAK At 3:28 p.m., President Lucey declared a recess, reconvening at the hour of 3:35 p.m. with all parties present as previously designated. 5) Member Menesini announced that the Environmental Alliance will hold another in its series of workshops at noon on April 19, 1999 at the John Muir Home. The topic for discussion will be Montezuma Wetlands Project. Anyone interested is invited to attend. 6) Member Menesini announced that there will be a study of creeks in our watershed on April 7, 1999 in Walnut Creek. The program is looking at contaminants in waters in our watershed. 7) Member Menesini stated that the District's High School Laboratory Program is moving forward in integrating with the high school Biology programs. 04 99 01 64 7. HUMAN RESOURCES a. AUTHORIZE THE PRESIDENT OF THE BOARD TO SIGN THE EMPLOYMENT RECRUITMENT AGREEMENT AND INDEMNIFICATION WITH DELTA DIABLO SANITATION DISTRICT Mr. Kelly, Director of Plant Operations, stated that this proposed partnering activity will benefit both agencies. The one-year contract was prepared and reviewed by counsel representing the District. The Board Personnel Committee has reviewed and endorsed the proposal. In the discussion that followed, Member Menesini requested that full names be used rather than initials for the individuals writing and reviewing position papers. It was moved by Member Hockett and seconded by Member Menesini, that the President of the Board of Directors be authorized to sign the Employment Recruitment Agreement and Indemnification with Delta Diablo Sanitation District. There being no objection, the motion was unanimously approved. b. RECEIVE AND CONSIDER PERSONNEL REQUESTS FOR FISCAL YEAR 1999-2000 Mr. Kelly, Director of Plant Operations, stated that the Personnel Budget Requests for Fiscal Year 1999-2000 were distributed to the Board. The Board Personnel Committee has reviewed the requests and made comments which have been incorporated. The Personnel Budget will be submitted for final Board approval at the May 6, 1999 Board Meeting. Staff is prepared to answer any questions of the Board. It was moved by Member Nejedly and seconded by Member Menesini, that the Personnel Budget for Fiscal Year 1999-2000 identified by Items 1 through 12 in the position paper is hereby received. There being no objection, the motion was unanimously approved. c. AUTHORIZATION TO HIRE SEASONAL EMPLOYEES It was moved by Member Nejedly and seconded by Member Menesini, that the hiring of thirty-two students, five students less than last year, for seasonal employment be authorized. There being no objection, the motion was unanimously approved. 8. APPROVAL OF MINUTES a. MINUTES OF MARCH 4. 1999 It was moved by Member Boneysteele and seconded by Member Hockett, that the minutes of March 4, 1999 be approved as presented. There being no objection, the motion was unanimously approved. 9. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED APRIL 1. 1999 Member Boneysteele, Chair of the Budget and Finance Committee, stated that he and President Lucey reviewed the expenditures and found them to be satisfactory. It was moved by Member Boneysteele and seconded by President Lucey, that the Expenditure List dated April 1, 1999, including Self Insurance Check Nos. 101528- 101529, Running Expense Check Nos. 116802-117066, and Sewer Construction Check Nos. 20931-20984, be approved as recommended. There being no objection, the motion was unanimously approved. 04 01 99 65 10. BUDGET AND FINANCE a. APPROVE THE 1999-2000 EQUIPMENT BUDGET FOR INCLUSION IN THE 1999- 2000 DISTRICT BUDGET Mr. Kelly, Director of Plant Operations, stated that the Board has reviewed the 1999-2000 Equipment Budget. Staff would be happy to answer any questions. It was moved by Member Hockett and seconded by Member Boneysteele, that the 1999- 2000 Equipment Budget be approved for inclusion in the 1999-2000 District Budget to be adopted at the June 17, 1999 Board Meeting. There being no objection, the motion was unanimously approved. b. RECEIVE THE 1998 ANNUAL REPORT OF THE DEFERRED COMPENSATION PLAN ADVISORY COMMITTEE Mr. Kelly, Director of Plant Operations, stated that the District's Deferred Compensation Plans have done well this year. This is the first report after changing to a calendar year basis. Following discussion, it was moved by Member Boneysteele and seconded by President Lucey, that the Annual Report of the Deferred Compensation Plan Advisory Committee for 1998 be received. There being no objection, the motion was unanimously approved. c. REVIEW THE FINANCIAL STATUS AND BUDGET OF THE SELF INSURANCE FUND AND APPROVE THE ALLOCATION OF $150.000 TO THE FUND FROM THE 1999- 2000 O&M BUDGET Mr. Kelly, Director of Plant Operations, introduced Mr. David Clovis, Safety and Risk Manager, who briefly reviewed the history and the strategy with regard, to the District's Self Insurance Fund from its establishment in 1 986 through the creation of three sub- funds to conform to a new Government Accounting Standards Board Statement No.1 0 (GASB-10) in 1994 to the present. Mr. Clovis reviewed the staff recommendation as set forth in the position paper and attachments for transferring funds between sub-funds and allocation of $150,000 from the 1999-2000 O&M Budget to maintain adequate funds in each of the three Self Insurance Fund sub-funds. It was moved by Member Boneysteele and seconded by Member Menesini, that the financial history and projection for the Self Insurance Fund be received and allocation of $150,000 from the 1999-2000 O&M Budget be approved. There being no objection, the motion was unanimously approved. d. RECEIVE FEBRUARY 1999 FINANCIAL STATEMENTS Ms. Deborah Ratcliff, Controller, reviewed the results of operations and maintenance for the month of February 1999, noting that expenditures were $387,000 less than budget, representing a 12.2 percent favorable variance. Year to date expenditures were $1,331,000 less than budget, representing a 6.2 percent favorable variance. Year to date revenues of $ 1 7.3 million were 3.2 percent less than budget. Ms. Ratcliff reported that the District's temporary investments were held in Treasury bills and Treasury notes and the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 4.64 percent to 6.45 percent. The latest interest rate as of September 1998 was 4.6 percent. The average yield for the District's LAIF account through January 1999 was 5.265 percent. Ms. Ratcliff reported that as investments come due, funds are being put into the District's LAIF account. President Lucey declared that the February 1999 Financial Statements were duly received. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 04 O-.t. 1 90.111 f¡.;V 66 12. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS None 13. CLOSED SESSION a. INSTRUCT LABOR NEGOTIATORS This closed session was not held. 14. REPORT OF DISCUSSIONS IN CLOSED SESSION None 1 5. ADJOURNMENT There being no further business to come before the Board, President Lucey adjourned the meeting at the hour of 4: 1 0 p.m., to reconvene at 7:00 p.m. on April 12, 1999 at the District CSO Offices, 1250 Springbrook Road, Walnut Creek, for a Capital Projects Committee Meeting/Board Workshop to review the 1999-2001 Capital Improvement Budget and 1999 Capital Improvement Plan. President of the Board of Irectors, Central Contra Costa San tary District, County of Contra Costa, State of California COUNTERSIGNED: Sec et ry f the Centra Co tra osta Sani y District, County of Contra Costa, State of California 04 01 9 0.' 1..S. ~ U