HomeMy WebLinkAboutBOARD MINUTES 03-23-99
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MINUTES OF THE PERSONNEL COMMITTEE MEETING/BOARD WORKSHOP
OF THE DISTRICT BOARD OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
HELD ON MARCH 23, 1999
The Personnel Committee Meeting/Board Workshop of the District Board of the Central
Contra Costa Sanitary District convened in the Second Floor Conference Room, 5019
Imhoff Place, Martinez, County of Contra Costa, State of California, at 3:00 p.m. on
March 23, 1999.
Personnel Committee Chair Nejedly called the meeting to order. The attendance of the
following Board Members was noted.
1. ATTENDANCE
PRESENT:
Members:
Menesini, Lucey, Nejedly
ABSENT:
Members:
Boneysteele, Hockett
2. PUBLIC COMMENTS
None
3. 1999-2000 PERSONNEL BUDGET
a.
1999-2000 STAFFING PLAN OVERVIEW
Mr. Charles W. Batts, Director of Engineering, presented the 1999-2000 staffing plan
overview noting that the total authorized staffing requested for 1999-2000 is 254.25, a
decrease of one part-time position from last year. Mr. Batts reviewed the Personnel
Budget philosophy which is based on past Board input, Strategic Planning workshops, and
current management practice. Mr. Batts presented and discussed each of the key
elements of the philosophy as follows:
.
Contain costs
.
Create flexibility
.
Provide adequate staffing level
.
Maintain public support
Member Menesini requested that this Personnel Budget Philosophy Statement be included
in the Personnel Budget document.
b.
RECEIVE AND CONSIDER PERSONNEL REQUESTS - 1999-2000
Copies of the Personnel Budget requests for Fiscal Year 1999-2000 had been previously
distributed to the Board. Director of Administration Paul Morsen, Director of Plant
Operations James M. Kelly, Director of Engineering Charles W. Batts, and Director of
Collection System Operations John A. Larson reviewed their respective Personnel Budget
requests. Ms. Cathryn Freitas, Human Resources Manager, presented the Co-Op Student
Budget request for ten positions, two less than last year.
Discussion followed with regard to adding language to the class descriptions of the
Department Directors and Human Resources Manager concerning recruiting, hiring and
retaining a diverse workforce. Based on input from the Board Personnel Committee, staff
will develop a proposal, to be submitted as a position paper for the Board to consider at
a future meeting, which will delete one Pumping Station Supervisor and one Pumping
Station Operator III/ and add two Pumping Station Operator III positions.
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The Board Personnel Committee and Member Lucey endorsed the proposed 1999-2000
Personnel Budget with the changes discussed above. It was noted that the Personnel
Budget will be submitted for Board consideration and approval at the April 1, 1999 Board
Meeting.
c.
AUTHORIZATION TO HIRE SEASONAL EMPLOYEES
Ms. Freitas, Human Resources Manager, presented the request for authorization to hire
32 seasonal employees in Fiscal Year 1999-2000. Thirty-seven student positions were
requested last year.
The Board Personnel Committee and Member Lucey endorsed the request for authorization
to hire seasonal employees for submission to the full Board for consideration and approval.
2. DISTRIBUTE 1998 DIVERSITY REPORT
Ms. Freitas, Human Resources Manager, distributed the Central Contra Costa Sanitary
District 1998 Diversity Report. Member Lucey requested that Attachment B, Work Force
Breakdown - Areas of Underutilization, be broken down by department and provided to the
Board. It was noted that the 1998 Diversity Report will be submitted to the full Board on
April 1, 1999.
3. DELTA DIABLO SANITATION DISTRICT AGREEMENT
Ms. Freitas, Human Resources Manager, submitted the Employment Recruitment
Agreement and Indemnification with Delta Diablo Sanitation District, for review. This
agreement was drafted by the office of Central Contra Costa Sanitary District Labor
Counsel. It has been approved by the Delta Diablo Sanitation District Board of Directors
and their legal counsel. It will be calendared for Central Contra Costa Sanitary District
Board consideration on April 1, 1999.
Members Nejedly and Lucey requested that staff closely monitor all costs associated with
this agreement for use in evaluating whether to extend, modify, or terminate the
agreement at the end of the year.
4. REPORTS/ANNOUNCEMENTS
Mr. Morsen, Director of Administration, provided a status report on the Call Back Task
Force, which was formed to assist in resolving a grievance.
Mr. Batts, Director of Engineering, reported that Ms. Betty Willems, the Executive
Secretary who works for the General Manager-Chief Engineer and the Director of
Engineering, retired last week. Mr. Batts stated that he proposes to evaluate the
requirements for the position and assign other duties in addition to the secretarial support,
including budget analysis, spread sheets, and general analysis of projects and programs.
The proposed changes will be calendared for Board consideration at a future Board
Meeting.
Mr. Kelly, Director of Plant Operations, stated that during the Board Personnel Committee
review of the Personnel Budget last year, President Lucey requested that it be
demonstrated that the new Maintenance Reliability Engineer position added value to the
District operations. Mr. Kelly stated that he would like to set up a separate meeting with
President Lucey to review the data. President Lucey thanked Mr. Kelly and agreed.
Mr. Larson, Director of Collection System Operations, reported that Mr. Allen Robinson,
Maintenance Supervisor, just announced his retirement effective March 30, 1999.
Mr. Morsen, Director of Administration, briefly reviewed current disciplinary actions.
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5. ADJOURNMENT
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There being no further business, Personnel Committee Chair Nejedly adjourned the meeting
at the hour of 4:55 p.m.
COUNTERSIGNED:
President of Board of Dire tors,
Central Contra Costa Sanita District,
County of Contra Costa, St te of California
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