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HomeMy WebLinkAboutBOARD MINUTES 11-16-00 213 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON NOVEMBER 16, 2000 At 1: 15 p.m., Members Boneysteele and Menesini received a presentation on the Laboratory Improvements Project, DP 7172, by Senior Engineer Ron Klimczak. Arntz Builders of Novato, California, is the contractor on the project. Notice to proceed was issued on March 20, 2000. The contract specified completion of the new laboratory building by March 19, 2001 and completion of the old laboratory space renovation by August 11, 2001. The original contract cost for the new laboratory building and renovation work was $4,310,791. To date three change orders totaling $4,680 have been issued. Sixty-six percent of the contract time has expired for the new laboratory building and the work is approximately 30 percent complete. Following the presentation, a tour of the construction site was conducted. The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on November 16, 2000. President Lucey called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Menesini, Boneysteele, Lucey ABSENT: Members: Hockett, Nejedly Member Hockett entered the meeting at the hour of 2:03 p.m. Member Nejedly had advised that the would be unable to attend this meeting and had requested to be excused. a. INTRODUCE NEW EMPLOYEE . SHELLEY ROSE, ADMINISTRATIVE ASSISTANT Ms. Shelley Rose, Administrative Assistant, was introduced and welcomed to the District by President Lucey and the Board of Directors. 2. PUBLIC COMMENTS Mr. Charles W. Batts, General Manager, congratulated Members Barbara D. Hockett, Mario M. Menesini, and James A. Nejedly on their re-election to the Board of Directors. Member Hockett entered the meeting at the hour of 2:03 p.m. 3. CONSENT CALENDAR Following discussion of the process relating to quitclaim deeds, it was moved by Member Menesini and seconded by President Lucey, that the Consent Calendar, consisting of Items a. through c., be approved as recommended, resolutions adopted as appropriate, . and recordings duly authorized. a. A Quitclaim Deed was approved to Howard L. Adler and Barbara J. Adler, Trustees of the Howard L. Adler and Barbara J. Adler Family Trust; the President of the Board of Directors and the Secretary of the District were authorized to execute and record said Quitclaim Deed with the Contra Costa County Recorder; and Resolution No. 2000-163 was adopted to that effect. Motion approved on the following vote: 11 16 00 214 AYES: Members: Menesini, Lucey, Hockett, Boneysteele NOES: Members: None ABSENT: Members: Nejedly b. A Grant of Easement was accepted from Howard L. Adler and Barbara J. Adler, Trustees of the Howard L. Adler and Barbara J. Adler Family Trust; staff was authorized to record said Grant of Easement with the Contra Costa County Recorder; and Resolution No. 2000-164 was adopted to that effect. Motion approved on the following vote: AYES: Members: Menesini, Lucey, Hockett, Boneysteele NOES: Members: None ABSENT: Members: Nejedly c. A Grant of Easement at the Fairview Pumping Station was approved for utility purposes to the State of California (CaITrans); the President of the Board of Directors and the Secretary of the District were authorized to execute said Grant of Easement; and Resolution No. 20Qt:l65 was adopted to that effect. Motion approved on the following vote: AYES: Members: Menesini, Lucey, Hockett, Boneysteele NOES: Members: None ABSENT: Members: Nejedly 4. HEARINGS a. CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE TO AMEND DISTRICT CODE SECTION 6.20:300 SCHEDULE OF REIMBURSEMENT FEES, TO ESTABLISH REIMBURSEMENT FEES APPLICABLE TO . PROPERTY WHICH COULD CONNECT TO PROJECT 5218, 5309, 5346, 5375, 5381, AND 5391 FACILITIES Mr. Batts, General Manager, stated that when a property owner extends a public sewer main to establish a connection to the District's system, the sewer may also provide other properties the ability to connect. To provide for a fair distribution of the cost of the initial sewer installation to those property owners who may connect in the future, the District has set up a Reimbursement Fee Program. Under this program, the Board establishes a reimbursement fee for each eligible project at the request of the installer. When a future connection is made, the reimbursement fee is collected at the permit counter and is passed on to the original installer. The installer pays an administrative charge to the District for each of these transactions. Mr. Batts introduced Mr. Jarred Miyamoto-Mills, Principal Engineer, who stated that this public hearing is to consider reimbursement fees for a number of projects over the last several months. When a public main must be extended, the property owner hires an engineer to design and a contractor to install the new public main sewer. The property owner pays fees and receives permits, and the District inspects the work as the installation proceeds. Mr. Miyamoto-Mills reviewed examples of some of the costs that a property owner might have to pay to connect to the public sewer, including costs for the public main, private side sewer, private pumping station if required, septic tank abandonment, connection fees, and reimbursement fees. There are several methods for financing public sewers, including direct payment by property owner(s), reimbursements 11 "'tt t!!..i' .i L~ '~ì'~¡{" ~} ~tÛ 215 to installers, Local Improvement Districts (LIDs), and Contractual Assessment Districts (CADs). Mr. Miyamoto-Mills reviewed the Mountain View Drive, Lafayette, Project 5381 as an example, describing the costs involved, the calculation of the reimbursement fee, and the properties to which the reimbursement fee applies. Mr. Miyamoto-Mills stated that the District Code provisions for the Reimbursement Fee Program call for public notices to be sent. Individual letters were sent to the installers and the owners of the affected properties and a legal notice was published in the Contra Costa Times and posted. Responses were received from three of the six installers and five property owners. Mr. Miyamoto-Mills stated that the most typical response was whether the property owner was required to pay the reimbursement fee now. When they were told they did not have to pay until they connected to the sewer, they were happy. Mr. Miyamoto-Mills presented the staff recommendation for establishment of reimbursement fees for Project Nos. 5218, 5309, 5346, 5375, 5381, and 5391 as set forth in the position paper. Discussion followed with regard to the inferred depreciation adjustment, and the use of the Engineering News Record Construction Cost Index for the Bay Area for that purpose. At 2:22 p.m., President Lucey opened the public hearing to receive public comments on establishment of reimbursement fees applicable to property which could connect to . Project 5218,5309,5346,5375,5381, and 5391 facilities. There being no comments, the public hearing was closed. It was moved by Member Hockett and seconded by President Lucey, that Ordinance No. 214 be adopted, amending District Code Section 6.20.300 Schedule of Reimbursement Fees, and establishing reimbursement fees applicable to property which could dir~ctly connect to project facilities as follows: Project No. 5218 Project No. 5309 Project No. 5346 Project No. 5375 Project No. 5381 Project No. 5391 $17,650.26/Residential Unit Equivalent (RUE) $ 6,483.30/RUE $22,455.12/RUE $ 3,679.95/RUE $ 11 .666.66/RUE $11,154.35/RUE Motion approved on the following roll call vote: AYES: Members: Hockett, Lucey, Menesini, Boneysteele NOES: Members: None ABSENT: Members: Nejedly b. CONSIDER APPEAL OF MODERN CONTINENTAL CONSTRUCTION COMPANY, INC. OF STAFF POSITION REGARDING PREOUALIFICATION FOR MICROTUNNELING/PIPE JACKING FOR THE PLEASANT HILL RELIEF INTERCEPTOR PROJECT, PHASE 4, DP 5170 Mr. Batts, General Manager, stated that at the last Board Meeting staff gave a presentation on the prequalification of microtunneling/pipe jacking contractors for the Pleasant Hill Relief Interceptor Project, Phase 4, DP 5170. The project will be out to bid next week. The project requires mandatory microtunneling, a specialty construction technique for which the District prequalifies contractors and subcontractors. After the initial review of the prequalification submittals for the project, staff had determined that one of the contractors submitting, Modern Continental Construction Company, should not be prequalified. Modern Continental has requested to appeal staff's decision to the Board. President Lucey stated that it is his understanding that staff has changed its position and believes in fact that Modern Continental should be prequalified. Mr. Batts stated that is . correct. 11 16 00 216 Mr. Batts introduced Mr. Tad Pilecki, Senior Engineer, who provided an overview of the issues. Mr. Pilecki provided background on the Pleasant Hill Relief Interceptor Project, Phase 4. The project includes 2,400 feet of mandatory microtunneling, 3,500 feet of optional microtunneling in silty and sandy clays with silty sand layers. . Notice inviting submittals was published on August 21 and August 30, 2000. Six submittals were received by the September 12, 2000 deadline. The following criteria were used in evaluation for prequalification: . Contractor's experience . Overall tunneling experience Similar geotechnical conditions Completed all projects awarded Bonding capacity Valid license . . . . . Key staff experience . Superintendent (10 Years) Microtunneling Boring Machine Operator (5 Years) . . Contractor's proposed equipment . Sufficient and proper equipment . Notices of Violation . Safety Environmental . Mr. Pilecki stated that the first three criteria were all. The concern in the case of Modern Continental was that they had not met the Notice of Violation (NOV) criteria regarding safety or the NOV criteria regarding environmental. Mr. Pilecki reviewed the specification language relating to Notices of Violation. When the criteria were developed, they were to apply to small companies and not a large one like Modern Continental that does a much larger volume of business each year. Mr. Pilecki provided a comparison of the contractors, comparing aggregate bonding capacity in millions of dollars (an indicator of total ón-going construction operations) and safety NOVs for microtunneling operations. Modern Continental had only one NOV relating to safety for the microtunneling segment of the company which is comparable in size to the other contractors submitting. One of the other contractors who had been prequalified by staff approached the NOV criteria with regard to their microtunneling operations only. Mr. Pilecki distributed a letter from Frank Coluccio Construction Co. to that effect. Mr. Wayne Rise, Vice President of Modern Continental from Boston, Mr. Michael J. O'Donnell, Operations Manager for Western Division for Microtunneling, and Mr. Mike Segle, Boston Area Director of Safety for Modern Continental, were introduced. Mr. Rise stated that Modern Continental took the issue of safety very seriously arid was very concerned about the credibility of the company. There were four recordable injuries and one lost time injury. This is nation-wide and external to the United States. Mr. Rise stated that the national average is 1.3 and the industry average is 4.9. The OSHA recordable rate is 5.21 and the national average is 9.7. Modern Continental is significantly below the national average on every safety measurement. Mr. Rise stated that Modern Continental is now working on one of the largest public works projects in the world, the Boston Artery. This projects involves 4,000 people and has a project value of approximately $2 billion. The project is inspected monthly by OSHA. If a citation is issued, it is discussed with the agency. Modern Continental's goal is to make the job safe. The one NOV cited was issued first as serious and included a $2,975 fine, but now the fine was reduced to zero and the citation was reduced to other-than-serious. An other-than-serious NOV is a verbal written warning. Mr. Rise stated that Modern Continental has a letter from CalOSHA that shows Modern Continental microtunneling methods are more than adequate and meet CaIOSHA's needs. 1 --- ,1 16 If) (' u oJ 217 The Board thanked Mr. Rise for his comments. It was moved by Member Menesini and seconded by Member Boneysteele, that the Board of Directors has determined that Modern Continental Construction Company, Inc. should be prequalified for microtunneling/pipe jacking for the Pleasant Hill Relief Interceptor Project, Phase 4, DP 5170. There being no objection, the motion was approved with Member Nejedly being absent. , 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None 6. BIDS AND AWARDS a. AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO D. W. NICHOLSON CORPORATION FOR THE ELEVATED WORK PLATFORMS PROJECT, DP 6132, AND AUTHORIZE THE GENERAL MANAGER TO ALLOCATE $130,000 FROM THE TREATMENT PLANT PROGRAM CONTINGENCY ACCOUNT FOR THE CONSTRUCTION. Mr. Batts, General Manager, stated that each year a number of safety improvement ideas are identified through safety audits and safety suggestions. Three of these ideas concerning safer equipment access were combined into a capital project. They address the Medusa access platforms on the furnace flu gas wet scrubber, the ash filter system access platform, and the ash unloading conveyor access platform outside the Solids Conditioning Building. Staff recommends award of a construction contract to D. W. Nicholson Corporation, the lowest responsible bidder. . Following discussion, it was moved by Member Menesini and seconded by Member Boneysteele, that award of a construction contract in the amount of $89,000 for construction of the Elevated Work Platforms Project, DP 6132, be authorized to D. W. Nicholson Corporation, the lowest responsible bidder; and that the General Manager be authorized to allocate $130,000 from the Treatment Plant Program Contingency Account for construction of DP 6132. There being no objection, the motion was approved with Member Nejedly being absent. 7. REPORTS a. GENERAL MANAGER 1 ) Mr. Batts, General Manager, introduced Mr. Randy Schmidt, Senior Engineer, who reported that the Title V Permit Program is the vehicle for implementation of the 1990 Federal Clean Air Act amendments. This is a national program which requires a single permit with renewal of that permit every five years. The District's Title V Air Permit was issued on January 28, 2000. It requires monthly, quarterly, semi-annual, and annual reports. Approximately 850,000 data points per year are recorded, monitored, and archived for five years, and a major source test is done every five years. The primary sources of air emissions in the treatment plant are the auxiliary boilers, cogeneration system, and sludge incinerators. Each of these units had to be source tested. After a three-week test period, the tests were completed on June 30, 2000. The testing cost approximately $50,000. All processes were in compliance. Mr. Schmidt reported that the Furnace Air Inlet Improvements Projec~ installed new air ports on hearths 7, 9, and 10 of the sludge incinerators. The purpose was to increase oxygen to reduce opacity excursions, stabilize furnace operation, and potentially reduce cyanide production. The current project construction cost estimate is $712,000. Using a schematic, Mr. Schmidt described the work that was done. The Board thanked Mr. Schmidt for his report. 11 16 u,û 218 11 2) Mr. Batts, General Manager, reported that on November 10, 2000 District Maintenance Crew Leader Joe Vallero was injured in a fall into a manhole. Mr. Vallero is recuperating at Kaiser Hospital In Walnut Creek. Mr. Batts described the incident and Mr. Vallero's current condition. 3) Mr. Batts, General Manager, stated that there had been some initial concern with regard to the ability of the contractor to complete the Hartz Avenue Storm Damage Repair Project on time. One-third of the time for this nine- week project has now elapsed and work is about one week behind schedule, mainly due to a longer mobilization time than anticipated. Pipe casing availability may still be the limiting factor. The contractor will begin jacking pipe in a day or two after checking and tuning the equipment. The excavation for the jacking pi~ was stopped briefly by OSHA last week due to concern with a potential hydrocarbon/gassy condition. OSHA issued five extra constraints. Preparation for potential hydrocarbpn contaminated soil is being made. The District's Collection System Operations site in Danville will be used for temporary storage of the contaminated soil for testing and follow up disposal, if needed. Construction of the retaining wall will not begin until the pipe jacking and casing are completed. 4) Mr. Batts, General Manager, reported that during routine maintenance on November 8, 2000, there was an overflow at the San Ramon (Larwin) Pumping Station. The wet well was backed up to increase flow for pumping testing when a manhole outside the pumping station began to overflow at 7:50 a.m. It is believed that the spill was 500 to 700 gallons. Collection System Operations (CSO) Department responded and clean up the spill at approximately 9:35 a.m. CSO checked the storm drain system near the spill and found no ammonia in the water in the storm drain or the creek. The CSO crew washed and disinfected the street. The spill was reported to the Regional Water Quality Control Board though it did not meet the strict criteria to do so. President Lucey and San Ramon City Councilmember Dave Hudson were at the site on November 8. The spill was reported in the press. Two letters concerning the overflow have been received by the District: a letter dated November 11, 2000 from Mrs. Beth Rivoire of San Ramon and a letter dated November 13, 2000 from Mr. Steven Jones and Ms. Sandy Barclay of San Ramon. Copies of both letters were distributed to the Board. Mr. Batts indicated that he would respond to both letters. 5) Mr. Batts, General Manager, stated that the Board may be aware of an election error in a vote for both the Central Contra Costa Sanitary District (CCCSD) Board of Directors and that of Dublin San Ramon Services District (DSRSD) which occurred due to overlapping boundaries. DSRSD did not inform Contra Costa County election officials to remove their Board candidate's names from those precincts in a 457 acre area for which DSRSD no longer provides service. The County election officials say that the error can easily be corrected. This error did not affect the votes for the CCCSD Board of Directors. 6) Mr. Batts, General Manager, reported that the District held a public workshop on the Pleasant Hill Relief Interceptor Project, Phase 4, at the Pleasant Hill Community Center at 7:00 p.m. on November .15, 2000. Community Affairs Representative Jackie Zayac and Assistant Engineer Michael Penny did an excellent job making the project presentation. The District's commitment to customer service by mitigating property damage, and acknowledging traffic, noise, and dust problems was part of the presentation., There were approximately 30 households represented at the workshop. Major concerns were: . Work hours beyond normal such as excessive weekend work . Property /street restoration 16 If"~, F'I¡.¡ :,.í :.". ~ ~ -:'UJ '\.? b. c. 219 . House lateral replacement . Potential damage to homes if sheet piles are driven The City of Pleasant Hill has also asked that the District work with them to coordinate some minor drainage improvements with this project. 7) Mr. Batts, General Manager, distributed a letter dated October 19, 2000 from Ms. Tracy Clinton and Mr. Eric Rosenblum, WateReuse Symposium Co- Chairs, thanking Director of Plant Operations James M. Kelly and the District for support and sponsorship of the WateReuse Annual Symposium. 8) Mr. Batts, General Manager, distributed an acknowledgment from one of the District Pipeline Newsletter readers on the Association of Metropolitan Sewerage Agencies (AM SA) Gold Award for permit compliance, and commending the District Board and employees for their efforts in protecting the environment and the people of Contra Costa County. 9) Mr. Batts, General Manager, announced that the Household Hazardous Waste Collection Facility Annual Report and memo on staffing will be distributed to the Board at the December 7, 2000 Board Meeting. 10) Mr. Batts, General Manager, announced that there will be a Board Workshop at 3:00 p.m. on November 30, 2000 to consider the Contractual Assessment District (CAD) Pilot Program. COUNSEL FOR THE DISTRICT 1 ) Mr. Kenton L. Aim, Counsel for the District, reported on the status of the Court hearing relating to disbursing funds received in connection with the Orinda Moraga Disposal Service (Doug Lomow) litigation. 2) Mr. Aim, Counsel for the District, distributed the anticipated schedule for consideration of implementation of Senate Bill (SB) 1559, allowing increase in board member compensation. SB 1559 allows board members of sanitary and sanitation districts to increase, by ordinance, the current allowance of $100 per meeting. Board member compensation may be increased by up to 5 percent per year starting with calendar year 1987, the date board member compensation was last increased. The ordinance would be effective 60 days after final passage. 3) Mr. Aim, Counsel for the District distributed and briefly highlighted a list of topics covered at the recent Association of Metropolitan Sewerage Agencies/Amer.ican Water Works Association (AMSA/AWWA) Attorneys' Meeting. SECRETARY OF THE DISTRICT 1 ) Ms. Joyce E. Murphy, Secretary of the District, announced that her current contract will expire on June 30, 2001. As required by that contract, the Board must be notified prior to the end of November of every year that the term of the contract will be extended automatically on a year-by-year basis unless either party notifies the other before December 31 of the year before the contract is to expire of its intention to modify or not to extend the contract. Ms. Murphy stated that she would not propose any changes to her contract. If the Board wishes to modify or intends not to extend the employment contract, they were asked to advise staff before December 31 , 2000 so the matter can be placed on the Board agenda. Otherwise the contract will automatically be extended for one year until June 30, 2002. 11 16 00 220 BOARD MEMBERS d. 1 ) Member Menesini announced that Mr. John Larson, Director of Collection System Operations, will discuss the Environmental Protection Agency's proposed rule on CMOM (Capacity, Management,. Operations, and Maintenance) at the November 27, 2000 Environmental Alliance Discussion Series. 2) Member Menesini thanked staff and others who supported him in his re- èlection. 3) Member Hockett referenced recent San Ramon City Council Meeting minutes relating to issue of interests to the District. 4) President Lucey reported on the November 14, 2000 he, General Manager Charles Batts, and District Counsel Kent Aim met with representatives of the City of San Ramon and the Dougherty Valley developers in a settlement conference relating to the City of San Ramon lawsuit. BREAK At 3:33 p.m., President Lucey declared a recess reconvening at the hour of 3:44 p.m. with all parties present as previously designated. 8. ENGINEERING AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH BRIAN KANGAS FOULK FOR CONSULTING SURVEY SERVICES a. Following explanation by Mr. Batts, General Manager, it was moved by Member Hockett and seconded by Member Boneysteele, that the General Manager be authorized to execute a professional services agreement with a cost ceiling not to exceed $100,000 with Brian Kangas Foulk for survey support services for a period of one year. There being no objection, the motion was approved with Member Nejedly being absent. 9. TREATMENT PLANT a. AUTHORIZE AWARD OF A COGENERATION PACKAGE MAINTENANCE CONTRACT TO SOLAR TURBINES FOR $ 1 64,040 PER YEAR FOR A TERM OF FIVE YEARS Mr. Batts, General Manager, stated that in August 1995, the Cogeneration system began producing electrical power and steam for the District's treatment plant. The system has been highly reliable and has already generated sufficient energy cost savings to return the initial investment, plus it has provided a reliable backup energy source. To achieve this high reliability, as part of the initial contract installation, a five-year maintenance agreement was negotiated with Solar Turbines, the manufacturer. This maintenance contract provided full service for the entire package including all parts and labor. Also included in the agreement was the installation of a new turbine section at the end of the five years. The turbine section was replaced in April 2000. It is now time to renew the contract with Solar Turbines for an additional five years. Mr. Batts introduced Mr. Jim Belcher, Senior Engineer, who stated that the District has been very happy with the Cogeneration system which came on line in August 1995. The total project cost was $6.2 million. The Cogeneration system has saved $800,000 to $1 million per year since its installation, it has increased electrical reliability, and it has achieved over 97 percent availability. During the past five years the Cogeneration system has been available 8,500 hours each year for more than 97 percent uptime. This high uptime will allow the turbine to produce over 31 million kilowatt hours this year. The Solar Turbines maintenance contract covers all parts and service and includes installation of a new machine at the end of five years. A new turbine would cost over $500,000 is purchased separately. 11 16 ,n.. If) ~U~ t.9 221 Following discussion, it was moved by Member Menesini and seconded by Member Hockett, that the maintenance agreement with Solar Turbines be renewed for up to five years at $164,040 per year, plus an adjustment for inflation. There being no objection, the motion was approved with Member Nejedly being absent and Member Boneysteele abstaining. It was noted for the record that Member Boneysteele abstained from voting pursuant to Section 2.20.060 of the District Code, since he owns stock in Caterpillar, the parent company. 10. CORRESPONDENCE a. NOTE RECEIPT OF LETTER DATED OCTOBER 24, 2000, FROM MARY JANE FORSTER, BOARD MEMBER OF THE STATE WATER RESOURCES CONTROL BOARD, RECOGNIZING AND COMPLIMENTING THE DISTRICT ON ITS "OUR WATER, OUR WORLD" LESS-TOXIC PEST CONTROL GARDENING PROGRAM Receipt was noted of the letter dated October 24, 2000, from Ms. Mary Jane Forster, Board Member of the State Water Resources Control Board, recognizing and complimenting the District on its "Our Water, Our World" Less-Toxic Pest Control Gardening Program. The Board commended staff for their outstanding efforts. b. NOTE RECEIPT OF LETTER DATED NOVEMBER 6, 2000, FROM MURIEL JONES, OF PLEASANT HILL, COMPLIMENTING COLLECTION SYSTEM OPERATIONS DEPARTMENT MAINTENANCE TEAMS Receipt was noted of the letter dated November 6, 2000, from Ms. Muriel Jones, of Pleasant Hill, complimenting Collection System Operations (CSO) Department Maintenance Teams. President Lucey commended the CSO Maintenance Team on the good job they do. Member Menesini suggested that when letters of this sort are received, some publicity or a press release would be in order. Member Boneysteele expressed concern that publicity could backfire. Member Menesini stated that the District should be recognized for the good things it does. Ms. Harriette Heibel, Community Affairs Manager, stated that there could be an opportunity to feature quotes of this nature in. a video being produced for the Integrated Pest Management (IPM) Program and in the Pipeline Newsletter. 11. APPROVAL OF MINUTES MINUTES OF ADJOURNED REGULAR MEETING OF OCTOBER 12, 2000 a. b. MINUTES OF REGULAR MEETING OF OCTOBER 19, 2000 It was moved by Member Menesini and seconded by Member Hockett, that the minutes of the Adjourned Regular Meeting of October 1 2, 2000 and the minutes of the Regular Meeting of October 19, 2000, be approved as presented. There being no objection, the motion was approved with Member Nejedly being absent. 12. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED NOVEMBER 16, 2000 Member Menesini, Chair of the Budget and Finance Committee, stated that he and Member Boneysteele reviewed the expenditures and found them to be satisfactory. There was discussion concerning the air permit and the work being done by Larry Walker and Associates on the Treatment Plant Capacity Report. Member Menesini requested and update at a future Board Meeting. 11 16 00 222 It was moved by Member Menesini and seconded by Member Boneysteele, that the Expenditure List dated November 16, 2000, including Self Insurance Check Nos. 101663- 101666, Running Expense Check Nos. 128429-128721, Sewer Construction Check Nos. 22752-22797, Payroll Manual Check Nos. 48731-48735, and Payroll Regular Check Nos. 53360-53410, be approved as recommended. There being no objection, the motion was approved with Member Nejedly being absent. 13. BUDGET AND FINANCE Mr. Batts, General Manager, introduced Ms. Colette Curtis-Brown, Accounting Supervisor, who stated that the Comprehensive Annual Financial Report (CAFR) has been prepared for submission to the Government Finance Officers Association. Ms. Curtis-Brown stated that the CAFR contains three sections: the introduction, the audited financial section previously reviewed by the Board, and the statistical section covering ten years of data. Ms. Curtis-Brown introduced Accountant Thea Almendralejo, a Certified Public Accountant. Ms. Almendralejo assisted in the preparation of the CAFR. Ms. Curtis-Brown described the Government Financial Officers Association, and listed other agencies who prepare and submit CAFR documents for certification. This is a certification of achievement for excellence in financial reporting and is a nationally recognized certification. Publishing a CAFR addresses the Little Hoover Commission's concern that public agencies be more forthcoming with their financial information to their constituents. The report provides ten years of pertinent data in one easy-to-read document, and the CAFR is a comprehensive tool for internal management use as well as external use for evaluating the creditworthiness of the District should outside funding be considered again the future. Ms. Curtis-Brown stated that the draft CAFR was submitted to the Board Budget and Finance Committee for their detailed review, and their comments were incorporated into the document before the Board. Board approval is now requested for submission of the CAFR to the Government Finance Officers Association for review and certification. It was moved by Member Hockett and seconded by Member Boneysteele, that the CAFR be approved for submission to the Government Finance Officers Association. There being no objection, the motion was approved with Member Nejedly being absent. The Board commended staff for their outstanding efforts in producing this comprehensive and informative document. 14. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 15. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Menesini requested an update on the national Pollutant Discharge Elimination System (NPDES) permit. 16. CLOSED SESSION a. 'EXISTING LITIGATION The closed session was held to discuss existing litigation pursuant to Government Code Section 54956.9(a). The title of the litigation to be discussed is Central Contra Costa Sanitary District v. City of San Ramon, Contra Costa County Superior Court Case No. COO-02560. . b. SIGNIFICANT EXPOSURE TO LITIGATION - ONE POTENTIAL MATTER This closed session was not held. At 4:22 p.m., President Lucey declared the closed session to discuss existing litigation pursuant to Government Code Section 54956.9(a) as noted above. At 4:48 p.m., 11 16 O() 223 President Lucey concluded the closed session and reconvened the meeting into open session. 17. REPORT OF DISCUSSIONS IN CLOSED SESSION No decisions were made or votes taken in closed session which require reporting at this time. 18. ADJOURNMENT There being no further business to come before the Board, President Lucey adjourned the meeting at the hour of 4:49 p.m., to reconvene at 3:00 p.m. on Thursday, November 30, 2000, in the Second Floor Conference Room, 5019 Imhoff Place, Martinez, California, for a Board Workshop on the Contractual Assessment District (CAD) Pilot Program. COUNTERSIGNED: 11 16 O()