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HomeMy WebLinkAboutBOARD MINUTES 07-06-00 125 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JULY 6, 20.00 The District Board of the Central Contra Costa Sanitary District convened in a regular meeting at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at. 2:00 p.m. on July 6, 2000. . President Lucey called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Nejedly, Menesini, Hockett, Boneysteele, Lucey ABSENT: Members: None a. INTRODUCE NEW EMPLOYEES . ANGELINA CHRISTIAN. VEHICLE AND EQUIPMENT SERVICE WORKER . NATHAN HODGES. STAFF ENGINEER . SUMMER RODRIGUEZ. ADMINISTRATIVE SUPPORT TECHNICIAN I . Ms. Angelina Christian, Vehicle and Equipment Service Worker, Mr. Nathan Hodges, Staff Engineer, and Ms. Summer Rodriguez, Administrative Support Technician I, were introduced and welcomed to the District by President Lucey and the Board of Directors. 2. PUBLIC COMMENTS Mr. Paul Louis, Maintenance Supervisor and President of the Management Support/Confidential Group (MS/CG), addressed the Board, stating that on behalf of MS/CG he commended the Board on the professionalism and sternness of the District's negotiating team during the negotiations. Mr. Louis stated that personally he feels sad at the passing of the family aspect of negotiations that existed previously with everyone looking after each other. This may lead to some changes in the future. Mr. Louis stated that another family aspect of the District that was taken away was donation of vacation time to fellow workers. Many employees took the loss of ' this hard whether they used it or just donated to other employees. Mr. Louis stated that overall the negotiations were strictly business. Mr. Louis stated that while he understands that we have a business to run, it .is sad to see the family feeling passing. Mr. Louis thanked the Board for the opportunity to speak. President Lucey thanked Mr. Louis for his comments. 3. CONSENT CALENDAR President Lucey requested that Consent Calendar Item 3.g. be removed from the Consent Calendar for discussion. It was moved by Member Menesini and seconded by Member Boneysteele, that the Consent Calendar consisting of Items a. through f. excluding Item g., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. An easement Grant Deed was accepted from Gonsalves and Santucci, Inc., Job No. 3280, Parcel 2; the President of the Board of Directors and the Secretary of the District were authorized to execute all documents required for escrow; and Resolution No. 2000-063 was adopted to that effect. Motion unanimously approved on the following vote: 07 06 00 126 07 AYES: Members: NOES: Members: ABSENT: Members: Menesini, Boneysteele, Nejedly, Hockett, Lucey None None b. Grants of Sewer Easements for the Rossmoor Development Project, Phase 5, DP 1001, were accepted from First Walnut Creek Mutual for Parcel Nos. 74, 1 19, 120, 121, 123, and 131; from Second Walnut Creek Mutual for Parcel Nos. 112, 125, 126, 128, and 129; from Mutual 29 for Parcel No. 127; and from Golden Rain Foundation for Parcel No. 132; the President of the District Board of Directors and the Secretary of the District were authorized to execute and record said Grants of Easement; and Resolution Nos. 2000-064. 2000-065. 2000-066. 2000-067. 2000-068. 2000-069. 2000-070. 2000-071. 2000-072. 2000-073. 2000-074. 2000-075. 2000- 076. and 2000-077 were adopted to that effect. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Menesini, Boneysteele, Nejedly, Hockett, Lucey None None c. Grant of Easement was accepted from DVC Plaza Center, LLC, staff was authorized to record said Grant of Easement with the Contra Costa County Recorder, and Resolution No. 2000-078 was adopted to that effect. Motion unanimously approved on the following vote: AYES: Members: Menesini, Boneysteele, Nejedly, Hockett, Lucey NOES: Mèmbers: None ABSENT: Members: None d. Resolution No. 2000-079 accepting work and Offers of Dedication at no cost to the District from Lemke Construction Inc., a California Corporation, Job 5281 Parcel 2, Walnut Creek area, was adopted and recording was authorized; Resolution Nos. 2000-080 and 2000-081 accepting work and Offers of Dedication at no cost to the District from Essex San Ramon Partners, loP., a California Limited Partnership, Job 5283, Parcels 3A through 3D and 4, San Ramon a~ea, were adopted and recording was authorized; Resolution Nos. 2000-082 and 2000-083 accepting work and Offers of Dedication at no cost to the District from Davidon Homes, a California Limited Partnership, Job 5293, Parcels 2A and 2B, Danville area, were adopted and recording was authorized; Resolution No. 2000-084 accepting work and Offers of Dedication at no cost to the District from John lo Grove, Trustee of the John lo Grove Revocable Trust created June 28, 1993, Job 5354, Parcel 2, Walnut Creek area, was adopted and recording was authorized; Resolution No. 2000-085 accepting work and Offers of Dedication at no cost to the District from Cameron W. Hodes and Cynthia B. Hodes, Job 5354, Parcel 3, Walnut Creek area, was adopted and recording was authorized; Resolution No. 2000-086 accepting work and Offers of Dedication at no cost to the District from Barry N. Tiras and Mary Ann Tiras, Job 5354, Parcel 4, Walnut Creek area, was adopted and recording was authorized; and Resolution No. 2000-087 accepting work and Offers of Dedication at no cost to the District from SPI Pleasant Hill Partners, loP., a California Limited Partnership, Job 5374, Parcel 2 revised, Walnut Creek area, was adopted and recording was authorized. 06 00 127 Motion unanimously approved on the follow.ing vote: AYES: Members: NOES: Members: ABSENT: Members: Men.esir;1i.;;JJoneysteele, Nejedly, Hockett, Lucey None None e. The contract work of Excel Roofing Service for the Mechanical Maintenance Building/Materials Control Building Roof Rehabilitation Project, DP 6143, was accepted and the filing of a Notice of Completion was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Menesini, Boneysteele, Nejedly, Hockett, Lucey None None f. Resolution No. 2000-088 was adopted, confirming the publication of District Ordinance No. 213 establishing the Sewer Service Charges to be billed by the Central Contra Costa Sanitary District to all served properties beginning . Fiscal Year 2000-2001. Motion unanimously approved on the following vote: AYES: Members: Menesini, Boneysteele, Nejedly, Hockett, Lucey NOES: Members: None ABSENT: Members: None With regard to Consent Item 3.g., President Lucey expressed concern that an employee considered essential to the Permit Section during this time of transition will be away from the District. Mr. Charles W. Batts, General Manager, stated that the International Right of Way Association training course is one the District has been highly pleased with. There are some employees who are not fully trained at the Permit Counter and this training course will assist with that. President Lucey inquired if there would be any diminution of services at the Permit Counter while Ms. Mullin is gone. Mr. Batts stated that there would not. It was moved by President Lucey and seconded by Member Hockett, that the attendance of Ms. Molly Mullin, Engineering Assistant III, be authorized at the International Right of Way Association Course' 00 "Principles of Land Acquisition" to be held in Reno, Nevada, August' 4-' 7, 2000 at a cost of $' ,300. There being no objection, the motion was unanimously approved. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None 5. BIDS AND AWARDS a. REJECT ALL BIDS SUBMITTED FOR THE CONSTRUCTION OF MOBILE EQUIPMENT STORAGE FACILITY PROJECT. DP 6122 Mr. Batts, General Manager, stated that it is recommended that all bids for the proposed Mobile Equipment Storage Facility Project be rejected. Staff believes that a reevaluation of the project design, a more favorable bidding climate, and working with bidders for a Spring construction season will deliver bids closer to the engineer's estimate. 07 06 00 128 In response to a question from Member Nejedly, Mr. Kenton L. Aim, Counsel for the District, stated that the Board can reject all bids. Given this situation where there is only one bidder and the bids came in significantly higher than anticipated, there is no legal problem rejecting all bids. Discussion followed with regard to bidding climate. It was moved by Member Boneysteele and seconded. by Member Nejedly, that all bids received for construction of the Mobile Equipment Storage Facility Project, DP 6122, be rejected. There being no objection, the motion was unanimously approved. 6. REPORTS a. GENERAL MANAGER 1 ) Mr. Batts, General Manager, stated that at the last Board Meeting, the Board was advised that staff was considering closing the Permit Counter for one afternoon a week. While the District prides itself on good customer service, good customer service is more than just being open; it is ensuring that customers' expectations for service are met, that service is handled competently and efficiently, that service is responsive and timely, and that the service provider takes responsibility for the interaction. The focus on customer service is what led to the idea of closing the Permit .Office one afternoon a week to provide time for improved training of new staff, better information and records management, and creating time for completion of offline work in a timely manner. Mr. Batts introduced Ms. Lesley Klein, Supervising Engineering Assistant, who stated that she understands the Board's concern for having trained staff available at the Permit Counter and she stated that has been a concern of hers since being appointed supervisor of this work group. Ms. Klein stated that a number of employees in this section have retired. The District has lost not only personnel but also the ability to provide high quality customer service. The key elements of managing the permit and Sewer Service Charge work include making sure that essential functions are sufficiently staffed, maximizing effectiveness by evaluating processes and developing employees, and providing high quality customer service. Ms. Klein stated that in order to accomplish these goals it is necessary to evaluate work in the two areas to eliminate duplication of effort, cross train staff to cover all essential functions, consolidate scattered information to facilitate training and reduce errors, and identify areas where technology can be used to improve data management and access to information. Ms. Klein stated that her staff deserves a great deal of credit for the work they have done being two key staff members short. One of the main problems staff has struggled with, and why it has been proposed to close one afternoon a week, is that there is a great deal of important information in various places throughout the District that may relate to any given customer transaction. In addition to such things as plan review, right of way clearance, and sewer availability, staff must calculate the appropriate fees required. Examples include inspection fees, capital improvement fees, Sewer Service Charges, annexation charges, zone charges, watershed credits, other credits and reimbursements, Local Improvement District charges, and Contractual Assessment District charges, etc. In order to assist a person at the Permit Counter, it is necessary that staff know the information exists, what it is and where it is, and how to interpret it. If this type of information is lost, it is gone and cannot be recreated. Ms. Klein stated that it is her intention to pull this information out of the different areas and consolidate it into a data base, making it easier to train staff and simpler to calculate the appropriate fees. In addition this would reduce the potential for errors. Several areas have been identified where technology can be used to improve data management and access to information. Ms. Klein stated that in October and November 1999, customer activity at the Permit Counter was tracked. Thursday afternoon was found to be the 07 06 00 129 least busy period of the week. The proposal to close one afternoon a week has been discussed with District customers at the Permit Counter for about six months and the resP~p~~):1as~been fairly positive. Ms Klein reviewed the options which were considerèd and the impacts of each including having the Permit Office remain open to the public on Thursday afternoon, permanently closing the Permit Office to the public on Thursday afternoon with a contingency service plan, and closing the Permit Office to the public on Thursday afternoon for a period of three to four months with a contingency service plan and evaluating the impacts. Ms. Klein stated that the contingency service plan is that no one would be turned away from service if they came in. With good notification there would be a minimum number of customers that would come in. Ms. Klein requested that the Board consider closing the Permit Office on Thursday afternoons for three to four months and then evaluate the impacts. Ms. Klein stated that she is enthusiastic and hopeful that this will enable the District to deliver a higher quality service than staff is able to deliver now. Discussion followed with regard to the estimated number of people that drop into the Permit Office (average 2' people per day during the period the log was kept), whether those people were referred by another agency or were repeat customers, creation of the data base for information management and access, the possibility of using temporary personnel to assist with data input, and the difficulties associated with interpretation of the data. Member Nejedly stated that he is completely against closing the Permit Office for several reasons. District schedules now show that the Permit Office is open from 8:00 a.m. to 4:00 p.m. That is the middle of the day and many people cannot make it in by 4:00 p.m. It is a problem if someone is trying to get a job done and cannot get to Central Contra Costa Sanitary District because we are closed. If more staff is needed to do the job, a request should be made. Member Nejedly stated that he is thoroughly against closing the Permit Office on Thursday afternoon, and that he would vote to keep it open longer. The District is here to serve the public. President Lucey stated that the proposal to close the Permit Office was well thought out and the suggestion to train the people is rational and reasonable, but he suggested that staff consider other alternatives for training that do not involve closing the Permit Office. President Lucey stated that he is opposed to closing the Permit Office. Ms. Klein stated that she is not sure the Board's objective will be accomplished by keeping the Permit Office open; Internet service would do a great deal to inform cl,.lstomers. With regard to hiring more people, Ms. Klein stated that she believes there will be enough when the Permit Office is fully staffed. In a year or so when the Permit Office is fully staffed and trained, it will be possible to provide good customer service. In the meantime, it is difficult. Member Menesini stated that the staff proposal to train new employees is logical and the contingency service plan is good, but Member Menesini asked that staff consider other options such as Saturdays or early morning training seminars. Ms. Klein stated that a lot of time has been spent in training the current staff members. What really should be done during non-working periods is to get the information into a format where it is usable and easy to find. Member Menesini suggested that someone be hired to assist with that function or that Ms. Klein devote her full focus to that rather than having the whole group work on it. Member Menesini expressed concern that the only option presented to the Board is to close the Permit Office. Member Menesini requested that other options be explored. 07 06 00 130 07 06 Member Hockett stated that she is not sure the Board is clear on the convoluted process at the Permit Office. Member Hockett commended staff for their efforts and stated that she believes that staff deserves the .time and opportunity to complete this task. Member Boneysteele urged that matters which require consideration by the Board be presented as an agenda item and position paper so they can be fully discussed. Member Boneysteele stated that he believes training is absolutely essential and he does not believe bringing people in on weekends will be a receptive learning experience. Member Boneysteele stated that if Contra Costa County is closed on Fridays, the District should close on Friday afternoons as well. Member Boneysteele stated that the Board is micromanaging. This is a managerial decision and the Board is just being informed of it. President Lucey agreed that the Board is. micromanaging and he does not believe that is the Board's job, but he wants the Permit Office to be open five days a week for the public. Mr. Batts stated that there was also a question from the Board with regard to a centralized permitting process that the Contra Costa Economic Partnership was trying to develop. That has fallen by the wayside and it now appears that there will not be a one-stop permit center. Effort is now being focused on having all the permit information and service available online. The State and County Permit Assistance Centers are working to provide better information on where and how to get permits. They are also sponsoring awards to agencies for customer service and use of modern technology. 2) Mr. Batts, General Manager, stated that over the last several years there have been a variety of small projects that for anyone of many reasons including workload, scheduling, permitting issues, or high bids, have not been completed and have now become high priorities for the. District. The Board will be seeing these projects over the next few months. Mr. Batts introduced Mr. Tad Pilecki, Senior Engineer, who reviewed the list of high priority sewer protection and replacement projects including Lost Valley, St. Mary's Road Slide, Hartz Avenue Slide, Quail Ridge Road, Maverick Court, Manzanita Creek Crossing, Wilkinson Lane, and St. Mary's trash rack. Mr. Pilecki briefly described the projects, objectives, expected construction dates, and estimated costs as set forth on the handout provided to the Board. Mr. Pilecki introduced Messrs. Michael Penny, Sasha Mestetsky, and Wesley Adams who will be working on these projects. 3) Mr. Batts, General Manager, stated that in January 1999 the Board established policies and criteria for the District's Contractual Assessment District (CAD) Program. One of the criterion for the formatiòÍ1 of a CAD was that at least five properties must be directly tributary to the proposed sewer. The District has received several requests from neighborhoods that do not meet this criterion yet are nevertheless interested in forming a CAD. , Later in the agenda under Correspondence, there-are letters from residents seeking exception to this criterion. Member Boneysteele stated that this matter should be presented to the Board in a position paper. Member Menesini stated that when an item has already been formatted and ready for action in a position paper there is no opportunity for the Board to provide input. Member Hockett stated that when the District first approached the CAD concept, limits and parameters were conceptually set since the District had no program in place at the time. 00 131 Mr. Batts introduced Mr. Curt Swanson, Environmental Services Division Manager, who distributed and reviewed a handout listing criteria for Contractual Assessment Districts as follows: . At least five properties directly tributary to the proposed facilities. . Minimum of 60 percent of the properties must be existing homes served by septic tank systems. . The decision to form a CAD is on a case by case basis and at the sole discretion of the Board of Directors. Mr. Swanson stated that all CAD's to a certain degree are unique. These two CAD's requested in the letters included in the Correspondence section of the Board agenda are unique in that there are not five properties that could be served by the sewer .extension, because all the other properties in the areas are already served by sewers. Member Nejedly agreed with Member Hockett that the Board did set some I parameters and agreed there would be some exceptions. Member Nejedly stated that his intention was not that CAD's would enhance the property value by providing property owners with economic incentive for fixing failing septic tanks. The Board agreed a CAD would include five or more properties with failing septic tanks. That is not the case with either of the requested CAD's. Member Menesini stated that a five-property minimum was and still is a good idea but the Board also indicated that there could be modifications or special circumstances and perhaps these two are. Mr. Swanson reviewed the specifics of the situation on Flora Street in Martinez and on Via Cerrada in Alamo. Mr. Swanson stated that more information is provided in the letters from the property owners. It is proposed that a position paper on each proposed CAD be brought to the Board at a later time. At that time the Board will be asked for direction on whether or not to form the CAD's even though they do not meet one of the criteria. Mr. Batts stated that as a result of a well"'attended meeting on June 27 in the Corwin Drive/La Sonoma/Los Alamos .neighborhood, substantial interest has been expressed in forming a CAD. District staff will be presenting a position paper to the Board at the July 20 Board meeting to consider formation of a CAD for that neighborhood. 4) Mr. Batts, General Manager, introduced Mr. Bart Brandenburg, Pollution Prevention Superintendent, who showed a news segment that aired last week during the 6 o'clock news on KRON TV, Channel 4. Mr. Brandenburg worked with the KRON producer, the reporter Emerald Yeh, the Master Gardeners, and Navlet's on the news segment on less toxic gardening. Mr. Brandenburg stated that the Environmental Protection Agency (EPA) sales ban of products with the pesticide Dursban was one of the things that prompted the interest of KRON. The pesticide is chemically related to nerve gas and is in 800 different products being sold nationally. The sales ban announcement provided a good opportunity to get the word out on less toxic, more effective, and safer alternatives for pest control. President Lucey thanked Mr. Brandenburg. 5) Mr. Batts, General Manager, announced that the District is advertising for bids for the Rossmoor Sewer Improvements Project, Phase 6. This is the sixth of ten phases to bring the Rossmoor sewers up to a condition 07 00 06 132 b. c. d. 0.7 acceptable to the District. $141,000. The engineer's estimate for this phase is 6) Mr. Batts, General Manager, announced that the District is advertising for bids for the Mixed Liquor Aeration Air Piping Replacement Project, DP 7183. The engineer's estimate for this project is $200,000. 7) Mr. Batts, General Man.ager, announced that the employer's portion of the retirement contribution will increase by 1.3 percent rather than 0.9 percent previously reported to the Board. Two (2) percent was imbedded in the budget for this purpose. The new rate is effective July', 2000 and will likely change January 1, 2001 when the actuarial study has been completed. 8) Mr. Batts, General Manager, stated that at a previous Board meeting the idea of offering District customers the ability to use credit cards at the Household Hazardous Waste Collection Facility and Permit Counter was raised. The Accounting Section has researched this and estimates that the initial annual cost for such a service would be $3,600. This cost includes the monthly rental of the machines, a 2.11 percent fee, and a transaction fee of '0 cents each. Mr. Batts advised that staff is working with Wells Fargo Bank on implementation of the credit card system; and unless the Board objects, will proceed with implementation. 9) Mr. Batts, General Manager, announced that the Tosco National Pollutant Discharge Elimination System (NPDES) .permit has been appealed. The date of the appeal hearing was originally in August but now have been delayed until September. The District's portion of the appeal was based on the removal of the language from the prior Tocso permit which allowed Tosto to use recycled water and offered incentives to do so. No language relating to recycled water use or incentives was included in the permit revision approved by the Regional Water Quality Control Board in June. The permit revision dealt only with the dioxin issue. The engineer handling the Tosco perl'11it is also handling the District's permit so it is expected that the District's permit will be delayed as well. COUNSEL FOR THE DISTRICT , ) Mr. Kenton lo Aim, Counsel for the District, briefly reported on the status of the issues concerning the Writ of Mandate relating to the City of San Ramon and the Dougherty Tunnel and Trunk Sewer Project. The hearing has been set for September 2, 2000. SECRETARY OF THE DISTRICT , ) Ms. Joyce E. Murphy, Secretary of the District, announced that Semi-Annual Campaign Statements are .due by July 31, 2000. 2) Ms. Murphy, Secretary of the District, announced that the nomination period for elèction to the District Board of Directors is from Monday, July' 7, 2000 through Friday, August 11, 2000. BOARD MEMBERS , ) Member Boneysteele, member of the Budget and Finance Committee, stated that he and Member Menesini met with Ms. Rosemary C. Belland, Certified Public Accountant, to review the results of the Internal Audit of Cash Deposit Processing (Permit Counter) and the Internal Audit of Sewer Service Charges. Member Boneysteele reported that the District received a clean bill of health with regard to both audits. There were recommendations for minor adjustments to the accounting software for these two activities in the HTE computer program. 06 00 133 BREAK At 4:00 p.m., President Lucey declared a recess, reconvening at the hour of 4: 13 p.m. . with all parties prese,nt as previously designated. 2) Member Menesini reported that the meeting of the Northern California Chapter of WateReuse was held at the John Muir Home in Martinez recently. A presentation on the Environmental Alliance was among the other topics dealing with recycled water. 3) Member Menesini reported that on July 17, 2000 the Environmental Alliance discussion series will focus on the topic of the Aquatic Filter to Save Delta Fish. All those interested are invited to attend. 7. ENGINEERING a. CONSIDER THE FORMATION OF A CONT,RACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES ON ANGELO STREET AND EL SOMBRO IN LAFAYETTE FOR INSTALLATION OF SEWER IMPROVEMENTS: ADOPT RESOLUTIONS OF INTENTION TO CREATE ANGELO STREET/EL SOMBRO CAD NO. 2000-3. FOR APPROVAL OF THE BOUNDARY. AND REQUESTING CONSENT OF THE CITY OF LAFAYETTE FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE CAD It was moved by Member Hockett and seconded by President Lucey, that Resolution No. 2000-089, a resolution of. intention to create Angelo Street/EI Sombro Contractual Assessment District (CAD) No. 2000-3 for the purpose of installing sewer improvements" be adopted; that Resolution No. 2000-090 approving the boundary of the assessment district be adopted; and that Resolution No. 2000-091 requesting consent from the City of Lafayette for CCCSD to conduct proceedings for Angelo Street/EI Sombro CAD No. 2000-3 be adopted. Motion unanimously approved on the following vote: AYES: Members: Hockett, Lucey, Nejedly, Menesini, Boneysteele NOES: Members: None ABSENT: Members: None 8. HUMAN RESOURCES a. ADOPT MEMORANDUM OF UNDERSTANDING BETWEEN THE CENTRAL CONTRA COSTA SANITARY DISTRICT AND MANAGEMENT SUPPORT/CONFIDENTIAL GROUP. EFFECTIVE JUNE 18. 2000 THROUGH JUNE 17. 2000 Mr. Batts, General Manager, stated that at the last Board Meeting the proposed Memorandum of Understanding (MOU) with the Management Support/Confidential Group (MS/CG) was reviewed and approved by the Board with minor modifications. It is now presented for final adoption. It was moved by Member Menesini and seconded by Member Hockett, that the Memorandum of Understanding between the Central Contra Costa Sanitary District and the Management Support/Confidential Group effective June' 8, 2000 through June' 7, 2000, be adopted. There being no objection, the motion was unanimously approved. 9. CORRESPONDENCE a. NOTE RECEIPT OF LETTER DATED JUNE 20.2000 FROM MR. AND MRS. DUDLEY KNISLEY. MR. AND MRS. A. F. BRAY. JR.. AND MR. AND MRS. ALBERT A. MORRIS REGARDING FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR FLORA STREET. MARTINEZ 07 06 00 134 d. b. NOTE RECEIPT OF LETTER DATED JUNE 22. 2000 FROM MR. JOHN H. SPRINGARN REGARDING FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR VIA CERRADA. ALAMO c. NOTE RECEIPT OF LETTER DATED JUNE 23.2000 FROM MR. AND MRS. DEAN M. SCOTT REGARDING FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR VIA CERRADA. ALAMO NOTE RECEIPT OF LETTER DATED JUNE 23. 2000 FROM MR. AND MRS. WILLIAM O. MADDAUS REGARDING FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR VIA CERRADA. ALAMO Receipt of the Correspondence Items. a. through d. was noted. These items were discussed earlier in the agenda in conjunction with General Manager's Report Item 6.a.3). Member Menesini stated that the primary objective of the District in doing contractual assessment districts is to encourage people to get off of septic tanks. The Flora Street area is very sensitive because it transverses a creek. It may be appropriate for the Board to look beyond the criterion that five properties be served and consider the public health concerns. Member Boneysteele stated that connection of one of the properties on Flora Street will allow for new construction not replacement of a septic tank. Member Nejedly disagreed with that, stating that the intent of the CAD program was not to enhance the value of properties but to get people on the sewer system and off failing septic tanks. Mr. Batts, General Manager, thanked the Board for their feedback. a. b. 10. APPROVAL OF MINUTES MINUTES OF JUNE'. 2000 MINUTES OF JUNE 15. 2000 It was moved by Member Menesini and seconded by President Lucey, that the minutes of June 1, 2000 and the minutes of J~ne 15, 2000 be approved as presented. There being no objection, the motion was unanimously approved. a. 11. APPROVAL OF EXPENDITURES EXPENDITURE LIST DATED JULY 6. 2000 It was moved by Member Boneysteele and seconded by Member Menesini, that the Expenditure List dated July 6, 2000, including Self Insurance Check Nos. '0'627- '0'632, Running Expense Check Nos. '2579' -'26'70, and Sewer Construction Check Nos. 22299-22380, be approved as recommended. There being no objection, the motion was unanimously approved. a. 12. BUDGET AND FINANCE RECEIVE MAY 2000 FINANCIAL STATEMENTS Ms. Deborah Ratcliff, Controller, reviewed the results of operations and maintenance for the month of May 2000, noting that expenditures were $265,000 greater than budget, representing a 9.9. percent unfavorable variance. Year-to-date expenditures were $1,594,000 less than budget, representing a 5.3 percent favorable variance. Year-to-date revenues of $28,251,000 were on budget. Ms. Ratcliff reported that the District's temporary investments were held in Treasury bills and Treasury notes and the District's Local Agency Investment Fund (LAIF) account with 07 06 00 135 interest rates ranging from 4.95 percent to 6.78. percent. The latest interest rate as of May 2000 was 6.78 percent. The average yield of the District's LAIF account through April 2000 was 6.01 percent. President Lucey declared that the May 2000 Financial Statements were duly received. 13. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 14. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Menesini stated that the update on High Priority Sewer Protection/Replacement Projects was informative and suggested that similar reports be made periodically. Mr. Batts thanked Member Menesini for his comments and indicated that staff would provide such reports in the future. 15. CLOSED SESSION a. LABOR NEGOTIATIONS With respect to labor negotiations, the closed session was held pursuant to Government Code Section 54957.6 to meet with designated representatives prior to and during consultations and discussions with the representatives of employee organizations regarding the salary, salary schedules or compensation paid in the form of fringe benefits to employees in order to review its position and instruct its designated representatives. The District's negotiators are Labor Counsel Allison Woodall and Secretary of the District Joyce E. Murphy, and the pertinent employee organization is the Central Contra Costa Sanitary District Management Group and Paul Morsen, as an individual. At 4:28 p.m., President Lucey declared the closed session to discuss labor negotiations pursuant to Government Code Section 54957.6 as noted above. At 4:44 p.m., President Lucey concluded the closed session and reconvened the meeting into open session. 16. REPORT OF DISCUSSIONS IN CLOSED SESSION No decisions were made or votes taken in closed session which require reporting at this time. 17. ADJOURNMENT There being no further business to come before the Board, President Lucey adjourned the meeting at the hour of 4:44 p.m. resident of the Board of Direct rs, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 07 06 00