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HomeMy WebLinkAboutBOARD MINUTES 11-06-86 220 11 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON NOVEMBER 6,1986 The District Board of the Central Contra Costa Sanitary District convened in a regul ar meeti ng at its regul ar pl ace of meeti ng, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 7:33 p.m. on November 6,1986. In the absence of President Carlson, President Pro Tem Clausen called the meeting to order and requested that the Secretary call roll. I. ROLL CALL PRESENT: Members: Boneysteele, Dalton, McNulty, Clausen ABSENT: Members: Carl son President Carlson had previously indicated that he would be unable to attend this meeting and requested that he be excused. II. PUBLIC COMMENTS None III. EXPENDITURES 1. EXPENDITURE LIST DATED NOVEMBER 6,1986 Member Dal ton, member of the Budget and Fi nance Committee, stated that he and Member Clausen have reviewed the expenditures and found them to be satisfactory. It was moved by Member Dal ton and seconded by Member Boneysteel e, that the Expenditure List dated November 6, 1986, including Self Insurance Warrant Nos. 100023-100031, Running Expense Warrant Nos. 28821-29186, Sewer Construction Warrant Nos. 4033-4081, and Payroll Warrant Nos. 8221-8485, be approved as recommended on the condition that staff will make a special effort to investigate certain charges by certai n engi neers. There bei ng no obj ecti on, the moti on was approved with President Carlson being absent. IV. CONSENT CALENDAR It was moved by Member Boneysteele and seconded by Member McNulty, that the Consent Calendar, consisting of eighteen items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. Resolution No. 86-145 accepting an easement at no cost to the District from T. D. FOLKEDAL, et ux, Lafayette area (Job 4250- Parcell) was adopted and recording authorized. Motion approved on the following vote: AYES: Members: Boneysteele, Da 1 ton, McNulty, Clausen NOES: Members: None ABSENT: Members: Carlson 2. Resolution No. 86-146 accepting an easement at no cost to the District from P. SACK and P. SACK, Lafayette area (Job 4150- Parcell) was adopted and recording authorized. Motion approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen NOES: Members: None 06 86 221 ABSENT: Members: Carl son 3. Resolution No. 86-147 accepting an easement at no cost to the District from NORTHRIDGE PARK DEVELOPMENT COMPANY, Lafayette area (Job 4142 Parcel 1) was adopted and recording authorized. Motion approved on the following vote: AYES: Members: Boneysteel e, Dalton, McNulty, Clausen NOES: Members: None ABSENT: Members: Carlson 4. Resolution No. 86-148 accepting an easement at no cost to the Di strict from L. A. SEABORN, et al, Al amo area (Job 4246 - Parcell) was adopted and recording authorized. Motion approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen NOES: ABSENT: Members: None Members: Carl son 5. Resolution No. 86-149 accepting an easement at no cost to the Di strict from R. BEZMAREVICH, et ux, Wal nut Creek area (Job 4076 - Parcell) was adopted and recording authorized. Motion approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen NOES: Members: None 6. Resolution No. 86-150 accepting an easement at no cost to the District from D. G. BALDASSARI, et ux, Walnut Creek area (Job 4076 - Parcell) was adopted and recording authorized. Motion approved on the following vote: AYES: Members: Boneysteel e, Da 1 ton, McNulty, Clausen NOES: Members: None ABSENT: Members: Carlson 7. Resolution No. 86-151 accepting an easement at no cost to the District from A. B. HASLETT, et al, Walnut Creek area (Job 4076 - Parcell (ptn» was adopted and recording authorized. Motion approved on the following vote: AYES: Members: Boney steel e, Dal ton, McNulty, Clausen NOES: Members: None ABSENT: Members: Ca rl son 8. Resolution No. 86-152 accepting an easement at no cost to the District from C. MIDDLETON, Wal nut Creek area (Job 4076 - Parcell (Ptn» was adopted and recording authorized. Motion approved on the following vote: AYES: Members: Boney steel e, Dalton, McNulty, Clausen NOES: Members: None ABSENT: Membe rs: Carl son 1,1 06 86 222 10. 11. 12. 13. 14. 9. Resolution No. 86-153 accepting an easement at no cost to the District from J. R. DOLD, et ux, Pleasant Hill area (Job 3985 - ParcelS) was adopted and recording authorized. Motion approved on the following vote: AYES: Members: Boneysteel e, Dal ton, McNulty, Clausen NOES: Members: None ABSENT: Members: Carlson Resolution No. 86-154 accepting an easement at no cost to the District from G. B. GIVENS, Wal nut Creek area (Job 4076 - Parcell (Ptn» was adopted and recording authorized. Motion approved on the following vote: AYES: Members: Boney steel e, Dal ton, McNulty, Clausen NOES: Members: None ABSENT: Members: Carl son Resolution No. 86-155 accepting an easement at no cost to the District from GEARY ROAD, a Cal ifornia Limited Partnership, Walnut Creek area (Job 4249 - Parcel 2) was adopted and recording authorized. Motion approved on the following vote: AYES: Members: Boneysteel e, Da 1 ton, McNulty, Clausen NOES: Members: None ABSENT: Members: Carl son Resolution No. 86-156 accepting an easement at no cost to the District from D. F. GLICKMAN, et ux, Orinda area (Job 4263 - Parcell) was adopted and recording authorized. Motion approved on the following vote: AYES: Members: Boney steel e, Dalton, McNulty, Clausen NOES: Members: None ABSENT: Members: Carlson Authorizati on was given for P. A. 86-25 (Al amo), P. A. 86-26, 86-27, and 86-28 (Pleasant Hill), and P.A. 86-29 (Alamo) to be included in a future formal annexation to the District. Motion approved on the following vote: AYES: Members: Boneysteel e, Da 1 ton, McNulty, Clausen NOES: Members: None ABSENT: Carl son Members: The substitution of Darrell's Drywall, the listed subcontractor with North Bay Drywall, a new subcontractor, was authorized for gypsum work on the Mechanical Maintenance and Materials Control Building (D.P. 20027) Motion approved on the following vote: AYES-: Members: Boneysteele, Dalton, McNulty, Clausen NOES: Members: None 1'1": 06' 86 223 ABSENT: Members: Ca rl son 15. The Board was informed of the possible overrun of the Engineering Department educational and training budget. No action was required at this time. 16. $4,100 was authorized from Sewer Construction Funds for the replacement of approximately 91 feet of pipeline in Dos Posos Road in Ori nda. Motion approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen NOES: Members: None ABSENT: Members: Carlson 17. $8,300 was authorized from the Sewer Construction Fund for the construction of four new manholes in the District's collection system. Motion approved on the following vote: AYES: NOES: Members: Boneysteele, Dalton, McNulty, Clausen Members: None ABSENT: Members: Ca rl son 18. Resolution No. 86-157 electing to receive an allocation of tax revenues from the San Ramon Redevelopment Proj ect Area was adopted. Motion approved on the following vote: AYES: NOES: Members: Boneysteele, Dalton, McNulty, Clausen Members: None ABSENT: Members: Carl son CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None v. ENGINEERING 1. AUTHORIZE $50,000 FROM THE SEWER CONSTRUCTION FUND TO INITIATE THE TREATMENT PLANT MASTER PLAN (DP 20045) . In the necessary absence of the General Manager-Chief Engineer, the Deputy Chief Engi neer Robert A. Baker addressed the Board. Mr. Baker indicated that the requested authorization is the initial phase in the Treatment Pl ant Master Pl an which will address the hydraul ic, sol ids handling, and process capacity of the treatment facilities for a 20-year planning period. Member Clausen inquired about what was being done to address wet weather infiltration into the wastewater treatment plant. James Kelly, Planning Division Manager, stated that wet weather infiltration was being addressed in the Martinez Facilities Plan and would be a task in the Treatment Plant Master Plan. Following discussion, it was moved by Member McNulty and seconded by Member Boneysteel e, that $50,000 be authorized from the Sewer Construction Fund to initiate the Treatment Plant Master Plan, District Project 20045. There being no objection, the motion was approved with President Carlson being absent. 2. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH CAMP, DRESSER & McKEE, INC. AND AUTHORIZE $242,000 FROM THE SEWER CONSTRUCTION FUND FOR DISTRICT WATERSHED PLANNING II!. 06:" 86 224 Mr. Baker, Deputy Chief Engineer, stated that this is the annual authorization request to fund watershed engineering studies for the upcoming planning period as part of the sewer capital improvement program. The funds will be used for staff force account, consultant 1 abor, and some limited envi ronmental work to prepare documents for projects which are determined to be categorically exempt or requi re a negative declaration. It was moved by Member Dalton and seconded by Member Boneysteele, that the General Manager-Chief Engineer be authorized to execute an agreement with Camp, Dresser and McKee, Inc., and that $242,000 be authorized from the Sewer Construction Fund for District watershed planning. Motion approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen NOES: Members: None AB SENT: Membe rs : Carl son 3. REVISE THE CHARGES FOR THE PURCHASING AND MAILING OF DISTRICT STANDARD SPECIFICATIONS Mr. Baker, Deputy Chief Engineer, presented the staff recommendation that the charge for standa rd specif icati ons be increased to cover the cost of producing and mailing the specifications. It was moved by Member Boneysteele and seconded by Member McNulty, that $10.00 be approved as the charge for one set of District standard specifications and that $2.50 be approved as the charge for mailing one set of District standard specifications. AYES: Members: Boneysteel e, Dalton, McNulty, Clausen NOES: Members: None ABSENT: Members: Carl son 4. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH VILLALOBOS & ASSOCIATES FOR ENGINEERING SERVICES FOR CATHODIC PROTECTION, PHASE 2, DISTRICT PROJECT 20029 Mr. Baker, Deputy Chief Engineer, advised that Phase 1 of the District Cathodic Protection Project is complete. Phase 2 will include collection of data from the electrolysis testing stations installed during Phase 1 and design of the needed facilities. It was moved by Member Dalton and seconded by Member McNulty, that the General Manager-Chief Engineer be authorized to execute an agreement with Villalobos & Associates for design of Cathodic Protection System Phase 2 for the Wastewater Treatment Plant, District Project No. 20029. Motion approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen NOES: Members: None ABSENT: Membe rs: Ca rl son VI. TREATMENT PLANT 1. AUTHORIZE $95,000 IN SEWER CONSTRUCTION FUNDS AND AUTHORIZE AWARD OF PURCHASE ORDER TO AERNETICS ENGINEERING COMPANY FOR A SERVICE AIR COMPRESSOR Mr. Baker, Deputy Chief Engineer, stated that replacement of the two Worthington air compressor units is warranted at this time. There is a need to standardize the service ai r compressor units. For that reason staff recommends that the District elect to sole source this purchase. Mr. James L. Hazard, Counsel for the District, stated that the sole source purchase is appropriate in this case and in compliance with state law and District procedures. 11 06 86 225 It was moved by Member Dalton and seconded by Member McNulty, that award of a purchase order to authorized for District Project No. 10021, Service Air Compressor No.4, to Aernetics Engineering Company, and that $95,000 be authorized from the Sewer Construction Fund for purchase and engineering. Motion approved on the following roll call vote: AYES: NOES: Members: Boneysteele, Dalton, McNulty, Clausen Members: None ABSENT: Members: Ca rl son VII. BUDGET AND FINANCE 1. RECEIVE THE 1985-1986 SINGLE AUDIT REPORT PREPARED BY THE DISTRICT'S INDEPENDENT AUDITORS AND AUTHORIZE ITS SUBMISSION TO THE ENVIRONMENTAL PROTECTION AGENCY Following explanation by Mr. Walter Funasaki, Finance Officer, it was moved by Member Dal ton and seconded by Member McNul ty, that the single audit report for the fiscal year ended June 30, 1986, prepared by Hood and Strong be received and that its submission to the Environmental Protection Agency be authorized. There being no objection, the motion was approved with President Carlson being absent. VIII. CORRESPONDENCE RECEIVE NOTICE OF PREPARATION OF A DRAFT ENVIRONMENTAL IMPACT REPORT ON THE CLAYTON REDEVELOPMENT PROJECT PlAN 1. It was moved by Member Dalton and seconded by Member McNulty, that receipt of the Notice of Preparation of Draft Environmental Impact Report on the Clayton Redevelopment Project Plan be acknowledged and referred to staff for appropri ate action. There bei ng no obj ecti on, the moti on was approved with President Carlson being absent. IX. ITEMS LATE FOR THE PGENDA 1. AUTHORIZE AWARD OF CONTRACT TO J. HUIZAR & SONS, INC., FOR CONSTRUCTION OF AREA 1 - PHASE I OF DISTRICT PROJECT NO. 3622, TREATMENT PLANT DRAINPGE REHABILITATION, REJECT BID FROM GRADEX AS NON-RESPONSIVE, AND AUTHORIZE $83,916 FROM THE SEWER CONSTRUCTION FUND FOR CONSTRUCTION OF AREA 1 - PHASE I AND DESIGN OF SUBSEQUENT MODI FICA TIONS Mr. Baker, Deputy Chief Engineer, stated that on October 30, 1986, the sealed bids for the Treatment Plant Drainage Rehabilitation Project were opened. Gradex Company was the apparent low bidder but upon evaluation the bid was determined to be non-responsive in that the company di d not have the proper 1 icenses to perform the work. Staff recommends that the bid be awarded to the lowest responsive bidder, Huizar and Sons, Inc. It was moved by Member Boneysteel e and seconded by Member Dal ton, that award of a construction contract for the construction of Area 1 - Phase I of the Treatment Plant Drainage Rehabilitation, District Project No. 3622, be authorized to J. Huizar and Sons, Inc. as the lowest responsive bidder, that the bid of Gradex Company be rejected as non-responsive, and that $83,916 be authorized from the Sewer Construction Fund for construction of Area 1 - Phase I and the design of facilities for Area 1 - Phase II, Area 2, Area 3, and Area 4. Motion approved on the following roll call vote: AYES: Members: Boneysteel e, Da 1 ton, McNulty, Clausen NOES: Members: None ABSENT: Members: Carlson 11 06 86 226 1. X. REPORTS GENERAL MANAGER-CHIEF ENGINEER a. Mr. Baker, Deputy Chief Engineer, invited the Board to the District Christmas party on December 6,1986. b. Mr. Baker reported that the Contra Costa Water District Board of Di rectors has executed the agreement and authorized funds for the water reclamation project. Mr. Baker reviewed alternatives currently under consideration. c. Mr. Baker reported that the furnace variable speed fan project has been completed and was very successful. It is estimated that $30,000 per year will be saved. In addition, the Plant has ap~ied for a rebate from PG&E for the proj ect. d. Mr. Charl es Batts, Pl ant Operati ons Department Manager, has contacted the County and they have agreed to i nstall a street 1 ight on Imhoff Drive. The light should be installed during the next six to eight weeks. e. Mr. Baker reported that the Tri-Valley Wastewater Authority has obtained an option to purchase an easement along the Southern Pacific ri ght-of-way. f. Mr. Baker updated the Board on the IT permit application to dispose of treated hazardous waste at our treatment facility. Staff will be doing a great deal of technical work during the EIR process. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT a. The Training and Conference Summary for the period July - September 1986 was distributed. b. Ms. Joyce McMillan, Secretary of the District, advised that the first Thursday in January is a holiday and a CASA workshop is scheduled for the third Thursday in January. Following discussion, it was moved by Member Boneysteele and seconded by Member McNulty, that the January 1987 Board Meetings be reschedul ed for J anua ry 8, 1987 and J anua ry 22, 1987. There bei ng no objection, the motion was approved with President Carlson being absent. 4. BOARD MEMBERS a. President Pro Tem Clausen was joined by all the Members of the Board of Directors in congratulating staff on the excellent 40th Anniversary Celebration and Plant Expansion Dedication. b. Mr. Hazard, Counsel for the District, reported that the Cities of Walnut Creek, San Ramon, Concord, Lafayette, Orinda, and Moraga have all expressed support of the proposed resol uti on regardi ng annexati on pol icy. While informal support has been received from the Cities of Martinez and Danville, this matter is calendared for formal consideration during the next two weeks. Following discussion, it was the consensus of the Board that action on the proposed resolution regarding annexation policy be deferred until November 20, 1986, to accommodate the Cities of Martinez and Danville. c. Member Dalton presented a status report of the meeting with the Board of Supervisors' Internal Operations Committee concerning financial oversight of special district expenditures by the County Auditor- Controller's Office. The special districts were well represented at that meeting and were unanimous in their opposition to this request. Another meeting has been scheduled for 10:30 a.m. on December 9, 1986. It was the consensus of the Board that Member Dalton represent the District at this meeting. F~lowing discussion, it was the consensus of the Board that the proposed letter to the Board of Supervisors be approved and fçrwarded to the Board of Supervisors. 11 06 86 227 XI. MATTERS FROM THE BOARD NOT ON THE PGENDA a. Member Dalton reported that the County is forming a Hazardous Materials Commission. Member Dalton and Ms. June Bulman, Chairman of the Solid Waste Commission, will jointly serve on this commission. Member Dalton requested and received Board concurrence to serve in this capaci ty. b. Following a request by Member Dalton, it was moved by Member Boneysteele and seconded by Member Clausen, that Member Dalton be authorized to attend the Groundwater Monitoring System Design Seminar in San Francisco on December 4 and 5, 1986, and the ()IPCA Program on Industrial Hazardous Waste in Sacramento in February 1987. Motion approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen NOES: Members: None ABSENT: Members: Carlson XII. ClOSED SESSION At 8:47 p.m., President Pro Tem Clausen declared the closed session to discuss existing litigation pursuant to Government Code Section 54956.9(a). The title of the litigation discussed was CCCSD v. National Union, No. 255498. At 8:55 p.m., President Pro Tem Clausen concluded the closed session and reconvened the meeting into open session. XIII. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None XIV. ADJ OURNMENT There being no further business to come before the Board, President Pro Tem Clausen adjourned the meeting at the hour of 8:56 p.m. ~{2~- --. President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 1'}- 06 86