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HomeMy WebLinkAboutBOARD MINUTES 08-21-86 176 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON AUGUST 21,1986 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 7:30 p.m. on August 21,1986. President Carlson called the meeting to order and requested that the Secretary call roll. I. ROLL CALL PRESENT: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson ABSENT: Members: None II. PUBLIC COMMENTS None III. APPROV AL OF MINUTES 1. MINUTES OF AUGUST 7,1986 It was moved by Member Boneysteele and seconded by Member Clausen, that the minutes of August 7, 1986, be approved with the following changes. Under Item VII. ENGINEERING 1., the fi rst paragraph on page 6 was amended to read: "The Board and staff di scussed the scope of the proposed change order as it related to the 5B Project. District Counsel stated that in his opinion it was appropriate to approve this matter by change order. The change order work deals with the sludge handling facilities. Also, it is located in the same general area, and is necessary for the successful full operation of the sludge handl ing unit being constructed under the 5B Project. Member Clausen stated that he had been advised that staff is developing bidding procedures that will provide guidelines for future work but he could not support this contract being awarded by change order." And under Item XIII. CLOSED SESSION 3., the first paragraph on page 10 was amended to read: "Pursuant to Government Code Section 54956.8, the closed session was held to discuss real property negotiations. The real property which the negotiations concern is Lot 12, Block E, Orinda Oaks. The District's negoti ators were authorized to conti nue to negotiate with Mr. and Mrs. Craig W. Smith." There being no objection, the above motion was unanimously approved. IV. EXPENDITURES 1. EXPENDITURE LIST DATED AUGUST 21,1986 Member Dalton, member of the Budget and Finance Committee, stated that he and Member Clausen have reviewed the expenditures and found them to be satisfactory. It was moved by Member Dalton and seconded by Member Clausen, that the Expenditure List dated August 21,1986, including Self Insurance Warrant Nos. 100007-100008, Running Expense Warrant Nos. 27346-27767, and Sewer Construction Warrant Nos. 3821-2885, be approved as presented. A discussion followed concerning payments t9 Pleasant Hill Bay Shore Disposal and Messrs. Irwin and David Deutscher. At the conclusion of the discussion, there being no objections, the motion was unanimously approved. 08,21 .'86 177 v. HEARINGS CONDUCT PUBLIC HEARING ON THE PROPOSED 1986-1987 SCHEDULE OF FEES 1. President Carlson indicated that the purpose of this public hearing is to receive public comment regarding the proposed new schedule of fees for plan review, construction inspection, collection system, right-of-way, industrial permit, miscellaneous fees for private sewer construction projects, and fixture fees for Rossmoor. Mr. Roger Dolan, General Manager-Chief Engineer, introduced Planning Division Manager James M. Kelly. Mr. Kelly stated that as part of the annual rates and charges review, staff has analyzed the aval1 abl e data for the cost of providing the services under consideration. An updated fee schedule has been developed. Mr. Kelly summarized the basis for those fees and the findings presented in Attachment A to the position paper. Mr. Barton L. Brandenburg, Project Manager, presented the proposed new schedule of fees and summarized comments received. With regard to permit fees for District industries, Member Boneysteel e asked what a Di rector with an interest in one or more of those permitted industries should do. Mr. James L. Hazard, Counsel for the District, questioned whether or not the conceivable financial effect by a change in the rates would be any different for the Di rector than for any other member of the public. If so, a very conservative position would be for that Director to abstain. Presi dent Carl son decl ared the public hearing open at the hour of 8: 16 p. m. President Carlson acknowledged receipt of correspondence from Mr. Lawrence S. Comegys, Division Manager of UDC Homes, requesting additional time to allow discussion with staff concerning the proposed increase in Rossmoor fixture fees. Mr. Lawrence Comegys addressed the Board in support of the reduced fixture fees for Rossmoor pursuant to the 1963 agreement. Mr. Comegys urged the Board to defer action on the fee increase until he could meet with staff to discuss this matter further. Mr. Joe Campbell, of Joseph Campbell, Inc., stated that lack of soil stabil ity and fl at line sl opes together with the District's stringent specifications make it difficult to pass a TV inspection. Mr. Campbell stated that the inspectors should be given some latitude as to whether a line should be televised. Mr. Campbell stated further that the cost of TV inspection should be paid by developers as a whole. President Carlson advised that he received a communication from the Building Industry Association (BIA) representative. The BIA representative indicated that BIA had reviewed the proposed rates extensively and felt that the District staff proposal was justified. Mr. Brandenburg stated that he has received a phone call from the Underground Contractor's Association. They were not able to provide specific comments but plan to do so in the near future. There bei ng no further comments rel ative to the matter at hand, President Carlson declared the public hearing closed at the hour of 8:34 p.m. Mr. Dolan stated that staff will review the administrative procedures for retelevising and make appropriate modifications to ensure it is handled in the most efficient manner. Following deliberation, it was moved by Member Dalton and seconded by Member Clausen, that with the exception of industrial permit fees and Rossmoor fixture fees and the modification to CSO noncancellation fees to reduce the cancellation notice to require advance cancellation notice by noon on the business day before a scheduled TV inspection in order to avoi d the imposition of the charge, and one hour advance cancell ati on notice prior to a scheduled sewer tap, the Board of Directors finds that 08 21;"86 178 the proposed fees are reasonable and that there is a reasonable relationship between the services and benefits and the fees to be charged; the findings as set forth in Attachments A and C to the position paper with the exceptions and modifications noted above are hereby adopted and by reference hereto are made a part of these minutes. Motion unanimously approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: None It was moved by Member McNulty and seconded by Member Dalton, that the Board of Directors finds that the proposed industrial permit fees are reasonable and that there is a reasonable relationship between the services and benefits and the fees to be charged; the findings with reference to the industrial permit fees as set forth in Attachments A and C to the positi on paper are hereby adopted and by reference hereto are made a part of these minutes. Motion approved on the following roll call vote: AYES: Members: Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: None ABSTAIN: Members: Boneysteele It was noted for the record that Member Boneysteele abstained from voting since pursuant to Section 2.20.060 of the District Code he has reported a value of Dow Chemical and Del Monte stock each in excess of $10,000 and less than $100,000. Following discussion, it was moved by Member Clausen and seconded by Member McNulty that the decision concerning the proposed fixture fees for Rossmoor be continued to September 4, 1986, to allow the representative of the Rossmoor developer, UDC Homes, to submit their comments in writing. Motion approved on the following roll call vote: AYES: Members: Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: None ABSTAIN: Members: Boneysteele It was noted for the record that Member Boneysteele abstained since he is a resident of Rossmoor. It was moved by Member Clausen and seconded by Member McNulty, that the proposed schedule of fees for plan review, construction inspection, collection system, right-of-way, industrial permit, and miscellaneous fees for private sewer construction projects be approved as amended based on the staff analysis and the findings that there is a reasonable relationship between the services and benefits and the fees to be charged; and that Ordi nance No. 160 be adopted to that effect. The revised schedule of fees shall be effective September 8, 1986. Motion unanimously approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: None President Carlson declared a recess at the hour of 9:14 p.m., reconvening at the hour of 9:20 p.m., with all parties present as designated heretofore. 08 .21 86 179 VI. BIDS AND AW ARDS 1. AUTHORIZE AWARD OF A CONTRACT TO PACIFIC MECHANICAL CORPORATION FOR CONSTRUCTION OF DISTRICT PROJECT NO. 4060, RAINTREE PLACE STORM DAMAGE REPAIRS: AUTHORIZE $77,730 FROM THE SEWER CONSTRUCTION FUND President Carlson noted that Pacific Mechanical Corporation acted as a contractor on jobs which he supervised in his former employment at Hofmann Company. Mr. Hazard, Counsel for the District, advised that since this action would have no financial impact on him, he would not be precluded from voting on this matter. It was moved by Member Boneysteele and seconded by Member Dalton, that award of construction contract for construction of Raintree Place Storm Damage Repairs, District Project 4060, be authorized to Pacific Mechanical Corporation as the lowest responsive bidder and that $77,730 be authorized from the Sewer Construction Fund. Motion unanimously approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: None 2. AUTHORIZE AWARD OF CONTRACT TO MGM CONSTRUCTION COMPANY FOR CONSTRUCTION OF DISTRICT PROJ ECT NO. 4093, WEST TRUNK PARALLEL - WATERSHED 44: AUTHORIZE THE GENERAL MANPGER-CHIEF, ENGINEER TO EXECUTE AN PGREEMENT WITH CONTRA COSTA WATER DISTRICT AND COMSTOCK ENGINEERING: AUTHORIZE $444,300 FROM THE SEWER CONSTRUCTION FUND It was moved by Member Boneysteele and seconded by Member Clausen, that award of the construction contract for the West Trunk Parall el - Watershed 44, be authorized to MGM Construction Company, the lowest responsible bidder; that the General Manager-Chief Engineer be authorized to execute agreements with the Contra Costa Water District for the relocation of the water main and Comstock Engineering, Inc., for contract administration and inspection services; and that the expenditure of $444,300 be authorized from the Sewer Construction Fund. Motion unanimously approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: None 3. AUTHORIZE AWARD OF CONTRACT TO PACIFIC MECHANICAL CORPORATION FOR CONSTRUCTION OF DISTRICT PROJECT NO. 20013, CONCORD REVENUE METERS; AUTHORIZE THE GENERAL MANPGER-CHIEF ENGINEER TO EXECUTE AMENDMENT NO.1 WITH JOHN CAROLLO ENGINEERS; AND AUTHORIZE $476,150 FROM THE SEWER CONSTRUCTION FUND It was moved by Member Boneysteele and seconded by Member McNulty, that award of the construction contract for the Concord Revenue Meters be authorized to Pacific Mechanical Corporation, the lowest responsible bidder; that the General Manager-Chief Engineer be authorized to execute Amendment No.1 with John Carollo Engineers for services during construction; and that expenditure of $476,150 be authorized from the Sewer Construction Fund. Motion unanimously approved on the following roll call vote: AYES: NOES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson Members: None ABSENT: Members: None VII. CONSENT CALENDAR Pres i dent Carl son requested that Item 1, acceptance of an easement from Oak Road Villas II Associates, be pulled from the .consenbCalendar. and acted upon separately. O:8~"':\ 21'.;' 8 '6 180 It was moved by Member Clausen and seconded by Member McNulty, that the Consent Calendar, consisting of Items 2 through 11 excluding Item 1, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 0,8' 21 2. Resolution No. 86-087 accepting an easement at no cost to the District from STANLEY PEDDER, et ux, Lafayette area (Job 4150 - Parcel 2) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Members: None Þ8 SENT: Members: None 3. Resolution No. 86-088 accepting an easement at no cost to the District from I & F PARTNERSHIP, Walnut Creek area (Job 4127 - Parcel 3) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: None 4. Resolution No. 86-089 accepting an easement at no cost to the District from BLACKHAWK CORPORATION, Blackhawk area (Job 4005-A - Parcell) was adopted and recording authorized. Motion unanimousl y approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carl son NOES: Members: None ABSENT: Members: None 5. Resolution No. 86-090 accepting an easement at no cost to the District from OSTROSKY ENTERPRISES, Alamo area (Job 3542 - ParcelS) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: None 6. Resolution No. 86-091 accepting an easement at no cost to the District from OSTROSKY ENTERPRISES, Alamo area (Job 3542 - Parcel 6) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carl son NOES: Members: None ABSENT: Members: None 7. Resolution No. 86-092 accepting an easement at no cost to the District from JAMES E. STACY, et al, Alamo area (Job 3542- ParcelS) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Boneysteele, Dalton, McNulty, Clausen, Carlson Members: 86 181 NOES: Members: None ABSENT: Members: None 8. Agreement rel ati ng to real property with WILLIAM R. McCLEARY, et ux, Job 4198, Pacheco area (Resolution No. 86-093) was approved and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Ca rl son NOES: Members: None ABSENT: Members: None 9. Authorization was given for P.A. 86-19 (Danville), P.~ 86-20 (Walnut Creek), and P.A. 86-21 (Danville) to be included in a future formal annexation to the District. Motion unanimously approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: None 10. The contract work for construction of the Via Roble Pump Station Project in Lafayette was accepted and the filing of the Notice of Completion authorized. Motion unanimously approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Members: None AB SENT: Members: None 11. Notification of close out of the Grit System Refurbishment Project, No. 3773, and return of $1,526 to the Sewer Construction Fund was received as an informational item. It was moved by Member Boneysteele and seconded by Member Dalton, that Item 1, Resol uti on No. 86-086 accepti ng an easement at no cost to the District from OAK VILLAS II ASSOCIATES, Walnut Creek area (Job 4125 - Parcel 1>, be adopted and recordi ng authorized. Moti on unanimously approved on the following vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen NOES: Members: None ABSENT: Members: None ABSTAIN: Members: Carlson CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None VIII. ENGINEERING 1. AUTHORIZE THE GENERAL MANPGER-CHIEF ENGINEER TO EXECUTE A CONTRACT WITH WOODWARD-CL YDE CONSULTANTS AND AUTHORIZE $102,000 FROM THE SEWER CONSTRUCTION FUND FOR THE OUTFALL REHABILITATION PROJECT Mr. Dolan, General Manager-Chief Engineer, stated that this project will allow staff to obtain additional soils information which will be used in pressurizing the outfall pipe to receive pumped flow, a future phase of this project. 08", 2;~1,' 86, 182 08 It was moved by Member Dalton and seconded by member McNulty, that $102,000 be authorized from the Sewer Construction Fund for the initial phase of the Outfall Rehabilitation Project and that the General Manager-Chief Engineer be authorized to execute a contract with Woodward-Clyde Consultants. Motion unanimously approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: None IX. TREATMENT PLANT 1. AUTHORIZE THE GENERAL MANPGER-CHIEF ENGINEER TO EXECUTE A CONTRACT WITH lRC ENVIRONMENTAL, INC. AND AUTHORIZE $107,000 FROM THE SEWER CONSTRUCTION FUND FOR PHASE I OF THE ODOR CONTROl STUDY It was moved by Member Boneysteele and seconded by Member Dalton, that the General Manager-Chief Engineer be authorized to execute a contract for professional services with TRC Environmental, Inc., and that $107,000 be authorized from the Sewer Construction Fund for Odor Control Study - Phase I. Motion unanimously approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: None 2. AUTHORIZE EXECUTION, OF PGREEMENT WITH ROYSTON HANAMOTO ALLEY & ABEY, LANDSCAPE ARCHITECTS FOR DESIGN OF THE TREATMENT PLANT LANDSCAPE MASTER PLAN President Carlson, the Board representative on the Trea'bnent Plant Landscape Master Plan Committee, stated that he has reviewed the proposal and would recommend approval. It was moved by Member Boneysteel e and seconded by Member McNul ty that executi on of the agreement with Royston Hanamoto All ey & Abey, landscape architects, for design of the Trea'bnent Plant Landscape Master Plan be authorized. Motion unanimously approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: ABSENT: Members: Members: None None X. BUDGET AND FINANCE 1. RECEIVE JULY 1986 FINANCIAL STATEMENTS Mr. Walter Funasaki, Finance Officer, summarized the results of operations and maintenance for the month of July 1986, noting that expenditures were $219,000 less than budget, representing a 10.2 percent favorable variance. The District's temporary investments are held in a Federal National Mortgage Association note, collateralized certificates of deposit, banker's acceptances, and commerci al paper with interest rates ranging from 8.35 percent to 6.35 percent. The latest rate is 6.5 percent. There being no objection, President Carlson declared that the July 1986 Financial Statements were duly received. XI. ITEMS LATE FOR THE PGENDA 1. AUTHORIZE IW/ARD OF CONTRACT TO FANFA, INC. FOR" CONSTRUCTION OF DISTRICT PROJECT NOS. 3886 AND 4223, STORM DAMAGE' REPAIRS - HILLCREST DRIVE, ORINDA, AND MORPGA SLIDE NO. l-A, MORAGA; AND AUTHORIZE $157,475 FROM THE SEWER CONSTRUCTION FUND 21 86 183 It was moved by Member Clausen and seconded by Member Dalton, that award of the construction contract for construction of District Project Nos. 3886 and 4223, Storm Damage Repairs, Hillcrest Drive, Orinda, and Moraga Sl ide l-A, Moraga, be authorized to Fanfa, Inc. as the lowest responsive bidder, and that $157,475 be authorized from the Sewer Construction Fund. Motion unanimously approved on the following roll ca 11 vote: AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson NOES: Members: None ABSENT: Members: None XII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, presented an update on the Water Recl amati on Proj ect. Negoti ati ons have conti nued with Contra Costa Water District to develop a joint study. It is anticipated that a position paper on this matter will be presented to the Board for consideration in September. b. Mr. Dolan invited the Board to the District Safety Picnic at Concord Community Park on September 6,1986. c. The Escobar Street Sewer Replacement Project is currently being adverti sed. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT None 4. BOARD MEMBERS a. The Board and staff congratul ated Member Boneysteel e on his election as President of CASA and President Carlson on his election as CASA Director at Large. b. Mbrs. Clausen and McNulty distributed the discussion summary of the August 19 Annexation Committee meeting. c. Member Boneysteele advised that he would be unable to attend the September 4,1986 Board meeting and requested that he be excused. d. Member Clausen advised that he would be unable to attend the September 18,1986, Board meeting and requested that he be excused. XIII. MATTERS FROM THE BOARD NOT ON THE PGENDA None XIV. CLOSED SESSION None XV. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None 08 21 86 184 O;Sì~ XVI. ADJ OURNMENT There being no further business to come before the Board, President Carlson adjourned the meeting at the hour of 10:05 p.m. ~a¿ Presi ent of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: ary of the entral Contra ta Sanitary District, County of Contra Costa, State of California 21 86,