HomeMy WebLinkAboutBOARD MINUTES 03-06-86
93
MINUTES OF THE DISTRICT BOARD MEETING
OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
HELD ON MARCH 6,1986
The District Board of the Central Contra Costa Sanitary District
convened in a regular meeting at its regular place of meeting, 5019
Imhoff Place, Martinez, County of Contra Costa, State of California at
7:30 p.m. on March 6,1986.
President Carlson called the meeting to order and requested that the
Secretary call roll.
I.
ROLL CALL
PRESENT:
Members:
Boneysteele, Dalton, Clausen, Carlson
ABSENT:
Members:
McNulty
Member McNulty arrived at 7:34 p.m.
II.
PUBLIC COMMENTS
None
III.
APPROVAL OF MINUTES
1.
APPROVAL OF MINUTES OF FEBRUARY 6, 1986
It was moved by Member Boneysteele and seconded by Member Dalton,
that the minutes of February 6, 1986, be approved with the following
addition:
Under V. HEARINGS, the following phrase was
beginning of the second paragraph:
inserted
at the
"In the necessary absence of the General Manager-Chief Engineer".
There being no objection, the motion was approved with Member
McNulty being absent.
At this time Member McNulty entered the meeting.
IV.
EXPENDITURES
1.
EXPENDITURE LIST DATED MARCH 6,1986
Member Clausen, member of the Budget and Finance Committee, stated
he and Member Dalton have reviewed the expenditures and found them to be
satisfactory.
It was moved by Member Clausen and seconded by Member Dalton, that
the Expenditure List dated March 6, 1986, including Running Expense
Warrant Nos. 24338-24693, Sewer Construction Warrant Nos. 3481-3509, and
Payroll Warrant Nos. 6282-6501, be approved as presented. There being no
objection, the motion was unanimously approved.
V.
BIDS AND AW ARDS
1.
AWARD OF CONTRACT FOR REMOVING DIGESTER "A" ROOF STRUCTURE AND
REMOVING DIGESTED SLUDGE
Mr. Roger J. Dol an, General Manager-Chief Engineer, stated that
there has been a problem with odor at the pl ant following the recent
intense storm. There is a potential for odors associated with this
project to remove digested sludge from Digester "A". If there is warm
weather, the odor conditions will be worsened. Staff would recommend
that rather than giving unconditional authorization to award this
contract, that the Board of Directors authorize award with the condition
that the District is able to arrange to have the work done at a time when
odor conditions will not be worsened by warm weather.
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It was moved by Member Boneysteele and seconded by Member McNulty,
that award of contract be authorized to Husky Contracting and Rigging for
providing all labor, equipment, and material to remove and relocate a
62-foot diameter digester cover at the lump sum contract price of
$12,120, and that award be authorized to Winton Jones Contractors for
providing all labor, equipment, and material to remove approximately
1,000 cubic yards of digested sl udge at the lump sum contract price of
$23,480 with the condition that the District is able to arrange to have
the work done at a time when odor conditions will not be worsened by warm
weather. Motion unanimously approved on the following roll call vote:
AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carlson
NOES: Members: None
ABSENT: Members: None
Member Boneysteele requested that in the future some consistent
method be used to indicate when a position paper has been revised.
VI.
CONSENT CALENDAR
It was moved by Member Boneysteele and seconded by Member Cl ausen,
that the Consent Calendar, consisting of six items, be approved as
recommended.
1.
Authorization was given for P.A. 86-8 (Danville) and P.A. 86-9
(Alamo) to be included in a future formal annexation to the
District.
Motion unanimously approved on the following vote:
AYES:
Members:
Boneysteele, Dalton, McNulty, Clausen, Carlson
NOES:
Members:
None
ABSENT:
Members:
None
2.
Close out the Cathodic Protection System, Line M-6 Project
Wi strict Project 3586) and return of $5,030 to the Sewer
Construction Fund was presented for the Board's infonmation.
Motion unanimously approved on the following vote:
AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carl son
NOES: Members: None
ABSENT:
Members:
None
Member Clausen indicated that this close out report was well done.
3.
Authori zati on of a th ree month 1 eave of absence for Robert
Ri ppee, Mai ntenance Crew Member II, effective February 10,
1986, was approved.
Motion unanimously approved on the following vote:
AYES:
NOES:
Members:
Boneysteele, Dalton, McNulty, Clausen, Carlson
Members:
None
ABSENT:
Members:
None
4.
Authorization was given for attendance of Bhupinder Dhaliwal at
a short course in Environmental Analysis - Priority Pollutants.
Motion unanimously approved on the following vote:
AYES:
Members:
Boneysteele, Dalton, McNulty, Clausen, Carlson
NOES:
Members:
None
0 3"'OlrT: 86rs:
None
95
5.
$2,001 was authorized from the Sewer Construction Fund for the
purchase of a Pitney Bowes Model 6110 Mail ing System (mail ing
machine and stacker).
Motion unanimously approved on the following vote:
AYES: Members: Boneysteele, Dalton, McNulty, Clausen, Carl son
NOES: Members: None
ABSENT:
Members:
None
6.
A public hearing was scheduled for April 3, 1986, to consider
revisions to Title 8 of the District Code related to garbage
collection.
Motion unanimously approved on the following vote:
AYES:
Members:
Boneysteele, Dalton, McNulty, Clausen, Carlson
NOES:
ABSENT:
Members:
None
Members:
None
Member Dalton requested that copies of the franchise agreement and
District Code revisions be provided to all franchising agencies in the
County.
CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
President Carlson departed from the order
accommodate interested persons in the audience.
of
the
agenda
to
VIII.
ENGINEERING
2.
ADOPT RESOLUTIONS REQUIRED TO INITIATE PROCEEDINGS TO CREATE ~
IMPROVEMENT DISTRICT NO. 56 FOR THE CONSTRUCTION OF PUBLIC SEWERS IN
THE LA CASA VIA-BRODIA WAY AREA OF WALNUT CREEK
Mr. Dol an, General Manager-Chief Engineer, advised that this item
has an annexation element which was reviewed by the Annexation Committee.
District staff and Mr. Robert Brunsell, of the law firm of Sturgis, Ness,
Brunsell and Sperry, are present and would be happy to answer any
questions the Board might have.
Member Dalton indicated that in the past the Board of Directors has
made an additional requirement that the owners of at least 60 percent of
the assessed. valuation in the proposed Local Improvement District (LID)
be in favor of the LID.
Mr. Brunsell stated that he was not aware of that District policy
but stated that determination can be made.
Member Dalton requested that District staff make an evaluation of
the number of potential building sites available under current zoning.
A discussion followed concerning the options available to the
District with regard to establishing the assessment for the five parcels
whose owners oppose the LID formation. It was the consensus of the Board
that action to establish an approach to be used to assess these
properties be deferred.
It was moved by Member McNulty and seconded by Member Dalton, that
Resolution No. 86-018 accepting petitions to initiate Local Improvement
District proceedings, Resolution No. 86-019 approving proposed boundary
maps, and Resolution No. 86-020 requesting jurisdiction from the County
Board of Supervisors to conduct assessment district proceedings for the
formation of Local Improvement District No. 56, be adopted. Motion
unanimously approved on the following roll call vote:
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06
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AYES:
Members:
Boneysteele, Dalton, McNulty, Clausen, Carlson
NOES:
Members:
None
ABSENT:
Members:
None
VII.
ADMINISTRATIVE
1.
INSURANCE AND RISK FINANCING STUDY; RECEIVE DAVID WARREN REPORT
Mr. Dolan, General Manager-Chief Engineer, stated that the scope of
this report was first conceived in the Goals and Objectives process over
a year ago and was made more pressing by the insurance problems
confronting publ ic agencies during the last year. Mr. Dolan introduced
Mr. David Warren, Risk Management Consultant, who summarized the study
conducted of the District's insurable risks and its current program of
insurance protection. Mr. Warren recommended that the District
discontinue commercial insurance and implement a planned risk retention
program. These changes hol d the promi se of fundamental improvements in
risk control combined with substantial savings in long-term costs.
Discussion followed concerning options for implementing a structured
self-insurance program for all types of coverage.
Member Boneysteele inquired whether the inhouse administration costs
would offset any savings the District might realize by assuming the risks
of sel f-insurance. Mr. Warren responded that the District has a well
organized and staffed safety and cl aims handl ing program. Mr. Warren
stated that the District would definitely real ize a savings relative to
administrative costs.
It was moved by Member Dalton and seconded by Member McNulty, that
the Risk Management Study performed by David Warren be duly received and
reviewed, and that staff be directed to proceed with the development of a
self-insurance program for the District giving full weight to the
recommendations contained in the Risk Management Study performed by Mr.
Warren. Motion unanimously approved on the following roll call vote:
AYES:
Members:
Boneysteele, Dalton, McNulty, Clausen, Carlson
NOES:
Members:
None
ABSENT:
Members:
None
President Carlson then reverted to the order of the agenda.
VIII.
ENGINEERING
1.
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AGREEMENT
WITH CONTRA COSTA WATER DISTRICT TO FURNISH NONRESIDENTIAL WATER USE
INFORMATION
It was moved by Member Dalton and seconded by Member Clausen, that
the General Manager-Chief Engineer be authorized to execute an agreement
with Contra Costa Water District to furnish annual, nonresidential water
use information via computer generated magnetic tape input. There being
no objection, the motion was unanimously approved.
2.
ADOPT RESOLUTIONS REQUIRED TO INITIATE PROCEEDINGS TO CREATE LOCAL
IMPROVEMENT DISTRICT NO. 56 FOR THE CONSTRUCTION OF PUBLIC SEWERS IN
THE LA CASA VIA-BRODIA WAY AREA OF WALNUT CREEK
This item was taken out of order earlier in the agenda.
IX.
TREATMENT PLANT
1.
BOARD ACCEPTANCE OF 1985 ANNUAL SELF-MONITORING PROGRAM REPORT
Mr. Dolan, General Manager-Chief Engineer, presented the 1985 Annual
Sel f-Monitoring Program Report for the Board's review. All effluent
requirements were met through the year with the exception of minor
violations of the chlorine residual requirements. This is a widespread
, ~, ~~robl"lanq efforts ëy'e being made to have these regul ations changed.
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Following discussion, it was moved by Member Clausen and seconded by
Member Dalton, that the 1985 Annual Sel f-Monitoring Program Report be
accepted and submitted to the California Regional Water Quality Control
Board. There being no objection, the motion was unanimously approved.
X.
COLLECTION SYSTEM
1.
AUTHORIZE THE DEPARTtoENT OF GENERAL SERVICES OF THE STATE OF
CALIFORNIA TO PURCHASE FOUR VEHICLES FOR THE DISTRICT
It was moved by Member Dalton and seconded by Member McNulty, that
Resolution No. 86-021 authorizing the Department of General Services of
the State of California to purchase four vehicl es for the Di strict be
adopted. Motion unanimously approved on the following roll call vote:
AYES:
Members:
Boneysteele, Dalton, McNulty, Clausen, Carlson
NOES:
ABSENT:
Members:
None
Members:
None
XI.
CORRESPONDENCE
1.
LETTER FROM MR. IRVIN DEUTSCHER DATED FEBRUARY 24,1986
Mr. Dol an, General Manager-Chief Engi neer, reported that he spoke
with Mr. Deutscher. During that conversation Mr. Deutscher indicated
that he had misunderstood the discussion at the last Board Meeting. Mr.
Deutscher was under the impression that he had to pay an additional fee
and that this could be waived. What had been discussed at the last Board
Meeting was the possibility of the District advancing the Church's
portion of the costs for the Linda Lane pipeline. As it stands now, the
costs for the Linda Lane pipeline will be split with Cotton Champlin
paying 8/39, the Church paying 4/39, and the Deutschers paying 27/39 of
the costs. The Church has indicated that they intend to begin
construction this summer.
XII.
ITEMS LATE FOR THE AGENDA
None
XIII.
REPORTS
1.
GENERAL MANAGER-CHIEF ENGINEER
a. Mr. Dolan, General Manager-Chief Engineer, reported that the
March 1, 1986, Contra Costa Times carried a news story discussing the
general odor problems that were occurring in the northern central county.
As indicated in the news story, it was not firmly established that
Central San was the source of the odors. We do have an odor problem at
the Plant primarily due to the ponds. During peak wet weather, we had to
put some raw sewage in the ponds along with treated effluent. This was
an extremely rare event. We recognize how serious odor probl ems can be
and we have done a great deal of work on this during past years both
operationally and with minor capital expenditures. With each
modification we have achieved significant improvement. However, with
increasing development and decreasing public tolerance, it is clear that
further improvements are required. It is becoming increasingly obvious
that operating costs will go up and additional capital improvements will
be needed. Mr. Dolan b ri efl y d i scu ssed recent steps taken to control
potential air quality violations.
b. Under the leadership of Bhupinder Dhaliwal, the BADA Laboratory
Committee is developing a position for the municipal discharger community
with regard to upcoming Basin Plan Review. There are a number of changes
being considered that will affect us. BADA is asking for revisions in
the chlorine residual limitations to reduce "artificial" chlorine
violations. Also, they are attempting to ensure that future bioassay
techniques are workable, not too expensive, and produce meaningful
resul ts.
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98
c. Planning for the upcoming annual
District's 40th year was discussed.
report to commemorate the
d. The District is currently advertising for bids for the
relocation of four sewers as part of the Wal nut Creek Bypass Project.
The estimated cost is approximately $224,000.
e. A publ ic information session for the San Ramon Valley Sewer
Expansion Project will be held on March 12, 1986, at 7:30 p.m. at Rancho
Romero Elementary School on Hemme Avenue in Alamo.
f. The draft letter to the City Councils of Pleasanton, Dublin, San
Ramon, and the Al ameda County Board of Supervisors concerni ng the San
Ramon Valley Sewer Improvement Project was ,distributed for the Board's
consideration. Member Boneysteele suggested that copies of the letter go
to all Contra Costa County cities, Contra Costa County, and all other
interested parties. It was the consensus of the Board that the draft
1 etter be approved as presented and that the Presi dent of the Board of
Directors be authorized to execute said letter.
g. Mr. Jay McCoy, Construc~ion Division Manager, presented a status
report of the 5B Project. The project is on schedule with an anticipated
completion date of October 13,1986.
2.
COUNSEL FOR THE DISTRICT
a. Mr. James L. Hazard, Counsel for the Di strict, advi sed that he
would be out of the state and unable to attend the March 20,1986, Board
Meeting. Mr. Kent Alm will be present at that Board Meeting.
3.
SECRETARY OF THE DISTRICT
None
4.
BOARD MEMBERS
a. President Carlson indicated that he will be unable to attend the
March 20,1986, Board Meeting and requested that he be excused.
b. The discussion summary of the February 27, 1986, Annexation
Committee Meeting was presented for the Board's information and review.
Following di scussion, it was the consensus of the Board that the San
Ramon Valley Sewer Expansion Project EIR should include consideration of
impacts from the District serving the Tassajara/Alamo Creek area and that
a letter should be sent to the Dublin San Ramon Services District Board
of Directors encouraging them to communicate with this District after the
draft EIR is distributed.
Member Boneysteele noted that he still maintains his position with
regard to the previous annexation pol icy interpretation and concurrence
with this discussion summary does not alter that position.
c. Following discussion, it was determined that a Capital Projects
Committee meeting will be scheduled to discuss suggestions made by Member
Clausen for project completion reporting and to review the Capital
Improvements Plan.
d. Member Dalton reported that a meeting was held on March 5,1986,
to acquaint the County Planning Committee with the Kirker Pass Landfill
EIR. General acceptance of the EIR was good. The EIR for the Bail ey
Road site shoul d be avail abl e in about six weeks and the EIR for the
Garaventa site should be available in approximately eight weeks. All
three sites will be reviewed.
e. Member Boneysteele reported on the February 28 CASA Legislative
Committee meeting. Assembly Bill 2674 proposing amendment to the Brown
Act was of particular interest. This bill would allow members of the
public to place items on the Board agenda and address the Board when that
item appears. Also, it would prevent the Board from taking action on
items not on the agenda.
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f. Member Boneysteele reported that he had received a telephone
call from a concerned City Council person regarding the operation of our
Pl ant. Member Boneysteel e requested and received Board concurrence to
extend a formal invitation to the cities of Walnut Creek and Lafayette to
meet and exchange concerns. It woul d be appropriate to expl ai n the
history of our plant and our future plans at that meeting.
XIV.
MATTERS FROM THE BOARD NOT ON THE AGENDA
None
xv.
CLOSED SESSION
None
XVI.
ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION
XVII.
ADJ OURNtENT
There being no further business to come before the Board, President
Carlson adjourned the meeting at the hour of 10:02 p.m.
1ldvb t2t~ ~
President of the Board of Directors,
Central Contra Costa Sanitary Distriact,
County of Contra Costa, State of California
COUNTERSIGNED:
- ' ~- ì
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Sec et ry of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
. ,
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