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HomeMy WebLinkAboutBOARD MINUTES 02-20-86 (2) 86 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON FEBRUARY 20,1986 The District Board of the Central Contra Costa Sanitary District convened in a regular meeting at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 7:30 p.m. on February 20,1986. President Carlson called the meeting to order and requested that the Secretary call roll. I. ROLL CALL PRESENT: Members: Boneysteele, Dalton, Clausen, Carlson ABSENT: Members: McNulty Member McNulty had indicated previously that she would be unable to attend this meeting and requested that she be excused. II. PUBLIC COMMENTS Mr. Roger J. Dol an, General Manager-Chief Engi neer, stated that a letter has been received from Mr. Irvin Deutscher. This letter was received too 1 ate to be pl aced on the regul ar agenda. However, since this subject has been before the Board on several previous occasions, in order to expedite resolution of this matter it will be discussed under the Engineer's Report. It would be appropriate to take that item out of order and to receive comments from Mr. Deutscher and other interested parties at that time. The Board concurred. III. APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF JANUARY 16,1986 It was moved by Member Dalton and seconded by Member Boneysteele, that the minutes of January 16, 1986, be approved as presented. There being no objection, the motion was unanimously approved. IV. EXPENDITURES 1. EXPENDITURE LIST DATED FEBRUARY 20,1986 Member Dalton, member of the Budget and Finance Committee, stated he and Member Cl ausen have reviewed the expenditures and found them to be satisfactory. It was moved by Member Dalton and seconded by Member Clausen, that the Expendi ture Li st dated February 20, 1986, i ncl udi ng Runni ng Expense Warrant Nos. 24198-24337 and Sewer Construction Warrant Nos. 3466-3480, be approved as presented. There being no objection, the motion was unanimously approved. 1. V. HEARINGS CONDUCT A PUBLIC HEARING ().J THE FORFEITURE OF A PORTION OF P AND J UTILITY COMPANY'S CASH DEPOSIT Mr. Dol an, General Manager-Chief Engi neer, stated that on February 6, 1986, the Board set a public hearing to consider the forfeiture of a portion of P and J Util ity Company's cash deposit. Staff has sent the required notification of the hearing to P and J Utility Company. President Carlson opened the public hearing at the hour of 7:36 p.m. and there being no appearances or correspondence either in favor of or in opposition to the proposed forfeiture, the public hearing was closed. It was moved by Member Clausen and seconded by Member Boneysteele, that it is the Board's finding that valid charges have not been paid, the "" ,Secretary. of the, Di.strict is di rected to noti fy P and J Util ity Company , dI¡\ JJ"~" . : 02 20 86 87 of the proposed deduction of $261.80 from thei r cash deposit, and staff is authorized to make said deduction. Motion approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, Clausen, Carlson NOES: Members: None ABSENT: Members: McNulty VI. CONSENT CALENDAR It was moved by Member Boneysteele and seconded by Member Dalton that the Consent Calendar, consisting of five items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. Resolution No. 86-013 accepting an easement at no cost to the Di strict from ALBERT D. SEENO CONSTRUCTION COMPANY - Wal nut Creek area (Job 4147 - Parcel 2) was adopted and recordi ngs authorized. Motion approved on the following roll call vote: AYES: NOES: Members: Boneysteele, Dalton, Clausen, Carlson Members: None ABSENT: Members: McNulty 2. Resolution No. 86-014 accepting an easement at no cost to the District from S. G. DYE and L. M. DYE - Walnut Creek area (Job 4127 - Parcel 1) was adopted and recording authorized. Motion approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, Clausen, Carlson NOES: Members: None ABSENT: Members: McNulty 3. Quitcl aim sewer easement, Job 4147, Subdivision 6230, Wal nut Creek area (Resolution No. 86-015) was approved and recording authorized. Motion approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, Clausen, Carl son NOES: Members: None ABSENT: Members: McNulty 4. Quitcl aim sewer easement, Job 522, Wal nut Creek area (Resol ution No. 86-016) was approved and recordi ng was authorized. Motion approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, Clausen, Carlson NOES: Members: None ABSENT: Members: McNulty 5. Authorization was given for P.A. 86-6 (Danville) and P.A. 86-7 (Alamo) to be included in a future formal annexation to the District. Motion approved on the following roll call vote: 02'; ~">20 ,,:86 . ------,.-- -----"--""---- 88 AYES: Members: Boneysteele, Dalton, Clausen, Carlson NOES: Members: None ABSENT: Members: McNulty CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER President Carlson departed from the order accommodate interested persons in the audience. of the agenda to XII. REPORTS Mr. Dolan, General Manager-Chief Engineer, directed the Board's attention to a letter from Mr. Irvin Deutscher dated February 12, 1986. Mr. Dolan stated that in trying to deal with Mr. Deutscher's request, staff has two drivi ng concerns: 1) to compl y with Board pol icy, and 2) in the absence of Board policy, to try to determine what is in the best interests of the public. In his letter, Mr. Deutscher requests that the District contribute $24,402.75, 25 percent of the cost for installation of a sewer in Linda Lane. Mr. Dolan recommended against the District contributing in any substantive way to the funding of this project for the reason that it woul d be precedent setti ng and it is difficul t to identify a clear net public benefit to the project. Mr. Irvin Deutscher addressed the Board indicating that the District woul d benefit from lower down stream mai ntenance costs. Because the present Linda Lane line is old and must eventually be replaced, the District would benefit by cooperating in a joint project now. Member Boneysteele asked what level the creek reached during the recent storm. Mr. Deutscher stated that it was approximately half full, ri sing from about seven feet to about th i rteen feet. Mr. Jay McCoy, Construction Division Manager, stated that the property owners took photographs of the water during the storm. They stated it was close to the top of the bank on the low side of the creek. President Carlson asked if there were any further questions of Mr. Deutscher. Hearing none, it was moved by Member Dalton and seconded by Member Cl ausen, that Mr. Deutscher's request that the Di strict fund a portion of the Linda Lane pipeline be denied. Following an inquiry by Member Clausen, Mr. McCoy stated that when the Church connects to the Linda Lane pipeline, they must pay their portion of the cost. The possibility of the District advancing these funds until such times as the Church connects was discussed. Based on the facts that two expensive creek crossings and thei r associated maintenance costs could be eliminated and the District's exposure to costs associated with storm damage and slides would be reduced, President Carlson requested that the Board consider some District contribution to the project. Member Clausen stated he was opposed to contributing to this project since it would establish a precedent. President Carlson called for a vote on the above motion. was approved on the following roll call vote: The motion AYES: Members: Boneysteele, Dalton, Clausen, Carlson NOES: Members: None ABSENT: Members: McNulty Following further discussion, it was moved by President Carlson that the District advance the funds for the Church's share until such time as the Church connects to the Linda Lane pipeline. The motion died for lack of a second. It was moved by Member Clausen and seconded by Member Dalton, that staff be directed to investigate whether the Church is in a position to 0 2:i ;',~ 0 ' . .86 ,~ " -,,". 'c ,.. ;' 89 advance the necessary funds and their schedule for connection to the Linda Lane pipeline. Further, staff was directed to report back to the Board the share the Church woul d be obl igated to pay for the sewer connection. Motion approved on the following roll call vote: 1. AYES: Members: Boneystee 1 e, Dalton, Clausen, Carlson NOES: Membe rs: None ABSENT: Members: McNulty President Carlson reverted to the order of the agenda. VII. ADMINISTRATIVE CONSIDER REQUEST TO REVISE CERTAIN INTERNAL AUTHORITY LIMITS Mr. Dolan, General Manager-Chief Engineer, stated that this matter is consistent with a previous discussion with the Board. Mr. James L. Hazard, Counsel for the District, stated that pursuant to Government Code Section 935.4, a resolution should be adopted. It was moved by Member Boneysteele that a resolution be adopted setti ng forth the internal authority 1 imits and procedures. Following discussion, Member Boneysteele withdrew the motion. It was moved by Member Boneysteele and seconded by Member Dalton, that Resolution No. 86-017 be adopted, revising internal authority limits and procedures as follows: 1. 1) Expenditures from the Sewer Construction Fund of $10,000 or less will be reviewed and approved by the Board of Di rectors by inclusion on the Consent Calendar; 2) Authority is delegated to Roger J. Dolan, General Manager-Chief Engineer, to expend up to $10,000 for initiation of capital projects. In the event that the capital project is completed or terminated with less than $10,000 expended, the Board of Directors would be informed of the project by means of a position paper on the Consent Calendar which would describe the project and the expenditures. In the event the project requires a further authorization in excess of $10,000, a position paper describing the project and the needed funds would be presented to the Board of Directors for review and approval; and 3) Authority is delegated to Roger J. Dolan, General Manager-Ghief Engineer, to allow, compromise, or settle claims against the District not exceeding $10,000, with the understanding that settlements between $5,000 and $10,000 would be reported to the Board of Directors as information items on the District Board Meeting Agenda. Motion approved on the following roll call vote: AYES: NOES: Members: Boneysteele, Dalton, Clausen, Carlson Members: None ABSENT: Members: McNulty VIII. ENGINEERING AUTHORIZE $64,490 FROM THE SEWER CONSTRUCTION FUND FOR THE MARTINEZ (M-2) FORCE MAIN EMERGENCY REPAIR PROJECT <DISTRICT PROJECT NO. 20036). ACCEPT THE COMÆTED WORK, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION It was moved by Member Clausen and seconded by Member Dalton, that $64,490 be authorized from the Sewer Construction Fund for the Martinez (M-2) Force Main Emergency Repair Project <District Project No. 20036), that the completed work be accepted, and that filing of the Notice of 02'~'20r,"'86 ,";, 90 Completion be authorized. vote: Motion approved on the following roll call AYES: NOES: Members: Boneysteele, Dalton, Clausen, Carlson Members: None ABSENT: Members: McNulty IX. BUDGET AND FINANCE 1. RECEIVE 1985-1986 OÆRATIONS AND MAINTENANCE BUDGET REVIEW FOR THE SIX MONTH ENDED DECEMBER 31, 1985 Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Walter N. Funasaki, Finance Officer, who presented a brief summary of the results of the comparative review of actual and budgeted Operations and Maintenance revenues and expenses for the first six months of the 1985-1986 fiscal year. Expenditures were $253,180 less than budget, for a 2.8 percent favorable variance. Mr. John Larson, Collection System Operations Department Manager, summarized the CSO Department budget and activities. It is projected that by year end, there will be an overrun of $170,000. It was the consensus of the Board that CSO conti nue on its present course of increased construction and preventive maintenance; however, caution shoul d be exerci sed to ensure that the budget for next year incl udes sufficient funds to cover this increased level of activity. Hearing no objection, President Carlson stated that the 1985-1986 Operations and Maintenance Budget Review for the six months ended December 31, 1985, was duly received. 2. RECEIVE JANUARY 1986 FINANCIAL STATEMENTS It was moved by Member Dalton and seconded by Member Clausen, that the January 1986 Fi nanci al Statements be received. There bei ng no objection, the motion was approved with Member McNulty being absent. X. ÆRSONNEL 1. AUTHORIZE THE RECLASSIFICATION OF THE POSITION OF SURVEY TECHNICIAN TO SURVEY ASSISTANT AND ADOPT A NEW SALARY RANGE FOR SURVEY ASSISTANT OF G-60 ($2186-2645) Member Boneysteele, member of the Personnel Committee, stated that he and Member McNul ty reviewed the proposed recl assi ficati on and woul d recommend its approval. It was moved by Member Boneysteele and seconded by Member Dalton, that the class description for Survey Technician, Range G-64, be deleted and that the class description for Survey Assistant, Range G-60, be adopted. Motion approved on the following roll call vote: AYES: Members: Boneysteele, Dalton, Clausen, Carlson NOES: Members: None ABSENT: Members: McNulty Member Boneysteele requested that in the future a paragraph be added to the position paper indicating that the proposed action has been reviewed by the appropriate committee. XI. ITEMS LATE FOR THE AGENDA None 1. XII. GENERAL MANAGER-CHIEF ENGINEER REPORTS O~.~~ '20 ,8'6 91 a. agenda. Mr. Deutscher's request was taken out of order earl ier in the b. Mr. John Larson, Collection System Operations Department Manager, and Mr. Charles Batts, Plant Operations Department Manager, reported the effects of the recent storm on the collection system and plant operations. Following the report, President Carlson commended the Collection System Operations and Pl ant Operations Department staff as well as Mr. Larson and Mr. Batts for their efforts. c. Mr. Dolan and Mr. Kent Alm presented a report of the recent AMSA meeti ng they attended. The meeti ng agenda centered on the effects of toxi cs on treatment plants. New requ i rements are bei ng mandated for sludge and ash classification. Testing will be more stringent than the current analysis, but the impact on sewage agencies is currently unknown. It is anticipated that tighter pretreatment enforcement will be required. d. The Bay Area Dischargers Association State of San Francisco Bay Executive Summary was distributed to the Board. This summary was prepared by the District's Administrative Department. e. Dr. Dougl as Segar has been hi red as Di rector of the Aquatic Habitat Institute. Dr. Segar will start early in March. The headquarters will be at the University of California campus in Richmond. f. Mr. Dol an has been elected Chai rman of the Aquatic Habitat Institute Planning Committee. This committee will assist in development of research and monitoring efforts that will affect the District. It is clear that monitoring requirements are going to increase dramatically and new laboratory equipment may be required. g. Di strict staff has entered into di scussions with Contra Costa County staff concerning the possibility of purchase of the land on Imhoff Road and the animal control shelter property. Also,inquiry has been made concerning the availability of land east of the Kiewit property. h. The garbage franchise agreements with Orinda-Moraga Disposal and Valley Disposal have been executed. i. The cities have proposed an increase in fees for encroachment and street opening permits that is expected to add approximately $25,000 to the CSO budget next year. j. Work is progressing with the Water District on the scope of work for the Water Reclamation Study. k. The San Ramon Valley Project schedule was discussed. It was the consensus of the Board of Di rectors that a 1 etter be drafted for Board consi derati on setti ng forth the proposed Di strict proj ect and schedul e. The letter should be directed to the Dublin San Ramon Services District, the Contra Costa County and Alameda County Boards of Supervisors, and the City Councils of the affected cities. 2. COUNSEL FOR THE DISTRICT a. Mr. Kent Alm, of the District Counsel's Office, was introduced to the Board of Directors. 3. SECRETARY OF THE DISTRICT a. The Annual Disclosure Statements must be filed in the office of the Secretary of the District no later than February 28,1986. 4. BOARD MEMBERS a. Member Dalton reported on the February 18 Solid Waste Commission meeting. The study to locate an alternative site in the southeast portion of the County is progressing. A fourth site has been included for study. The District may receive a request for additional funds for the study. It is anticipated that the total study cost increase for addition of this fourth site will be less than $7,000. ot 20' 86 92 02 XIII. MA TTERS FROM THE BOARD NOT ON lHE AGENDA None XIV. CLOSED SESSION None XVI. ADJ OURNt.£NT There being no further business to come before the Board, President Carlson adjourned the meeting at the hour of 10:50 p.m. /ktd1L ' President of the Board of Di~ectors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 20' 86