HomeMy WebLinkAboutBOARD MINUTES 08-22-85
235
MINUTES OF THE REGULAR BOARD MEETING
OF lHE DISTRICT BOARD OF THE CENTRAL CONTRA
COSTA SANITARY DISTRICT HELD ON AUGUST 22,1985
The District Board of the Central Contra Costa Sanitary District
convened in a regular session at its regular place of meeting, 5019
Imhoff place, Martinez, County of Contra Costa, State of California,on
August 22,1985, at 7:30 p.m.
President Boneysteele called the meeting to order and requested that
the Secretary call roll.
I.
ROLL CALL
PRESENT:
ABSENT:
Members: Carlson, Dalton, Schmidt, Clausen, Boneysteele
Members: None
II.
APPROVAL OF MINUTES
1.
APPROVAL OF MINUTES OF JULY 18, 1985
It was moved by Member Carlson and seconded by Member Clausen, that
the minutes of July 18,1985, be approved with the following corrections:
The last paragraph under III. HEARINGS was amended to read:
"Members Cl ausen and Boneystee 1 e voted no for the reasons, among
others, that they were averse to recovery of expenses in a 9-month rather
than the normal 12-month period and because they supported an adjustment
to offset the estimated $117,000 Workers' Compensation Insurance return
premium."
Under Item VI. ENGINEERING, 3. AUTHORIZE lHEGENERAL MANAGER-CHIEF
ENGINEER TO EXECUTE A CO~TRACT WI~S R. S~D ASSOC~
AUTHORIZE 35,000 FROM THE SEWER CONSTRU ION FUND FOR DESIGN OF DISTRICT
PROJECT NO. 4093, the words "Watershed 44, West Trunk ewer Parallel in
the North Concord/Clyde area" were inserted following District Project
No. 4093.
There being
approved.
no obj ect ions,
the above motion was unanimously
III.
EXPENDITURES
1.
EXPENDITURE LIST DATED AUGUST 22,1985
Member Dalton, member of the Budget and Finance Committee, stated
that he and Member Schmidt have reviewed the expenditures and found them
to be satisfactory.
It was moved by Member Dalton and seconded by Member Schmidt, that
the Expenditure List dated August 22, 1985, including Running Expense
Warrant Nos. 21073-21440, Payroll Warrant Nos. 4393-4665, and Sewer
Construction Warrant Nos. 3135-3168, be approved as presented. There
being no objection, the motion was unanimously approved.
IV.
HEARINGS
1. CONDUCT PUBLIC HEARING, CONSIDER ADOPTION OF NEGATIVE DECLARATION,
AND CONSIDER APPROVAL OF THE PROPOSED PROJ~CT FOR NORTH
CONCORD/CLYDE SEWAGE COLLECTION SYSTEM IMPROVEMENTSPROJ ECT
President Boneysteele indicated that the purpose of this publ ic
hearing is to receive public comment regarding the adoption of the
Negative Declaration for the North Concord/Clyde Sewage Collection System
Improvements Project.
Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that in
compliance with the California Environmental Quality Act (CEQA)
requirements, District staff has solicited comments and caused the
required legal notices to be published. Mr. Dolan introd.uced Planning
08
22.85
236
Division Manager James M. Kelly and Mr. Russell Leavitt, of Earth Metrics
Incorporated, environmental consultants.
Mr. Kelly provided an overview of the proposed North Concord/Clyde
Sewage Collection System Improvements Project. In response to a comment
from Member Dalton at the August 1, 1985, Board meeti ng, Mr. Kelly
reported that a 13,200 foot sewer would be required to convey the flow
from the Clyde Pumping Station to the existing 39 inch diameter line;
this line would be approximately one half the District's minimum slope
requi rement.
President Boneysteele declared the public hearing open at the hour
of 7:51 p.m. and acknowledged receipt of correspondence from Dee
Kilcoyne, Secretary of the Clyde Civic Improvements Association, Inc.
There being no other correspondence or comments from members of the
public, President Boneysteele declared the public hearing closed.
Following deliberation, it was moved by Member Clausen and seconded
by Member Carlson, that the Negative Declaration for the proposed North
Concord/Clyde Sewage Collection System Improvements Project be adopted
(Resolution No. 85-077) and that the project be approved (Resolution No.
85-078). Motion unanimously approved on the following roll call vote:
AYES:
NOES:
Members:
Carlson, Dalton, Schmidt, Clausen, Boneysteele
Members:
None
ABSENT:
Members:
None
v.
CONSENT CALENDAR
It was moved by Member Carlson and seconded by Member Dalton, that
the Consent Calendar, consisting of twelve items, be approved as
recommended, resolutions adopted as appropriate, and recordings duly
authorized.
1.
.. ... .. .
Resolution No. 85-079 accepting an easement at no cost to the
District from DAME CONSTRUCTION COMPANY - San Ramon area (Job
3563 - Parcel 3) was adopted.
Motion unanimously approved on the following roll call vote:
AYES:
Members:
Carlson, Dalton, Schmidt, Clausen, Boneysteele
NOES:
Members:
None
ABSENT:
Members:
None
2. Resolution No. 85-080 accepting an easement at no cost to the
Di strict from DAME CONSTRUCTION COMPANY - San Ramon area (Job
3563 - ParcelS) was adopted.
Motion unanimously approved on the following roll call vote:
AYES:
NOES:
Members:
Carlson, Dalton, Schmidt, Clausen, Boneysteele
Members:
None
ABSENT:
Members:
None
3.
Resolution No. 85-081 accepting an easement at no cost to the
District from DAME CONSTRUCTION COMPANY - San Ramon area (Job
3563 - Parcel 7) was adopted.
Motion unanimously approved on the following roll call vote:
AYES: Members: Carlson, Dalton, Schmidt, Clausen, Boneysteele
NOES: Members: None
ABSENT: Members: None
08';'
22'~é)
. .i
"
237
4.
Reso 1 ut i on No. 85-082 accept i ng an easement at no cost to the
District form T. R. TREADWAY - Orinda area (Job 4097 - Parcell)
was adopted.
Motion unanimously approved on the following roll call vote:
AYES: Members: Carl son, Dalton, Schmidt, Clausen, Boneysteele
NOES: Members: None
ABSENT:
Members:
None
5.
Resol uti on No. 85-083 accepti ng an easement at no cost to the
District from J. M. POLITO and M. L. SILVERMAN - Orinda area
(Job 4097 - Parcel 2) was adopted.
Motion unanimously approved on the following roll call vote:
AYES:
NOES:
Members:
Carlson, Dalton, Schmidt, Clausen, Boneysteele
Members:
None
ABSENT:
Members:
None
6.
Resolution No. 85-084 accepting an easement at no cost to the
District from CHATEAU PLEASANT HILL ASSOCIATION - Pleasant Hill
area (Job 4101 - Parcell) was adopted.
Motion unanimously approved on the following roll ca 11 vote:
AYES: Members: Carl son, Dalton, Schmidt, Clausen, Boneysteele
NOES: Members: None
ABSENT: Members: None
7.
Resolution No. 85-085 accepting an easement at no cost to the
District from GORDON FRENa-! DEVELOPMENT COMPANY - Orinda area
(Job 4024 - Parcels 1 and 2) was adopted.
Motion unanimously approved on the following roll call vote:
AYES: Members: Carl son, Dalton, Schmidt, Clausen, Boneysteele
NOES: Members: None
ABSENT:
Members:
None
8.
- .
Resolution No. 85-086 accepting an easement at no cost to the
District from R. VANDERKOUS and E. D. DUNIVAN - Marti nez area
(Job 3868 - Parcell) was adopted.
Motion unanimously approved on the following roll call vote:
AYES:
NOES:
Members:
Carlson, Dalton, Schmidt, Clausen, Boneysteele
None
Members:
ABSENT:
Members:
None
9.
Authorization was given for P.A. 85-17 (Alamo) to be included in
a future formal annexation to the District.
Motion unanimously approved on the following roll call vote:
AYES:
Members:
Carlson, Dalton, Schmidt, Clausen, Boneysteele
NOES:
ABSENT:
Members:
None
Members:
None
08' ,;t~22 :;:.85-
238
10.
Authorize the execution of a consent to dedication to Contra
Costa County (-Job 3176 - Parcel 1) Sub 6457 (Alamo area),
Resolution No. 85-087 was adopted.
Motion unanimously approved on the following roll call vote:
AYES:
Members:
Carlson, Dalton, Schmidt, Clausen, Boneysteele
NOES:
ABSENT:
Members:
None
Members:
None
11.
Resolution No. 85-088 approving agreement relating to real
property with Growers Square Investing Co., Job 4032, Parcell,
in the Walnut Creek area was adopted.
Motion unanimously approved on the following roll call vote:
AYES: Members: Carl son, Dalton, Schmidt, Clausen, Boneysteele
NOES: Members: None
ABSENT:
Members:
None
12.
A medical leave of absence was authorized for James Bolden,
Uti lity Worker.
Motion unanimously approved on the following roll call vote:
AYES: Members: Carlson, Dalton, Schmidt, Clausen, Boneysteele
NOES: Members: None
ABSENT: Members: None
CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
None
VI.
ENGINEERING
1.
ESTABLISH SEPTE~ER 19, 1985, AS lHE DATE FOR A PUBLIC HEARING
REGARDING 1) THE ANNEXATION OF THE P«>NACO PARCEL (LAKE ORINDA
HIGHLANDS AREA) AND 2) THE EXTENSION OF THE PUBLIC SEWER IN LA
MADRONAL TO SERVE SAID PARCEL
Mr. Dolan, General Manager-Chief Engineer, stated that in the past
residents in the Lake Orinda Highlands area have expressed interest in
any annexation or extension of the public sewer. Although this
annexation and subsequent sewer project are categorically exempt in
accordance with the District's environmental guidelines, it has been the
Board's policy to schedule a public hearing and to notify all residents
who would be affected by the annexation and sewer extension.
It was moved by Member Carlson and seconded by Member Dalton, that
September 19, 1985, be established as the date for a publ ic hearing
regarding 1) the annexation of the Monaco parcel (Lake Orinda Highlands
area) and 2) the extension of the publ ic sewer on La Madronal to serve
said parcel. There being no objection, the motion was unanimously
approved.
2.
AUTHORIZE $21,000 FROM THE SEWER CONSTRUCTION FUND FOR PREDESIGN AND
DESIGN OF CONCORD INDUSTRIAL PUMP STATION UPGRADING, DISTRICT
PROJECT NO. 4091
It was moved my Member Dalton and seconded by Member Clausen, that
$21,000 be authorized from the Sewer Construction Fund for predesign and
design of Concord Industrial Pump Station Upgrading, District Project No.
4091. Motion unanimously approved on the following roll call vote:
0 8 -:',..<2 2
85
239
AYES:
Members:
Carlson, Dalton, Schmidt, Clausen, Boneysteele
NOES:
Members:
None
ABSENT:
Members:
None
VII.
BUDGET AND FINANCE
1.
RECEIVE FINANCIAL STATEMENTS FOR lHE YEAR ENDED JUNE 30, 1985
Mr. Walter N. Funasaki, Finance Officer, reviewed the financial
statements for the fiscal year ended June 30, 1985, noting that
expenditures were $1.4 million less than budget representing a 7.7
percent favorable variance. The annual audit being conducted by Hood and
Strong is currently in progress. It is anticipated that the audit report
w ill be presented to the Boa rd on October 3, 1985. The D i str i ct' s
temporary investments are currently held in treasury notes,
coll ateralized certificates of deposit, and bankers' acceptances.
Interest rates range from 12 percent to 7.5 percent. The average annual
yiel d realized on temporary investments for the fiscal year was 9.96
percent. The capital project listing contained in the financial
statements shows actual expenditures for capital projects in comparison
with project budgets.
A discussion followed wherein President Boneysteele questioned the
interest rate received form Gilbraltar Savings and Loan in comparison to
the current rates at other savings and loan associations. Mr. Funasaki
indicated that he would inquire into this matter and report back to the
Boa rd.
Member Schmidt questioned the under-budget condition of the salaries
line item. Mr. Dolan reported that this is a result of vacant positions.
There being no further questions or comments, President Boneysteele
declared that the Financial Statements for the fiscal year ended June 30,
1985, were received.
VIII.
LEGAL/LITIGATION
1.
AUlHORIZE lHE GENERAL MANAGER-a-!IEF ENGINEER TO EXECUTE AN AGREEMENT
WITH lH~D SAFECO INSURANCE CO. FOR CREEKBANK AND SEWER
RESTORATION AT '12 EVERGREEN DRIVE, ORINDA
Mr. Dolan, General Manager-Chief Engineer, stated that this matter
was the subject of an item on the closed session agenda at the previous
Board meeting where details were elaborated.
Mr. James L. Hazard, Counsel for the District, stated that the
geotechnical analyses by both the District's and SAFECO's engineering
consultants indicate that there is a significant probabil ity that the
District's line, the Wootten's house, and the creek crossing trestle
could be lost during a severe storm if repairs are not completed. If
this occurs there would be a public health risk because of raw sewage
spilling into the creek which flows into the East Bay Municipal Utility
District's San Pablo Reservoir. Because of these extraordinary risks it
is recommended that the Board declare that an emergency situation exists
pursuant to Publ ic Contract Code Section 20806 so that the work can be
initiated as soon as the necessary agreements are signed.
It was moved by Member Carlson and seconded by Member Schmidt, that
the General Manager-Chief Engineer be authorized to execute an agreement
with SAFECO and Robert Wootten for renovati on work at '12 Evergreen
Drive, Orinda, to repair the creekbank and sewer creek crossing, and to
restore the District's permanent sewer line; and pursuant to Public
Contract Code Section 20806, it is declared that an emergency situation
exi sts at 112 Evergreen Drive, Ori nda. Motion unanimousl y approved on
the following roll call vote:
AYES:
Members:
Carlson, Dalton, Schmidt, Clausen, Boneysteele
NOES:
Members:
None
ABSENT:
Members:
None
08
2/2
8-5
240
IX.
PERSONNEL
1.
CREATE lHE NEW POSITION OF PRINCIPAL ENGINEER (S-86, $4,082/mo. to
$4,936/mo.); RECLASSIFY CURTIS SWANSON TO PRINCIPAL ENGINEER
This item
recommendation.
was
referred
to
the
Personnel
Committee
for
X.
MATTERS FROM lHE PUBLIC
1.
LETTER FROM MR. KENNETH BARKER DATED JULY 29,1985
A letter from Mr. Kenneth Barker dated July 29, 1985, was received
and a presentation was made to the Board of Di rectors by Mr. Barker
wherein Mr. Barker stated he would be a candidate for election to the
Board of Directors in 1987 if Members Boneysteele, Carlson, or Dalton run
for re-election.
President Boneysteele thanked Mr. Barker for these comments.
XI.
ITEMS LATE FOR THE AGENDA
Mr. Dolan, General Manager-Chief Engineer, stated that there is one
item late for the agenda which will be covered as the first item on the
Engineer's Report.
1.
XII.
GENERAL MANAGER-CHIEF ENGINEER
REPORTS
a. Mr. Dolan introduced CSO Department Manager, John Larson. Mr.
Larson reported that a leak has been discovered in the Martinez (M-2)
line where it passes through the IT Corporation easement. If the leak is
not corrected immediately, the integrity of the IT levees is threatened
and service to the Martinez area could be interrupted. In addition, if
the leak is not corrected, it could cause discharge of raw sewage
directly into Pacheco Slough posing an immediate public health problem.
It is requested that the Board declare an emergency situation pursuant to
Public Contract Code Section 20806 so that work can be completed as soon
as possible to correct the leak.
It was moved by Member Carlson and seconded by Member Dalton, that
pursuant to Publ ic Contract Code Section 20806 to safeguard the publ ic
health, it is declared that an emergency situation exists where the M-2
line passes through the IT easement. Motion unanimously approved on the
following roll call vote:
AYES: Members: Carlson, Dalton, Schmidt, Clausen, Boneysteele
NOES: Members: None
ABSENT: Members: None
b. Mr. Dolan reported that the broker is remarketing the District's
insurance coverage looking at various levels of retention and coverage.
There has not been sufficient time or study to quantify the risks
analytically. Therefore, if a decision is made' to reduce the insurance
coverage in the near future, such a decision will have to be based on the
judgment of the Board rather than on a detailed analysis of risks. Staff
will undertake a review of our insurance program including consideration
of substantially increasing the self-retained insurance amount and
impl ementati on of management techniques for managi ng the retained ri sk.
Thi s study shou 1 d be conducted in time for insurance program changes
effective for fiscal year 1986-87. The Board indicated that staff should
proceed with this review.
c. Mr. Boyd Olney has requested that the District join with the
private developers of the Bailey Road landfill site. After discussion
between Mr. Dolan and a number of individuals including certain Board
08
-:2:12
-'85
241
members, Mr. Dolan had prepared a draft response which he distributed for
comment and review. The draft letter was approved with minor
modification and the General Manager-Chief Engineer was authorized to
execute same.
Copies of the Final Solid Waste Management Project Report were
distributed and Mr. James J. Kelly, Planning Division Manager, provided a
brief update of solid waste activities in the County.
Mr. Paul Morsen, Deputy General Manager, reported the status of the
franchise renewal process. A draft franchise agreement is being prepared
for consideration by the Board at the October 17 Board meeting.
d. Mr. Dolan discussed the plan for consolidation of the Planning
Division in one location. That location will be in the vacant space on
the first floor. Estimated cost is approximately $50,000. A position
paper will be presented at the next Board meeting.
e. Discussion of the Goals and Objectives Report for the period
April 1984 through April 1985 was calendared for September 5,1985.
f. Mr. Dolan reported that with regard to the West Branch property
in the far southeast section of the County, Mr. James Kelly has sent a
letter to Shapell Industries of Northern California advising that
District staff would recommend the Board of Directors not oppose the
annexation of their property to the District if the following conditions
were met:
1)
In accordance with normal District procedure, the developer must
design and build to District specifications the sewers and, if
required, a pump station at the developer's cost. All plans
must be reviewed and approved by the District prior to
construction. If any sewers are placed in hillside area, plans
must be reviewed prior to design.
If a pump station is required, either a County service area,
maintenance district, or similar entity would have to be
establ ished to provide a mechanism to pay for the annual O&M
costs associated with pumping. It would be understood that
CCCSD personnel would operate and maintain the pump station with
the District being reimbursed for all associated costs.
2)
3)
The developer must pay
connection charges.
all
appropriate District fees
and
4)
The incremental cost of providing watershed trunk capacity for
the West Branch development would be an additional cost that
would be paid by the developers of West Branch. Once the method
of serving West Branch is decided, the watershed fees applicable
to West Branch can be determined.
Shapell has agreed to these conditions.
g. Members Boneysteele and Clausen will serve on a committee to
review the District's mutual annexation policy that encompasses the
cities of Concord and Walnut Creek.
2.
3.
4.
COUNSEL FOR lHE DISTRICT
None
SECRETARY OF THE DISTRICT
None
BOARD MEM3ERS
a. Member Carlson reported on the recent CASA Directors' Meeting.
"Co-generation, Is It for You" was discussed by four panelists. A second
panel discussion focused on water reclamation policy considerations.
Both discussions were well-received and generated i lIIanycom",ents,
quest ions, and d i a 1 ogues. ~r"\ .
;¡.
,.
08
22
85
242
b. Member Clausen congratulated President Boneysteele on his
election as First Vice President of CASA and Member Carlson on his
election to the CASA Board of Directors. The District will issue a press
release.
c. Member Dalton reported on the Solid Waste Commi ssi on
reorganization and the educational series being conducted by the
Commission.
XIII.
MATTERS FROM THE BOARD NOT ON lHE AGENDA
Member Clausen requested that if a study session is to be conducted
at a meeting prior to a public hearing, that the public notice indicate
that the study session will be for Board Members' questions only and that
no public input will be taken at that time.
XIV.
CLOSED SESSION
None
XV.
ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION
None
XVI ADJOURNMENT
There being no further business to come before the Board, President
Boneysteele declared the meeting adjourned at the hour of 10:02 p.m.
COUNTERSIGNED:
08
22
85