HomeMy WebLinkAboutBOARD MINUTES 10-03-85
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MINUTES OF THE REGULAR BOARD MEETING
OF THE DISTRICT BOARD OF THE CENTRAL CONTRA
COSTA SANITARY DISTRICT HELD ON OCTOBER 3,1985
The District Board of the Central Contra Costa Sanitary District
convened in a regul ar session at its regul ar pl ace of meeting, 5019
Imhoff Place, Martinez, County of Contra Costa, State of California, at
7:30 p.m. on October 3,1985.
President Boneysteele called the meeting to order and requested that
the Secretary call roll.
I.
ROLL CALL
PRESENT:
Members:
Carlson, Dalton, Schmidt, Clausen, Boneysteele
ABSENT:
Members:
None
II.
APPROVAL OF MINUTES
1.
APPROVAL OF MINUTES OF SEPTEMBER 5,1985
It was moved by Member Dalton and seconded by Member Carlson, that
the minutes of September 5, 1985, be approved as presented. Motion
approved with Member Cl ausen abstai ning for the reason that he was not
present at the meeting on September 5,1985.
2.
APPROVAL OF MINUTES OF SEPTEMBER 19,1985
It was moved by Member Dalton and seconded by Member Carlson, that
the minutes of September 19,1985, be approved as presented. There being
no objection, the motion was unanimously approved.
III.
EXPENDITURES
1.
EXPENDITURE LIST DATED OCTOBER 3,1985
Member Dalton, member of the Budget and Finance Committee, stated he
and Member Schmi dt have reviewed the expenditures and found them to be
satisfactory.
It was moved by Member Dalton and seconded by Member Schmidt, that
the Expenditure List dated October 3, 1985, including Running Expense
Warrant Nos. 21915-22145, Sewer Construction Warrant Nos. 3224-3241, and
Payroll Warrant Nos. 4917-5149, be approved as presented. There being no
objection, the motion was unanimously approved.
IV.
HEARINGS
1.
HOLD A PUBLIC HEARING ON THE ANNEXATION OF THE MONACO PARCEL IN LAKE
ORINDA HIGHLANDS AND THE EXTENSION OF THE PUBLIC SEWER TO SERVE SAID
PARCEL (CONTINUED FROM SEPTEMBER 19,1985) ----
President Boneysteele stated that this publ ic hearing to receive
input relative to the proposed annexation of the Monaco parcel in Lake
Orinda Highlands and the extension of the publ ic sewer to serve said
parcel was continued from September 19, 1985, at the request of the
Orinda City Council.
Mr. Roger J. Dol an, General Manager-Chief Engi neer, reported that
the Orinda City Council was advised that the publ ic hearing had been
continued at their request.
President Boneysteele declared the public hearing open at the hour
of 7:35 p.m. There being no appearances either in favor of or in
opposition to the proposed annexation and extension of the public sewer,
President Boneysteele declared the public hearing closed.
It was moved by Member Clausen and seconded by Member Carlson, that
the annexation of the Monaco parcel in Lake Orinda Highl ands and the
extension of the public sewer to serve said parcel be approved as
proposed. Motion unanimously approved on the following roll call vote:
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AYES: Members: Carlson, Dalton, Schmidt, Clausen, Boneysteele
NOES: Members: None
ABSENT: Members: None
Mr. Dol an reported that he had di scussed the present Board policy
relative to public hearings for annexations in the Lake Orinda Highlands
area with Mayor Richard Heggie of the city of Orinda. Mayor Heggie
requested that the present procedure be continued until such time as the
general pl~n for the city of Orinda is completed.
Foll owi ng di scussi on it was the consensus of the Board that si nce
the incorporation of the city of Orinda, it would be appropriate for the
Board to reconsider its present policy with regard to annexations in the
Lake Orinda Highlands area. This matter will be calendared for a future
Board Meeting and staff was directed to advise the Orinda City Council of
the Board's intention.
v.
BIDS AND AWARDS
AUTHORIZE AWARD OF CONTRACT FOR THE CLEANING OF ALUM SLUDGE BASINS I
AND III AND AUTHORIZE $80,000 IN SEWER CONSTRUCTION FUNDS
1.
Following explanation by Mr. Dolan, General Manager-Chief Engineer,
it was moved by Member Clausen and seconded by Member Schmidt, that award
of the contract for the cleaning of Alum Sludge Basins I and III be
authorized to McGuire & Hester, and $80,000 be authorized from the Sewer
Construction Fund for this project. Motion unanimously approved on the
following roll call vote:
AYES: Members: Carl son, Dalton, Schmidt, Clausen, Boneysteele
NOES: Members: None
ABSENT: Members: None
REJECTION OF BIDS FOR DISTRICT PROJECT NO. 4060, STORM DAMAGE
REPAIRS - RAINTREEE PLACE, LAFAYETTE
2.
It was moved by Member Dalton and seconded by Member Carlson, that
all bids received on August 22, 1985, for District Project No. 4060,
Raintree Place, Lafayette, be rejected and the project be rebid in the
spring of 1986. Motion unanimously approved on the following roll call
vote:
AYES:
NOES:
Members:
Carlson, Dalton, Schmidt, Clausen, Boneysteele
Members:
None
ABSENT:
Members:
None
VI.
CONSENT CALENDAR
It was moved by Member Dalton and seconded by Member Schmidt, that
the Consent Calendar, consisting of seven items, be approved as
recommended, resolutions adopted as appropriate, and recordings duly
authorized.
1.
Resol uti on No. 85-100 accepti ng an easement at no cost to the
District from B. A. TUCKER, et ux, San Ramon area (Job 3975 -
Parcel 2) was adopted.
Motion unanimously approved on the following roll call vote:
AYES:
Members:
Carlson, Dalton, Schmidt, Clausen, Boneysteele
NOES:
Members:
None
ABSENT:
Members:
None
2.
Resol ution No. 85-101 accepti ng an easement at no cost to the
Di strict from SMITH AND WALLACE DEVELOPtENT COMPANY, a general
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partnership, Moraga area (Job 4064 - Parcels 2 and 3) was
adopted.
Motion unanimously approved on the following roll call vote:
AYES:
Members:
Carlson, Dalton, Schmidt, Clausen, Boneysteele
NOES:
Members:. None
ABSENT:
Members:
None
3.
Agreement rel ati ng to real property with PETER B. BEDFORD, et
ux, Job 3949 - Parcel 1, in the City of Lafayette was approved
(Resolution No. 85-102).
Motion unanimously approved on the following roll call vote:
AYES: Members: Carl son, Dalton, Schmidt, Clausen, Boneysteele
NOES: Members: None
ABSENT: Membe rs: None
4.
Quitcl aim sewer easement, Job 1553, Parcel No. 21, Lafayette
area was approved (Resolution No. 85-103).
Motion unanimously approved on the following roll call vote:
AYES:
Members:
Carlson, Dalton, Schmidt, Clausen, Boneysteele
NOES:
Members:
None
ABSENT:
Members:
None
5.
Quitclaim sewer easement, Job 4019,
approved (Resolution No. 85-104).
Walnut Creek area was
Motion unanimously approved on the following roll call vote:
AYES:
Members:
Carlson, Dalton, Schmidt, Clausen, Boneysteele
NOES:
Members:
None
ABSENT:
Members:
None
6.
Authorization was given for P.A. 85-19 (Alamo) and P. A. 85-20
(Martinez) to be incl uded in a future formal annexation to the
District.
Motion approved on the following roll call vote:
AYES:
NOES:
Members:
Carlson, Dalton, Schmidt, Clausen
Members:
None
ABSENT:
Members:
None
ABSTAIN: Members:
Boneysteele
7.
Resol ution No. 85-105 authorizing the County Sheriff-Coroner's
Office to act on radio license applications was adopted.
Motion unanimously approved on the following roll call vote:
AYES: Members: Carl son, Dalton, Schmidt, Clausen, Boneysteele
NOES: Members: None
ABSENT: Members: None
CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
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18
Mr. Dolan, General Manager-Chief Engineer, requested that Item
VIII., Engineering, 1, be taken out of order following closed session at
which real property negotiations will be discussed pursuant to Government
Code Section 54956.8. The Board voiced no objection and President
Boneysteele proceeded with the agenda.
VII.
ADMINISTRATIVE
1.
AUTHORIZE EXECUTION OF CONTRACTS FOR SOFTWARE DEVELOPMENT SERVICES
AND HARDWARE PERIPHERALS FOR $94,500 FROM THE SEWER CONSTRUCTION
FUND
Mr. Dol an, General Manager-Chief Engineer, stated that staff has
prepared an oral presentation to supplement the information contained in
the position paper. Mr. Dolan introduced Mr. Walter N. Funasaki, Finance
Officer, who identified the present applications on the Financial
Management Information System (FMIS).
Mr. Jay S. McCoy, Construction Division Manager, provided an
overview of the Sewer Service Charge Calculation System and Permit
Operations System.
Mr. Charles W. Batts, Plant Operations Department Manager, discussed
the Plant Preventive Maintenance System.
Following discussion, it was moved by Member Dalton and seconded by
Member Carlson, that the Deputy General Manager be authorized to execute
contracts for software development services with MMI Management Systems
and General Physics Corporation, and that acquisition of related
peripheral hardware be authorized for a cost of $94,500 to be drawn from
the Sewer Construction Fund. Motion unanimously approved on the
following roll call vote:
AYES: Members: Carlson, Dalton, Schmidt, Clausen, Boneysteele
NOES: Members: None
ABSENT: Members: None
2.
CONSIDER A SECOND REQUEST FOR EMERGENCY WITHDRAWAL FROM THE DEFERRED
COMPENSATION PLAN
Based on the recommendation of the Deferred Compensation Plan
Advisory Committee, it was moved by Member Clausen and seconded by Member
Carlson, that Mr. Doyle M. Hill's request for a second emergency
withdrawal of $4,533 from the Deferred Compensation Plan be approved.
Motion unanimously approved on the following roll call vote:
AYES:
Members:
Carlson, Dalton, Schmidt, Clausen, Boneysteele
NOES:
Members:
None
ABSENT:
Members:
None
VII!.
ENGINEERING
1.
SET PUBLIC HEARING DATE OF OCTOBER 17,1985, TO CONSIDER ADOPTION OF
NEGATIVE DECLARATION FOR THE SOUTHERN PACIFIC TRANSPORTATION COMPANY
RAILROAD'S RIGHT-OF-WAY ACQUISITION
This item will be taken out of order following closed session.
2.
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE A $14,000
AGREEMENT WITH HARRIS & ASSOCIATES AND AUTHORIZE $32,200 FOR
PREDESIGN OF A COMBINATION FACILITY BUILDING, DP 20027 AND 20028
Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Robert A.
Baker, Deputy Chief Engineer, who provided an overview of the projects.
Mr. Paul Morsen, Deputy General Manager, discussed the warehouse
activities, existing structure, and proposed facility.
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Mr. Charles W. Batts, Plant Operations Department Manager, outlined
the mechanical maintenance activities, present location, and proposed
f ac il i ty .
Mr. David R. Williams, Engineering Division Manager, discussed the
turnkey design and construction of the combination facility building for
mechanical maintenance and materials control.
Following discussion, it was moved by Member Carlson and seconded by
Member Dalton, that the General Manager-Chief Engineer be authorized to
execute an agreement with Harris & Associates for predesign of a
combination facility building and that $32,200 be authorized from the
Sewer Construction Fund for this purpose. Motion unanimously approved on
the following roll call vote:
AYES: Members: Carl son, Dalton, Schmidt, Clausen, Boneysteele
NOES: Members: None
ABSENT: Members: None
3.
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT
WITH VILLALOBOS & ASSOCIATES AND AUTHORIZE $80,000 FROM THE SEWER
CONSTRUCTION FUND FOR PHASE I DESIGN OF CORROSION PROTECTION FOR THE
WASTEWATER TREATMENT PLANT, DP 20029
It was moved by Member Dalton and seconded by Member Carlson, that
the General Manager-Chief Engineer be authorized to execute an agreement
with Villalobos & Associates to complete the Phase I design of a
corrosion protection system for the main Treatment Plant site and Filter
Pl ant site, and that an additional $80,000 be authorized from the Sewer
Construction Fund for design of Phase I. Motion unanimously approved on
the following roll call vote:
AYES:
Members:
Carlson, Dalton, Schmidt, Clausen, Boneysteele
NOES:
Members:
None
ABSENT:
Members:
None
IX.
ITEMS LATE FOR THE AGENDA
None
X.
REPORTS
1.
GENERAL MANAGER-CHIEF ENGINEER
a. The Qual ity Forum was commended for devel opment of a new
position paper format.
b. Central Contra Costa Sanitary District was well represented at
the CWPCA Northern Regional Conference last month. Consistent with the
District policy of maintaining a leadership position within the industry,
Randy Grieb, Bill Brennan and Steve McDonald presented a paper on the
multiple hearth furnace operation; Jarred Miyamoto-Mills presented a
paper on flow monitoring; Bhupinder Dhaliwal presented a paper on
chlorine residual monitoring; John Larson presented a paper on voluntary
Collection System Operations certification; and John Larson and Bob
Schneider presented a paper on the outfall repair project. In addition,
the Plant Operations Department won an award for their slide tape show.
c. Mr. Dol an reported on a meeting at which control of the refuse
collection franchise was discussed with Mr. Gary Chase and Ms. Margaret
de Priester, of the town of Moraga. This matter will be the subject of a
public hearing at the November 12 Moraga Town Meeting. President
Boneysteele appointed Member Carlson as the District's representative at
the Moraga meeting.
Solid waste issues were discussed, including transfer stations, host
community mitigation, a Central County Joint Powers Agreement, Phase II
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20
of the Solid Waste Management Study,
negotiation process.
and the
franchise agreement
d. Two projects are currently out for bid:
the Control Room Project.
the Seismic Project and
e. Messrs. Batts, Larson, and Dolan will attend the Water Pollution
Control Federation meeting in Kansas City the week of October 7, 1985.
During Mr. Dolan's absence from the District, Mr. Paul Morsen will serve
as Acting General Manager.
f. Mr. Dolan reported on a recent overflow with property damage at
the Ortland residence in Moraga.
2.
COUNSEL FOR THE DISTRICT
a. Mr. James L. Hazard, Counsel for the District, advised that he
will meet with Mr. Dewey Mansfield, Executive Di rector of LAFCo, to
discuss Concord and District annexation issues with reference to new
legislation which will become effective January 1,1986.
3.
SECRETARY OF THE DISTRICT
None
4.
BOARD MEMBERS
a.
Overflow devices were discussed.
b. Member Dalton reported on the October 2 Solid Waste Commission
meeting at which recommendations concerning the landfill siting study and
solid waste issues were developed for presentation to the Board of
Supervi sors.
c. It was moved by Member Dalton and seconded by member Schmidt,
that Board Members be authorized to attend the Solid Waste Management and
Planning Conference in San Jose on November 14, 1985. There being no
objection, the motion was unanimously approved.
XI.
MATTERS FROM THE BOARD NOT ON THE AGENDA
District Counsel was requested to report at a future meeting on AB
214 rel ative to inval idation of action taken in viol ation of the Brown
Act.
XII.
CLOSED SESSION
1.
EXISTING LITIGATION
The closed session was held to discuss existing litigation pursuant
to Government Code Section 54956.9(a). The title of the 1 itigation
di scussed was:
a.
Peterson-Simpson v. CCCSD
Contra Costa County Superior Court No. 190885
2.
SIGNIFICANT EXPOSURE TO LITIGATION
Pursuant to Government Code Section S4956.9(b), a point has been
reached where in the opinion of the Board of Directors of the Central
Contra Costa Sanitary Di strict on the advice of its Counsel, based on
existing facts and circumstances, there is a significant exposure to
1 itigation against the District. The title of the 1 itigation is not
being identified because to do so would jeopardize the ability of the
District to effectuate service of process or to advantageously conclude
existing settlement negotiations.
3.
REAL PROPERTY NEGOTIATIONS
Pursuant to Government Code Section 54956.8, the closed session was
held to instruct the District's real property negotiators concerning
acquisition of the Southern Pacific right-of-way within the County. The
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District's negotiators may negotiate with the County of Contra Costa and
Southern Pacific Railway.
Member Clausen noted for the record that he owns property abutting a
portion of the Southern Pacific right-of-way, but does not know if he
owns reversion rights.
At 10:15 p.m., President Boneysteele declared the closed session to
discuss 1 itigation pursuant to Government Code Sections 54956.9(a) and
(b) and real property negotiations pursuant to Government Code Section
54956.8. At 11:08 p.m., President Boneysteele concluded the closed
session and reconvened the meeting into open session.
XIII.
ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSIONS
None
At this time, President Boneysteele returned to Item VIII.l, which
was deferred until the conclusion of closed session.
VIII.
ENGINEERING
1.
SET PUBLIC HEARING DATE OF OCTOBER 17,1985, TO CONSIDER ADOPTION OF
NEGATIVE DECLARATION FOR THE SOUTHERN PACIFIC TRANSPORTATION COMPANY
RAILROAD'S RIGHT-OF-WAY ACQUISITION
It was moved by Member Carlson and seconded by Member Clausen, that
a public hearing date of October 17,1985, be set to consider adoption of
the Negative Declaration for the Southern Pacific Transportation Company
Railroad's Right-of-Way Acquisition. Motion unanimously approved on the
following roll call vote:
AYES:
Members:
Carlson, Dalton, Schmidt, Clausen, Boneysteele
NOES:
Members:
None
ABSENT:
Members:
None
XIV.
ADJ OURNMENT
There being no further business to come before the Board, President
Boneysteele adjourned the meeting at the hour of 11:10 p.m.
resident of the Board of Dir ors,
Central Contra Costa Sanita~ District,
County of Contra Costa, State of California
COUNTERSIGNED:
u,¿.'!hG
Se e ary of the Central Contra
C a Sanitary District, County
of Contra Costa, State of California
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