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HomeMy WebLinkAboutBOARD MINUTES 10-21-82 2136 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA . SANITARY DISTRICT HELD ON OCTOBER 21, 1982 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, on October 21, 1982 at 7:30 p.m. I. ROLL CALL PRESENT: Members: Carlson, Boneystee1e, Dalton, Campbell and Stanley ABSENT: Members: None II. APPROVAL OF MINUTES 1. MINUTES OF AUGUST 26,1982 MINUTES OF SEPTEMBER 2,1982 2. 3. MINUTES OF SEPTEMBER 16,1982 After discussion, it was moved by Member Campbell, seconded by Member Carlson, that the minutes of August 26,1982, September 2,1982 and September 16, 1982 be approved as presented. Motion was unanimously approved. III. EXPENDITURES 1. LIST DATED OCTOBER 21, 1982 Member Boneysteele, member of the Budget and Finance Committee, stated he had reviewed the expenditures and found them to be satisfactory. Member Dalton questioned the amount on Voucher No. 1834. After explanation, it was moved by Member Boneysteele, seconded by Member Dalton, that the expenditure list dated October 21,1982 for Running Expense Warrant Nos. 22057-22472; Sewer Construction Fund Warrant Nos. 4165-4182 and 2295-2342; and Payroll Warrant Nos. 7602-7826,1832-1834, 0549 - (7856,7859,7866,7867,7874,7882,7892,7917,7919,7930, 7931, 7934,7937,7944,7970,7982,7991,7993,8001,8023, 8026, 8036, 8039,8070,8079, and 8087); be approved subject to further staff explanation of Running Expense Voucher No. 1834. Motion was unanimously approved. The chair recognized Mr. Dolan, General Manager-Chief Engineer (GM-CE), who stated that in light of the number of items preceding the usual call for requests to consider items out of order, he would like to request that the Board consider "Item VIII., 1" of the agenda at this time. Board Members voiced no objections to the request. 1. VIII. WATER POLLUTION CONTROL PLANT AUTHORIZE $7,500 IN SEWER CONSTRUCTION FUNDS FOR QUALITY CIRCLE PROJECT, EASTERN PITS MODIFICATION Mr. Dolan, GM-CE, stated that proposed solutions for the problems involved in servicing and repairing the Return Nitrified Sludge (RNS) and the Return Denitrified Sludge (RDS) equipment in the eastern pump pits is the first proposal to develop out of the Quality Circle Program. He referred to Mr. Chuck Batts, Plant Maintenance Division Manager, to provide further information on the proposal. Mr. Batts introduced two members of the "Nut Busters" Quality Circle, Messrs. Rod Smith and Matt Mahoney, who would give a slide presentation and explain the proposed plan to solve the problem concerning access to the equipment in the eastern RNS and RDS pump pits. "1 .., . . i ,:¡ ".. \, ; '... \, " . "I.' .. ' ,'Ill "", ," .. ,)J ',' 2137 Mr. Smith indicated that as a result of considerable research, it was determined that the most economical and effective solution would be to relocate one wall of each electrical substation 33A and 34A approximately 4'. This would allow the District1s boom truck to pass between the Sedimentation Tank and the substation wall to service and/or remove equipment from the eastern pits. Payback for such modification would be realized the first time it became necessary to remove equipment from the pits for maintenance or repair. After discussion, wherein the Board Members commended the "Nut Busters" for their excellent work, it was moved by Member Carlson, seconded by Member Campbell, to authorize $7,500 in Sewer Construction Funds for the modification work on Substations 33A and 34A. Motion was unanimously approved. There being no further discussion, President Stanley reverted to the order of the agenda. IV. BIDS AND AWARDS 1. AWARD CONTRACT FOR CLEANING OF ONE ALUM SLUDGE POND AND AUTHORIZE $41,000 IN SEWER CONSTRUCTION FUNDS FOR THE PROJECT Mr. Dolan, GM-CE, advised that only two bids were received for the project. The apparent low bid of $35,500 was submitted by Shands Construction Company. The engineers estimate was $35,000. Board members questioned the wide disparity between the two bids. Mr. Baker, Plant Operations Department Manager, replied that the higher bid was based on the use of a much more costly technique for cleaning the alum sludge pond. Member Carlson asked if there was a time element clause in the contract. Mr. Batts, Maintenance Division Manager, replied that the contractor would have thirty days to complete the project after acceptance of the contract. However, the contract time is flexible in regard to possible delays due to rainy weather. After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, to award the contract for the cleaning of one alum sludge pond to Shands Construction Company; and authorize $41,000 in Sewer Construction Funds for construction, contingencies and incidentals relating to the project. Motion was unanimously approved. 2. AWARD CONTRACT FOR DISTRICT PROJECT NO. 3662, 1982 STORM DAMAGE REPAIRS - BLACKHAWK ROAD, LAFAYETTE, AND AUTHORIZE SEWER CONSTRUCTION FUNDS FOR THE PROJECT AWARD CONTRACT FOR DISTRICT PROJECT NO. 3650,1982 STORM DAMAGE REPAIRS - SOARES LANE, LAFAYETTE AND AUTHORIZE SEWER CONSTRUCTION FUNDS FOR THE PROJECT 3. Mr. Dolan, GM-CE, requested that the Board consider both of the above items together as they both deal with contracts for storm damage repairs. The engineers estimate for the Blackhawk Rd., Lafayette Project is $27,400 and the estimate for the Soares Lane, Lafayette Project is $32,310. Work on these projects cannot begin until the District has received an extension of its agreement with the California Department of Fish and Game. Costs of the Soares Lane Project are eligible for partial reimbursement from Federal Emergency Management Agency funds. After discussion, it was moved by Member Boneystee1e, seconded by Member Dalton, to: (1) award the contract for construction of District Project 3662 to Engineering Construction, Inc. and authorize $42,500 in Sewer Construction Funds for project construction, contingencies and incidentals; and (2) award the contract for construction of District Project No. 3650 to Mountain Cascade and authorize $50,200 from the ~ew~r Constructio~ Funds for project construction, contingencies and lncldenta1s. Motlon was unanimously approved. 1 () ',; 1 !-"". ~ "'"' 8 ..) ~' ~ 2138 4. AWARD CONTRACT FOR DISTRICT PROJECT 3812, SERVICE AIR COMPRESSOR PURCHASE AND AUTHORIZE $87,380 IN SEWER CONSTRUCTION FUNDS FOR THE PROJECT Mr. Dolan, GM-CE, reviewed for the Board some of the background connected with this project. Previous indications by Water Resources Control Board (SWRCB) were that they would not provide grant funding for the air compressor project until the Spring of 1983. However, Mr. John Larson, Engineering Division Manager, has just been informed that the SWRCB is giving Central San an advance acquisition approval for the prepurchase of the service air compressor, contingent upon the State grant funding of Stage 5-A Completion Project. After Board and staff discussion, it was moved by Member Carlson, seconded by Member Dalton, to award the contract for the purchase of the service air compressor to Power Machine Company, subject to receiving advance acqui s it ron approva lfr'om the State ~Iater' Resources ContrG'; Board. Motion was u~animously approved. v. CONSENT CALENDAR After Board and staff discussion, it was the consensus of the Board that Item 3 of the Consent Calendar should be considered separately. It was moved by Member Dalton, seconded by Member Carlson, that Items 1, 2 and 4 of the Consent Calendar be approved, resolutions adopted and their recording authorized as applicable. 1. Acceptance of easements at no cost to the District, adopt respective resolutions and authorize recording. Grantor Area Job No. Pcl Res. No. a. Shelton Dev. Corp. Moraga 3807 1 82-133 b. Petar Jakovina Lafayette 3614 1 82-134 c. Petar Jakovina Lafayette 3614 2 82-135 d. Petar Jakovina Lafayette 3614 3 82-136 e. Northridge Park Dev. Co. Lafayette 3614 4 82-137 f. Mt. View Dr. Joint Venture Lafayette 3610 2 82-138 g. Quail Ct. Assoc. eta1 Walnut Creek 3692 1 82-139 h. T. W. Johnson, et ux Walnut Creek 3692 2 82-140 i. Potts, Inc. Walnut Creek 3692 3 82-141 j. S. R. Kemnitzer Orinda 3815 1 82-142 2. Authorize PA 82-17 (Pleasant Hill area) to be included in a future formal annexation to the District. 4. Receive Res. No. 82/1143 from the Bd. of Supervisors of Contra Costa County endorsing and supporting the Tri-District Water Conservation Project. Motion was unanimously approved. 3. Receive 1981-82 Audit Report prepared by independent auditors. Discussion was held on Item 3 with the consensus being that the terminology used in the Audit Report should be clarified. VI. ADMINISTRATIVE 1. DECLARE CERTAIN DISTRICT EQUIPMENT AND MATERIALS SURPLUS AND/OR SCRAP; AND AUTHORIZE DISPOSAL After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Carlson, to declare the 12 items of District equipment on the list attached to the Position Paper for this item, dated October 14, 1982, surplus and lor scrap and authorize its disposal. Motion was unanimously approved. .it} 1..'1:'1 "I !"'",,: , '4 :)' '" 110 .~,." . " .. ;t¡:¡ I 2139 2. DEFERRED COMPENSATION PLAN ADMINISTRATIVE PROCEDURES After explanation by Mr. Dolan, GM-CE, it was moved by Member Campbell, seconded by Member Carlson, that the Deferred Compensation Administrative Procedures dated October, 1982 as developed by the Deferred Compensation Advisory Committee be approved. Motion was unanimously approved. VI I. ENGINEERING 1. APPROVE AMENDMENT NO.7 TO THE TASK B AGREEMENT WITH METCALF & EDDY FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE ELECTRIC AREATION BLOWER PROJECT Mr. Dolan, GM-CE, explained that at the time the Task B Agreement was negotiated with Metcalf & Eddy, staff anticipated that several Stage 5A completion projects would be under construction at the same time as the electric blower. However, due to delays with the State, District staff will be available to perform specific inspection and contract administration tasks. Therefore, staff has negotiated Amendment 7 with Metcalf & Eddy to reduce some of the elements of the work. After discussion, it was moved by Member Dalton, seconded by Member Carlson, to approve Amendment 7 to the Task B Agreement with Metcalf & Eddy and authorize the GM-CE to execute the amendment. Motion was unanimously approved. 2. RECEIVE FIVE YEAR CAPITAL EXPENDITURE PLAN UPDATE AND CAPITAL PROJECT STATUS REPORT Dr. Weddle, Deputy Chief Engineer, Mr. John Larson, Manager-Engineering Division, and Jay McCoy, Construction and Services Division Manager, gave a presentation on the status of District projects that are currently in planning, design or construction phases. Utilizing a chart, the Engineering Department Managers described the five-year plan, priority systems and assumptions concerning cash flow projections. Copies of the Status of Projects report were distributed to the Board Members for their review. Board and staff discussion followed the conclusion of the report. VIII. WATER POLLUTION CONTROL PLANT AUTHORIZE $7,500 IN SEWER CONSTRUCTION FUNDS FOR QUALITY CIRCLE PROJECT, EASTERN PITS MODIFICATION 1. This item was considered by the Board immediately following Expenditures. IX. BUDGET AND FINANCE 1. PROPOSITION 4 APPROPRIATIONS LIMIT After discussion, it was moved by Member Carlson, seconded by Member Dalton, to request staff to publish a Public Notice advising the Public that documentation used in the determination of the District's Appropriation Limit will be available for review at the District Office fifteen-days prior to the Board of Directors Meeting to be held on Wednesday, November 17, 1982, at which time the appropriations limit for the District's Sewer Construction Fund for the fiscal year 1982-83 will be adopted. Motion was unanimously approved. IX. ITEMS LATE FOR THE AGENDA None. ],0 ~) 1 ,;;..; 82 2140 X. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that Mr. David Frietas will not be taking the leave of absence that was previously approved by the Board. b. The EPA and the Regional Board have approved the District Pre- Treatment Ordinance. c. For those staff members not present at the meeting of October 14, Mr. Dolan advised it was the consensus of the Board to hold the regular scheduled meeting of November 18 on November 17, due to a conflict with the CAS A quarterly meeting. d. Mr. Dolan advised that Mr. David Okita of the County Public Works Department will give a presentation at the meeting of November 4, on the Garbage to Energy Project. e. Mr. Dolan reported on a discussion he had had with Kathleen Nimr regarding curbside pickup of bottles and other recyclable materials. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato advised that he would have two items for closed session. 3. SECRETARY None 4. COMMITTEES None XI I. MATTERS FROM THE BOARD NOT ON THE AGENDA a. Member Dalton discussed the correspondence received from the Dublin San Ramon Services District regarding their Reclamation Export Proj ect. b. President Stanley advised that he would have one item for discussion in closed session. XII I. CLOSED SESSION At 10:22 p.m., President Stanley declared a closed session to discuss litigation bills, litigation and personnel matters. At 11:08 p.m., President Stanley concluded the closed session and reconvened the meeting in open session. XIV. ACTIONS RESULTING FROM DISCUSSION IN CLOSED SESSION 1. APPROVAL OF BILLS It was moved by Member Carlson, seconded by Member Campbell, that the statement from Coopers & Lybrand in the amount of $9,051.83, Metcalf & Eddy in the amount of $1,128.68, John J. Carniato in the amount of $8,695.36, Crosby, Heafey, Roach and May in the amount of $13,977.62, Corbett, Kane, Berk & Barton in the amount of $291, Malcolm Pirnie, Inc. in the amount of $4,222.11, Malcolm Pirnie in the amount of $20,857.25 and S. J. Gallina & Co. in the amount of $1,016, be approved. Motion was unanimously approved. 10 '"1 ] .~ -"'lot',.. R'J '.,' I<W 2141 xv. ADJOURNMENT At 11:10 p.m., President Stanley adjourned P sident of the District ard of the Central Contra Costa Sani ary District, County of Contra Costa, tate of Calif. COUNTERSIGNED: " ] () -1:'1 ""', 82