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HomeMy WebLinkAboutBOARD MINUTES 09-30-82 2129 RESCHEDULED DISTRICT BOARD MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON SEPTEMBER 30, 1982 The District Board of the Central Contra Costa Sanitary District convened in a rescheduled regular session at its regular place of meeting, 5019 Imhoff P1ace~ Martinez (Pacheco area), County of Contra Costa, State of California, on September 30, 1982. President Stanley called the meeting to Order and requested the Secretary to call roll. I. ROLL CALL PRESENT: ABSENT: Members: Member: Carlson, Boneysteele, Dalton, Campbell and Stanley None II. APPROVAL OF MINUTES After discussion by Board Members, it was moved by Member Boneysteele, seconded by Member Carlson, that the minutes of August 5, 1982 be approved as presented. Motion was unanimously approved. III. BIDS AND AWARDS 1. AWARD THE PURCHASE OF TWO TRUCK CAB AND CHASSIS, ONE 10,000 LB. GVW AND ONE 24,000 LB. GVW After explanation by Mr. Dolan, General Manager-Chief Engineer (GM-CE), it was moved by Member Carlson, seconded by Member Campbell, to award to Sun Valley Ford the purchase of one 10,000 lb. GVW truck cab and chassis at a cost of $8,968.66; and to Avery Green Motors the purchase of one 24,000 lb. GVW truck cab and chassis at a cost of $22,940.47. Motion was unanimously approved. 2. AWARD THE CONTRACT FOR THE PURCHASE OF FURNITURE AND PARTITIONS FOR THE NEW OFFICE BUILDING AND TO AUTHORIZE $148,300 IN SEWER CONSTRUCTION FUNDS FOR THE PROJECT Mr. Dolan, GMCE, requested Dr. Weddle, Deputy Chief Engineer, to brief the Board on the bids received for the purchase of the furniture and partitions of the new Office Building. Dr. Weddle stated that of the 8 bids received, only 2 were found to be responsive. The other 6 were considered to be unsatisfactory due to incomplete bid submittals or proposing unacceptable alternatives. The apparent low bidder for the contract was Contract Office Group (COG) submitting a total bid price of $123,644 for the specified items. The District also has the option to decrease the proposal items up to 20% of the bid price without changes in the unit prices. Mr. Dick Veasey of Primo Manufacturing, questioned the legality of having only two responsible bidders. Staff members replied that the District followed the required competitive bid process. Discussion followed concerning the clause in the request for proposal stating that the bidder shall have been engaged in the furnishing and installing of office furnishings for a minimum of five (5) years. Member Boneystee1e moved to award the contract to RSBI in the amount of $123,061.73 for the purchase and installation of new furniture and partitions for the new District Office Building. Motion failed for lack of a second. O~} ç..., I",', \ d,: , "." '-" R ") ~.' , ..,,' ;,.' 2130 After further discussion, it was moved by Member Dalton, seconded by Member Campbell, to award the contract for the purchase and installation of new furniture and partitions for the new District Office Building to Contract Office Group for the amount of $123,644 and authorize $148,300 in Sewer Construction Funds for the furniture contract, staff salary costs and future purchase of equipment. Member Carlson requested a closed session with District Counsel prior to the President's calling for the vote. At 8:07 p.m., President Stanley declared a closed session. At 8:10 p.m., President Stanley concluded the closed session and reconvened the meeting in open session. Mr. Carniato advised that the discussion in closed session pertained to the office furniture and partition bids with reference to legal ramifications and potential litigation. There being no further discussion, President Stanley called for the fo 11 owi ng vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson. Boneysteele, Dalton and Campbell Stanley None 3. AWARD THE CONTRACT FOR THE CONSTRUCTION OF DP NO. 3644 - 1982 STORM DAMAGE RELOCATION OF EX (6'X1552)LELANDDRIVE, LAFAYETTE, AND AUTHORIZE SEWER CONSTRUCTION FUNDS FOR THE PROJECT Mr. Dolan, GM-CE explained that 6 bids were received for this project with the apparent low bidder being Overmil1er, Inc. at the bid price of $11,599. The Engineers Estimate for the project was $12.000. Federal Emergency Management Agency (FEMA) grant funds will be available to reduce the net project cost to the District. After discussion, it was moved by Member Carlson, seconded by Member Dalton, to award the contract for construction of District Project No. 3644 to Overmiller, Inc. dba Roto Rooter Service/B&J Sewer Construction and to authorize $17,200 in Sewer Construction Funds for contract construction, construction management, incidentals and contingencies. Motion was unanimously approved. 4. AWARD CONTRACT FOR DISTRICT PROJECT 3812, SERVICE AIR COMPRESSOR PREPURCHASE, STAGE5A COMPLETION PROJECT, AND AUTHORIZE $ IN SEWER CONSTRUCTION FUNDS FOR THE PROJECT Mr. Dolan, GM-CE, advised that the State has indicated that it may proceed with a prior authorization. Staff is holding this item over pending further discussion with the State Water Resources Control Board. IV. CONSENT CALENDAR After Board and staff discussion, it was moved by Member Campbell, seconded by Member Dalton, that the. Consent Calendar be approved. 1. Authorize PA 82-16 (Martinez area) to be included in future formal annexation to the District. 2. Establish November 4, 1982 as hearing date for District Annexation No. 80, as amended by the Local Agency Formation Commission. Motion was unanimously approved. (1 f!~ ., <¡"" .Q,\l)' '. .,"" , ~ (~ ". 0,-.,1 2131 ()f) V. ADMINISTRATIVE 1. AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE A CONTRACT FOR PRIVATE BRANCH EXCHANGE TELEPHONE SYSTEM FOR THE DISTRICT AND AUTHORIZE FUNDS NOT TO EXCEED $49,500 FOR TOTAL DESIGN AND INSTALLATION Mr. Dolan, GM-CE, requested Mr. Paul Morsen, Administrative Department Manager, to make the presentation to the Board regarding the Telephone System. Mr. Morsen introduced the telephone study committee members to the Board: Jarred Miyamoto-Mills, Ken Laverty, Clyde Hopkins and Walter Funasaki. Request for proposals (RFP) were distributed and of the 11 responses received, 5 proposals were selected for further evaluation. The conclusions of the committee's evaluations indicated Pacific Telephone and Telegraph's proposal to be the most desirable. Mr. Miyamoto-Mills commented on the technical aspects of the study after which Mr. Walter Funasaki summarized the financial comparative data. Mr. Funasaki also indicated it is anticipated that the marketing policies of Pacific Telephone and Telegraph will undergo significant revision as of January 1, 1983 as a result of American Telephone/Telegraph (ATT) Divestiture Agreement. Such policy change by PTT is planned to result in reduction in the cost figures quoted by PTT for the new Office Building telephone system. After Board and staff discussion, it was moved by Member Carlson, seconded by Member Dalton, to authorize the General Manager-Chief Engineer to execute a contract with Pacific Telephone and Telegraph Company for the proposed PBX System, and authorize funds for design and installation costs not to exceed $49,000. Motion was unanimously approved. VI. ENGINEERING 1. AUTHORIZE EXECUTION OF AGREEMENT RELATING TO REAL PROPERTY WITH RICHARD TODOROFF, ET UX, JOB NO. 421 - WALNUT CREEK AREA AND AUTHORIZE RECORDING After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Campbell, that the President and Secretary of the District be authorized to execute an Agreement Relating to Real Property with Richard Todoroff, et ux, Job No. 421 - Walnut Creek area, adopt a resolution to that effect and authorize their recording. (Resolution No. 82-132). Motion was unanimously approved. 2. ESTABllS~BUDGET FOR MHF SYSTEM RENOVATING PROJECT, $1,875,000 IN SEWER CONSTRUCTION FUNDS AND AUTHORIZE GM-CE TO EXECUfE~CõNfRACT WITH MALCOLM PIRNIE, INC. Mr. Dolan, GM-CE, requested Mr. John Larson, Engineering Division Manager, to give an overview of the scope of work involved in the renovation of the multiple hearth furnace (MHF) project. After Board and staff discussion, it was moved by Member Dalton, seconded by Member Boneysteele, to authorize $1,875,000 from Sewer Construction Funds for Phases I and II of the MHF System Renovation Project and authorize the General Manager-Chief Engineer to execute a contract with Malcolm Pirnie, Inc., for professional engineering services required for said Phases I and II. Motion was unanimously approved. ~3() 82 2132 VIr. PERSONNEL AUTHORIZE A MEDICAL LEAVE OF ABSENCE FOR EDWARD BOKINSKIE FROM 10/26/82-1/31/83 1. After explanation by Mr. Dolan, GM-CE, it was moved by Member Carlson, seconded by Member Campbell, to authorize a medical leave of absence for Edward Bokinskie from October 26, 1982 to January 31,1983. Motion was unanimously approved. VII I. ITEMS LATE FOR THE AGENDA None. IX. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that CASA will be holding its Fall Quarterly Meeting at Quail Lodge on November 19-20. After discussion, it was moved by Member Campbell, seconded by Member Dalton, that 5 Board Members and 3 staff members be authorized to attend the CASA meeting at Quail Lodge on November 19-20. Motion was unanimously approved. b. Mr. Dolan advised that the inhouse newsletter is scheduled for publication at the end of October. c. Mr. Dolan listed the District Storm Damage Projects that are going to be advertised in the near future. Blackhawk Rd., Lafayette Soares Lane, Lafayette Arriba St., Martinez South Trail, Orinda d. Harco Engineers are working on the Martinez Cathodic Protection System Project. e. The Metcalf/Eddy design for the 5A-Phase I Plant Completion Project is due for completion by the end of October. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato stated he would have two items for discussion in closed session. 3. SECRETARY None 4. COMMITTEE None X. MATTERS FROM THE BOARD NOT ON THE AGENDA a. Member Dalton questioned the status of the electrolysis study of the Charles Hill Force Mains. Staff indicated that Central San was not conducting a study on its own, but was working in conjunction with BARTO on a joint study. Central San has not received any current status reports and staff would look into the matter. 0 '~ " ~'J Q i) :JC. ~9 . . t..; 2133 XI. CLOSED SESSION At 9:52 p.m., President Stanley declared a closed session to discuss litigation, personnel and litigation bills. At 11:15 p.m., President Stanley concluded the closed session and reconvened the meeting in open session. XII. ACTIONS RESULTING FROM DISCUSSION IN CLOSED SESSION As a result of discussion in closed session, the following actions were taken: 1. APPROVAL OF BILLS FOR LITIGATION SERVICES It was moved by Member Boneysteele, seconded by Member Dalton, that the statements from Crosby, Heafey, Roach and May in the amount of $20,382.32, O'Brien and Krietzberg in the amounts of $19,424.21 and $23,055.57 respectively, Coopers and Lybrand for a total amount of $37,776.20, Metcalf/Eddy in the amount of $8,997.93 and John J. Carniato in the amount of $6,653.65, be approved. Motion was unanimously approved. 2. It was moved by Member Boneysteele, seconded by Member Carlson, that the Peterson Simpson Settlement Agreement as presented by Counsel in closed session be approved and a resolution adopted to that effect. (Resolution No. 82-133). Motion was unanimously approved. XII I. ADJOURNMENT At 11:17 p.m., President Stanley adjourned the meeting to October 14, 1982 at 7:30 p.m. A,.. President of the District oard of the Central Contra Costa anitary District, County of Contra Costa, State of California COUNTERSIGNED: / O!J. ~O , ," I>' ~9 "'"""..;w;