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HomeMy WebLinkAboutBOARD MINUTES 09-02-82 2121 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON SEPTEMBER 2,1982 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, on September 2, 1982, at 7:30 p.m. President Stanley called the meeting to order and requested the Secretary to call roll. 1. ROLL CALL PRESENT: Members: Carlson, Boneysteele, Dalton, Campbell and Stanley None ABSENT: Members: II. APPROVAL OF MINUTES 1. MINUTES OF JULY 15, 1982 After discussion, it was moved by Member Campbell, seconded by Member Carlson, that the minutes of September 2, 1982, be approved with the following correction: Under V. BIDS AND AWARDS 2., add "Lincoln Avenue, Walnut Creek" to the end of the title line. Motion was unanimously approved. III. APPROVAL OF EXPENDITURES 1. LIST DATED SEPTEMBER 2, 1982 Member Boneysteele, member of the Budget and Finance Commettee, stated he had reviewed the expenditures and found them to be satisfactory. It was moved by Member Boneysteele, seconded by Member Dalton, that the expenditure list dated September 2, 1982, covering Running Expense Warrant Nos. 21657-21881; Sewer Construction Warrant Nos. 2236-2263 and 4164; and Payroll Warrant Nos. 54776150-5476396, be approved. Motion was unanimously approved. IV. BIDS AND AWARDS 1. AWARD PURCHASE OF ONE (1) FORKLIFT TO BUEHRER CO. Mr. Dolan, General Manager-Chief Engineer (GM-CE) explained that the lowest bidder, Hyster Company, was rejected as being non-reponsive because it did not meet the required specifications. The second lowest bidder, Buehrer Company, met the specifications and offered as an option, 20-ply tires which would be more advantageous to the District. Board and staff discussion followed wherein it was moved by Member Carlson, seconded by Member Dalton, to award the purchase of the specified forklift to Buehrer, Inc., with the optional 20-ply tires, at a cost of $20,384.53. The determination was based on the bidder's availability of parts and service for the equipment. Motion was unanimously approved. AWARD CONTRACT FOR SECURITY FENCING OF KIEWIT PROPERTY (TP-2-8203) TO AL TA FENCE 2. After explanation by Mr. Dolan, GM-CE, it was moved by Member Carlson, seconded by Member Dalton to award the contract for installation of security fencing around the Kiewit Property (TP-2-82Q3) to A1ta Fence Company. Motion was unanimously approved. ,(,~) It ',' :~, \.1,. .~:,), .,{'"J ""- 2122 V. CONSENT CALENDAR After discussion, it was moved by Member Boneysteele, seconded by Member Carlson, to authorize the execution of Quitclaim Deed to Brookwood Orinda Association, adopt a resolution to that effect, and authorize their recording. (Resolution No. 82-127). ~otion was unanimously approved. v!. .L\OMINISTRATION 1. AUTHORIZE $7,500 FOR THE PREPARATION 'OF A COOPERATIVE BAY MONITERING PROGRAM, JOINT POWERS AGREEMENT After explanation by Mr. Dolan and Board discussion, it was moved by Member Campbell, seconded by Member Boneystee1e, to authorize the GM-CE to enter the District into an agreement with EBMUD, City of San Francisco and South Bay Dischargers for the preparation of a joint powers agreement for a Cooperative Bay Monitering Program and authorize a maximum of $7,500 as District's proportionate share of the project. VI!. ENGINEERING 1. AUTHORIZE EXECUTION OF AN AGREEMENT WITH EBMUD AND CCWD AND $25,000 IN SEWER CONSTRUCTION FUNDS FOR A JOINT WATER CONSERVATION KIT DISTRIBUTION PROGRAM After explanation by Mr. Dolan, GM-CE, and Board discussion, it was moved by Member Dalton, seconded by Member Campbell, to authorize the GM-CE to execute agreement with EBMUD and CCWD, for a Tri-District Water Conservation Project and to authorize $25,000 from the Sewer Construction fund for this project. Motion was unanimously approved. 2. STATUS REPORT ON PROCUREMENT OF FURNITURE, EQUIPMENT, & MISCELLANEOUS FINISH ITEMS FOR THE NEW OFFICE BUILDING Hr. Dolan, GM-CE,requested Dr. Clark Weddle, Deputy Chief Engineer, to give an analysis on the furniture and equipment needs for the new Office Building and the cost involved. Utilizing a flip chart, Dr. Weddle gave a detailed explanation of the furnishings that would be required by the various departments in the new Office Building and distributed illustrations depicting the type of furniture being recommended. Dr. Weddle concluded his presentation and requested Board comments. After discussion, the Board was in total agreement that the cost of the furniture and equipment was excessive. Board Members suggested that staff develop for presentation at the next meeting, a priority list broken into three categories: necessary, desirable and deferable. After presentation of such a list, the Board will review the list and appropriate funds as deemed necessary. VII 1. ITEMS LATE FOR THE AGENDA None. IX. REPORTS Mr. Dolan requested that his report be held over until after closed session. There were no Board objections to the request. Xl. CLOSED SESSION At 8:37 p.m., President Stanley declared a closed session to discuss litigation, potential litigation and personnel items. At 10:47 p.m., President Stanley concluded the closed session and reconvened the meeting into open session reverting to the order of the agenda. 09 ('-' '.:,) ..~'-, ~'.. ~.. 1"'" 2123 IX. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that an update on the progress of Quality Circles has been deferred to the meeting of September 16. b. A Board and staff inspection of the Creek Crossing at Carrol Place, Walnut Creek, has been scheduled for September 7, at 4:00 p.m. c. Mr. Dolan advised that he would be attending a CWPCF Conference in St. Louis, MO., on October 7, 1982, and requested that the regular meeting be held a week earlier, on September 30. After discussion, it was the consensus of the Board to move the regularly scheduled District Board Meeting for October 7, 1982, ahead to September 30, 1982. Mr. Carniato, District Counsel, requested that October 14, 1982, be tentatively reserved for a litigation meeting. d. Laventho1 and Horwath has completed its field work on the District's annual audit. e. Plans and specifications for the Leland Drive project (Williamson Property) have been completed. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato requested that the Board adopt the resolution authorizing condemnation proceedings for the Sharon Grace property and rescind the previous resolution in regard to that matter. Resolution No. 82-36-A. It was moved by Member Carlson, seconded by Member Dalton, that a resolution authorizing condemnation proceedings for District Sewering Project 2695, Parcel 12, Walnut Creek Area and rescinding Resolution No. 82-36-A be adopted. Resolution No. 81-128. Motion was unanimously approved. 3. SECRETARY a. Mr. Hopkins distributed copies to the Board of the Safety Slogan Contest entries submitted by the employees. He requested that each Board Member select the three Safety Slogans that he feels are best and return them to him on the attached form by September 9 for tabulation and selection of the three winning slogans on September 16. b. After explanation by Mr. Hopkins, it was the consensus of the Board that Central San support the United Way and CHAD programs for the commi ng yea r. 4. COMMITTEES None x. MATTERS FROM THE BOARD NOT ON THE AGENDA a. Members Campbell advised that he would not be attending the meeing on September 16, 1982. XI. CLOSED SESSION The closed session was held immediately following Item VIII of the Agenda. () ~.Ji I" 1\," ;'« '-J ,.. C:J :,~ 2124 XII. ACTIONS RESULTING FROM DISCUSSION IN CLOSED SESSION 1. APPROVAL OF BILLS FOR LITIGATION SERVICES As a result of discussion in closed session, it was moved by Member Boneysteele, seconded by Member Dalton, that the statement from S. J. Gallina Company, in the amount of $4,898 and John J. Carniato in the amount of $2,834 be approved. Motion was unanimously approved. XII!. ADJOURNMENT At 10:56 p.m., President Stanley adjourned the meeting. COUNTERS IGNED: /"/ ./ -' /' ",/ /~/ S cr ary of the Dis lct Board of the Cen ral Contra Cos Sanitary District, County of Contra Costa, State of California or) ('" "'0 " \ ",.i' ,;, k;,,: '.' . ," ., .. ') , .iJ