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HomeMy WebLinkAboutBOARD MINUTES 08-07-75 605 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD AUGUST 7,1975 The District Board of Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting located at 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on August 7, 1975, at 8:00 P.M. Meeting was called to order by President Boneysteele and requested the Secretary to call the roll. I. ROLL CALL PRESENT: Members: Gibbs, Mitchell and Boneysteele ABSENT: Members: Rustigian and Allan (Member Allan was excused) Mr. Horstkotte suggested that the Board deviate from the order of the Agenda and President Boneysteele agreed that they would take up New Business Items 3 and 5. a. after "Approval of Minutes." II. APPROVAL OF MINUTES 1. MINUTES OF A REGULAR MEETING OF JULY 3,1975 It was moved by Member Gibbs, seconded by Member Mitchell, that the Minutes of July 3, 1975, be approved subject to the following deletion: Under "VIII. REPORTS, 1. GENERAL MANAGER-CHIEF ENGINEER," delete the second sentence in the first paragraph. (President Boneysteele stated that there is a report out that catalytic converters are dangerous). Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Boneysteele None Rustigian and Allan 2. MINUTES OF A SPECIAL MEETING OF JULY 10,1975 It was moved by Member Gibbs, seconded by Member Mitchell, that the Minutes of July 10, 1975, be approved subj ect to the following addition: ROLL CALL," insert the word "excused" after Member Mitchell. Under "I. Motion carried by following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Boneysteele None Rustigian and Allan 3. MINUTES OF A REGULAR MEETING OF JULY 17,1975 It was moved by Member Gibbs, seconded by Member Mitchell, that the Minutes of July 17, 1975, be approved subject to the following addition and correction: Under "VII. NEW BUSINESS, 3. APPORTIONMENT OF LID 50 ASSESSMENT, APPROVAL OF AMENDED ASSESSMENT DIAGRAM(S) AND AUTHORIZATION OF RECORDING OF SAID DIAGRAM(S) AND PAYMENT OF ERRONEOUS ASSESSMENT," at the end of the first sentence add: "in the amount of $113.77, plus interest and fees." Under "VIII. as follows: REPORTS, 4. COMMITTEES," correct the sentence to read 08 07 75 606 "Member Gibbs reported on BASSA's San Francisco Bay Area Municipal Wastewater Solids Management Study program and also that the Bay Area Sewage Service Agency was scheduled to have a meeting on August 6, in the City of Richmond." Motion carried by the following vote: AYES: Members: Gibbs, Mitchell and Boneystee1e NOES: Members: None ABSENT: Members: Rustigian and Allan 4. MINUTES OF A REGULAR ADJOURNED MEETING OF JULY 31, 1975 Item continued. VII. NEW BUSINESS 3. PRESENTATION OF STATE OF CALIFORNIA CERTIFICATE OF REGISTERED CONSTRUCTION INSPECTOR TO WILLIAM H. RAMSAY, SUPERVISING CONSTRUCTION INSPECTOR President Boneysteele commended Mr. Ramsay on his achievement and presented him with the California Certificate of Registered Inspector. Mr. Horstkotte, General Manager-Chief Engineer, added that this certificate was not issued on the basis of a grandfather law, but was awarded as a result of State examination. 5. OTHER BUSINESS ADDED BY SUPPLEMENTAL AGENDA DISCUSSION REGARDING THE COMPUTER TRIP TAKEN BY THE BOARD OF DIRECTORS TO SACRAMENTO WITH MR. MIKE FLANAGAN OF BROWN AND CALDWELL a. Mr. Horstkotte, General Manager-Chief Engineer, introduced Mr. Mike Flanagan of Brown and Caldwell to the Board Members. Mr. Horstkotte expressed concern over inaccurate comments he had heard as a result of the Wismer-Becker computer demonstration tour and therefore, had invited Mr. Flanagan to the Board Meeting to answer and clarify any questions that the Board might have. Board Members queried and discussed the various technical facets of the computer system with Mr. Flanagan, Mr. Niles, Manager-Plant Operations, and Mr. Horstkotte. After discussion, President Boneysteele and the Board Members thanked Mr. Flanagan for being present and providing the desired information. III. APPROVAL OF EXPENDITURES It was moved by Member Mitchell, seconded by Member Gibbs, that expenditures, including Sewer Construction Vouchers Nos. 2528 to 2543 inclusive, and Running Expense Vouchers Nos. 20741 to 20869, inclusive be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Boneysteele None Rustigian and Allan IV. HEARINGS None. 08 01. 75 607 V. BIDS 1. LOCAL IMPROVEMENT DISTRICT NO. 54 - SALE OF BONDS $632,800 Mr. Horstkotte, General Manager-Chief Engineer, reported that bids for LID 54 Sale of Bonds were as follows: Bidder Interest Cost Interest Rate 1. Dean Witter & Co. $586,729.59 7.2321% 2. San Francisco Securities 590,121.39 7.2739 3. Gibralco, Inc. 591,703.57 7. 2934 4. Wulff, Hansen & Co. 594,429.78 7.3270 5. Stone and Youngberg 602,001.03 7.4203 6. Juran & Moody, Inc. 608,466.00 7.5000 7. Morgan, Olmstead, Kennedy & Gardner, Inc~ 610,179.73 7.5211 8. Birr, Wilson & Co., Inc. 630,354.78 7.7698 9. Kirchner Moore & Co. 642,347.15 7.9176 It was moved by Member Gibbs, seconded by Member Mitchell, that the Bid be awarded to the lowest bidder, Dean Witter & Company. Motion carried by the following vote: AYES: Members: _NOES: Members: ABSENT: Members: Gibbs, Mitchell and Boneysteele None Rustigian and Allan 2. LOCAL IMPROVEMENT DISTRICT NO. 55 - SALE OF BONDS $53,250 Mr.Horstkotte, General Manager-Chief Engineer, reported that bids for LID 55 Sale of Bonds were as follows: Bidder Interest Cost Interest Rate 1. Wulff, Hansen & Co. $50,743.13 7.3941% 2. Morgan, Olmstead, Kennedy & Gardner, Inc. 51,508.01 7.5202 3. Gibralco, Inc. 51,714.22 7.5356 4. Stone & Youngberg 53,184.34 7.7499 5. Birr, Wilson & Co., Inc. 54,214.73 7.9000 It was moved by Member Gibbs, seconded by Member Mitchell that the Bid be awarded to the lowest bidder, Wulff, Hansen & Company. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell and Boneysteele None Rustigian and Allan VI. OLD BUSINESS RESOLUTION NO. 75-64, A RESOLUTION AWARDING SALE OF BONDS, LOCAL IMPROVEMENT DISTRICT NO. 54 1. It was moved by Member Gibbs, seconded by Member Mitchell, that Resolution No. 75-64 be adopted. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell and Boneysteele None Rustigian and Allan 08 07 75 608 2. RESOLUTION NO. 75-65, A RESOLUTION AWARDING SALE OF BONDS, LOCAL IMPROVEMENT DISTRICT NO. 55 It was moved by Member Gibbs, seconded by Member Mitchell, that Resolution No. 75-65 be adopted. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell and Boneysteele None Rustigian and Allan 3. MR. LOUIS SWAIN, PRESIDENT OF THE EMPLOYEES' ASSOCIATION IN REGARD TO AUTHORIZED 1975-76 SALARY ADJUSTMENTS President Boneysteele acknowledged Mr. Louis Swain, President of the Employees' Association. Mr. Swain stated that while the Association accepted the 7-1/2% pay increase, it was disappointed that there was not more consideration given to price index of more than 10% and the erosion factors due to inflation and requested that the Board reconsider the authorized increase. Mr. Swain then asked the General Manager-Chief Engineer to address the Board on this matter and Mr. Horstkotte indicated that he could sustain his recommendation of a 10% increase. After discussion, the Board requested that staff definitively chart the salaries of benchmark positions of other agencies and to allow adequate time to prepare a thorough analysis, this item will be placed on the Agenda for the meeting of August 28, 1975. President Boneysteele then thanked Mr. Swain for his appearance. 4. ORDINANCE NO. 108, AN ORDINANCE DELETING ALL REFERENCES REGARDING ZONE 2 FROM SECTIONS 12-502,12-503, AND 12-504 OF THE DISTRICT CODE AND ENACTING A NEW SECTION 12-509 OF SAID CODE TO PROVIDE THE REQUIRE- MENTS AND PRICES FOR GARBAGE SERVICE IN ZONE 2 After discussion and explanation by Mr. Bohn, Counsel for the District, it was moved by Member Gibbs, seconded by Member Mitchell, that Ordinance No. 108 be adopted and placed in the official files and Ordinances of the District; and further that said Ordinance shall be a general regulation of the District, shall be published once in the Contra Costa Times and the Lafayette Sun, newspapers of general circulation, published and circulated in Central Contra Costa County. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell and Boneysteele None Rustigian and Allan 5. RESOLUTION NO. 75-66, A RESOLUTION DETERMINING POLICY TO CONTINUE FRANCHISING GARBAGE COLLECTORS Mr. Bohn, Counsel for the District, read Resolution No. 75-66 to Board Members for their approval. Member Mitchell commented on the wording of the Resolution and Mr. Bohn suggested that the words "where permitted by law" could be inserted to clarify the intent. Counsel was requested to add the wording. It was then moved by Member Mitchell, seconded by Member Gibbs, that Resolution No. 75-66 be adopted. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell and Boneysteele None Rustigian and Allan This Resolution rescinds and supersedes Resolution No. 75-63 adopted June 26, 1975. 08 07 75 609 6. 1975-1976 BUDGET (SALARY ADJUSTMENT MANAGEMENT PERSONNEL) President Boneysteele stated that this item will be discussed in an Executive Session to be held later in the meeting. 7. RESOLUTION NO. 75-67, A RESOLUTION ESTABLISHING SALARY SCHEDULE FOR DISTRICT EMPLOYEES It was moved by Member Gibbs, seconded by President Boneysteele, that Resolution No. 75-67 be adopted. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell and Boneystee1e None Rustigian and Allan 8. ACTION ON FEASIBILITY STUDY - ENERGY RESOURCE RECOVERY PROJECT Mr. Horstkotte, General Manager-Chief Engineer, requested that this item be continued. PROPOSAL FROM BROWN AND CALDWELL REGARDING CONSULTANT ACCOUNTANTS FOR GARBAGE RATE STUDY 9. Mr. Horstkotte, General Manager-Chief Engineer, reported on the proposal from Brown and Caldwell, to prepare a Manual for the Regulation of Solid Waste Utilities. Mr. John Blackburn and Mr. Geno Banducci, who are interested in such regulations, were in the audience. Discussion followed wherein the Board Members reviewed the proposal from Brown and Caldwell, and it was their consensus that this proposal would be too costly. Mr. Blackburn was asked to comment and he stated that rather than accept the audited figures for a rate analysis, he felt a more accurate finding could be determined by hiring an outside firm, since they would be able to incorporate studies from other areas. He also stated that the Town of Moraga plans to propose a resolution whereby no garbage rate increase would be approved until a rate study was made. The Board expressed their interest in Mr. Blackburn's remarks and stated that they would be in concert to hire a consultant on a per diem basis to work with Mr. James Cae and Mr. Ron Reagan, of the District staff, to explore the establishment of additional guidelines for the regulation of solid waste utilities. It was then moved by Member Mitchell, seconded by Member Gibbs, that staff be authorized to request proposals from consultants to assist staff in the preparation of studies and analysis in the regulation of solid waste utilities, on a per diem basis. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Boneysteele None Rustigian and Allan VII. NEW BUSINESS 1. CONSENT ITEMS a. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT It was moved by Member Gibbs, seconded by Member Mitchell, that easements as listed below be accepted at no cost to the District and their recording ordered and that respective Resolutions of Acceptance be adopted. 08 07 75 610 Grantor Job No. Parcel No. Howard C. Wiedemann & Doris C. Wiedemann Western Electric Co. Acme Fill Corp. John A. Smario and Marlene E. Smario James E. Haldan and Ethelmae S. Haldan Michael E. Coy and Joan Coy Robert C. Olson and Daphne L. Olson 2081 2 2081 3 2589 1 2599 1 2599 2 2182 4 Future Main Extension off of Pleasant Hill area RESOLUTION NO. 75-68, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM HOWARD C. WIEDEMANN AND DORIS C. WIEDEMANN, SAN RAMON AREA, (JOB NO. 2081, PARCEL 2) RESOLUTION NO. 75-69, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM \.JESTERN ELECTRIC COMPANY, SAN RAHON AREA (JOB NO. 2081, PARCEL 3) RESOLUTION NO. 75-70, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM ACME FILL CORP., A CORPORATION, MARTINEZ AREA (JOB NO. 2589, PARCEL 1 RESOLUTION NO. 75-71, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM JOHN A. SMARIO AND MARLENE E. SMARIO, WALNUT CREEK AREA, (JOB NO. 2599, PARCEL 1) RESOLUTION NO. 75-72, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM JAMES E. HALDAN AND ETHELMAE S. HALDAN, WALNUT CREEK AREA, (JOB NO. 2599, PARCEL 2) RESOLUTION NO. 75-73, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM MICHAEL E. COY AND JOAN COY, WALNUT CREEK AREA, (JOB NO. 2182, PARCEL 4) RESOLUTION NO. 75-74, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM ROBERT C. OLSON AND DAPHNE L. OLSON, (FUTURE MAIN EXTENSION OFF OF PLEASANT HILL AREA Notion carried by the following vote: AYES: Members: Gibbs, Mitchell and Boneysteele NOES: Members: None ABSENT: Members: Rustigian and Allan b. AUTHORIZE APPORTIONMENT OF LID 52 ASSESSMENT, APPROVE AMENDED ASSESSMENT DIAGRAM(S) AND AUTHORIZE RECORDING OF SAID DIAGRAM(S) It was moved by Member Gibbs, seconded by Member Mitchell, that apportionment of assessment 52-5-3-10 be authorized, amended assessment diagram approved and its recording be authorized. Original Assessment Number Amended Assessment No. Apportioned Amount 52-5-3-10 52-5-3-17 -18 -19 $ 0.00 1,491.87 1,491.87 Motion carri ed by the following vote: AYES: Members: Gibbs, Mitchell and Boneysteele NOES: Members: None ABSENT: Members: Rustigian and Allan 08 0.,. 75 611 2. RESOLUTION NO. 75-75, A RESOLUTION APPOINTING JULIA E. TERRY, ENGINEERING AID I, RANGE (46-C $936) EFFECTIVE AUGUST 11,1975 It was moved by Member Gibbs, member of the Personnel Committee, seconded by Member Mitchell, that Resolution No. 75-75 be adopted. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell and Boneysteele None Rustigian and Allan 4. PURCHASE OF SERVICE CREDIT BY NOBLE DORRIS - DISTRICT SHARE OF COST $165.20 It was moved by Member Mitchell, seconded by Member Gibbs, that the District purchase its portion of the cost for .4917 years of service credit for Noble Dorris, in the amount of $165.20. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell and Boneysteele None Rustigian and Allan 5. OTHER BUSINESS ADDED BY SUPPLEMENTAL AGENDA b. RESOLUTION NO. 75-76, A RESOLUTION CANCELLING ELIGIBLE LIST FOR ACCOUNTING ASSISTANT AND AUTHORIZE HOLDING OF EXAMINATION TO ESTABLISH ELIGIBLE LIST FOR ACCOUNTING ASSISTANT, RANGE 50 ($936-$1,137) After review by Mr. Horstkotte, General Manager-Chief Engineer, and discussion by the Board, it was moved by Member Gibbs, seconded by Member Mitchell, that Resolution No. 75-76 be adopted. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell and Boneysteele None Rustigian and Allan c. CERTIFICATION OF FUNDS NECESSARY FOR CENTRAL CONTRA COSTA SANITARY DISTRICT AND OF THE RATES OF TAXATION NECESSARY TO RAISE SUCH FUNDS RESOLUTION NO. 75-77, A RESOLUTION SETTING THE 1975-1976 RUNNING EXPENSE TAX RATE AT 55ç, AND SETTING FORTH THE FUNDS REQUIRED FOR GENERAL OBLIGATION BONDS PRINCIPAL AND INTEREST After discussion, it was moved by Member Gibbs, seconded by Member Mitchell, that Resolution No. 75-77 be adopted. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: 6. INFORMATION None. Gibbs, Mitchell and Boneysteele None Rustigian and Allan VIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. CORRESPONDENCE FROM MR. LAWRENCE ADAMS Mr. Horstkotte requested Board authorization to pay bill for authorized work on St. Mary's Road, Las Trampas Creek Bridge in the amount of $9,837.47. A claim in the amount of $15,831.20 had been submitted by Mr. Lawrence Adams, which was found by staff to be erroneous and corrected to the above amount. It was moved by Member Mitchell, seconded by Member Gibbs, that of statement in the amount of $9,837.47 be approved. Motion carried following vote: AYES: Members: NOES: Members: ABSENT: Members: payment by the Gibbs, Mitchell and Boneysteele None Rustigian and Allan 08 07 75 612 b. Mr. Horstkotte advised Board Members regarding the fact that one of the District Employees, Mr. Kenneth Roan, is ill with hepatitis and that the County Health Department had been so advised. He also advised that 83 District employees having possible contact have received Gamma Globulin injections as a precautionary measure. c. Mr. Horstkotte reported on the progress of the Treatment Plant. State 5A - Phase II - Ninety percent of the concrete has been poured. Three hundred plus employed on the job. The misunderstanding with Fred J. Early has been resolved. d. Mr. Horstkotte reported that he had requested informal quotations for extension of a mainline (25 feet of 8-inch pipe and a manhole) made by the County's extension of Oak Road. The low bidder was Eastwood and Son at a cost of $1,570.00. Four other bids were received. 2. COUNSEL FOR THE DISTRICT None. 3. SECRETARY Mr. Hopkins queried Board Members on District policy for mailout of agendas and approved minutes. 4. COMMITTEES Mr. Mitchell suggested that Mr. Bohn, Counsel for the District, discuss the proposed County Report at the District's Solid Waste Committee meeting. Mr. Bohn stated that there is a meeting on September 17, 1975, where the complete report will be presented to Committee members. Member Mitchell stated that the District's Solid Waste Committee should meet to discuss this matter. IX. MATTERS FROM THE FLOOR Nember Gibbs suggested that Board Members attending the computer demonstration in Sacramento on July 19, 1975, be paid as though it were a meeting. Mr. Bohn, Counsel for the District, agreed with Member Gibbs and stated that the Board was entitled to compensation. It was moved by Member Gibbs, seconded by Member Mitchell, that the Board be reimbursed for their attendance at the computer demonstration in Sacramento on July 19, 1975. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell and Boneysteele None Rustigian and Allan At 9:58 P.M., President Boneysteele recessed the meeting. At 10:08 P.M., President Boneysteele reconvened the meeting and declared an executive session. At 10:25 P.M., President Boneysteele closed the executive session. \1-'",,; " 'I J " , i""'; 'Ui (' !""'-;' 1"" ! "'¡~ ". .". 613 As a result of discussion held in the executive session, it was moved by Member Gibbs, seconded by Member Mitchell, that a 7-1/2% salary increase effective July l, 1975, be granted to District management personnel (General Manager-Chief Engineer, Deputy General Manager-Chief Engineer, Counsel for the District and the Department Managers) and the adoption of a resolution establishing a new salary schedule, with the condition that the Board will review the need for an additional adjustment in January, 1976. RESOLUTION NO. 75-78, A RESOLUTION ESTABLISHING A SALARY SCHEDULE FOR DISTRICT MANAGEMENT EMPLOYEES Motion carried by the following vote: AYES: Members: Gibbs, Mitchell and Boneysteele NOES: Members: None ABSENT: Members: Rustigian and Allan x. ADJOURNMENT At 10:27 P.M., President Boneysteele adjourned the regular meeting. ~ ,--> -L )/--, .~t. President of the Board of 'rectors of Central Contra Costa San ary District of Contra Costa County, State of California COUNTERSIGNED: /" /- . , / %X /;~. .,¡~~ -. Secre~ary of the Di trict Board of Cent~al Contra Costa Sanitary District of Contra Costa County, State of California 08 07 75