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HomeMy WebLinkAboutBOARD MINUTES 07-16-81 1944 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JULY 16, 1981 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, at 7:30 p.m., on July 16, 1981. President Campbell called the meeting to order and requested the Secretary to call roll. 1. ROLL CALL PRESENT: ABSENT: Carlson, Boneysteele, Dalton and Campbell Stanley II. HEARINGS 1. PUBLIC HEARING REGARDING THE INTENT TO COLLECT 1981-82 ENVIRONMENTAL QUALITY CHARGE ON THE COUNTY TAX BILL AND TO CONSIDER RATES FOR SERVICE After explanation by Mr. Dolan, GM-CE, concerning the history of the Environmental Quality Charge (EQC), President Campbell opened the hearing and asked if there was anyone in the audience who wished to speak on the subject. Mrs. Barbara Zivica of Walnut Creek addressed the Board. She stated that the EQC has increased excessively since its establishment in 1975 and felt that $124 was too much to pay for a year1s sewer service. Member Carlson replied that the implementation of Proposition 13 has proven the District's establishment of the Environmental Quality Charge to be the best approach for the District and the public-at-large to take in order to maintain the plant operations at the standards created by the State and Federal governments. The inflation factor has also contributed to the increased rate. Member Boneysteele commented that Mrs. Zivica has followed the establishment of the EQC. Considering the rising costs of other services, he did not feel that the level of increase in the EQC is too high for the services provided by the District. President Campbell asked if there was anyone else wishing to address the Board. There being no response, President Campbell declared the hearing closed. After discussion, it was moved by Member Boneysteele, seconded by Member Carlson, that the EQC rate be reaffirmed at $124 for the 1981-82 fiscal year and that the charge for the respective users be placed on the County tax roll for collection. Member Dalton stated that he was under the impression that establishment of the EQC rate increase was to be deferred until the amount of the O&M reserve to be used to offset the rate increase was determined. He therefore requested that final adoption of the EQC rate be deferred until such time when Member Stanley is present. Other Board Members present replied that at the June 18 meeting (from which Member Dalton had been excused) the EQC rate for 1981-82 had after a series of motions been established by a majority vote, at $124 per year for residential users. It was also at that time, the consensus of the majority of the Board that the major portion of the O&M reserve should be retained in the event of any unforeseen contingencies that might occur during the fiscal year. o~~. 1 () 81 1945 After discussion, Member Boneysteele withdrew his motion and Member Carlson his second. It was then moved by Member Boneysteele, seconded by Member Carlson, that the Environmental Quality Charges for the respective users be placed on the County tax roll for collection. Motion carried by the fo 11 owi ng vote: AYES: NOES: ABSENT: Members: Carlson, Boneysteele, Dalton and Campbell Members: None Member: Stanley Then it was moved by Member Boneysteele, seconded by Member Carlson, to reaffirm the established EQC rate at $124 for the 1981-82 fiscal year. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Carlson, Boneysteele and Campbell Dalton Stanley III. CONSENT CALENDAR 1. AUTHORIZE PAYMENT OF $5,510 TO EBMUD FOR PARCEL 11. JOB 2695. P£RMAN£Nf AND TEMPORARY EASEMENTS, EXECUTION OF SAID EASEMENTS AND OTHER ASSOCIATED DOCUMENTS, ACCEPTANCE OF THE GRANT OF EASEMENT AND RECORDING OF SAID EASEMENT After discussion, it was moved by Member Dalton, seconded by Member Boneysteele, that the Consent Calendar item be approved, a resolution of acceptance adopted, and that the recording of the easement and resolution be authorized. Resolution No. 81-127. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Carlson, Boneysteele, Dalton and Campbell Members: None Member: Stanley President Campbell asked if there were any requests to take agenda items out of order. There were no requests so he proceeded with the agenda. IV. ADMINISTRATIVE 1. CONSIDER RENEWAL OF ABAG MEMBERSHIP After Board and staff discussion, it was moved by Member Dalton, seconded by Member Carlson, to renew ABAG membership for the fiscal year 1981-82 in the amount of $300. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley V. ENGINEERING AUTHORIZE $62,000 IN ADDITIONAL FUNDS FOR THE BIOLOGICAL PHOSPHORUS REMOVAL PILOT STUDY 1. After a brief explanation by Mr. Dolan, GM-CE, he requested Dr. Clark Weddle to comment on the biological phosphorus removal pilot study and the need for additional funds. Dr. Weddle advised that as a result of more modification to the equipment than anticipated and a 3-month extension of the project completion date, it has become necessary to request additional funds in order to complete this pilot study. The cost of this project will be partially funded by Federal and State grants. 07 1 ti 81 1946 Board members expressed an interest in seeing the pilot plant project and its progress. Mr. Dolan, GM-CE, suggested that this matter would be discussed further under his report. After further discussion, it was moved by Member Dalton, seconded by Member Carlson, that an additional $62,000 from sewer construction fund for the design, installation, and operation of the biological phosphorus removal pilot study be authorized. Motion carried by the fo 11 owi ng vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley 2. ADOPT DRAFT PROJECT REPORT FOR THE DISINFECTION AND ODOR CONTROL STUDY Dr. Weddle indicated that the Board had received at a previous meeting for their review copies of the Kennedy/Jenks report. One significant recommendation in that report was for the Treatment Plant to continue using liquid chlorine for disinfection and odor control and sulfur dioxide for dechlorination. In answer to Board inquiry, Dr. Weddle advised that upon Board approval of the Kennedy/Jenks report, staff will review and define the scope of future work by that firm, in an effort to minimize costs. After discussion, it was moved by Member Dalton, seconded by Member Stanley, that the Kennedy/Jenks Draft Project Report for the Disinfection and Odor Control Study and five major recommendations contained therein and listed below, be accepted. 1. Continue the use of liquid chlorine for disinfection and odor control and continue the use of liquid sulfur dioxide for effluent detoxification. 2. Correct minor safety and operating problems associated with the chlorine system. 3. Improve security and correct minor safety and operating problems associated with the sulfur dioxide storage and metering facility. 4. Prepare a formal operation and maintenance manual for the chlorination and dechlorination systems. Implement a more rigorous training program based on the contingency plan and the operation and maintenance manual. Motion carried by the following vote: 5. AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley VI. COLLECTION SYSTEM AUTHORIZE $2,800 FROM THE SEWER CONSTRUCTION FUND FOR STRUCTURE ADJUSTMENT ON CROW CANYON ROAD, SAN RAMON 1. After explanation by Mr. Dolan, GM~CE, and Board discussion, it was moved by Member Dalton, seconded by Member Boneysteele, that $2,800 from the Sewer Construction Fund be authorized for structure adjustments on Crow Canyon Road, San Ramon. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Boneysteele, Dalton and Campbell None Stanley ()¡ 16 81 .,;; 1947 VI I. BUDGET AND FINANCE 1. RECEIVE REPORT ON FINANCIAL MANAGEMENT INFORMATION SYSTEM AND AUTHORIZE ISSUANCE OF REQUEST FOR PROPOSAL Mr. Dolan, GM-CE, advised that the Board had previously authorized the firm of Peat, Marwick, Mitchell & Co., (PMM) to investigate and develop alternatives to our accounting system. He requested Mr. Walter Funasaki, Finance Officer, to present an overview of the status of the study. Mr. Funasaki reported that Peat, Marwick, Mitchell and Co. (PMM), has concluded its study on the accounting and management needs of the District's departments. They have prepared a Request for Proposal in regard to a new Financial Management Information System, which has been reviewed by the District1s User Committee. He introduced Messrs. Pete Talbot and Ray King, consultants for PMM who gave a detailed presentation explaining the requirement definition and the evaluation criteria, and reviewed the Request for Proposal. At the conclusion of their presentation, Messrs. Talbot and King answered questions posed by the Board. After further discussion, it was moved by Member Carlson, seconded by Member Dalton, to approve the issuance of the Request for Proposal to develop systems to meet accounting and management information requirements as prepared by Peat, Marwick, Mitchell and Co. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley President Campbell thanked the gentlemen from PMM for their presentation. 2. APPROVE BILL FOR PROFESSIONAL LEGAL SERVICES a. CORBETT, KANE & BERK b. JOHN J. CARNIATO Mr. Carniato advised that if the Board desires backup information for his statement, it could be discussed in closed session. After discussion, in open session, it was moved by Member Carlson, seconded by Member Dalton, that the statement from Corbett, Kane & Berk dated June 26, 1981 in the amount of $5,190.25; and the statement from John J. Carniato dated July 10, 1981 in the amount of $12,265.20, be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley VIII. SOLID WASTE 1. CONSIDER DIRECT NOTIFICATION TO CUSTOMERS OF GARBAGE COLLECTORS OF RATE INCREASE REQUEST Mr. Dolan, GM-CE, explained that Valley Disposal Company and its subsidiaries (Lafayette Disposal and Diablo Disposal) have converted to a computerized billing system which could also be programmed to notify customers of impending garbage rate increases. Such notice would be given without additional cost to the franchisee. The notice would serve to apprise the public of a contemplated request for garbage rate increase, but could not specify any amount since the billing would be mailed several months prior to rate increase determination. This notification would be in addition to the usual newspaper advertising. 07 16 81 1948 Mr. Dolan asked, as a follow up to previous Board comments, whether the Board wished to impose a requirement for direct mailing of the specific information on the proposed rate increase immediately prior to Board hearing in addition to the notice contained in the garbage bill. Board discussion followed wherein staff was directed to contact the Valley Disposal Company and its subsidiaries suggesting that they program the computer system to provide information on their billing statement regarding any future request for rate increases, but that direct mailing of garbage rate notice to all customers would not be required. Mr. Funasaki advised that he had responded to the letter from Mrs. Virginia Mills wherein she asserts that newspaper notices are inadequate for customer notification of proposed rate increases and she in turn thanked him for considering this matter. IX. PERSONNEL ELIMINATE THE PERMANENT-INTERMITTENT CLAIMS ANALYST POSITION IN THE CONSTRUCTION SERVICES DIVISION 1. After discussion, it was moved by Member Carlson, seconded by Member Dalton, that the position of Permanent-Intermittent Claims Analyst, in the Construction Services Division, be eliminated. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Carlson, Boneysteele, Dalton and Campbell Members: None Member: Stanley APPOINT CHARLES BATTS TO THE POSITION OF PLANT MAINTENANCE DIVISION MANAGER, RANGE 86-C, EFFECTIVE MARCH 9, 1981 2. After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Carlson, that Mr. Charles Batts be appointed to the position of Plant Maintenance Division Manager, Range 86-C, effective March 9, 1981 and a resolution adopted to that effect. Resolution No. 81-128. Motion carried by the following vote: AYES: Members: Carlson, Boneysteele, Dalton and Campbell NOES: Members: None ABSENT: Member: Stanley 3. CANCEL THF CI ASS nFsrRTPTTON FOR ~ENIOR MECHANICAL ENGINEER (R-82) AND DELETE SUCH POSITION FROM THE PLANT OPERATIONS DEPARTMENT AND ADOPT A CLASS DESCRIPTION FOR SEN)OR ENVIRONMENTAL ENGINEER (R-82) AND AUTHORIZE ONE SENIOR ENVIRONMENTAL ENGINEER POSITION IN SAID DEPT. After explanation by Mr. Robert Baker, Plant Operations Department Manager, it was moved by Member Dalton, seconded by Member Carlson, that the class description for Senior Mechanical Engineer (R-82) be cancelled and that a new class description for Senior Environmental Engineer (R- 82) be adopted (Resolution No. 81-129); and that the position of Sr. Mechanical Engineer in the Plant Operations Department be deleted and one Senior Environmental Engineer (R-82) position be authorized in that department. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Carlson, Boneysteele, Dalton and Campbell Members: None Member: Stanley X. ITEMS LATE FOR THE AGENDA 1. REVIEW OF PROPOSED UPDATED PLAN REVIEW AND INSPECTION FEES FOR MAINLINE SEWER CONSTRUCTION PROJECTS Mr. Dolan, GM-CE, requested Mr. Ron Klimczak, Associate Engineer, to address the Board in regard to his investigation of the District's fees and charges relating to plan review and inspection of mainline sewer construction projects. 07 ,16 81 1949 Mr. Klimczak explained to the Board the approach used in analyzing the current plan review and inspection fees as well as the proposed new rates and a revised minimum charge. In answer to Board query, Mr. Klimczak advised that the home builders are aware of the District1s plans to update the fee and charge structure for plan review and inspection and that Mr. Dean LaField of the Building Industry Association has been notified. Member Carlson expressed concern over the excessive charges required to compensate for District costs. Also, if sewers are now televised, it would appear that inspections would be reduced during the course of installation. Mr. Klimczak replied that the TV camera does not reveal everything that is required of a sewer inspection. Member Carlson suggested that the District should conduct an analysis on the level of service cost in other jurisdictions and try to evaluate the efficiency level of the District's checking, processing and inspection work. After Board and staff discussion, it was the consensus of the Board that the Environmental Quality Charge should not be used to subsidize the cost of plan review and inspection. Staff members indicated that they will research the Board1s suggestions and present the conclusions at a future meeting. 2. REPORT ON 1980/81 INFILTRATION/INFLOW STUDY, ORINDA AREA Mr. James Coe, Sr. Engineer, Collection System Operations (CSO), reviewed the status of the Board approved Infiltration/Inflow (I/I) study. The area chosen for study was in the general No. Orinda area, consisting of 2,600 acres and 308,000 feet of sewerline. Sewage flows were measured during dry and wet weather. The total amount of I/I measured from the study area during one rainy day amounted to an increased flow of 1.7 MG. The results of this study will enable the Collection System Operations Department to rehabilitate the problem areas within our normal maintenance program. The rehabilitation project selected for this summer consists of 1800 lineal feet of sewer pipe in the Camino Don Miguel area. CSO will smoke test, slip line, seal structures this summer and follow up with monitoring next winter. Recommendations in regard to studies of other areas will be made based on evaluation and cost analysis of this project. Mr. Dolan and President Campbell thanked Mr. Coe for his presentation. AUTHORIZATION OF $10,000 FOR CONSTRUCTION MANAGEMENT AND CONSTRUCTION OF GRIT LINE. PROJECT NO. 3574 3. Dr. Clark Weddle explained that the new grit handling facility at the Treatment Plant is scheduled for completion later this year and in order to make the facility operable, it must be tied into the existing primary sedimentation"tanks.~ It would be mòst effi.cient to do this 8-inch pipeline work during the summer months, which would avoid wet weather flow conditions. Metcalf/Eddy concurs with this approach. Grant funding for this improvement cannot be obtained prior to the wet weather flow period, therefore, if this work is approved at this time, it may not be covered by grant funds. Discussion followed after which it was moved by Member Carlson, seconded by Member Dalton to authorize $10,000 for construction of the new 8-inch diameter grit pipe-line and tie-in work. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley 07 '.J. (~. . ). 81 1950 XI. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that Mr. Robert Baker, Plant Operations Manager, has determined by testing that the plant has a greater treatment capacity than for which it is officially rated. b. Mr. Dolan reported that he has met with Mr. Bud Stewart of the City of Concord to discuss the Carrollo Report, Plant completion project, Hydraulic Expansion Project, pre-treatment source control program, capital expenditure plan and other matters. c. Mr. Dolan suggested that the Board set up a date for a field tour of the plant. After discussion, it was the consensus of the Board to hold an adjourned meeting on Saturday August 1, 1981 at 10:00 a.m., in the training room of the Treatment Plant to review and discuss plant related litigation, capital projects and tour the various areas of the treatment plant. Some of the meeting would be held in closed session. d. Mr. Dolan advised that he has offered the position of Administrative Engineer to Mr. Paul Morsen. Mr. Morsen has accepted the position and will start on August 1. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato advised that he will give his report in closed session later in the meeting. 3. DISTRICT SECRETARY a. Mr. Hopkins advised that the Board has been given copies of the 1980-81 Annual Report. b. President Campbell wanted to clarify that the cost of the candidate's Campaign Statement of Qualifications only includes the printing and handling, not the postage cost. 4. COMMITTEES a. Member Dalton advised that he had attended the County Solid Waste Committee Meeting. The Committee expressed an interest on the EIR-EIS for Acme Fill. XI I. MATTERS FROM THE FLOOR a. Member Dalton stated that his name was not included on the title page of the District's 1980-81 Annual Report. Staff apologized for the oversight and will not distribute the report until it is corrected. b. President Campbell stated that the August 20 Regular District Board Meeting conflicts with the date of the CASA Annual Work Conference in Monterey. It was the consensus of the Board that the August 20 Regular Board meeting be changed to August 27, 1981. c. President Campbell advised that he would be away on vacation and unable to attend the Board meetings of August 27 and September 3, 1981. d. After discussion, regarding the CASA Conference, it was moved by Member Carlson, seconded by Member Dalton, that three staff members and five Board Members be authorized to attend the CASA Conference on August 19-22, 1981 in Monterey. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley 07'" l'f¡' °, ,~ l"'\ .i 1951 At 11:05 p.m., President Campbell recessed the meeting. At 11:ffiO p.m., President Campbell reconvened the meeting. XII I. CLOSED SESSION At 11:11 p.m., President Campbell declared a closed session to discuss litigation and personnel matters. At 11:48 p.m., President Campbell concluded the closed session and reconvened the meeting in open session. XIV. ADJOURNMENT At 11:49 p.m., President Campbell adjourned the meeting to Saturday, August 1, at 10:00 a.m. at the Treatment Plant Training Room. Jt ~ e~ r sident of the District Board of the L ntral Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: 07 16 81 :