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HomeMy WebLinkAboutBOARD MINUTES 06-04-81 1917 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JUNE 4, 1981 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on June 4, 1981 at 7:30 p.m. President Campbell called the meeting to order and requested the Secretary to call roll. I. ROLL CALL PRESENT: Members: Carlson, Boneysteele and Campbell ABSENT: Members: Dalton and Stanley Member Dalton arrived at 7:32 p.m. Member Stanley had called and advised that he would be unable to attend the meeting due to illness. II. APPROVAL OF MINUTES 1. 2. MINUTES OF APRIL 2, 1981 MINUTES OF APRIL 23, 1981 After discussion, it was moved by Member Boneysteele, seconded by Member Carlson, that the minutes of April 2, 1981 and April 23,1981 be approved as presented. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Boneysteele and Campbell None Dalton and Stanley III. EXPENDITURES Member Boneysteele, member of the Budget and Finance Committee, stated that he had reviewed the expenditures with Member Carlson and found them to be satisfactory. After discussion, it was moved by Member Boneysteele, seconded by Member Carlson, that Running Expense Warrant Nos. 158772-16052; and Construction Fund 1457-1480 be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Boneysteele and Campbell None Dalton and Stanley IV. BIDS & AWARDS la. b. REPORT BIDS FOR PROJECT NO. 3000, NEW OFFICE BUILDING CONSIDER AWARD OF CONTRACT FOR NEW OFFICE BUILDING, PROJECT NO. 3000 Mr. Dolan, GM-CE, reported that the bids for the new Office Building had been opened and ana lysed on June 2. W. A. Thomas Company of Benecia was the apparent low bidder at $4,560,00, based on a 14-month completion date. The engineers estimate was $4,200,000. The total amount of money necessary to complete the project is $5,088,080 including construction, contingencies and construction management. 06 ()4 " - 8 J- 1918 Dr. Weddle, Deputy Chief Engineer, stated that Mr. Bob Wood of MWM had made inquiries about W. A. Thomas Company and found the Company to be reputable and in good standing. Dr. Weddle feels that the bid from W. A. Thomas Company is a reasonable bid. After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, to award the contract for the new Office Building (DSP 3000) to W. A. Thomas Company (14-month completion date) and authorize additional funding up to $5,088,080 for project completion. Prior to voting on the motion, Member Carlson commented that staff should investigate the possibility of deductive change orders concerning any contract items that can be modified or eliminated in the second floor design or construction. After further discussion, President Campbell requested the Secretary to take a roll call vote on the standing motion in regard to award of contract and authorization of funds. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley It was then moved by Member Carlson, seconded by Member Boneysteele, that staff be directed to investigate, initiate and monitor any practicable deductive change orders from the Office Building contract (DSP 3000) in order to save construction costs. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley 2a. ACCEPT BID FROM DRESSER INDUSTRIES FOR AERATION BLOWER AND ELECTRIC MOTOR ASSEMBLY b. AUTHORIZE PURCHASE OF AERATION BLOWER AND ELECTRIC MOTOR ASSEMBLY $597,341 FROM THE SEWER CONSTRUCTION FUND Staff reported that Dresser Industries was the sole bidder on this equipment. They submitted a bid in the amount of $597,341 for the Aeration Blow and Electric Motor Assembly. The engineers cost estimate for the assembly was $575,700. Mr. Dolan, GM-CE, indicated that the 5B-I project is presently in jeopardy as a result of governmental cut-backs. The Board should be aware that even though the State Water Resources Control Board has conceptually approved prepurchase of the aeration blower as part of the Stage 5B-I project, it does not guarantee grant funding. This approval will allow reimbursement of the cost of the assembly if a grant is awarded for the construction of the 5B-I project. It is staff's opinion that the purchase and installation of this piece of equipment is necessary and will result in a definite operations cost savings to the District. Therefore, staff is requesting the Board to authorize the purchase and the withdrawal of necessary funds from the Sewer Construction Fund with the understanding that the funds will be returned to the Sewer Construction Fund if the State approves grant funding for the Stage 5B-I project. After discussion, it was moved by Member Carlson, seconded by Member Dalton, to accept Dresser Industries bid for supplying the aeration blower and motor assembly for the sum of $597,341 and to authorize the expenditure of that sum from the sewer construction fund. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley Of) (} ,~1, 81 1919 v. CONSENT CALENDAR After discussion, it was moved by Member Boneysteele, seconded by Member Carlson, that the Consent Calendar items be approved, applicable resolutions adopted and their recording authorized where required. 1. Accept easements granted at no cost to the District, adopt respective resolutions and authorize their recording. Grantee Area a. Pentecostal Church of God Pacheco b. M. Hammer Orinda c. A. D. Cobo, et ux Orinda d. E. R. Callahan et ux Orinda e. E. R. Callahan, et ux Orinda f. M. Harrigan Orinda Job No. Parcel No. Res. No. 3452 3521 3521 3521 3521 3521 2 1 2 3A 3B 4 81-108 81-109 81-110 81- 111 81-112 81-113 2. Accept Grant of Temporary Working Easement from Donald G. West, et ux DSP 2695, Parcel 2, Walnut Creek area, at a cost of $200 to the District. Resolution No. 81-114. 3. Authorization for PA 81-12 (Concord area) to be included in a future formal annexation to the District. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley President Campbell asked if there were any agenda items to be taken out of order. Mr. Dolan advised that Mr. Jerry Lucey, attorney from Corbett, Kane and Berk, is expected to arrive at 10:00 p.m. to discuss personnel items. Mr. Dolan requested that the Board digress from the order of the agenda when Mr. Lucey arrives and go into closed session to discuss personnel matters. Board members voiced no objections to the request. VI. ENGINEERING ACTION REGARDING THE REQUEST FROM THE ORINDA ASSOCIATION FOR AN EIGHT-MONTH SEWER MORATORIUM IN THE LAKE ORINDA HIGHLANDS AREA 1. Mr. Dolan, GMCE, gave a brief historical recount of the issue and requested Mr. Carniato, District Counsel, to speak on the matter. Mr. Carniato advised that correspondence had been received from the Orinda Association requesting an eight month moratorium on the sewer extensions in the El Toyonal area of Orinda. The purpose of the moratorium would be to allow time for preparing a specific development plan for the Lake Orinda Highlands area for presentation to the Orinda Planning Commission. Mr. Carniato indicated that he had met with members of the Orinda Association and had a general discussion of the issue. Mr. Carniato indicated that he is still of the opinion that it would be illegal for the District to impose a moratorium relating only to a, small portion of its area. Board and staff discussion followed. President Campbell asked if there was anyone in the audience wishing to address the Board. Speaking in support of the moratorium were Mr. John Whitsett, Mr. Tuckerman Moss and Mrs. Helene Frakes who explained that the moritorium would enable the Orinda Association to devise a responsible plan for growth of the area and hence, future construction of sewers. Mr. Robert Layton, Health Inspector for Contra Costa County, addressed the Board indicating that the County had imposed a moratorium on new septic tanks in the area until an alternative means of sewage disposal is achieved. 06 04 81, 1920 Discussion followed wherein the Board reaffirmed that Central San is not a planning agency and its purpose is to provide sewer service to the community. After further discussion, it was moved by Member Carlson, seconded by Member Dalton, to deny the Orinda Association's request for an eight-month moratorium on sewer extentions in the Lake Orinda Highlands area. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley CERTIFICATION OF THE FINAL EIR FOR THE DOS OSOS/ALTA VISTA SEWER LINE EXTENSION 2. Mr. Dolan, GM-CE, requested Mr. Jay McCoy, Manager-Collection System Engineering and Services Division, to outline the revisions made in the EIR for the Dos Osos/Alta Vista sewer line extension. Mr. McCoy informed that all comments received regarding the draft EIR were reviewed and responded to in the IIAddendum of Comments and Responsesll. In regard to concerns over soil instability, the consultant who prepared the EIR ;s recommending: 1) preparation of a geologic report with recommendations to be implemented in the design of the sewer, 2) trench inspection to be made by a soils engineer, and 3) erosion control practices to be implemented in the rainy season. The usual one-year warranty for trenching and paving is recommended to be extended to five-years. Traffic delays due to road closures during construction have been limited to a maximum of ten minutes or a 5 car backup. A request has been received from the Dos Osos/Alta Vista Association asking for a $900,000 performance bond to take care of damage which may result from future slides. It was felt by staff that this request was inappropriate inasmuch as slide damage would be covered by the contractor's liability insurance. Commenting on the EIR were the following people: Dr. and Mrs. Tomford, Mr. Charles Triebel, Mr. Tuckerman Moss and Mr. John Whitsett. Mr. Malcolm Sproul, EIR consultant, responded to the various comments made. Mr. Thomas Lavin, project proponent, requested that the five-year warranty on pavement cover only damage caused by trenching but not damage resulting from inadequate road maintenance. Mr. Dolan replied that Mr. Carniato, District Counsel, may be able to draft language to the effect that the developer would not be held responsible for road damage due to poor maintenance by others. After discussion, it was moved by Member Carlson, seconded by Member Dalton to accept the Final EIR for the Dos Osos/Alta Vista sewer line extension, and certify that the Final EIR has been completed in compliance with the California Environmental Quality Act and State Guidelines; and confirm that the Board has reviewed and considered the information contained in the EIR. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley 3. CONSIDER APPROVAL OR DISAPPROVAL OF THE DOS/OSOS/ALTA VISTA SEWER EXTENSION, PROJECT 3481 After discussion, it was moved by Member Carlson, seconded by Member Dalton, that the EIR for the Dos Osos/Alta Vista Sewer Ext~nsion~ be approved as follows: ""',' 1;',"'", Uò " ", 'Ii (J ";'{, ~"'\ " )S~' '~, J. 1921 (1) Make a finding that changes or alternations have been required in, or incorporated into, the project which mitigate or avoid the significant environmental effects thereof as identified in the final EIR. (2) Approve the project conditioned upon the proposed mitigations as outlined in the certified EIR. (3) The conditions of the project shall include proper liability insurance. (4) District Counsel to draft language limiting the developers responsibility for road damage, caused by acts of others. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley At 9:43 p.m., President Campbell recessed the meeting. At 9:53 p.m., President Campbell reconvened the meeting. VII. BUDGET AND FINANCE 1. APPROVE EQUIPMENT BUDGET FOR 1981-82 Board Members were in concurrance with the adjustments that had been made in the 1981-82 Equipment Budget, but they questioned the contingency figures. Mr. Dolan, GM-CE, explained that the 10% contingency allowance originated as a result of the Board's request several years ago for a method of expediting the purchase of non-budgeted minor equipment items. President Campbell suggested that these budgetary amounts be retitled as "Mi scell aneous Purchases under $1,000" rather than a Contingency. After discussion, it was moved by Member Carlson, seconded by Member Dalton, that the equipment budget be approved subject to a change in the language (title) pertaining to the Contingency figures. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Carlson, Boneysteele, Dalton and Campbell Members: None Member: Stanley 2. APPROVE OPERATIONS AND MAINTENANCE BUDGET FOR 1981-82 Mr. Dolan, GM-CE, requested that approval of the O&M Budget be deferred to an adjourned meeting of June 11, 1981, pending further staff review. There were no objections. 3. APPROVE BILLS FOR PROFESSIONAL LEGAL SERVICES Mr. Carniato, District Counsel, requested that the statement for professional legal services be discussed in closed session at the end of the meeting prior to Board action. Board members had no objections to the request. VII I. CAPITAL IMPROVEMENTS 1. CONSIDER STAFF RECOMMENDATION TO DENY D. W. YOUNG'S PROTEST REGARDING THE REJECTION OF ALL BIDS FOR DSP 3272 After Board and staff discussion, it was moved by Member Boneysteele, seconded by Member Carlson, that the D. W. Young protest dated February 24,1981, be rejected based on a review of the background of the Dechlorination Facility Improvements Project, the public hearing, legal considerations, and discussions with the State and EPA; and that staff be authorized to readvertise DSP 3272 for bids and to convey the Board's action on this matter to the State Water Resources Control Board and the EPA. Motion carried by the following vote: 06 04 81 1922 AYES: NOES: ABSENT: Members: Carlson, Boneysteele, Dalton and Campbell Members: None Member: Stanley IX. PERSONNEL 1. ADOPT POLICY AND PROCEDURE ON MILITARY LEAVE Mr. Dolan, GM-CE, requested to have this item deferred to the meeting of June 18, 1981. Board members voiced no objections to the request. At 10:12 p.m., President Campbell declared a closed session to discuss the statement for professional legal services and personnel matters. At 11:10 p.m., President Campbell concluded the closed session and reconvened the meeting in open session. As a result of discussion in closed session, it was moved by Member Carlson, seconded by Member Dalton, that (a) payment of the statement from John J. Carniato be approved with exception of the $600 fees for services in regard to personnel, pending further review; and (b) that $4,000 be authorized for settlement of the Kaiser Sand and Gravel litigation matter. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Carlson, Boneysteele, Dalton and Campbell Members: None Member: Stanley X. ITEMS LATE FOR THE AGENDA None XI. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER Mr. Dolan directed the Board's attention to the personnel summary sheet dated June 4, 1981. POSITIONS BEING ADVERTISED Maintenance Technician III, Instrumentation POSITIONS BEING TESTED Operator I (pending) Engineering Aid I (Written Exam, SaturMay 30,1981) Materials Coordinator (pending) Senior Engineer (Mechanical) (Oral Exam, Thursday, May 28, 1981) PERSONNEL CHANGES Resignation DOUGLAS McMILLAN, Assistant Environmental Engineer, effective June 12,1981. Ret i rement JACK STRACHAN, Sr. Construction Inspector, Electrical, effective May 29, 1981. ()() ,() tt, 81. 1923 Summer Seasonal Help To Date Lawson Bill Fredrick Conway Ri ck Esquerra Conchita Greenhouse Demi Lagiss Jay Martell e Fred McDougal Steve Nat Mark Packwood Godwin Sammut Mark Walde Patricia Whitson 2. COUNSEL FOR THE DISTRICT Non'e 3. SECRETARY None 4. COMMITTEES None XI I. MATTERS FROM THE FLOOR None XII I. ADJOURNMENT At 11:13 p.m., President Campbell adjourned the meeting to June 11, 1981. P sident of the District Board of the entral Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERS IGNED: , ,'~ Secr ary of the Q trict Board of the Cen ral Contra Costa Sanitary District, County of Contra Costa, State of California 0 6 '" 0 4 81