HomeMy WebLinkAboutBOARD MINUTES 12-18-80
1826
MINUTES OF A REGULAR BOARD MEETING OF THE
DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
HELD ON DECEMBER 18,1980
The District Board of the Central Contra Costa Sanitary District
convened in a regular session at its regular place of meeting, 1250
Springbrook Road, Walnut Creek, County of Contra Costa, State of California,
on December 18,1980.
President Campbell called the meeting to order and requested the
Secretary to call roll.
I.
ROLL CALL
PRESENT: Members:
ABSENT: Member:
Carlson, Boneystee1e, Dalton and Campbell
Stanley
II.
APPROVAL OF MINUTES
1.
2.
MINUTES OF THE MEETING OF NOVEMBER 6, 1980
MINUTES OF THE MEETING OF NOVEMBER 13,1980
It was moved by Member Boneysteele, seconded by Member Carlson,
that the minutes of November 6 and November 13, be approved as presented.
Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Members: Carlson, Boneystee1e, Dalton and Campbell
Members: None
Member: Stanley
III.
EXPENDITURES
Members Boneystee1e and Dalton, members of the Budget and Finance
Committee, had received the expenditures and found them to be satisfactory.
After discussion, it was moved by Member Boneystee1e and Member
Dalton, that Running Expense Warrant Nos. 13347-13367,13511-13530,
13709-13837; Sewer Construction Warrant Nos. 1287-1296, 3739-3748; and
Payroll Warrant Nos. 1629-1633 and 7958502-7958737, be approved. Motion
carried by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Member:
Carlson, Boneysteele, Dalton and Campbell
None
Stanley
President Campbell asked if there were any requests for items to be
taken out of order at this time.
Mr. Dolan, GM-CE, requested a closed session for the purpose of
discussing a meet and confer item regarding the Employees Benefit
Insurance Program.
At 7:35 p.m., President Campbell adjourned the meeting and declared
a closed session to discuss the District employees benefit insurance
program.
At 7:50 p.m., President Campbell concluded the closed session and
reconvened the meeting.
There being no other items to be taken out of order, President
Campbell reverted to the order of the agenda.
1.. ~'"
....
, ,',
~f)
-------..----.. ---..---..--.-.------....----..----.- -.---.------..-
1827
. (; ')
f'
IV.
CONSENT CALENDAR
After discussion, it was moved by Member Carlson, seconded by
Member Boneysteele, that items 1 through 7 be adopted and their recording
authorized.
1.
Resolution No. 80-252, A resolution accepting an easement at no cost to the
District from Warmington Dev. Co., Martinez area, Job No. 3406
Parcel 3
2.
Resolution No. 80-253. A resolution accepting an easement at no cost to the
District from Resilient Floor Covering Pension Fund, Walnut Creek
area, Job No. 1179, Parcel No.1
Resolution No. 80-254. A resolution accepting an easement at no
cost to the District from 190 Cleaveland Investors Ltd., Pleasant
Hill area, Job No. 3467, Parcell
3.
4.
Resolution No. 80-255. A resolution accepting an easement at no cost to the
District from Milton Philip Olson and Carol Gay Olson, Lafayette area,
Job No. 3310, Parcel 2
5.
Resolution No. 80-256. A resolution authorizing quitclaim deed to Ivor C. Samso
and Donna M. Samson, Lafayette area, Job No. 2865, Parcel 2
6.
Resolution No. 80-257. A resolution authorizing execution of an agreement
relating to real property with Donald Chaiken and Carole C. Chaiken,
Lafayette area, Job No. 3363, Parcel lR-1.
7.
Resolution No. 80-258. A resolution authorizing execution of an agreement
relating to real property with Orindawoods Association, Orinda area,
Job No. 3250, Subdivision 5545
Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Members: Carlson, Boneystee1e, Dalton and Campbell
Members: None
Member: Stanley
V.
ADMINISTRATIVE
1.
REVIEW LETTER TO PERSONS PROPOSING ANNEXATION TO CCCSD AND AUTHORIZE
PRESIDENT OF BOARD TO SIGN THE NEW LETTER
Mr. Dolan, GM-CE, requested that the Board review the letter regarding
proposed annexations prior to any action.
After review and discussion, it was moved by Member Boneysteele,
seconded by Member Carlson, that the president be authorized to sign the
letter regarding property annexations. Motion carried by the following
vote:
AYES:
NOES:
ABSENT:
Members:
r~embers :
Member:
Carlson, Boensytee1e, Dalton and Campbell
None
Stanley
VI.
BUDGET AND FINANCE
1.
APPROVE BILL FOR LITIGATION SERVICES
Mr. Carniato, District Counsel, requested that this item be reviewed
and discussed in closed session at the end of the meeting, prior to
consideration and action by the Board. There were no objections to the
request.
.' - .~"".
. ~ ";.w¡
R~)
1828
VII.
CAPITAL IMPROVEMENTS
1.
AUTHORIZE EXECUTION OF AGREEMENT WITH WEGMAN/COROLLO FOR PROFESSIONAL
ENGINEERING SERVICES ON SOLID WASTE TO ENERGY PROJECT
Mr. Dolan, GM-CE, distributed copies of the proposed agreement to
the Board for their review and stated that there were several minor
changes to be made to the agreement. He explained the agreement and,
described the selected firm. He then requested authorization for the
President to execute the agreement after the Board has had an opportunity
to review the agreement and changes have been made.
After Board discussion, it was moved by Member Dalton, seconded by
Member Carlson that after the Board has had sufficient time to review
the agreement and make any comments to staff, the President be authorized
to execute the agreement with Wegman/Carollo for professional engineering
services in connection with predesign engineering services on Central
San1s Solid Waste to Energy project. Motion carried by the following
vote:
AYES: Members: Carlson, Boneysteele, Dalton and Campbll
NOES: Members: None
ABSENT: Member Stanley
AUTHORIZE $3,000 FOR THE REPAIR OF CONDUIT FROM DRAINBACK STRUCTURE
TO MUX 82, LOCATED IN SUBSTATION 82
2.
3.
AUTHORIZE $4,000 FROM SEWER CONSTRUCTION FUND TO PLACE A THREE-INCH
CAST-IRON DRAIN FROM MANHOLE NO.3 TO THE EXISTING SUMP IN THE
DIVERSION STRUCTURE
Mr. Dolan, GM-CE, explained that items Nos. 2 and 3 under VII.
CAPITOL IMPROVEMENTS, are fix and finish items and could be considered
together and acted upon under the same motion.
He also explained that in regard to item No.2, the Treatment Plant
has experienced loss of power and control signal as a result of damage
to the electrical conduit. Efforts by District forces have confirmed
that the conduit is damaged and the repair will involve replacing the
conduit. This work will require the use of outside contractors.
In regard to item No.2, ground water has been infiltrating the
high voltage electrical system at the Filter Plant and drains to Manhole
No.3, which is the lowest point in the system. It is proposed to
install a three-inch cast-iron drain line from Manhole No.3 to an
existing sump pump located within the diversion structure, which will
prevent infiltration buildup in the underground electrical system.
After discussion, it was moved by Member Dalton, seconded by Member
Carlson, to authorize $7,000 from the Sewer Construction Fund ($3,000)
for the repair of conduit and electrical system from the drainback
structures to MUX 82, located in Substation 82 and ($4,000) for the
construction of a drain line from Manhole No.3 to the existing sump in
the diversion structure at the Filter Plant. Motion carried by the
following vote:
AYES:
NOES:
ABSENT:
Members: Carlson, Boneysteele, Dalton and Campbell
Members: None
Member: Stanley
1829
VIII.
SOLID WASTE
1.
CONSIDER APPOINTMENT TO COUNTY SOLID WASTE COMMISSION
Mr. Dolan, GM-CE, advised that his term as representative of the District
on the County Solid Waste Commission expires on December 31, 1980. Since
Member Dalton has indicated a willingness to serve in this capacity,
Mr. Dolan suggested that Member Dalton be nominated to fill his position on the
Commission. A District staff member could be nominated to fill the position
currently held by Member Dalton on the Technical Advisory Committee to
that Commission.
After discussion, it was moved by Member Carlson, seconded by Member
Boneysteele, that Member Dalton be nominated to represent the District
on the Contra Costa County Solid Waste Commission. Motion carried by
the following vote:
AYES:
NOES:
ABSENT:
Members: Carlson, Boneysteele, Dalton and Campbell
Members: None
Member: Stanley
It was then moved by Member Carlson, seconded by Member Boneysteele,
that the General Manager-Chief Engineer be authorized to nominate a staff
member for appointment to the Technical Advisory Commission. Motion carried
by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Member:
Carlson, Boneysteele, Dalton and Campbell
None
Stanley
IX.
REAL PROPERTY
1.
CONSIDER CALTRANS OFFER FOR RIGHTS OF WAY ACROSS TREATMENT PLANT PROPERTY
Mr. Dolan, GM-CE, reviewed the history of this item and advised that
a proposed Right of Way Contract has been received from CALTRANS offering
a settlement in the amount of $1,560,000, including back interest, for
the 7 acres more or less, involved in the proposed roadway rights of
way across the Treatment Plant property. However, there are minor points
to be negotiated.
The Board established by consensus that the general concept of the
proposal settlement was acceptable and authorized the GM-CE to continue
negotiating the remaining points with CALTRANS.
1.
X. PERSONNEL
CANCEL EXISTING CLASS DESCRIPTIONS FOR THE POSITION OF LABORATORY
TECHNICIAN AND CHEMIST
ADOPT NEW CLASS DESCRIPTIONS FOR THE POSITIONS OF LABORATORY
TECHNICIAN, CHEMIST I AND II
2.
Mr. Dolan, GM-CE, reviewed the reasons for Class Description changes.
Mr. Don Risden, President of the Employees Association, addressed
the Board pointing out a discrepency between the IIExperiencell section
of the Chemist II Class Description and the District policy concerning
personnel advancements.
Board and staff discussion followed after which it was the consensus
of the Board to defer action on this item to the next Board Meeting.
3.
APPOINTMENT OF KEN ROEN TO THE RECLASSIFIED POSITION OF VEHICLE
AND EQUIPMENT MECHANIC II, RANGE 65-E, $2,176 EFFECTIVE 1/1/81
Mr. Dolan, GM-CE, requested that this item be deferred to the next
Board meeting.
-:I .
¡ ....
¡{¡~
.1. v'
80
- '. . .I
1~30
4.
AUTHORIZE WENDLE WHIPPLE, SUPERVISING SURVEYOR, TO ATTEND THE
WESTERN FEDERATION OF PROFESSIONAL LAND SURVEYORS CONFERENCE ON
FEBRUARY 17-20 IN RENO, NEVADA AT AN ESTIMATED COST OF $580
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Dalton, seconded by Member Boneystee1e, that authorization for Wendle
Whipple, Supervising Surveyor, to attend the Western Federation.of
Professional Land Surveyors Conference on February 17-20,1980 ln Reno,
Nevada at an estimated cost of $580 be approved. Motion carried by the
following vote:
AYES: Members: Carlson, Boneystee1e, Dalton and Campbell
NOES: Members: None
ABSENT: Member: Stanley
XI.
ITEMS LATE FOR THE AGENDA
1.
Mr. Dolan, GM-CE, referred to Mr. Jim Coe, Sr. Engineer, Collection
System Operations (CSO) Department, to give an overview on the rainfall
and sewer flow monitoring and computer analysis program offered by
American Digital Systems, Inc. (ADS).
Mr. Coe explained that approximately 70,000 lineal feet of the
sewer system in the northwestern portion of Orinda is proposed to be
surveyed for the InfiltrationlInf1ow (III) monitoring and analysis
service by ADS. If this study proceeds as anticipated, approximately
20% or 14,000 lineal feet of sewer line will be identified as contributing
up to 80% of the total 1/1 in that area. The CSO Department will then
undertake the correction of the leakages and check its effectiveness by
subsequent flow monitoring. This project is a pilot program designed to
contribute to the development of improved Inflow/Infiltration control
programs within the District.
After discussion, it was moved by Member Dalton, seconded by Member
Carlson, that authorization of $35,000 for Infiltration/Inflow (1/1)
Monitoring and Analysis Service for an 1/1 investigation and correction
project in the Orinda area be approved. Motion carried by the following
vote:
AYES: Members: Carlson, Boneysteele, Dalton and Campbell
NOES: Members: None
ABSENT: Member: Stanley
There was further discussion regarding the Concord I/I problems as
they relate to their treatment cost. It was the consensus that Concord
be kept apprised of this District's 1/1 program.
2.
MEMORANDUM ADVISING THE BOARD OF DIRECTORS OF THE NEWLY ELECTED
OFFICERS OF THE EMPLOYEES ASSOCIATION
Mr. Dolan, GM-CE, advised that the Employees Association has held
its annual election to determine its officers for 1981 and referred to
the Association's letter dated December 18,1980. Mr. Don Risden was
elected to serve as president of the association for the coming year.
XI I.
INFORMATION
1.
LETTERS OF APPRECIATION FROM CHARLES R. CHAPMAN AND WALTER SELIG
REGARDING MAINTENANCE DEPARTMENT SERVICE
Board Members acknowledged the correspondence from Messrs. Chapman
and Selig and expressed their pleasure in regard to the efficiency
demonstrated by the Collection System Operations Department crew in the
resolution of the overflow problems.
..~ ,;.'")
,)
IQ
~. '...J'
80
..--,--..,.--........------------....
------...--.-- ...
1831
XIII.
REPORTS
1.
GENERAL MANAGER-CHIEF ENGINEER
a. Mr. Dolan advised that proposals for performing a study of the
District's Class Descriptions and salaries have been received from
various consultants and reviewed by staff. Interviews with qualifying
consultants will be conducted during the last part of December.
b. Mr. Dolan advised the Board that Dr. Clark Weddle, Deputy Chief
Engineer, is in the hospital for tests and should be back to work after
the holidays.
c. Mr. Dolan reported that Mr. John Larson, Sr. Engineer Project
Management, is negotiating with the City of Reno for the purchase of a
used pilot plant to set up at the District Treatment Plant and test for
the feasibility of biological phosphorus removal from our effluent.
Funds have been previously authorized for the purchase. Mr. Larson will
be requesting funds for installation and to hire temporary personnel to
work on this project.
d. Mr. Dolan advised that correspondence has been received from
Mr. Hal German of the EPA regarding the protest concerning the bid from
C. W. Roen Construction Company for construction of the Dechlorination
Facility, Job No. 3272. Mr. German has filed in favor of D. W. Young
Construction on the basis of its conclusion that C. W. Roen Construction did
not make adequate request to'Homítz .&,Allen for'minority contractor,Jists.
e. Mr. Dolan informed that the grand jury had toured the treatment
plant last week. They were very interested and indicated that they
found the tour to be informative.
f. Mr. Dolan advised that a firm proposal has been received from
Getty Oil regarding the land fill gas project. Therefore, the agreement
with John Carollo Engineers for further investigation of this project
may now be executed by President Campbell.
g. Mr. Dolan stated that he would report on the Meet and Confer
bargaining unit in closed session.
h. Mr. Dolan gave a status report on the FY 1980-81 Budget. He
advised that the electrical power costs for the month of November were
running ahead of projection, as a result of the erroneously low PG&E
predictions on which the budget calculation was based. The Engineering
Department costs are also over budget at this time, principally due to
work on running expense projects rather than capital. President Campbell
suggested that it would be appropriate to submit a mid-year report to
the Budget and Finance Committee for review.
i. Mr. Dolan advised that most District Employees will be receiving
four hours leave Christmas Eve and on New Year's Eve. Those employees
required to work full time on those days will be permitted to take equal
time off at a later date.
j.
1980.
Mr. Dolan presented the Managers Report for the month of November,
ADMINISTRATION DEPARTMENT
Accounting Division
1) The 1979-80 audit report and the restated 1978-79 audit report were
accepted and copies distributed to various agencies.
2) Four proposals were received in response to the District's request
for brokers and group insurance proposals. The brokers were ranked on
qualifications and insurance proposals. Interviews are to be held for
selection.
1,2
18
8()
1832
3) A meeting was held with the Town of Moraga and Orinda-Moraga Disposal
Service concerning the level of service desired by apartments and condominiums.
It was determined that G. Navone would contract each complex to obtain
their decision.
4) M. Mullin was transferred to the position of Accounting Clerk effective
November 21,1980 which will increase the division staff by one-half person
when D. Barone returns on a part-time basis.
ENGINEERING DEPARTMENT
Collection System Engineering and Services Division
1) Proposals were received from six consultants for design work for
improvements at the Martinez and Lower Orinda Pump Stations.
2) Preliminary work continued on identification of projects at the
Treatment Plant and the development of a project list. The project
list, including schedules and budgets, will ultimately be incorporated
in incorporated in our capital budget.
3) Numerous members of the staff have been providing input for the
design of the new Office Building by MWM.
4) County tax bills, including our EQ Charges, were mailed to property
owners, resulting in a surge of calls for staff to handle. There was no
extraordinanry concern about the $105 yearly charge.
Construction Division
1) There were 8 separate repair and betterment projects underway at
the plant during the month. These projects were public address system
improvements; emergency electrical feeder to the computer; sealing of
motor control center from lime dust intrusion (completed); relocating
H2O detector for access; providing positive drain for electrical manhole;
providing emergency lighting for stairwells in Solids Building; repair
of leak and install deflector plates in the lime storage bins; and
repair or placement of damaged conduit to flowmeter at drainback structure.
2) The contractor on Holding Basin Renovations, Phase II, Project 3338,
substantially completed all underground pipelines and drainage structures,
including final connection into the Martinez trunk line; earthwork on the
basin levees; ditches in Basin A north and Basin B; and the spillway near
the northwestern corner of Basin B.
3) The contractor on the Additions and Modifications to the Sludge Handling
Facility, Project 3399, completed major work on the splash protection
structure; started work on pipe hangers and miscellaneous air, water and
drainage lines; and finish AC pacing placed on the loading ramp.
4) Worki~~conjunctionwith District Counsel continues on various lawsuits
and disputes.
COLLECTION SYSTEM OPERATIONS DEPARTMENT
1) There were 20 stoppages in November, bringing the total to 77 since the
beginning of the fiscal year, against 97 for the same period last year. Due
to the lack of heavy rains, the normal stoppage surge has not yet occurred
this year.
2) Cleaning of root lines scheduled for the month was completed early and the
balance of the time was spent on preventive maintenance. Hydrocrews devoted
most of their time to scheduled cleaning of grease lines.
3) The vapo-rooting crew completed their season's work this month. Through
recalibrating equipment withdrawal rates, the efficiency and safety of
applying this material has been significantly improved.
'1=,~,'
- "-
~
..t~
ö{)
1833
4) There were 30 taps made for side sewers, 242 feet of pipeline repaired,
repairs made to our facilities in two locations after drainage by installation
of other utilities and considerable work accomplished on structure adjustments.
5) As a result of the annual rush by contractors to complete sewer construction
work prior to heavy rains, 80% of the CCTV inspection work was new systems this
month.
,6) An investigation and preventive analysis was conducted in regard to the
CC Employees Federal Credit Union claim. Other items under study and planning
were the Briones View erosion problem, confined space procedures and inflow
and infiltrations.
7) There were 24 vehicles and 13 pieces of equipment serviced and 53
vehicle and 2 equipment repairs. Fuel consumption totaled 4,407 gallons.
2.
COUNSEL FOR THE DISTRICT
Mr. Carniato requested that his report be given in closed session.
3.
SECRETARY
a. Mr. Hopkins advised that the County and local newspapers have
requested an excerpt from the minutes of December 4, 1980 regarding the
Board's posture on newly annexed properties.
b. Mr. Hopkins brought up the matter of changing Board Members
compensation as permitted by Assembly Bill No. 2134. Board members
requested that this matter be deferred to the first meeting in January.
4.
COM~1ITTEES
None
XIV.
MATTERS FROM THE FLOOR
a. Mr. Dolan, GM-CE, read a letter to the Board from the State
Water Resources Control Board on the subject of procedures and methodology
for water conservation.
b. Mr. Don Risden, President of the Employees Association, addressed
the Board advising that the day after Christmas has been proclaimed a
holiday for all federal employees. It was the consensus of the Board that
such a matter should be considered as part of the Employees Association's
negotiation package.
At 9:35 p.m., President Campbell recessed the meeting and declared a
closed session to discuss personnel and litigation matters.
At 10:52 p.m., President Campbell concluded the closed session and
reconvened the meeting.
As a result of discussion in closed session, it was moved by Member
Carlson, seconded by Member Dalton, that the statements dated December 10
and 15, 1980 from District Counsel and Special Counsels for services
rendered, and accrued payables in the Peterson/Simpson matter be approved.
Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Member:
Carlson, Boneysteele, Dalton and Campbell
None
Stanley
XV. ADJOURNMENT
President Campbell adjourned the meeting.
At 10:54 p.m.,
'1 ";'~
t ";x
i ~,
I : -,
',:¿, ~')
. "" ,
'c "",
esident of the istrict Board of the
entral Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTE IGNED:
I - //' :
{A?£ß-pA'x~-
Secr; tary of the, , stri ct Board of the
Cen ral Contra Costa Sanitary District,
County of Contra Costa, State of California