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HomeMy WebLinkAboutBOARD MINUTES 09-18-80 1784 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON SEPTEMBER 18, 1980 The District Board of the Central Contra Costa Sanitary Disitrict convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California on September 18, 1980 at 7:30 p.m. President Carlson called the meeting to order and requested the Secretary to call roll. I. ROLL CALL PRESENT: Members: ABSENT: Member: Boneysteele, Dalton, Campbell and Carlson Stanley Member Stanley arrived at 7:38 p.m. II. APPROVAL OF EXPENDITURES Member Boneysteele, member of the Budget and Finance Committee, stated that he had reviewed the expenditures and found them to be satisfactory. After discussion and comments by Member Dalton regarding the expenditure format, it was moved by Member Boneysteele, seconded by Member Dalton, that Running Expense Warrant Nos. 12295-12315, 1266-12761, 12434-12452 and 12569-12604; Sewer Construction Warrant Nos. 3695-3707 and 1192-1207 and Payroll Voucher Nos. 7416991-7417237 and 1607-1611, be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Dalton, Campbell and Carlson None Stanley III. BID AND AWARDS 1. AUTHORIZE AWARD OF CONTRACT FOR THE CONSTRUCTION OF DECHLORINATION FACILITY IMPROVEMENT PROJECT, DSP 3272, TOC. W. ROEN CONSTRUCTION CO. Mr. Dolan, General Manager-Chief Engineer (GM-CE), requested that the Board defer action on this item to the next regular Board Meeting. He explained that at an earlier point, it seemed appropriate to award the contract to C. W. Roen Construction Company. However, due to questions that have been raised by the State, it appears that a hearing should be scheduled with C. W. Roen Construction Co. and D. W. Young Construction Co. prior to award of contract. IV. CONSENT CALENDAR Mr. Dolan, GM-CE, requested that Item 12 (PA-34, Lake Orinda Highlands area) be discussed prior to making a motion on the items listed under the Consent Calendar. Mr. Dolan, GM-CE, explained that there is considerable interplay between the District and LAFCO as to which agency should take action on this annexation. District staff contends that LAFCO is the appropriate lead agency and LAFCO contends that the District should be the lead agency on a project concept. Proponents for the annexation are concerned over the length of time it is taking to process their annexation petition. It was the consensus of the Board that LAFCO should understand that the District does not have jurisdiction land use matters but deals strictly with sewer issues. 0 (,,",,;j U 1 8û 1785 Present in the audience was Mr. Lavin, a proponent for the annexation. After discussion, it was moved by Member Dalton, seconded by Member Stanley, that items 1 through 6 on the consent calendar be adopted and items 7 through 12 be approved 1. Resolution No. 80-190, A resolution accepting an easement at no cost to the District from C. L. Dallas, et ux, Danville area, Job No. 3397, Parcell, and authorize its recording. 2. Resolution No. 80-191, A resolution accepting an easement at no cost to the District from Continental Realty Corp., San Ramon area, Job No. 3371, Parcell, and authorize its recording 3. Resolution No. 80-192, A resolution accepting an easement at no cost to the District from Continental Realty Corp., San Ramon area, Job No. 3371, Parcel 2 and authorize recording. 4. Resolution No. 80-193, A resolution accepting an easement at no cost to the District from Howell Properties, Ltd., San Ramon area, Job No. 3371, Parcel 3 and authorize recording. Resolution No. 80-194, A resolution authorizing execution of a consent to Offer-Of-Dedication and Offer to Consent to Dedication of Public Roads, Job No. 3280, Parcell 5. Resolution No. 80-195, A resolution rescinding Resolution No. 80-160 6. Resolution No. 80-196, A Resolution authorizing execution of I'Consent Tor Public Roads" to Contra Costa County, Job No. 3022, Parcel 3, Walnut Creek area 7. Authorize PA-80-29 (Walnut Creek area) to be included in the next formal annexation to the District. 8. Authorize PA 80-30 (Orinda area) to be included in the next formal annexation to the District. 9. Authorize PA 80-31 (Orinda area) to be included in the next formal annexation to the District. 10. Authorize PA 80-32 (Danville area) to be included in the next formal annexation to the District. 11. Authorize PA 80-33 (Walnut Creek area) to be included in the next formal annexation to the District. 12. Authorize PA 80-34 (Lake Orinda Highlands area) to be included in the next formal annexation to the District Motion was unanimously approved. v. CAPITAL IMPROVEMENTS 1. Mr. Dolan, GM-CE, requested Mr. Jay McCoy, Manager-Collection System and Services Division, to highlight planning developments in regard to the new District Office Building Project. Mr. McCoy advised that cost estimate figures have been received from Lee Saylor Consultants and reviewed by MWM. Additional estimates have been submitted for adding a third story to the building, modifying the Treatment Plant Administration Building, adding a meeting room and another parking lot. The total estimated cost of the project now stands at $4.400,000. ü~ . 1 ~, 0 1786 Mr. Dolan added that staff also has photographs of board/conference rooms at the cities of Antioch, Seaside and Concord for Board review. He requested that the Board comment on the concepts they found most desirable in the various designs. Board discussion followed regarding methods that could be employed to produce cost savings in the construction of the proposed building. Member Stanley commented that he was inclined to move on the entire project as presented since any further delays would only escalate the cost. After further discussion, it was moved by Member Stanley, seconded by Member Campbell, that MacKinlay, Winnacker, McNeil (MWM) develop the final design for the new District Office Building to include a third story "shellll, construction of a meeting room, remodel ing of the existing Treatment Plant Administration Building, and construction of a North parking lot; and MWM shall consider all cost saving materials and procedures in the final design of the project. Motion was unanimously approved. 2. AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO FILE NOTICE OF COMPLETION FOR DSP 3170, OUTFALL REPAIR After explanation by Mr. Dolan, GM-CE, that the work for DSP 3170 has been satisfactorily completed by CONCO-BPA, it was moved by Member Dalton, seconded by Member Campbell, that the GM-CE be authorized to file a Notice of Completion for DSP 3170 (Outfall Repair). Motion was unanimously approved. 3. APPROVAL AGREEMENT WITH CONTRA COSTA COUNTY WATER DISTRICT FOR INCLUDING WORK FOR THE WATER DISTRICT IN THE HOLDING BASIN CONTRACT Mr. Dolan, GM-CE, explained that the Contra Costa County Water District has requested that the District include conduit work in the contract for the Holding Basin Renovation Phase II (Job 3338). The Water District has agreed to pay Central San the estimated cost of the work ($23,408.03) prior to any work being done. It was moved by Member Stanley, seconded by Member Campbell, that the agreement with the Contra Costa County Water District for including work for the Water District in Central San1s Holding Basin Renovation Phase II Contract (Job 3338) be approved. Motion was unanimously approved. VI. REAL PROPERTY 1. AUTHORIZE EXECUTION OF A QUITCLAIM EASEMENT - ALAMO AREA, JOB 1597 PARCEL 12, (NEW JOB NO. 3220) After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Campbell, that the President and Secretary be authorized to execute a Quitclaim of Easement, Job 1597, Parcel 12 (New Job No. 3220), a resolution adopted to that effect and their recordation authorized. Resolution No. 80-197 Motion was unanimously approved. 2. AUTHORIZE EXECUTION OF AGREEMENT RELATING TO REAL PROPERTY WITH THE GROUPDESIGNERS, INC., JOB 1663, PARCEL 5 (LOT 4, SUBD. 3712), ALAMO AREA After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Campbell, that the President and Secretary be authorized to execute an Agreement Relating to Real Property with Groupdesigners, Inc., Job No. 1663, Parcel 5 (Lot 4, Subd. 3712), Alamo Area, a resolution adopted to that effect and their recording authorized. Resolution No. 80-198. Motion was unanimously approved. \¡ ~) J.\': ;'" , "<",J C);.,,~ « Co') i\ t "."~ '<:..J 1787 VIr. PERSONNEL 1. ADOPT CLASS DESCRIPTION FOR THE POSITION OF ASSOCIATE ENGINEER (ENVIRONMENTAL) AUTHORIZE ONE ASSOCIATE ENGINEER (ENVIRONMENTAL), RANGE 77, IN THE SPECIAL PROJECTS DIVISION ENGINEERING DEPARTMENt 2. After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley seconded by Member Campbell, that a resolution adopting a Class Description for the position of Associate Engineer (Environmental) be adopted, and that one Associate Engineer (Environmental) position, Range 77, be authorized in the Special Projects Division of the Engineering Department. Resolution No. 80-199. Motion was unanimously approved. 3. APPROVE POLICY AND PROCEDURE ON WORK HOURS (EXHIBIT A) Mr. Dolan, GM-CE, requested that this item be discussed in executive session. Board Members voiced no objection. VII 1. UNCLASSIFIED BUSINESS AUTHORIZE EXECUTION OF CONTINUING SERVICES CONTRACT WITH BECHTEL CORPORATION FOR TECHNICAL SERVICES TO THE DISTRICT 1. Mr. Dolan, GM-CE, explained that from time to time it becomes necessary for the District to avail itself of engineering services related to complex technical problems at the Treatment Plant. Staff is proposing that the Bechtel Inc., engineering firm be retained to perform this service; with the provision that no services in excess of $10,000 shall be performed prior to receipt of written authorization from the District. After discussion, it was moved by Member Stanley, seconded by Member Dalton, that the President of the Board be authorized to execute the agreement between Bechtel Inc., and Central Contra Costa Sanitary District to provide technical services at the Treatment Plant. Motion was unanimously approved. IX. ITEMS LATE FOR THE AGENDA None X. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that no response has been received to the District1s request for bids on the Office Building reroofing. Therefore, it is staff's intent to have the roof patched at this time and rebid the project next spring. b. Mr. Dolan reported that an extensive list of deficiencies has been received from Metcalf/Eddy outlining the problems in the 5A-I project. The deficiencies are separated into two categories: one being critical tasks which must be done immediately and the other essential but not urgent tasks. The total estimated cost of defective work is $10,000,000. The list has been forwarded to the State and staff has requested a proposal be submitted from Metcalf/Eddy for design work. Negotiations are now in progress and upon State approval, staff will be presenting a draft contract for Metcalf/Eddy design work to the Board for approval. c. Mr. Dolan distributed the Wastewater Reclamation Report to the Board Members. 0,.0\ "./ (,j ]" ::J ^","" ",,~ " ", 11~' f:,,) i~)j 1788 d. Mr. Dolan advised that in discussion with the Contra Costa County Water District regarding the Water Reclamation Project, Mr. C. R. Randall suggested that a contact be made with the Department of Water Resources (DWR), concerning eligibility for grant funding of facilities for water reclamation purposes. Mr. Dolan discussed the subject with DWR staff who responded favorably to this concept. Mr. Dolan will keep the Board informed of further developments. e. Mr. Dolan reported that a meeting was held with Getty Oil Corporation wherein they proposed to sell the District methane gas extracted from Acme Fill. Prior to further discussion, a consultant should be retained to explore feasibility of such a project and the cost the District would incur. f. Mr. Dolan advised that the City of Reno, Nevada, is constructing a Biological-Phosphorous Removal Process Facility. President Carlson, Member Stanley, Mr. Niles and Mr. Dolan plan on touring the facility on October 7. Prior to that date, John Larson and Robert Baker will be touring the pilot plant to review its performance. g. Mr. Dolan indicated that he and staff had been contacted by the Contra Costa Times and he anticipates they will be publishing a story involving the District's Treatment Plant. h. Mr. Dolan requested that Mr. Tom Dawson, John J. Carniato's associate, be officially appointed as a Board representative to attend Meet and Confer sessions with the Employees Association. It was moved by Member Stanley, seconded by Member Campbell, that Mr. Tom Dawson be appointed to act as a Board representative in Meet and Confer sessions with the employees and a result be adopted to that effect. Resolution No. 80-201. Motion was unanimously approved. i. 1980. Mr. Dolan presented the Manager1s Report for the month of August, Administration Department Accounting Division (1) The 1979-80 Annual Audit being conducted by Laventhol & Horwath is in its final phase. All audit work papers assigned to the Accounting staff were completed and submitted to the auditors on a timely basis. (2) Financial statements for the last half of 1979-80 (January 1, 1980 - June 30, 1980) were received from the Valley Disposal Companies (Valley, Diablo and Lafayette) and the Orinda-Moraga Disposal. The unaudited statements were reviewed by staff and found to indicate the following profits or loss before taxes: Valley Disposal Companies 2.4%; Orinda- Moraga Disposal, second quarter of 1980 indicates a 4.4% profit, but the average for the six-month report results in a (3.8%) Engineering Department Collection System Engineering and Services Division (1) The Contract for Holding Basin Renovation-Phase II (3338) was awarded and funds authorized. (2) A meeting was held concerning the North Walnut Creek project and the acquesition of 15 necessary sewer easements. (31 The contractor for the outfall project is finalizing grading amd fencing work. (4) The Survey Division completed work on an instrument calibration line within the EBMUD right of way in Pleasant Hill. 0", , .~ , ",,; - ~", i'! I. ' 1.' 1789 (5) Staff attended an EPA sponsored seminar concerning hazardous wastes that can enter sewerage systems from electroplating industries. (6) The Design Division completed base drawings of the Treatment Plant area provided copies to MWM. District personnel received copies of preliminary Design Development Drawings for the new office building and they were reviewed for respective space needs. (7) Preliminary work is being performed on the proposed renovation of lower Orinda and Martinez Pumping Stations. (8) An alternative route is being considered to serve Alhambra Valley by tunnel to the Virginia Hills area. Construction Division (1) Construction activities included work on the following projects: a. The majority of the work was completed on the Odor Control System No.3 and completion is dependent upon delivery of a control panel. b. Improvements to the Chlorine System were in progress with, , electrical control, alarm and monitor panel being installed in the chlorine room and placed in operation. c. McCrary Construction Company completed all punch list and extra work items on the Influent and Effluent Samplers (3346) and staff recommended acceptance by the Board. d. The Plant received formal written approval of its refurbished fire protection system. e. The preconstruction meeting was held and work began on the Holding Basin Renovation Phase II (3338). (2) Miscellaneous improvement projects in progress at the plant were: public address system; emergency electrical feeder; sealing electrical motor control center rooms at chemical feed building; removal of railroad spur trace clearance violations; layup rocedure for PSS-35 Steam Lines; aeration blower steam turbin piping supports and instrument repair. Collection System Operations Department (1) Total service calls for the month were 47. Roots were responsible for 6 stoppages and grease was the cause of 5 stoppages. (2) There was 293,178 feet of sewerline cleaned; 113,668 feet by Hydro- Flush; 163898 feet by sewer rodder and 15,612 by hand rodding. (3) Slip lining was installed in 2,740 feet of 6" sewer line; 10 line repair projects totalling 161 feet were completed and 53 structure repairs were made. '(4) TV crews inspected 7,517 feet of existing system and 20,342 feet of new sewer construction. (5) Testing at 11 locations for total sulfides revealed a satisfactory condition at all locations with an unexplained temporary high reading at two locations. (6) There were 25 vehicles serviced; 51 vehicle repairs made; 20 pieces of equipment serviced and 5,337 gallons of fuel used. 2. COUNSEL FOR THE DISTRICT Mr. Carniato requested to give his report in executive session later in the meeting. 0 1 - '" ':\ , ' "'I \..,.;' ,~' 1790 3. SECRETARY None 4. COMMITTEES None x!. MATTERS FROM THE FLOOR a. Member Boneysteele explained that he was unable to attend the Board meeting of September due to of an emergency business trip. b. President Carlson reported on the public hearing held by the Town of Moraga regarding an increase in garbage service. The people of the Town have requested to increase their garbage service to include a weekly garden trimming pickup at the curb and three general pickups per year. Mr. Navone of Orinda/Moraga Disposal Service and the company's attorney, Mr. Sanford Skaggs were present at the meeting. They will be working with the Town of Moraga towards developing a collection system to start in January 1981. The additional service will cost the individual resident $1.00 more per month. President Carlson indicated that he did not attend the hearing as a representative of the District but as a resident of the Town of Moraga. Mr. Dolan, GM-CE, read a memorandum received from Mr. Gary Chase, Town Manager, explaining the Town of Moraga's position regarding the garbage service. Discussion followed. At 9:15 p.m., President Carlson recessed the meeting. XI!. EXECUTIVE SESSION At 9:19 p.m., President Carlson reconvened the meeting and declared an executive session to discuss personnel and potential litigation matters. At 9:44 p.m., President Carlson concluded the executive session and reconvened the meeting. XII 1. ADJOURNMENT At 9:45 p.m., President Carlson adjourned the meeting. , .!lct{l~ Presid~nt of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of Californ COUNTERSIGNED: istrict Board of the sta Sanitary District, Costa, State of California 0 ~~ 1 'J