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HomeMy WebLinkAboutBOARD MINUTES 09-04-80 1775 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF CENTRAL CONTRA COSTA SANITARY DISTRICT HELD SEPTEMBER 4, 1980 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on September 4,1980 at 7:30 p.m. President Carlson called the meeting to order and requested the Secretary to call roll. 1. ROLL CALL PRESENT: Members: Boneysteele, Dalton, Campbell and Carlson ABSENT: Member: Stanley Member Stanley arrived at 7:43 p.m. II. APPROVAL OF MINUTES MINUTES OF THE MEETING OF AUGUST 7,1980 1. After discussion, it was moved by Member Campbell, seconded by Member Dalton, that the minutes of August 7, be approved as presented. Motion carried by the following vote: AYES: Members: Boneysteele, Dalton, Campbell and Carlson NOES: Members: None ABSENT: Member: Stanley 2. MINUTES OF OF AN ADJOURNED MEETING OF AUGUST 14,1980 After discussion, it was moved by Member Dalton, seconded by Member Boneysteele, that the minutes of August 14, be approved as presented. Motion carried by the following vote: AYES: Members: Boneysteele, Dalton, Campbell and Carlson NOES: Members: None ABSENT: Member: Stanley III. APPROVAL OF EXPENDITURES Members Boneysteele and Dalton, members of the Budget and Finance Committee, reviewed the expenditures and found them to be satisfactory. After discussion, it was moved by Member Boneystee1e, seconded by Member Dalton, that Running Expense Warrant Nos. 12453-12568 and Sewer Construction Warrant Nos. 1178-1191 be approved. Motion carried by the fo 11 owi ng vote: AYES: Members: Boneysteele, Dalton, Campbell and Carlson NOES: Members: None ABSENT: Member: Stanley IV. HEARINGS None O,ç.,"\',è "'..:. f,¡,/ fr,' 1,1"',, U ¿:'1:. ,","'.. "") \,",',~'I/" .,' i~) '\ ' 1776 v. BIDS 1. REPORT BIDS FOR ADDITIONS AND MODIFICATION FOR SLUDGE HANDLING FACILITY AWARD CONTRACT FOR ADDITIONS AND MODIFICATION FOR SLUDGE HANDLING FACILITY 2. Mr. Dolan, General Manager-Chief Engineer, reported that bids for Additions and Modifications to the Sludge Handling Facility (DSP 3428) have been received from the following bidders: D. W. Young, Lafayette $87,690 Monterey Mechanical, Oakland 87,700 C. W. Roen, Danville 91,450 F. G. Robinson, Concord 89,200 After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, that the contract for construction of Additions and Modifi-cations to the Sludge Handling Facility (DSP 3428) be awarded to D. W. Young Construction, Inc., and to authorize the amount of $114,500 from the Sewer Construction Fund to cover the balance required for construction, contingencies and incidentals. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Dalton, Campbell and Carlson None Stanley President Carlson called for any items to be taken out of order. Mr. Carniato, District Counsel, stated that since a representative of C. W. Roen Construction was present in the audience, he would request that the Board take up the matter of the protest by D. W. Young Construction, Inc., concerning the bid from Construction for the Dechlorination Facility Project. This matter was scheduled to be brought up under his report. Board Members voiced no objections to the request. Mr. Carniato explained that the Dechlorination Facility Project is an EPA grant funded project which requires a quota of the work for minority subcontractors. D. W. Young Company alleges that C. W. Roen Construction has not complied with the minority recruitment requirements of the EPA. Under Clean Water Grant Bulletin, 77A, C. W. Roen Construction Co. is entitled to (1) appeal the notice; and (2) request a hearing before the District Board. Mr. Dolan, GM-CE, advised that according to Laverta Allen of Homitz, Allen & Associates, clearing house for Minority Business Enterprises, Roen Construction Company should have contacted their office in order to satisfy the EPA regulations. In contracts less than $500,000, State Water Resources Control Board bases its evaluation on whether or not the contractor operated in good faith and on projects above $500,000 the contractor is essentially required to achieve a certain quota. There are two approaches to this situation: (1) D. W. Young Construction Company has indicated that if the State Board advises the overturn of their complaint, they will drop the complaint; and (2) that the District Board hold a hearing and make its own determination and attempt to resolve the issue prior to any action by the State Board. Mr. Dolan, GM-CE, recommended that a hearing be set for the Board meeting of September 18, 1980. He pointed out that it might be necessary to hold the hearing over if certain information is not forthcoming from the State Water Resources Board staff; or, it may be possible to cancel the hearing if the protest is withdrawn. 0 fr'">}, , ","'!' "'<i V 0'"' ., ';' [ ,"; 1,.,,1 : " "':'J: .."\ .) 1777 After discussion by Board, staff and District Counsel, it was moved by Member Campbell, seconded by Member Stanley, that a hearing be set for September 18, to consider the protest by D. W. Young Construction Company concerning deficiencies in the bid from C. W. Roen Construction Company for the Dechlorination Facility Project, Job No. 3712 in regard to its compliance with the EPA minority recruitment regulations. Motion was unanimously approved. There being no other items of business to be taken out of order, President Carlson reverted to the scheduled order of the agenda. v!. OLD BUSINESS 1. ESTABLISH MANAGEMENT COMPENSATION LEVELS FOR 1980-81 Mr. Dolan, GM-CE, commented that the recommendations contained in the board books have not been changed from the previous meeting. Member Campbell commented that he was pleased with the methodology used by management in arriving at the compensation levels and felt that the District is moving toward a management program which considers individual performance and merit as opposed to straight compensation. He indicated that the reason for delaying action on management compensation was not due to any questions regarding their performance but rather to find a methodology that could be used in the future. Member Stanley felt that there should be an executive session on the matter prior to the Board taking action. After discussion, President Carlson stated that the matter of management compensation would be discussed in executive session to be held later in the meeting. VII. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING After discussion, it was moved by Member Dalton, seconded by Member Campbell, that the easements as listed be accepted at no cost to the District, respective resolutions adopted and their recordings authorized. Grantor Job No. Parcel No. Res. No. a. Clayco Corp 3405 lA 80-166 b. E. A. Thomas, et al 3420 3 80-167 c. Tappan Terrace, Ltd. 3369 7 80-168 d. Tappan Terrace, Ltd. 3369 8 80-169 e. Alice Lane, Ltd. 3295 lA 80-170 f. Alice Lane, Ltd. 3295 lB 80-171 g. Alice Lane, Ltd. 3295 1C 80- 172 h. Alice Lane, Ltd. 3295 lD 80-173 i. Alice Lane, Ltd. 3295 lE 80-174 j. Alice Lane, Ltd. 3295 lG 80-175 k. Alice Lane, Ltd. 3295 1 H&J 80-176 1. Alice Lane, Ltd. 3295 lK 80- 1 77 m. Alice Lane, Ltd. 3295 1 L&M 80-178 n. Alice Lane, Ltd. 3295 lN 80-179 o. Alice Lane, Ltd. 3295 lP 80-180 p. Alice Lane, Ltd. 3295 lQ 80-181 q. Alice Lane, Ltd. 3295 lR 80-182 r. Alice Lane, Ltd. 3295 lS 80-183 s. Alice Lane, Ltd. 3295 IT 80-184 t. Alice Lane, Ltd. 3295 lU 80-185 u. BARTD 1146 Misc. 80-186 v. J. J. Dalton, et ux 3295 2 80-187 w. J~ J. Dalton, et ux 3295 3 80-188 Motion was unanimously approved. (\\ C\ U ¡;:"" '.-') :; ..J 1778 2. AUTHORIZE $660 FOR THE PURCHASE OF CATHODIC PROTECTION SYSTEM TEST INSTRUMENTS After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Campbell, that authorization of $660 for the purchase cathodic protection system testing instruments be approved. Motion was unanimously approved. 3. AUTHORIZE K. BARKER, CONSTRUCTION DIVISION MANAGER, TO ATTEND A SEMINAR ON BONDS, LIENS AND INSURANCE IN BERKELEY ON OCTOBER 27- 98, 1980 AT A COST OF $575, PLUS ACTUAL EXPENSE After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley, seconded by Member Campbell, that authorization for Ken Barker, Construction Division Manager, to attend a Seminar on Bonds, Liens and Insurance in Berkeley on October 27-29, 1980 at a cost of $575, plus actual expenses be approved. Motion was unanimously approved. 4. AUTHORIZE FOUR STAFF MEMBERS TO ATTEND THE WPCF ANNUAL CONFERENCE IN LAS VEGAS ON SEPTEMBER 26 THROUGH OCTOBER 3,1980 AND AUTHORIZE REGISTRATION AND ACTUAL EXPENSES After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley, seconded by Member Dalton, that authorization for four staff members to attend the WPCF Conference in Las Vegas on September 26 through October 3, 1980, including registration and actual expenses, be approved. Motion was unanimously approved. 5. AUTHORIZE $14,000 FOR PURCHASE AND INSTALLATION OF SLUDGE GRINDER (MUFFIN MONSTER, MODEL 30000) After explanation by Mr. Dolan, GM-CE, and Board discussion, it was moved by Member Dalton, seconded by Member Stanley, that authorization of $14,000 for purchase and installation of a sludge grinder (Muffin Monster, Model 30000-12-6) be approved. Motion carried by unanimous vote. 6. APPROVAL OF BILLS FOR LITIGATION SERVICES After explanation by Mr. Carniato, District Counsel, it was moved by Member Campbell, seconded by Member Dalton, that statements from John J. Carniato dated September 2, 1980 for services rendered relative to the Acme Fill, Ising (Culligan), Personnel and Ramos matters totalling $44,847.11 be approved and that statements (Exhibits 11 and 12), for services in regard to Contra Costa County Water District matters, in the amount of $3,092.51 be discussed in executive session later in the meeting. Motion was unanimously approved. 7. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA AUTHORIZE FUNDS FOR REPAIRS AND MODIFICATIONS TO THE TREATMENT PLANT FUEL GAS SYSTEMS a. Mr. Dolan, GM-CE, explained that problems existing in the Treatment Plant fuel gas system due to errors in the design and construction of the Stage 5-A project. A $15,000 authorization is being requested to establish an account to cover current and future expenses in predesign engineering and planning for the project. The total cost of modifying and repairing the fuel gas system is estimated to be $125,000 and will be broken into three separate sub-projects. After discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that authorization of $15,000 from the Sewer Construction Fund for pre design engineering and project planning work for repairs and modifications to the Treatment Plant fuel gas system, be approved. Motion was unanimously approved. 0 f"'. III f:\ ' \..) :c" ,.-~ ," ",\ 1779 b. DSP 3346, INFLUENT AND EFFLUENT SAMPLERS RECOMMENDATION FOR ACCEPTANCE OF CONTRACT WORK After explanation by Mr. Dolan, GM-CE, it was moved by Member Boneysteele, seconded by Member Dalton, that the Board authorize (a) acceptance of the contract work for DSP 3346; (b) a Notice of Completion be filed with the Contra Costa County Recorder's Office; and (c) final payment be made to the contractor 35 days after filing of Notice of Completion, if no claims are received. Motion was unanimously approved. VII I. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan reported that MWM has not completed the review of the cost estimates from Lee Saylor Co. for modification of the plans and elevations for the new administration building (DSP 3000). They should be ready for Board presentation at the meeting of September 18. 2. COUNSEL FOR THE DISTRICT Mr. Carniato indicated that he would give his report in executive session. 3. SECRETARY None 4. COMMITTEES a. President Carlson reported that he had met with Ernest Lasell, Craig Randall and John DeVito of the Contra Costa County Water District to further discuss the alum sludge problem and the Reclaimed Water contract. They requested that a joint Board meeting be held with all members present to discuss these matters. President Carlson indicated that he felt the appropriate time for such a meeting would be after a tentative agreement of understanding was reached between the two Districts. Meetings have been set for September 9 and September 23. He feels that a sincere effort is being made by both sides to resolve the problems. b. Member Boneysteele reported that had attended an ABAG meeting. The subject of the meeting was the formation of a sub committee on economic growth. c. Member Dalton reported that he would be attending a meeting with the Technical Advisory Committee of the County Solid Waste Management Board. Mr. Dolan, GM-CE, asked if any staff assistance would be required in the current study. Member Dalton replied that staff support would be needed after the Study is presented to the commission. He mentioned that one of the major studies predicts a much shorter life span for present garbage dumps in the County. Plans for converting solid waste into energy have not decreased in importance. d. Mr. Dolan commented that Dr. Weddle has met with Mr. Bernard Meyerson, Consultant with the County Solid Waste Management Board, to discuss the District's plans for a solid waste study. He also indicated that Dr. Weddle had received proposals from six firms regarding the solid waste to energy project. IX. MATTERS FROM THE FLOOR a. Member Boneysteele advised that the directors had received a letter from the Contra Costa County Water District regarding the peripheral canal. Discussion followed after which it was the consensus of the Board to take no action. 0', ~ ¡" \ h' (¡..- 1780 b. President Carlson queried on the status of negotiations with employees in regard to "flex time." Mrs. Gail Koff, Personnel Officer, indicated that she would be meeting with the employees regarding that matter on the following day and she will be requesting that they further define the term "flex timell. At 8:38 p.m., President Carlson recessed the meeting. At 8:43 p.m., President Carlson reconvened the meeting and called an executive session to discuss management compensation, litigation matters, and Exhibits 11 and 12 from the statement submitted by John J. Carniato, District Counsel, for services rendered regarding the Contra Costa County Water District. At 9:56 p.m., President Carlson closed the executive session and reconvened the meeting. As a result of discussion in executive session the following actions were taken: (1) It was moved by Member Stanley, seconded by Member Campbell, that increases in management compensation be approved as follows: Dr. Clark Weddle 12.5%; Robert Baker 20.5%; Gail Koff 12.3; Walter N. Funasaki, Jay McCoy, Kenneth Barker, Robert Hinkson, David G. Niles and Clyde M. Hopkins 11.5%, with Messrs. Hinkson, Niles and Hopkins receiving additional salary in lieu of retirement contributions and that a resolution be adopted to that effect. Resolution No. 80-200. All salary increases and adjustments are to be retroactive to July 1, 1980. This motion also includes the reclassification of Clyde M. Hopkins from Engineering Associate to Secretary of the District and that the $334 supplement duties as Secretary of the Board be incorporated into the base salary for the position. Motion was unanimously approved. (2) It was moved by Member Stanley, seconded by Member Campbell, that the salary compensation for the General Manager-Chief Engineer, be reestablished from Range 105-D to Range 112-A, that the salaries of Range 112 be increased by 11.5% over FY 1979-1980, and that he shall receive all benefits granted other District employees retroactive to July 1,1980. Motion was unanimously approved. Mr. Dolan expressed his thanks and appreciation to the Board for their confidence in the management staff and for their consideration. President Carlson stated that the Board was very pleased with the abilities demonstrated by Mr. Dolan in his operation of the District and its staff. (3) It was moved by Member Stanley, seconded by Member Campbell that the extra compensation to Julie L. Vernon, for performance of duties as Recording Secretary be increased from $105 to $120 effective July 1, 1980. Motion was unanimously approved. (4) It was moved by Member Stanley, seconded by ~1ember Campbell, that the firm of Crosby, Heafey, Roach and May be retained to provide legal counsel on the Peterson/Simpson litigation matters. Motion was unanimously approved. (5) It was moved by Member Stanley, seconded by Member Campbell, that Exhibits 11 and 12 of the statement submitted by John J. Carniato, District Counsel, regarding legal services in matters concerning Contra Costa County Water District, in the amount of $3092.51, be approved. Motion was unanimously approved. x. ADJOURNMENT At 10:04 p.m., President Carlson adjourned the meeting to September 11, 1980. C;';.' '.~ , ':) (¡",i r", \: , \./ "~~ , ,"'\ .J 1781 , , / tJtt ¿,~¿:; President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secre ry 0 the istrict Board of the Cent al Contra Costa Sanitary District, County of Contra Costa, State of California fi', V (LeI (}~ (";1 /"\ C)'Z..i