HomeMy WebLinkAboutBOARD MINUTES 08-07-80
1755
MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD
OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
HELD AUGUST 7,1980
The District Board of the Central Contra Costa Sanitary District
convened in a regular session at its regular place of meeting, 1250
Springbrook Road, Walnut Creek, County of Contra Costa, State of California,
on August 7, 1980 at 7:30 p.m.
President Carlson called the meeting to order and requested the
Secretary to call roll.
1.
ROLL CALL
PRESENT:
ABSENT:
Members:
Dalton, Campbell and Carlson
Members: Stanley and Boneysteele
President Carlson requested that the minutes show Member Boneysteele
as being excused. He previously indicated that he would be away on
vacation at this time.
Member Stanley arrived at 7:38 p.m.
I!.
APPROVAL OF MINUTES
1.
MINUTES OF THE MEETING OF JULY 3, 1980
MINUTES OF THE MEETING OF JULY 10,1980
2.
After discussion, it was moved by Member Campbell, seconded by
Member Dalton, that the minutes of July 3, 1980 and July 10,1980, be
approved as presented. Motion carried by the following vote:
AYES: Members: Dalton, Campbell and Carlson
NOES: Members: None
ABSENT: Members: Stanley and Boneysteele
II!.
APPROVAL OF EXPENDITURES
Member Dalton, member of the Budget and Finance Committee, stated
that he had reviewed the expenditures and found them to be satisfactory.
After discussion, it was moved by Member Dalton, seconded by President
Carlson, that Running Expense Warrant Nos. 12129 through 12267 and Sewer
Construction Warrant Nos. 1155 through 1170 be approved. Motion carried
by the following vote:
AYES: Members: Dalton, Campbell and Carlson
NOES: Members: None
ABSENT: Members: Stanley and Boneysteele
IV.
HEARINGS
None
V.
BIDS
la.
REPORT BIDS FOR DSP 3023, STATE HIGHWAY SEWER RELOCATION I-680
OAK PARK BLVD.
AWARD CONTRACT FOR DSP 3023 AND AUTHORIZE FUNDS FOR CONSTRUCTION
b.
Mr. Dolan, General Manager-Chief Engineer (GM-CE), explained that
bids received for DSP 3023 were from D. W. Young Construction, Inc., in
the amount of $111,310 and Mountain Construction Co., Inc., in the
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amount of $94,603. The reason for the low bid exceeding the engineers
estimate was explained by the contractor as being due to the extended
length of the contract and the problems of coordinating this work under
this contract with the work of the State and its contractors. The
total estimated cost of the contract is $121,000. An amount of $15,000
for survey and design was authorized by the Board on November 15, 1979.
After discussion, it was moved by Member Dalton, seconded by Member
Campbell, to award the contract for DSP 3023 to Mountain Construction,
Inc., subject to written State approval and to authorize the amount of
$106,000 for contract construction, contingencies and incidentals.
Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
Dalton, Campbell and Carlson
None
Stanley and Boneysteele
Mr. Dolan, GM-CE, requested that a supplemental agenda item referring
to bids for Additions and Modifications to the Sludge Handling Facility
(DSP 3399) be taken up at this time. Board Members voiced no objection
to the request.
VI!.
NEW BUSINESS
10.
ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA
ADDITIONS AND MODIFICATIONS TO THE SLUDGE HANDLING FACILITY (DSP 3399)
a.
Mr. Dolan reported that only one bid was received for this project
for $90,000 from Monterey Mechanical Company. The engineers estimate
was $65,000. He recommended that the Board reject the bid.
After discussion, it was moved by Member Dalton, seconded by Member
Campbell, that the bid from Monterey Mechanical Company for DSP 3399, be
rejected and that staff review the cost estimates for the project prior
to advertising for new bids. Motion carried by the following vote:
AYES: Members: Da lton, Campbell and Carlson
NOES: Members: None
ABSENT: Members: Stanley and Boneysteele
President Carlson reverted to the order of the agenda.
V!. OLD BUSINESS
1.
RECEIVE NOTICE OF AWARD OF CONTRACT FOR DSP 3338, HOLDING BASIN
RENOVATION PHASE II, TREATMENT PLANT AND AUTHORIZE FUNDS FOR
FOR CONSTRUCTION
Mr Dolan, GM-CE, explained that the low bid for the project was
received from Ferrante Construction Company in the amount of $462,134.55.
The engineers estimate for the project was $547,000. As authorized by
the Board, President Carlson awarded the Contract to Ferrante Construction
Company on July 30, 1980.
After discussion, it was moved by Member Dalton, seconded by Member
Campbell to acknowledge award of the contract to Ferrante Construction
Company by the President of the Board, authorize execution of the contract
and authorize $540,000 to cover the cost of contract construction,
contingencies and incidentals. Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Member:
Stanley, Dalton, Campbell and Carlson
None
Boneysteele
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2.
ADOPT NEGATIVE DECLARATION PREPARED FOR THE NEW DISTRICT OFFICE
BUILDING AT THE TREATMENT PLANT (DSP 3000)
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Dalton, seconded by Member Stanley, that the Negative Declaration for
the new District Office Building at the treatment plant (DSP 3000) be
adopted. Resolution No. 80-147. Motion carried by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Member:
Stanley, Dalton, Campbell and Carlson
None
Boneysteele
ADOPT A RESOLUTION REAFFIRMING THE CANCELLING AND ADOPTING OF
CLASS DESCRIPTIONS CONTAINED IN THE 1980-81 PERSONNEL BUDGET
3.
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Campbell, seconded by Member Stanley, that the resolution reaffirming
the cancelling and adoption of class descriptions contained in the 1980-
81 personnel budget be adopted. Res No. 80-119. Motion carried by the
following vote:
AYES: Members: Stanley, Dalton, Campbell and Carlson
NOES: Members: None
ABSENT: Member: Boneysteele
AUTHORIZE $78 TO BALANCE ACCOUNT NO. 52000.729, PURCHASE OF
THREE SELF-CONTAINED BREATHING APPARATUS UNITS
4.
After explanation by Mr. Dolan, GM-CE, that the overage was due to
under estimated delivery charges, it was moved by Member Dalton, seconded
by Member Campbell, that authorization for $78 to balance Account No.
52000.79 (purchase of three self-contained breathing apparatus units) be
approved. Motion carried by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Member:
Stanley, Dalton, Campbell and Carlson
None
Boneysteele
5.
APPROVE AMENDMENTS TO THE METCALF & EDDY CONTRACTS DATED
MARCH 18, 1980
Mr. Dolan, GM-CE, referred to Dr. Weddle, Deputy Chief Engineer, to
highlight the amendments to the three Metcalf & Eddy contracts.
Dr. Weddle explained that the amendments to the contracts are
necessary in order to cover the additional work involved in the increased
scope of the project.
Task A: On the 5-A "Fix and Finish" project, staff is requesting
further investigation, evaluation and preparation of a report; a detailed
surge analysis on the outfall; and a design for ways to improve the grit
handling system.
Task B: On the contract referring to 5B-I, the amended scope of
work will include the completion of the essential emergency power system
improvements; installation of outfall vacuum relief valves; and a preliminary
design for an electric motor driven aeration blower.
Task C & D: Additional work was required to conduct in-plant
monitoring, evaluate alternative operating modes, and sizing of aeration
air blower. Total cost of the amendments are not to exceed $207,030 and
will be eligible for State funding.
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After discussion, it was moved by Member Dalton, seconded by Member
Stanley, to authorize the General Manager-Chief Engineer to negotiate
amendments to the three Metcalf & Eddy contracts for additional work
involved in the Treatment Plant projects at a total cost not to exceed
$207,030. Additional Board discussion followed after which President
Carlson called for the vote. Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Member:
Stanley, Dalton, Campbell and Carlson
None
Boneysteele
VIr.
NEW BUSINESS
ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND
ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING
1.
After discussion, it was moved by Member Campbell, seconded by
Member Dalton, that the easements as listed be accepted at no cost to
the District, respective resolutions adopted and their recordings authorized.
Grantor Area Job No. Parcel Res No.
a. Tappan Terrace Ltd. Ori nda 3369 3 80-120
b. Tappan Terrace Ltd. Orinda 3369 7 80-121
c. Tappan Terrace Ltd. Orinda 3369 8 80-122
d. John J. Flanagan & Lois Peel Alamo 3361 2 80-123
e. Frank Deutscher Walnut Crk 3343 2 80-124
f. Richard F. Kellner & Walnut Crk 3291 2 80-125
Shirley M. Kellner
g. Chas E. Phillips, Marie K. Lafayette 1528 Ext. 2 80-126
Phillips, Eugene K. Phillips,
Penelope Phillips
h. David G. Speers & Elsie L. Walnut Crk 3204 2 80-127
Speers
i. David G. Speers & Elsie L. Walnut Crk 3204 3 80-128
Speers
j. Raymond P. Mathews San Ramon 3393 2 80-129
1. Donald Chaien & Carole San Ramon 3393 1 80-130
m. David B. Hop & Andrea M. Hop Orinda 3400 1 80- 131
n. Billy McVicker & Pauline Walnut Crk 3365 1 80-132
A. McVicker
o. Theodore C. Elliott & Walnut Crk 3365 2 80-133
Laverne M. Elliott
p. Howard Johnson & Virginia Walnut Crk 3365 3 80-134
Wa rd Ell i ott
q. Robert E. Wooldridge, etal Pl easant Hi 11 894 23 80-135
r. Robert E. Wooldridge &
Clarita Wooldridge Pl easant Hi 11 894 24 80-136
Motion carried by the following vote:
AYES: Members: Stanley, Dalton, Campbell and Carlson
NOES: Members: None
ABSENT: Member: Boneysteele
AUTHORIZE ACCEPTANCE OF GRANT DEED FROM CONCORD INDUSTRIAL PARK FOR
PUMP SITE - JOB 3280 - PARCEL 2, CONCORD AREA
2.
After explanation by Mr. Dolan, GM-CE, and Board discussion, it was
moved by Member Dalton, seconded by Member Stanley, that authorization
to accept the Grant Deed at no cost to the District from Concord Industrial
Park, be approved and a resolution adopted to that effect. Resolution
No. 80-138. Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Members: Stanley, Dalton, Campbell and Carlson
Mebers: None
Member: Boneysteele
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AUTHORIZE EXECUTION OF QUITCLAIM EASEMENT - ORINDA AREA, JOB 3250
PORTION LOTS 8&9 - SUBD. 5545
3.
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Stanley, seconded by Member Campbell, that the President and Secretary
be authorized to execute a Quitclaim Deed to Tri-Smith Company, Orinda
Area, Job No. 3250, Portion Lots 8 and 9, Subd. 5545, and that a resolution
be adopted to that effect and their recording authorized. Resolution
No. 80-139. Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Stanley, Dalton, Campbell and Carlson
None
Boneysteele
Members:
Members:
Member:
4.
AUTHORIZE EXECUTION OF QUITCLAIM EASEMENT - LAFAYETTE AREA
JOB 1606 - PARCEL 67
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Dalton, seconded by Member Campbell, that the President and Secretary be
authorized to execute a Quitclaim Deed to Mr. & Mrs. S. V. Nelson,
Lafayette Area, Job No. 1606, Parcel 67 and that a resolution be adopted
to that effect and their recording authorized. Resolution No. 80-140.
Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Member:
Stanley, Dalton, Campbell and Carlson
None
Boneysteele
5.
AUTHORIZE EXECUTION OF QUITCLAIM EASEMENT, LAFAYETTE AREA
JOB NO. 1740, PARCEL 2
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Dalton, seconded by Member Campbell, that the President and Secretary be
authorized to execute a Quitclaim Deed to Mr. and Mrs. Peter C. Ley,
Lafayette Area, Job No. 1740, Parcel 2, and that a resolution be adopted
to that effect and their recording authorized. Resolution No. 80-141.
Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Members: Stanley, Dalton, Campbell and Carlson
Members: None
Member: Boneysteele
AUTHORIZE EXECUTION OF AGREEMENT RELATING TO REAL PROPERTY WITH THE
CITY OF MARTINEZ - JOB NO. 1380, PARCEL 12H
6.
Mr. Dolan, GM-CE, explained that the City of Martinez is constructing
baseball fields on its waterfront property and has requested permission
to encroach upon the District's 30-foot easement; Staff has determined
that the encroachment will not interfere with the present use of the
easement, however, should it become an interference, the property owner
is required to remove the improvements within 30 days of written notice.
After discussion, it was moved by Member Stanley, seconded by
Member Dalton, that the President and Secretary be authorized to execute
an agreement relating to real property with the City of Martinez, Job
No. 1380, Parcel 12H and a resolution adopted to that effect. Resolution
No. 80-142. Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Members: Stanley, Dalton, Campbell and Carlson
Members: None
Member: Boneysteele
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7.
AUTHORIZE PA 80-23 ALAMO AREA, PA 80-24 (DANVILLE AREA AND
PA 80-25 ALAMO AREA TO BE INCLUDED IN THE NEXT FORMAL ANNEXATION
TO THE DISTRICT
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Stanley, seconded by Member Dalton, that authorization for PA 80-23
(Alamo Area), PA 80-24 (Danville Area) and PA 80-25 (Alamo Area) to be
included in the next formal District Annexation proceeding be approved.
Motion carried by the following vote:
AYES: Members: Stanley, Dalton, Campbell and Carlson
NOES: Members: None
ABSENT: Member: Boneysteele
8.
PERSONNEL
Plant Operations
a. ADOPT CLASS DESCRIPTION FOR THE POSITION OF PLANT MAINTENANCE
DIVISION MANAGER, RANGE 82
After explanation by Mr. Dolan, GM-CE, and Board discussion, it was
moved by Member Campbell, seconded by Member Stanley, that a class
description for the position of Plant Maintenance Division Manager,
Range 82, be adopted. Resolution No. 80-143. Motion carried by the
following vote:
AYES: Members: Stanley, Dalton, Campbell and Carlson
NOES: Members: None
ABSENT: Member: Boneysteele
b. CANCEL CLASS DESCRIPTION FOR MAINTENANCE SUPERVISOR, MACHINEST,
AND ADOPT NEW CLASS DESCRIPTION FOR THE POSITION OF TECHNICAL
MAINTENANCE SUPERVISOR
c. APPOINT JOHN WALTER TO THE RECLASSIFIED POSITION OF TECHNICAL
MAINTENANCE SUPERVISOR
After explanation by Mr. Dolan, GM-CE, and Board discussion, it was
moved by Member Campbell, seconded by Member Stanley, that the class
description for the position of Maintenance Supervisor, Machinist, be
cancelled and a new class description for the position of Technical
Maintenance Supervisor be established and a resolution adopted to that
effect (Resolution No. 80-144); and that John Walter be appointed to the
position of Technical Maintenance Supervisor (Resolution No. 80-145).
Motion carried by the following vote:
AYES: Members: Stanley, Dalton, Campbell and Carlson
NOES: Members: None
ABSENT: Member: Boneysteele
Engineering
a. ADOPT CLASS DESCRIPTION FOR THE POSITION OF SPECIAL PROJECTS
DIVISION MANAGER, RANGE 86
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Stanley, seconded by Member Campbell, that the classification for the
position of Special Projects Division Manager, Range 86 be established
and a resolution adopted to that effect (Resolution No. 80-146). Motion
carried by the following vote:
AYES: Members: Stanley, Dalton, Campbell and Carlson
NOES: Members: None
ABSENT: Member: Boneysteele
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9.
APPROVAL OF BILLS FOR LITIGATION SERVICES
Mr. Carniato, District Counsel, stated that he would explain the
items pertaining to litigation in executive session. He requested that
a portion of the statement in reference to the Peterson/Simpson litigation
in the amount of $5,773 be deleted.
After discussion, it was moved by Member Campbell, seconded by
Member Dalton, that the August statements from John J. Carniato, District
Counsel be approved with exception of the $5,773 portion of the statement
for litigation services in the Peterson/Simpson matter. Motion carried
by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Member:
Stanley, Dalton, Campbell and Carlson
None
Boneysteele
10
ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA
a. ADDITIONS AND MODIFICATIONS TO THE SLUDGE HANDLING FACILITY
(DSP 3399)
This item was acted upon earlier in the meeting following "IV. Bids".
VII 1.
REPORTS
1.
GENERAL MANAGER-CHIEF ENGINEER
a. Mr. Dolan advised that the salaries of comparative State
positions used to make up the bar charts have been confirmed as suggested
by Member Boneysteele. No changes were indicated.
b. Mr. Dolan reported that the Special Projects Division is
preparing contract documents to advertise for bids for repair and reconstruction
of the Treatment Plant gas main system. Estimated cost of this fix and
finish contract is $25,000.
c. Mr. Dolan advised that requests for proposals to perform a
State Solid Waste Management Board grant funded study in regard to
refuse derived fuel to be used in the Plant furnaces, have been mailed
to engineering firms.
d. Mr. Dolan reported that the Metcalf & Eddy cost study on
future sludge disposal options indicates that the economics are in favor
of using the furnaces for this purpose.
e. Mr. Dolan requested an executive session at the end of the
meeting to discuss litigation, personnel and management compensation
matters.
f. Mr. Dolan reported that he had attended a meeting with the
State Water Resources Control Board staff in Sacramento wherein the
State gave negative indications about grant fundability on our 5B-I and
phostrip projects, because of their funding the multi-million City and
County of San Francisco sewer project. Apparently, this development is
expected to affect the decision of the State Board to fund the completion
of the 5A-"Fix and Finish Project".
A State Board hearing has been scheduled for August 21 to further
hear testimony on the matter. Mr. Dolan commented that it would be
desirable to have President Carlson and other Board members attend the
meeting if possible.
g. Mr. Dolan directed the Board's attention to the Personnel
Report dated August 6, 1980 as follows:
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POSITIONS BEING ADVERTISED
Senior Buyer
Permanent Records Supervisor
Plant Maintenance Division Manager
Vehicle & Equipment Services Attendant
Construction Technician (Claims Analyst)
ELIGIBILITY LISTS ESTABLISHED
Superintendent of Operations
POSITIONS BEING TESTED
Operator I
(Pending)
Operator III
(Pending)
Superintendent of Operations
(Oral Exam, Tuesday, July 1, 1980)
Permanent Records Supervisor
(Pending)
PERSONNEL CHANGES
Permanent Appointments
MUNAWAR HUSAIN, Construction Specialist (Resident Engineer/Contract
Administrator), Range 77-B, $2509, effective 9/1/80, new hire
DAVID REINDL, Construction Technician (Senior Mechanical Inspector),
Range 72-B, $2228, effective 8/4/80, new hire.
JOHN DAY, Maintenance Technician I, Range 59-A, $1558, effective 8/15/80,
new hire
RODGER SMITH, Maintenance Technician III, Mechanical, Range 65-A, $1796,
effective 7/1/80, promotion
KENNETH YOURY, Maintenance Technician IV, Mechanical, Range 71-B, $2176,
effective 7/1/80, promotion
WILLIAM HORSFALL, Maintenance Technician IV, Mechanical, Range 71-B,
$2176, effective 7/1/80, promotion
MARIA IZZO, Accounting Assistant, Range 49-A, $1232, effective 7/11/80,
new hire
GRACE CHRISTOPHERSON, Engineering Aid II, Range 60-B, $1674, effective
7/14/80, promotion
KURT DARNER, Engineering Aid II, Range 60-B, $1674, effective 7/14/80
promotion
KENNETH CLARK, Construction Inspector, Range 67-C, $2073, effective
7/28/80 new hire
ALLEN GRIEBE, Assistant Engineer, Range 72-B, $2228, effective 9/2/80
new hire
THEODORE SMITH, Superintendent of Operations, Range 77-C, $2634, effective
7/11/80, promotion
JOSE LOPEZ, Shift Supervisor, Range 71-A, $2073, effective 7/14/80, new
hire
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Permanent-Intermittent Appointments
VIRGINIA GERBER, Clerk Typist I, Permanent-Intermittent, Range 45-A,
$1122, effective 7/14/80, new hire
WILLIS LUDLOW, Plant Attendant, Permanent-Intermittent, Range 49-A,
$1232, effective 7/21/80, new hire
BETH MOULD, Plant Attendant, Permanent-Intermittent, Range 49-A, $1232,
effective 7/21/80, new hire
LINDA PAGE, Clerk Typist I, Permanent-Intermittent, Range 45-A, $1122,
effective 8/11/80, new hire
Provisional Appointments
JEFF TOEVS, Engineering Aid III, Range 64-A, $1755, effective 7/14/80
MONTE DELONG, Operator III, Range 65-E, $2176, effective 7/2/80
KEN ROAN, Vehicle & Equipment Mechanic II, Range 65-E, $2176, effective
8/1/80.
Resignations
JAMES STROUP, Construction Inspector, effective 7/5/80
GARY SLOWINSKI, Maintenance Crew Leader, effective 7/31/80
h. Mr. Dolan distributed copies of the financial report to the
Board Members.
2.
COUNSEL FOR THE DISTRICT
a. Mr. Carniato adivsed that he would give his report regarding litigation
matters in executive session
3.
SECRETARY
a. Mr. Hopkins advised that Board attendance at the CASA meeting
in San Diego on August 21, 1980 has not been authorized as yet.
After discussion, it was moved by Member Dalton, seconded by Member
Stanley, to authorize the attendance of four Board Members and one staff
member at the CASA Meeting on August 21, 1980 in San Diego. Motion
carried by the following vote:
President Carlson requested the Secretary to forward the preregistration'
material to Mike Dillon at CASA.
4.
COMMITTEES
a. President Carlson advised that he had received correspondence
from Assemblyman Boatwright stating that he had been informed by
the State Solid Waste Management Board that the delayed grant of our
solid waste to energy project had been approved and the grant contract
being executed.
b. President Carlson advised that he had been in contact with
Mr. Ernest LaSalle, President of the Board of Directors of the Contra
Costa County Water District, regarding a meeting tentatively scheduled
for Monday, August 11. After discussion, it was the consensus of the
Board that they would be unable to attend the August 11 meeting.
At 8:43 p.m., President Carlson recessed the meeting. At 8:48 p.m.,
President Carlson reconvened the meeting and declared an executive session
to discuss management compensation, personnel matters, and litigation
matters. At 10:18 p.m., President Carlson closed the executive session
and reconvened the meeting.
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IX.
MATTERS FROM THE FLOOR
None
X. ADJ OURNMENT
At 10:19 p.m., President Carlson adjourned the meeting to 7:30 p.m.,
August 14, 1980.
COUNTERSIGNED:
,
Secr ary of the istrict Board of
the Central Contra Costa Sanitary
District, County of Contra Costa,
State of California
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President of the District Board of
the Central Contra Costa Sanitary
District, County of Contra Costa,
State of California