HomeMy WebLinkAboutBOARD MINUTES 02-07-80
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MINUTES OF A REGULAR MEETING
OF THE DISTRICT BOARD
OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
HELD FEBRUARY 7, 1980
The District Board of the Central Contra Costa Sanitary District
convened in a Regular Session at its regular place of meeting, 1250
Springbrook Road, Walnut Creek, County of Contra Costa, State of California,
on February 7,1980 at 8:00 p.m.
President Carlson called the meeting to order and requested the
Secretary to call roll.
1.
ROLL CALL
PRESENT:
ABSENT:
Members:
Member:
Boneysteele, Dalton, Campbell and Carlson
Stanley
Member Stanley arrived at 7:47 p.m.
II.
APPROVAL OF MINUTES
1.
2.
MINUTES OF THE MEETING OF DECEMBER 20,1979
MINUTES OF THE MEETING OF JANUARY 10, 1980
After discussion, it was moved by Member Campbell, seconded by
Member Dalton, that the minutes of December 20,1979 and January 10,
1980 be approved with the following corrections:
In the minutes of December 20, 1979, under IIVIII. REPORTS,
2. COUNSEL FOR THE DISTRICTII, change the second sentence of the first
paragraph to read as follows:
liThe suit is concerning an accidental death involving a contractor's
construction employee working on a private sewer pipe project in Rossmoor.1I
In the minutes of January 10, 1980 under IIVIII. REPORTS, 1. GENERAL
MANAGER-CHIEF ENGINEER, g.lI, change the second sentence of the second
paragraph to read as follows:
IIMr. Dolan replied probably yes, but questioned whether the District
should spend $500,000 on pilot testing of the presently proposed systems.1I
In the third sentence of the second paragraph delete IIEPA" and
insert IIState Solid Waste Management Board" in its stead.
Motion carried by the following vote:
AYES: Members: Boneysteele, Dalton, Campbell and Carlson
NOES: Members: None
ABSENT: Member: Stanley
III.
EXPENDITURES
The Budget and Finance Committee indicated that they had reviewed
the expenditures presented February 7, 1980 and found them to be satisfactory.
After discussion, it was moved by Member Boneysteele, seconded by
Member Dalton, that the expenditures paid by Sewer Construction Voucher
Nos. 898 through 912 inclusive; Running Expense Voucher Nos. 9946 through
10073 inclusive; and Payroll Vouchers from the Wells Fargo Bank totalling
$259,999.10 be approved. Motion carried by the following vote:
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AYES:
NOES:
ABSENT:
Members:
Members:
Member:
Boneysteele, Dalton, Campbell and Carlson
None
Stanley
IV.
HEARINGS
None
V.
BIDS
None
President Carlson called for any items to be taken out of order.
Mr. Dolan, General Manager-Chief Engineer (GM-CE), requested that the
Board consider Item 6 under IIVII. NEW BUSINESSII because there were
interested parties in the audience. The Board voiced no objection to
the request.
VII.
NEW BUSINESS
6.
CONSIDER TENTATIVE REQUEST FROM VALLEY DISPOSAL SERVICE, LAFAYETTE
DISPOSAL SERVICE AND DIABLO DISPOSAL SERVICE FOR CONSIDERATION OF
RATE INCREASES FOR SOLID WASTE COLLECTION
Mr. Dolan, GM-CE, explained that Mr. Sanford Skaggs, Counsel for
Valley Disposal, Lafayette Disposal and Diablo Disposal, had requested
to be present at this meeting to discuss the format and procedure for
making application for garbage collection rate increases. He then
referred to Mr. Skaggs.
Mr. Skaggs stated that as a result of the death of Angelo Fagliano,
Angelo Fiorentino has assumed responsibility of the three disposal
companies and he introduced Mr. Fiorentino. The franchisees have indicated
that a rate increase will be necessary, due mainly to increases in labor
and fuel costs. He indicated that since neither he nor Mr.Fiorentino
had previously prepared an application for rate increases, it would be
most helpful if the Board could give them some guidance in this matter.
Mr. Dolan stated that past rate increases have been based on a
comprehensive District analysis of the financial records of the franchisees.
At a recent Board meeting, Board Members had discussed the possibility
of considering an alternative rate setting procedure. It would be
appropriate to set forth the requirements at this time so that the Board
will receive the information in the form it desires.
Member Campbell stated that as a Board member who is reporting to
the people who will be affected by increased rates, he wants to understand
how the requested increases are determined and whether the service rates
are fair and comparable to those in other areas.
Member Dalton agreed with the comments made by Members Campbell and
Boneysteele and added that he felt procedures relating to the garbage
rate study could be shortened.
President Carlson stated that, as a result of the new Teamsters
Contract, it should not be difficult to establish increases based on
labor costs.
After discussion Member Boneysteele stated that he felt that the
District would need to undertake a comprehensive financial review as in
the past. He said that the Board would be in no position to justify a
rate increase to the public without knowing the profitability of the
franchise operations. Member Boneysteele then inquired of Mr. Walter
Funasaki, Finance Officer of the District, what would be required of the
franchisees in order to provide this level of review.
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Mr. Funasaki made the following recommendations: (a) franchisees
should submit a financial statement for the year; (b) present projections
of operation and revenue expenses for 12-18 months with indication of
assumptions made in preparing the projections for the requested increases;
(c) data from collectors should be presented to staff on a time schedule
acceptable to the staff; and (d) staff will present its recommendations
to the Board for review.
It was suggested that the rate adjustment be made in time for the
franchisees to send out their quarterly billings on April 1,1980, if
possible.
There being no further discussion, President Carlson thanked the
representatives of the collectors and reverted to the order of the
agenda.
1.
VI. OLD BUSINESS
ADOPT ORDINANCE REVISING AND AMENDING DISTRICT CODE, CHAPTER 4
Member Campbell advised that he had reviewed with Gail Koff, Personnel
Officer, the most recent draft of the amended Chapter 4 of the District
Code. He questioned the proposed changes to Section 4-301 which refer
to the adoption of class descriptions. It was his contention that the
entire responsibility for adoption of class descriptions should not rest
with the Board. Adoption of those class descriptions for lower level
positions should be delegated to the GM-CE.
Board discussion followed, wherein President Carlson stated that he
felt it is the Board's responsibility to be aware of all class description
changes and that the Board should rule on all of them. He added that in
order to expedite actions on class descriptions, they could be made a
part of the agenda consent calendar.
After discussion, it was moved by Member Boneysteele, seconded by
Member Stanley, that the amended Chapter 4 of the District Code be
approved and an ordinance amending, adopting and readopting the District
Code, Chapter 4, be adopted.
President Carlson called for discussion on the motion.
Discussion followed wherein it was proposed by Members Campbell and
Dalton, that Section 4-301 of the amended Chapter 4, be revised by
adding II, unless action on particular class descriptions are delegated
to the General Manager-Chief Engineerll to the end of the first sentence.
President Carlson called for expressions from the Board in regard
to the proposed change. The consensus of the Board was that the proposed
change to Section 4-301 should not be made.
After further discussion, it was proposed by Members Dalton and
Stanley, that Section 4-4010 of the amended Chapter 4, be revised by
changing the word IIDistrictll in the first sentence to the word IIBoardll.
The consensus of the Board was in favor of the change to Section 4-401D.
Discussion followed wherein Gail Koff, Personnel Officer, indicated
that Section 4-503, Layoff by Displacement, was removed from the amended
Chapter 4 until some improved language could be drafted.
After further discussion, it was proposed by Member Campbell that
Section 4-301 be included in the sections referred to in Section 4-414.
His proposed change did not receive support from the other Board Members.
After further review and discussion, President Carlson asked Members
Boneysteele and Stanley if they wished to revise their standing motion
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to incorporate the changes approved in discussion. Members Boneysteele
and Stanley amended their motion to approve the amended Chapter 4 of
the District Code, to include the additional amendments approved in
discussion, subject to the acceptance of an appropriate Section 4-503,
and that the adopted ordinance shall become effective April 1, 1980.
Ordinance No. 142. Motion was unanimously approved.
ADOPT RESOLUTION CLARIFYING THE POLICY FOR ADMINISTRATION OF EXTRA
VACATION DAYS GRANTED ON THE BASIS OF LONGEVITY OF EMPLOYMENT
2.
After explanation by Mr. Dolan, GM-CE, and Board discussion, it was
moved by Member Campbell, seconded by Member Dalton, that a resolution
clarifying the policy for administration of extra vacation days granted
on the basis of longevity of employment be adopted. Resolution No. 80-14.
~1otion was unanimously approved.
VII.
NEW BUSINESS
1.
ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION
OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING
After discussion, it was moved by Member Stanley, seconded by
Member Dalton, that the easements, as listed, be accepted at no cost to
the District, respective resolutions adopted and recordation authorized.
Grantor Area Job No. Parcel Res. No.
a. Adrain Karris & Betty Karris Lafayette 3282 1 80-15
b. Adrain Karris & Betty Karris Lafayette 3282 2 80-16
c. Norma S. Stoddard Orinda 3254 5 80-17
d. Dieter M. Scholz & Norma Sue Orinda 3254 3 80-18
Scholz
e. Norma S. Stoddard Orinda 3254 4 80-19
Motion was unanimously approved.
2.
AUTHORIZE PRESIDENT AND SECRETARY TO EXECUTE A QUITCLAIM OF AN
~ASt~£NT, ALAMO AREA, JOB 3183 (SUBDIVISION 5153 EASEMENT)
After explanation by Mr. Dolan, GM-CE, that the sewer main which
was to be constructed within the subject easement has been redesigned to
a public street, it was moved by Member Dalton, seconded by Member
Campbell, that the President and Secretary be authorized to execute a
Quitclaim Deed to Hemme Partnership, (Subdivision 5153 Easement), Alamo
area, a resolution adopted, and its recording authorized. Resolution
No. 80-20. Motion was unanimously approved.
3.
After discussion, it was moved by Member Dalton, seconded by Member
Campbell, that authorization for PA 80-1, (Danville Area) and PA 80-2,
(Danville Area), to be included in forthcoming District Annexation
proceedings be approved. Motion was unanimously approved.
Member Stanley queried if staff had further reports on the effects
of AB-8 with regard to Special Districts tax revenues. Mr. Carniato,
District Counsel, responded that the subject had been discussed at the
CASA Conference. It was found that other special districts are encountering
the same problems as Central San. It was felt that if counties will not
allow new taxes, it will be difficult to establish fees that will be
allowable under Section l3A of the California Constitution.
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4.
CONFIRM IIAMENDED ASSESSMENT DIAGRAW AND AUTHORIZE RECORDING OF SAID
DIAGRAM
After discussion, it was moved by Member Dalton, seconded by Member
Campbell, that the amended assessment diagram for Original Assessment
54-2-3-2 be confirmed and authorization to record said diagram be approved.
Original
Assessment Number Amount
Amended Assess- Apportioned
ment No. Amount
Area
54-2-3-2
$4,050.00
54-2-3-18
-19
$0.00* Danville
4050.00**
*= Assessment and disposal fees were not assumed when LID assessments
were levied, equalization charge due at time of connection.
**= Disposal fee not assumed when LID assessments were levied, prevailing
charges to be paid at time of connection.
Motion was unanimously approved.
5.
AUTHORIZATION TO PURCHASE PARCEL OF LAND (1.1 ACRE) FROM CONTRA
COSTA COUNTY FOR USE AS SITE FOR CONSTRUCTION DIVISION OFFICE)
AT COST OF $101,360
Mr. Dolan, GM-CE, explained that it has been determined that the
most appropriate location for the new Construction Services Office
Building is the 1.1 acre parcel of land owned by Contra Costa County
that adjoins the Treatment Plant property. The District has previously
agreed to sell 6-8 acres of Treatment Plant land to the State for construction
of a frontage road. Negotiations are in progress to finalize the land
purchase agreement with the State. It is anticipated that the established
value of the 1.1 acre County parcel will reflect a value on the 6-8
acres involved in the State take for the Frontage Road.
After discussion, it was moved by Member Dalton, seconded by Member
Boneysteele, that authorization to purchase the 1.1 acre parcel of land
from Contra Costa County at a cost not to exceed $100,000 and to pay Mr.
Robert J. Foley appraisal fee of $1,360 for a total authorization of
$101,360 be approved. Motion was unanimously approved.
6.
CONSIDER TENTATIVE REQUEST FROM VALLEY DISPOSAL SERVICE, LAFAYETTE
DISPOSAL SERVICE AND DIABLO DISPOSAL SERVICE FOR CONSIDERATION OF
RATE INCREASES FOR SOLID WASTE COLLECTION
This item was taken out of order and discussed by the Board as
first item of business following IIV. BIDSII.
CONSIDER CLAIM OF BROWN AND CALDWELL AGAINST THE CENTRAL CONTRA COSTA
SANITARY DISTRICT
7.
After explanation by Mr. Carniato, District Counsel, it was moved
by Member Boneysteele, seconded by Member Campbell that the Board acknowledge
receipt of the Claim, and that it be denied and referred to District
Counsel. Motion was unanimously approved.
ADOPT RESOLUTION DELEGATING AUTHORITY TO DR. CLARK WEDDLE, DEPUTY
CHIEF ENGINEER
8.
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Boneysteele, seconded by Member Campbell, that a resolution be adopted
authorizing Dr. Clark L. Weddle to act on behalf of and otherwise take
whatever steps are necessary in the operation of the District in the
absence of the General Manager-Chief Engineer. Resolution No. 80-21.
Motion was unanimously approved.
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9.
AUTHORIZE $985 TO TRAIN PLANT MAINTENANCE DIVISION EMPLOYEE ON
WAUKESHA ENGINE MAINTENANCE
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Boneysteele, seconded by Member Campbell, that Frank Villegas be authorized
to attend the Waukesha Engine Maintenance School in Waukesha, Wisconsin,
on April 28-May 2, 1980. and that $985 for travel and expenses be
approved.
AUTHORIZE $2,400 FOR THE PURCHASE OF TWO CHLORINE LEAK DETECTORS
10.
After explanation by Mr. Dolan, GM-CE, and Board discussion, it was
moved by Member Stanley, seconded by Member Dalton, that authorization
to purchase two chlorine leak detectors at a cost of $2,400 be approved.
Motion was unanimously approved.
11. AUTHORIZATION TO CONTINUE THE USE OF MR. LARRY WALKER AS A CONSULTANT
TO THE DISTRICT, AT A COST NOT TO EXCEED $10,000
Mr. Dolan, GM-CE, advised that at a previous meeting the Board had
authorized engaging Mr. Larry Walker as a consultant at a cost not to
exceed $2,000. This cost limit has been reached and supplementary funds
are being requested. Mr. Walker is very knowledgeable and has been most
helpful in providing District staff with advice and counsel on EPA/SWRCB
procedures and policies concerning grants. The requested additional
funding would only be expended as necessary.
After discussion, it was moved by Member Dalton, seconded by Member
Stanley, that supplementary expenditures, not to exceed $10,000, to
continue the services of Mr. Larry Walker as a consultant to the District
be approved. Motion was unanimously approved.
12. AUTHORIZE $250,000 FOR THE COMPLETION OF EMERGENCY REPAIR WORK ON THE
TREATMENT PLANT STEAMLINE
Mr. Dolan, GM-CE, explained that the Board had previously authorized
$750,000 for emergency repairs to the defective Treatment Plant steamlines.
The total cost of repairing the steamlines will be greater than anticipated.
Total project costs are estimated to be $900,000 (including a fixed fee
for Scott Mechanical Company), plus a 10% contingency fund for unpredicable
work, equals approximately $1,000,000.
After discussion, it was moved by Member Dalton, seconded by Member
Stanley to authorize an additional $250,000 to complete the emergency
repair work on the Treatment Plant steamlines. Motion was unanimously
approved.
13.
AUTHORIZE FUNDING FROM THE SEWER CONSTRUCTION FUND NOT TO EXCEED
$250,000 FOR THE CONSTRUCTION OF AN OFFICE BUILDING FOR THE
ENGINEERING CONSTRUCTION DIVISION AT THE TREATMENT PLANT
Mr. Dolan, GM-CE, explained that design of the Construction Division
Office Building and acquisition of the land is virtually complete.
Funding is now required in order to complete the project.
After discussion, it was moved by Member Boneysteele, seconded by
Member Dalton to authorize an amount not to exceed $250,000 from the
Sewer Construction Fund to construct an office building for the Construction
Division at the Treatment Plant. Motion was unanimously approved.
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14.
PERSONNEL
Plant Operations
CANCEL CLASS DESCRIPTION FOR SUPERINTENDENT OF OPERATIONS,
SHIFT SUPERVISOR, SOLIDS CONDITIONING SUPERVISOR AND OPERATOR III
b. ADOPT NEW CLASS DESCRIPTIONS FOR THE ABOVE POSITIONS
a.
AUTHORIZATION TO CHANGE TWO AUTHORIZED TEMPORARY MAINTENANCE
TECHNICAL III POSITIONS TO PERMANENT POSITIONS
c.
After discussion, it was moved by Member Stanley, seconded by
Member Dalton, that authorization to cancel class descriptions for
Superintendent of Operations, Shift Supervisor, Solids Conditioning, and
Operator III be approved; that new class descriptions for the same
positions with respective resolutions be adopted; and that authorization
to change two temporary Maintenance Technician III positions to Permanent
positions be approved. Resolution Nos. 80-22,80-23,80-24,80-25, and 80-26.
Motion was unanimously approved.
15.
ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA
None.
VII I.
REPORTS
1.
GENERAL MANAGER-CHIEF ENGINEER
a. At a previous meeting, Member Dalton queried the practicality
of merging the security fencing project at the Treatment Plant with that
of the Moraga Pump Station. Upon investigation, by staff, it was determined
that it would not be practical to combine the two projects.
b. Mr. Dolan reported that there appears to be a discrepancy
regarding the premium figures quoted by Schroder Insurance Company for
excess property insurance. The premium as quoted in writing by Schroder
Insurance and additionally confirmed by separate letter dated May 31,
1979 was $76,866, whereas, a letter from Schroder dated January 23,1980
advises that the premium should be $101,000.
After Board and staff discussion. it was the consensus that a check
in the amount of $76,866 (amount quoted in the letter of May 31, 1979)
be sent to Schroder Insurance Agency with a letter requesting clarification
regarding the premium disparity.
c. Mr. Dolan requested that Member Campbell discuss his concept of
a future management compensation program in order that staff might
establish some guidelines.
Member Campbell explained that one of the favorable aspects of
having a management compensation program separate from the regular staff
compensation program would be the opportunity to focus attention on the
abilities of the management person rather than on the job description
for that position. Also by separating management from the rank and file,
any conflict of interest regarding salary negotiations could be eliminated.
Members Dalton and Boneysteele felt that unless there is some
current problem, the present system is a good one. The system has been
adjusted to where it does comply with some of the points mentioned by
Member Campbell. They indicated that the District has an unusually good
management staff and unless the present compensation system gets to the
point where it ceases to function properly, they cannot see any reason
for change.
Member Stanley stated that the County separates its department
heads from the other employees in compensation consideration and cities
usually hire their City Managers by contract.
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After further discussion, it was the consensus that the GM/CE
develop an outline for a management compensation program, its pros and
cons, for review by the personnel committee.
d. Mr. Dolan reported that Nels Carlson, Dr. Clark Weddle and he
had attended a hearing held by the State Water Resources Control Board
in Sacramento on February 6, in regard to financing the completion of 5A-I.
e. Mr. Dolan advised that he has been asked to sit on a committee
for the American Academy of Environmental Engineers to determine Goals
and Administration A meeting of this Committee will be held in Washington
D. C. on April 9-10, 1980.
After discussion, it was moved by Member Boneysteele, seconded by
Member Dalton, that Roger J. Dolan be authorized to attend the Committee
~eeting of American Academy of Environmental Engineers in Washington D.C.
on April 9-10 and that transportation and reasonable expenses be
approved. Motion was unanimously approved.
Member Boneysteele commented that he was pleased to see the District
actively participating in such organizations.
f. Mr. Dolan reported that he would be on vacation during the week
of February 10.
g. Mr. Dolan advised the Board of a Board Members and President
Institute on Special District Administration Practices being held in
Santa Barbara. If any Members are interested, he has a flyer with
additional information.
2.
COUNSEL FOR THE DISTRICT
a. Mr. Carniato made additional comments regarding the Brown and
Caldwell Complaint filed against the District.
3.
SECRETARY
None.
4.
COMMITTEES
a. Member Boneysteele advised that he was unable to attend the
last ABAG meeting because he was out of State. Dr. Clark Weddle, Deputy
Chief Engineer, advised that Ron Klimzcak, Associate Engineer, attended
the ABAG meeting in Member Boneysteele's absence.
IX.
MATTERS FROM THE FLOOR
a. Member Campbell inquired as to the status of legislation to
allow Acme Fill to use the area to the East of our new outfall line.
General discussion followed.
b. Member Boneysteele queried about recent thefts problems at the
Treatment Plant. Mr. Dolan, GM-CE, responded that it is a difficult
issue and is under consideration.
X.
ADJOURNMENT
At 10:47 p.m., President Carlson adjourned the meeting.
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President of the District Board of the
Centra 1 Contra Costa Sanitary Distri ct,
County of Contra Costa, State of California
COUNTERSIGNED:
Se etary of th istrict Board of the
C ntral Contra osta Sanitary District,
County of Contra Costa, State of California