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HomeMy WebLinkAboutBOARD MINUTES 12-20-79 1641 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD DECEMBER 20,1979 The District Board of the Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on December 20,1979 at 7:30 P.M. President Carlson requested the Secretary to call roll. I. ROLL CALL Present; Members: Boneysteele, Dalton, Campbell and Carlson Absent: Member: Stanley Member Stanley arrived at 7:35 P.M. 1. II. APPROVAL OF MINUTES MINUTE~ OF THE MEETING OF NOVEMBER 1,1979 The minutes of the meeting of November 1,1979, were approved with the following correction: Under "VII1. REPOR7S, 1. GENERAL MANAGER-CHIEF ENGINEER, d. II the first sentence change "State Control Board" to read "State Water Resources Control Board". Motion was unanimously approved. II 1. APPROVAL OF EXPENDITURES The Budget and Finance Committee had reviewed the expenditures for December 7,1979 and found them to be satisfactory. After discussion, it was moved by Member Dalton, seconded by Member Boneysteele, that the expenditures paid by SIC Voucher Nos. 823 through 849 and RIE Voucher Nos. 9347 through 9511 be approved. Motion was unanimously approved. IV. HEß,RINGS None. V. BIDS None Before continuing with the agenda, President Carlson called for any items to be taken out of order. There were none. VI. OLD BUSINESS 1. AUGMENT FUNDS FOR CLAIMS ADMINISTRATION OF PROJECT 5A-I (C-06-069-010-STEP 3) Mr. Dolan, General Manager-Chief Engineer (GM-CE),advised that it is necessary to transfer an additional $210,000 from the Sewer Construction Fund to augment the account used by the Engineering Construction Division for their work on claims investigation and litigation support activities regarding Project 5A-I. 10 . ~~ 2 t~7'~'. li1'~ '..," iJ ~ 1642 In answer to Board query, Mr. Dolan replied that the project expenditures for that account were shown in the capital expenditures plan submitted to the State for grant funding, however there was no positive commitment for funding. After discussion, it was moved by Member Stanley, seconded by Member Dalton, that an additional authorization of $210,000 for Claims Administration on Project 5A-I be approved. Motion was unanimously approved. 2. REVIEW AND CONSIDERATION OF ALTERNATE LOCATIONS OF ADMINISTRATION AND ENGINEERING OFFICE SPACE Mr. Dolan, GM-CE, advised that staff has requested Mackinlayl WinnackerlMcNeil (MWM), AlA & Associates, to prepare an Executive Summary to include a series of alternative locations for the proposed new Administration Building on the District's Treatment Plant property. Also included in the Executive Summary is the projected amount of required floor space for Administrative, Engineering and Treatment Plant personnel. MWM has not been requested to make any study of the Collection System Operations Department since that facility will remain at the existing Walnut Creek location. Discussion followed wherein Board Members brought up the cost of elevators, the issue of parking space and the problem of providing wheelchair access to the building. Mr. Dolan continued stating that one of the key issues is whether the Permit and Inspection Divisions of the Engineering Department should move or remain in the present building. Member Dalton contended that due to the function of the Permit and Inspection Divisions, they should remain in the present building. It is more centrally located for obtaining permits and making inspections. President Carlson disagreed stating that most building permits are secured from the County Offices in Martinez, thereby making it more advantageous for the contractor to obtain sewer permits at the Plant site in Pacheco. Also, some of the contractors receive their permits through the mail. It was the consensus that further consideration be given to this issue. After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, to approve the area near the Treatment Plant Operations Building as the site for the new office building and to request MackinlaYIWinnackerlMcNeil to submit a proposal for final programming. President Carlson requested that the motion be amended to include consideration for future expansion in the final design. Members Boneysteele and Dalton agreed to amend their motion as requested. Amended motion was unanimously approved. VI I. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING After discussion, it was moved by Member Stanley, seconded by Member Dalton, that the easements, as listed, be accepted at no cost to the District, respective resolutions adopted and recordation authorized. "'1'11' ("1 /,- 1'-:::;) ~ fd ", ('} f,:,',',9 '.J ,- 1643 Grantor Area Job No. Parcel Res No.r. a. N. W. Brudigam Lafayette 1553 1 R-l 79-276 b. Norman W. Brudigam, Helmut Lafayette 3249 1 79-277 S. Brudigam & Sigrid Brudigam c. Rosemarie Doris Brudigam, Lafayette 3249 2 79-278 Helmut S. Brudigam & Sigrid Brudigam d. Brudigam Dev., Inc., Lafayette 3249 3 79-279 e. Kaufman & Broad Pleasant Hill 3251 1 79-280 f. Tri-Smith Co., Great Orinda 2450 1 &2 79-281 Western S&L Assoc. & Orindawoods g. William Sousa & Ida R. Sousa Walnut Crk 3288 1 79-282 Joseph B. Lopez & Olga R. Lopez, Francis L. Fray & Edwi na F. Fray h. Joseph B. Lopez & Olga R. Walnut Crk 3288 2 79-283 Lopez i. Mason-Williams Dev. Co., Inc. Orinda 3294 1 79-284 j. Richard W. Cayford & Orinda 3294 2 79-285 Cayford k. Roger Harrell & Ruth Daniel Walnut Crk 3288 3 79-2ß6 Ha rre 11 1. Moraga Enterprises Moraga 3008 1 79- 2ß7 m. Moraga Enterprises Moraga 3008 2 79-288 n. Moraga Enterprises Moraga 3008 3 79-289 o. Moraga Enterprises Moraga 3008 5 79-290 Motion was unanimously approved. 2. AUTHORIZE EXECUTION OF COMMON USE AGREEMENT WITH CONTRA COSTA COUNTY FOR A SEWER EASEMENT JOB 2450, PARCEL 1&2 LOCATED WITHIN AN EXISTING STORM DRAINAGE EASEMENT IN THE ORINDA AREA NO COST TO THE DISTRICT After discussion, it was moved by Member Dalton, seconded by Member Stanley, that the President and Secretary be authorized to execute a Common Use Agreement with Contra Costa County for a sewer easement (Job No. 2450 Parcels 1&2), located within an existing storm drainage easement in the Orinda area, at no cost to the District. Motion was unanimously approved. ADOPT TRAINING AND DEVELOPMENT POLICY AND AUTHORIZE STAFF TO APPROPRIATE BOARD AUTHORIZED EDUCATIONAL, TRAVEL AND CONFERENCE FUNDS 3. Mr. Dolan, GM-CE, explained that staff has prepared a Training and Development Policy for District employees desiring to further develop the skills required in their position. The program will include educational tuition reimbursement, seminar and conferences, training sessions and on-the-job training. In conjunction with the adoption of the Training and Development Policy, staff is suggesting that the procedure for approving expenditures for educational programs be modified by delegating to the General Manager-Chief Engineer the authority to approve expenditures under $500 for certain District personnel to attend appropriate educational functions within the State of California. Programs exceeding the $500 amount or requiring out of State travel would continue to be brought before the Board and shown as line items on the Budget. President Carlson commented that since this is a budget item, staff should keep a running monthly account for Board review, and should there be any question, the matter could be brought up from the floor. Mr. Dolan replied that staff would provide the Board with a monthly summary sheet detailing the educational expenses. It was the cons~nsus~of:fhe Board that each Division shouìd basically ëontroVfûñd~':bOag~tflJf-fó"t-.:'tMir educational programs. 12 Cì'. /" h U)1 '. 'I (qJ \::")1 I~'¡ I'..a"'.".. r ¡ >1.- ~> 1644 After discussion, it was moved by Member Dalton, seconded by Member Stanley, that the Training and Development Policy be approved; that the m1-CE be authorized to approve expenditures up to $500 for educational programs held within the State of California with a monthly report to the Board summarizing those expenditures; and that the educational expenditures shall be from funds budgeted for the particular Division. Motion was unanimously approved. 4. AUTHORIZATION OF $300 FOR KEN ROAN AND BUD BLASINGAME TO ATTEND A rIILLIAMS & LANE, INC.,' FIVE-DAY TRANSMISSION OVERHAUL TRAINING PROGRAM Authorization for this item has been delegated to the GM-CE. Board action is required. No 5. AUTHORIZATION OF $375 PLUS EXPENSES FOR KEN BARKER TO ATTEND A TWO-DAY CONSTRUCTION SEMINAR IN POMONA CA., AND FOR A ONE-DAY STOP OVER AT THE DISTRICT'S CLAIM CONSULTANT OFFICE IN SAN LUIS OBISPO, CA., ESTIMATED TOTAL COST $750 After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley, seconded by Member Dalton, that Ken Barker, Construction Division Manager, be authorized $375 registration, plus reasonable expenses to attend a two-day seminar on February 5-6, 1980, in Pomona, Ca., and additional expenses to meet with Mr. D. Kahn, District Claims Consultant, in San Luis Obispo regarding the PetersonlSimpson litigation. (Estimated cost for both items to be $750). Motion was unanimously approved. 6. AUTHORIZE $884 FOR FILING AND REGISTRATION FEES FOR STATE REGISTRATION OF EXISTING DISTRICT INSPECTORS AND APPROVE PAYMENT OF THE FIRST YEAR RENEWAL FEE Mr. Dolan, GM-CE, explained that it is now a State requirement for all Construction Inspectors to be registered with the State of California Department of Consumer Affairs. The District employs 13 inspectors that require registration. Staff is requesting Board authorization to pay the one-time filing and registration fees and the first renewal fee which occurs at two-year intervals subject to the same general guidelines as the policy covering reimbursement of certification expenses for Operations and Maintenance employees. After discussion, it was moved by Member Dalton, seconded by Member Campbell, to authorize $884 for filing and registration fees to District inspectors upon successful State Registration as Construction Inspectors and approve District payment of the first renewal fee (two years after registration). Motion was unanimously approved. 7. PERSONNEL a. AUTHORIZE THE ADDITION OF TWO POSITIONS IN THE ENGINEERING DEPARTMENT, ONE ASSOCIATE ENGINEER AND ONE CIVIL ENGINEERING ASSISTANT I, AND DELETE ONE POSITION, DEPUTY GENERAL MANAGER- DEPUTY CHIEF ENGINEER After discussion, it was moved by Member Dalton, seconded by Member Stanley, to authorize the addition of one position of Associate Engineer and one position of Civil Engineer Assistant I, in the Engineering Department and the deletion of one position of Deputy General Manager- Deputy Chief Engineer. Motion was unanimously approved. b. CANCEL CLASS DESCRIPTIONS FOR CIVIL ENGINEERING ASSISTANT I AND ASSOCIATE ENGINEER AND ADOPT NEW CLASS DESCRIPTIONS FOR CIVIL ENGINEERING ASSISTANT I AND ASSOCIATE ENGINEER, DATED DECEMBER, 1979 After discussion, it was moved by Member Dalton, seconded by Member Campbell, to cancel the class description for Civil Engineering Assistant I and Associate Engineer and adopt new class descriptions for the positions with respective resolutions. Resolution Nos. 79-291. Motion was unanimously approved. 12 C) Þø ì""."',"'! ;9'. ,f' '\--"1' 1& - 1645 8. APPROVAL OF BILLS FOR LITIGATION SERVICES After explanation by Mr. Carniato, District Counsel, and Board discussion, it was moved by Member Boneysteele, seconded by Member Dalton, that the statements from Mr. Carniato for services rendered in the Kaiser Industries and PetersonlSimpson matters totalling $7,321.97 be approved. Motion was unanimously approved. 9. APPROVAL OF BILL FOR BOILER ROOM ACCIDENT LOSS INVESTIGATION After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, that the statement from George Hills Company, Insurance Adjuster, in the amount of $861.30 for investigative services rendered in connection with the Boiler Room accident be approved. Motion was unanimously approved. 10. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. AUTHORIZATION TO FILE NOTICE OF COMPLETION FOR DSP 3162, WATERSHED 10, MORAGA RD., MORAGA After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Dalton, seconded by Member Stanley, that the General Manager-Chief Engineer, be authorized to file a Notice of Completion for DSP No. 3162, Watershed 10, Moraga Rd., Moraga. Motion was unanimously approved. VII I. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan summarized the Personnel Summary Sheet dated December 19, as follows: POSITIONS BEING ADVERTISED Construction Specialist (Resident Engineer/Contract Administrator) Senior Mechnaical Inspector POSITIONS BEING TESTED Operator I I Control Systems Engineer PERSONNEL CHANGES Permanent Appointments JON GENTILLE, Plant Attendant, Range 49B, $1,163, effective 12/1 /79, promotion. JOHN GRIFFIN, Plant Attendant, Range 49B, $1,163, effective 12/1 /79 , promotion. ROBERT N. HINKSON, Plant Attendant, Range 49B, $1,163, effective 12/1/79, promotion. DAVID HOLLENBACH, Maintenance Technician I, Range 59A, $1,404, effective 12/1/79, new hire. DERHYL HOUCK, Maintenance Technician I, Range 59A, $1,404, effective 12/1/79, new hire. JERRY JACKSON, Maintenance Technician I, Range 59A, $1,404, effective 12/1/79, new hire. 12 2 i~...' '9 I.'" ~" ~ - ~ r~ f,. 10'.) .J].. (:::) 1646 WARREN KATCHMAR, Maintenance Technician I, Range 59A, $1,404, effective 12/1/79, promotion. DANIEL MCCOWN, Maintenance Technician I, Range 59A, $1,404, effective 12/1/79, promotion. DANIEL NELSON, Maintenance Technician I, Range 59A, $1,404, effective 12/1/79~ promotion. TIMOTHY ROONEY, Maintenance Technician I, Range 59A, $1,404~ effective 12/17179, new hire. LARRY SHEPARDSON, Plant Attendant, Range 49B, $1,163, effective 12/1/79, promotion. RODGER SMITH, Maintenance Technician I, Range 59A, $1,404, effective 12/1/79, promotion. RITA WALENSA, Plant Attendant, Range 49B, $1,163, effective 12/1/79~ promotion. Permanent-Intermittent HELEN BAUMGARTNER, Supervising Clerk-Typist, Range 56A, $1,307, effective 12/3/79, promotion b. Mr. Dolan presented the following Managers Report for the month of November 1979: Engineering Department Collection System Engineering and Services Division (1) Work on the Outfall Relocation tie-in was completed on November 9, 1979~ and clean-up work continued through the end of the month. (2) Aerial photographs of the Plant and northward to Suisun Bay were taken and base map preparation was commenced. (3) Investigative work on pipe line corrosion was performed by Corrosion Engineers in the Martinez area. A possible short was identified and will be explored in the near future. Investigative work is planned on pipelines in the Holding Basin Area. (4) New connections for this year are approximately 25% ahead of last year1s. total. Collection System Operations Department (1) More than 185,000 feet (35 mi.) of collection system was cleaned. (2) We experienced a 20% increase in system stoppages over those of the same period last year. (3) Television inspection of new construction sewer lines decreased by more than 50% indicating winter slow down. Plant Operations Department (1) The average daily flow for the month was 29.31 MGD, with daily maximum of 42.52 MGD and a minimum of 28.9 MGD. (2) The 1.86 inches of rain that occurred on November 3 and 4 produced a maximum flow rate of 76.5 MG. (3) All final effluent discharged to receiving water met all applicable NPDES requirements. (4) To accommodate Outfall tie-in work~ the total flow of fully treated effluent from the plant was diverted to the Holding Basins between 6:00 a.m., November 6 and 4:00 p.m., on November 9. This flow totalled 100 MG, which was later returned to the plant for disposal. (5) The Auxiliary Boilers in the Solids Conditioning Building were returned to service on November 9, and have performed sat is factori ly. Ç;\ <) \~,' '\ (....1 '- 1647 c. Mr Dolan reported that Dr. Weddle and he had met with John DeVito, Manager of the Contra Costa County Water District, and John Gregg, their Plant Operations Manager, to discuss the Water Reclamation Plant Contract. The staff of the Water District felt that they didn't have the authority to discuss the issue further without increased involvement from the Board. Therefore, Mr. Dolan and Nels Carlson set up a meeting for January 3,1980 between themselves and Craig Randall, CCCWD Board President and John DeVito to further discuss the matter. d. Mr. Dolan stated that though the chlorine gas leak at the Treatment Plant on December 7 was minor, it emphasized the potentially hazardous properties surrounding the use of chlorine. Therefore, staff has been considering using sodium hypochlorite as an alternative chemical for disinfection purposes. Preliminary cost estimates indicate an incremental cost of $400,0001$800,000 per year over the cost of using chlorine. Further detailed studies will be conducted on this matter. In response to Board query, Mr. Dolan stated that he did not anticipate the chlorine requirements being relaxed. e. Mr. Dolan advised that requests for proposals regarding completing of 5A-l and 5B-I have been sent out. A meeting is scheduled for tomorrow to meet with those firms presenting the proposals. f. Mr. Dolan reported that Valley Disposal Service and OrindalMoraga Disposal have started their union labor negotiations. g. Mr. Dolan distributed revised copies of Chapter 4 of the District Code to the Board Members for their review. He explained that most of the deletions in Chapter 4 would be incorporated into various Policy and Procedure Statements of the District. 2. COUNSEL FOR THE DISTRICT Mr. Carniato advised that the District is being named in a legal suit filed by Jean Higby, etal, in the amount of $1,500,000. The suit is concerning an accidental death involving a Contractor's construction employee working on a private sewer pipe project in Rossmoor. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that the claim be denied and referred to George Hills Company, Insurance Adjusters for the District. Motion was unanimously approved. 3. SECRETARY None. 4. COMMITTEES None. IX. MATTERS FROM THE FLOOR ) a. Member Dalton commented that it would seem more appropriate if the Budget and Finance Committee reviewed the month~y ~ewer Construct~on and Running Expense Summary Reports rather than revlewlng each expendlture. Also at the same time, the Committee should receive a monthly report on investments. 12 0 ,ß' ¡';-d rl.9'....... 'i '., A, ") ~,;' 1648 Member Boneysteele disagreed, stating that it is the function of the Board to review all expenditures. Member Campbell agreed with Member Dalton, stating that the expenses could be monitored against the budget. President Carlson commented that the Board is obligated to review and sign the expenditures. If there is an item of concern, it is brought up for discussion. The point of the budget is to keep a control. After discussion, it was moved by Member Dalton, seconded by Member Boneysteele, that the Budget and Finance Committee receive a list of the expenditures for their review; that copies of the Running Expense and Sewer Construction Fund status reports be furnished to the Board along with an accounting of investment records as of the date that the monthly reports are prepared, plus any special reports that may arise. Motion was unanimously approved. b. After discussion regarding the annual CAS A Conference, was moved by Member Boneysteele, seconded by Member Dalton, that five Board Members and three staff members be authorized to attend the annual CASA Conference on January 24-26, 1980, at the Erawan Hotel in Indian Wells, California. Motion was unanimously approved. x. ADJOURNMENT At 9:28 P.M., President Carlson adjourned the meeting. " / /h/Ä'{/;i-tf:L- President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of Californi? COUNTERSIGNED: se~~-;oard of the Central Contra Costa Sanitary District, County of Contra Costa, State of California 12 ~"""......., V ~,' 9 - -