HomeMy WebLinkAboutBOARD MINUTES 09-20-79
1588
MINUTES OF A REGULAR MEETING
OF THE DISTRICT BOARD OF THE CENTRAL
CONTRA COSTA SANITARY DISTRICT
SEPTEMBER 20,1979
The District Board of the Central Contra Costa Sanitary District
convened in a regular session at its regular place of meeting, 1250 Springbrook
Road, Walnut Creek, County of Contra Costa, State of California, on
September 20, 1979 at 7:40 P.M.
As senior member of the Board, Member Allan took the Chair and
stated that in the absence of President Carlson, he would entertain a
motion to appoint a President Pro Tem to preside over the District Board
meeting.
It was moved by Member Boneysteele, seconded by Member Stanley,
that Member Campbell be appointed President for the meeting of September 20,
1979 in the absence of President Carlson. Motion carried by the following
vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Member:
Stanley, Boneysteele, Allan and Campbell
None
Carlson
President Pro Tern Campbell took the Chair and requested the Secretary
to ca 11 ro 11
I.
ROLL CALL
PRESENT:
ABSENT:
Members:
Member:
Stanley, Boneysteele, Allan and Campbell
Carlson
President Carlson was excused as he had previously mentioned that
he would be out of town and unable to attend this meeting.
II.
APPROVAL OF MINUTES
1.
MINUTES OF THE MEETING OF AUGUST 9, 1979
MINUTES OF THE MEETING OF AUGUST 16, 1979
2.
After discussion, it was moved by Member Boneysteele, seconded by Member
Allan, that the minutes of the meeting of August 9,1979 and the minutes of
the meeting of August 16, 1979 be approved with the following corrections:
In the minutes of August 9, under "V. BIDS, 2. AWARD CONTRACT FOR
DSP 3170 - OUTFALL REPAIR", change the sentence in the fourth paragraph
to read as follows:
"~1r. Carniato, District Counsel, commented that in his opinion there
were minor irregularities, however, the bid was responsive and he foresees
no problem for the District in accepting the bid form."
In the minutes of August 16, under "VIII. REPORTS, 1. GENERAL MANAGER-
CHIEF ENGINEER, ENGINEERING DEPARTMENT, COLLECTION SYSTEM & SERVICES DIVISION
~ change the sentence to read as follows:
"Installation of the parallel trunk on Moraga Road is on schedule
with all of the liner pipe pulled through the former EBMUD water pipe and
half of the VCP in place."
Motion carried by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Member:
Stanley, Boneysteele, Allan and Campbell
None
Carlson
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III. APPROVAL OF EXPENDITURES
Member Boneysteele stated that the Expenditure Committee has reviewed
the expenditures for September 6 and 20 and found them to be satisfactory.
After discussion, it was moved by Member Boneysteele, seconded by
Member Allan, that the expenditures paid by SIC Voucher Nos. 643 through
700 inclusive, together with SIC Voucher Nos. 3501 through 3535 inclusive,
R/E Voucher Nos. 8066 through 8501 inclusive; and Payroll Voucher Nos.
151 through 647, be approved. Motion carried by the following vote:
AYES: Members: Stanley, Boneysteele, Allan and Campbell
NOES: Members: None
ABSENT: Member: Carlson
IV. HEARINGS
None.
V. BIDS
Mr. Dolan, General Manager-Chief Engineer (GM-CE), requested that
the Board take up the bid item shown under the "Supplemental Agenda" at
this time. The Board had no objection to the request.
VIr.
NEW BUSINESS
9.
ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA
a.
APPROVAL OF BUEHRER, INC., AS LOWEST RESPONSIBLE BIDDER FOR
BID REQUEST CS-1980, ELECTRIC PICKUP CARTS AND AUTHORIZE
EXECUTION OF PURCHASE CONTRACT
Mr. Dolan, GM-CE, advised that bids for the 5 Electric Pickup Carts
had been advertised and solicited. Bids were received from Perin Company
in the amount of $12,762.15 and from Buehrer, Inc., in the amount of
$13,976.52. Upon analysis, it was revealed that the Perin Company bid
was nonresponsive to the various essential technical portions requested
by the District.
After discussion, it was moved by Member Allan, seconded by Member
Stanley, that the bid from Perin Company be rejected on the basis of
being nonresponsive; and to accept the bid from Buehrer, Inc., in the
amount of $13,976.52 for the purchase of 5 electric pickup carts and to
authorize execution of the purchase contract. Motion carried by the
fo 11 owi ng vote:
AYES: Members:
NOES: Members:
ABSENT: Member:
Stanley, Boneysteele, Allan and Campbell
None
Carlson
There being no other items to be taken out of order, President Pro
Tem Campbell reverted to the order of the agenda.
VI.
OLD BUSINESS
1.
REJECT ALL BIDS ON DISTRICT SEWERING PROJECT 2904R, DIABLO ROAD
REPAIR AND AUTHORIZE $8,200 FOR COMPLETION OF THE ORIGINAL PROJECT (DSP 2904)
Mr. Dolan, GM-CE, indicated that this matter had been brought
before the Board at the meeting of August 16th wherein authorization was
given to advertise for bids for the repair work. Subsequent to the bid
opening on September 5, 1979, it was determined that the bids for the
repair project appeared excessive and that staff would seek alternative
ways of correcting the deficiencies.
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An agreement has been reached between the District and Dalton
Construction Company to repair the trench failures on Diablo Road in
accordance with District specifications. The District will direct the
performance of the work and will pay Dalton Construction for overhead
and profit up to a maximum of $7,600 in addition to paying for all
aggregate base rock necessary for backfill. There is approximately
$11,300 in funds remaining in the project account and it is estimated
that the total cost to complete the repairs will be $19,500. Therefore,
an authorization for an additional $8200 is necessary to complete the
project.
After discussion, it was moved by Member Boneysteele, seconded by
Member Stanley, to reject all bids on District Sewering Project 2904R,
Diablo Road Repair, to authorize staff to execute a change order with
Dalton Construction for the trench repair work, and to authorize an
additional $8,200 for completion of the original project. Motion carried
by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Member:
Stanley, Boneysteele, Allan and Campbell
None
Carlson
2.
DEFERRED COMPENSATION ADVISORY COMMITTEE REPORT
Mr. Dolan, GM-CE, advised that this item is presented to the Board
by way of information, and he highlighted the key points contained in
the Advisory Committee Report. He commented that the Federal Revenue
Act of 1978 includes a section covering Public Employee Deferred Compensation
Plans. The significant changes are:
(1) Effective 1/1/79, the amount of contribution became limited to
the lesser of $7,500, or 33-1/3% of includible compensation (equal to
25% of gross pay).
(2) A "catch-up" provision allows employees to contribute up to a
maximum of $15,000 per year during the last three years of employment.
(3) The legislation allows for open enrollments on a month to
month basis.
(4) It is now possible to do away with the irrevocable election
form which has been replaced by an amended form, allowing a change in
the employees election for withdrawal of funds within 60 days after termination.
The Deferred Compensation Plan has received favorable acceptance by
all the District employees and the Committee wishes to convey its appreciation
to the Board for making the program possible.
President Pro Tem Campbell thanked the staff for presenting the
Deferred Compensation Committee report.
3.
EMPLOYEES ASSOCIATION REPORT ON CPR (CARDIO-PULMONARY RESUSCITATION)
TRAINING PROGRAM
Mr. Dolan, GM-CE, introduced Mr. Peter Wiebens, President of the
Employees Association, who gave a report on the merits of the CPR Training
Program as presented by Carlton Webb, Safety Officer at the Plant. Mr.
Wiebens, indicated that in order for employees or others to obtain
certification, it is necessary to have training on the "re-susci baby".
Therefore, the Employees Association has purchased at its expense through
Carlton Webb a IIre-susci baby" and is donating it to the District's CPR
Training Program.
After discussion, it was moved by Member Allan, seconded by Member
Boneysteele, that the District Secretary be instructed to draft a letter
for the President Pro Tem's signature expressing the Board's thanks and
appreciation to the Employees Association for its participation and
contribution to the District's CPR Training Program.
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4.
EXECUTIVE SESSION TO DISCUSS PERSONNEL MATTER
At 8:10 P.M., President Pro Tem declared an executive session to
discuss a personnel matter.
At 8:30 P.M., President Pro Tem closed the executive session and
reconvened the meeting.
VII.
NEW BUSINESS
1.
ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF
RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING
After discussion, it was moved by Member Allan, seconded by Member
Stanley, that the easements, as listed, be accepted at no cost to the
District, respective resolutions adopted and recordation authorized.
Grantor Area Job No. Parcel Res No.
Brian D. Thiessen & Carolyn O. Orinda 3294 16 79-194A
Thiessen
Norman Kirshen & Deborah Kirshen Martinez 3080 3 79-195
SDI Corporation Walnut Crk 3267 2 79-196
Laurel Ann Ritter Alamo 1905&1663 2&3 79-197
Jon S. Legallet & Jok P. Legallet Moraga 3260 2 79-198
San Ramon Valley Unified School San Ramon 3256 1 79-199
District
J. David Billeter & Judith Billeter
& J. Frederick Pingree &
Phyllis Pingree Lafayette 3244 1 79-200
Howard C. Wiedemann & Doris C. San Ramon 3188 1 79-201
Wiedemann
Michael F. and Christine H. Roach Alamo 3156 2R-l 79-202
Currin Const. Co. Walnut Crk 3121 4R-l 79-203
CCC Protection Dist. Walnut Crk 3121 5R-l 79-204
Currin Const. Co. Walnut Crk 3121 8 79-205
Joanna N. Riccardi Orinda 3254 11 79-206
Vantage Corp. Orinda 3254 13 79-207
Vantage Corp. Orinda 3254 14 79-208
Brian D. Thiessen & Carolyn O. Orinda 3254 15 79-209
Thiessen
Motion carried by the following vote:
AYES: Members: Stanley, Boneysteele, Allan and Campbell
NOES: Members: None
ABSENT: Member: Carlson
2.
AUTHORIZE PRESIDENT AND SECRETARY TO EXECUTE QUITCLAIM DEEDS AND
THEIR RECORDING
After discussion, it was moved by Member Boneysteele seconded by
Member Stanle~, that ~he P~esident and Secretary be autho;ized to
execute the llsted qultclalm deeds, respective resolutions adopted
to that effect and their recording authorized.
Grantor Job No. Parcel Area Res. No.
J. David & Judith Bi 11 eter 1565 Misc. Lafayette 79-210
Currin Const. Co. 3121 4 Walnut Crk 79-211
T. J. Freri cks 1568 Misc Pacheco 79-212
Laurel Ann Ritter 1663 2 Alamo 79-213
Laurel Ann Ritter 1663 3 Alamo 79-214
Motion carried by the following vote:
AYES: Members: Stanley, Boneysteele, Allan and Campbell
NOES: Members: None
ABSENT: Member: Carlson
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3.
AUTHORIZE EXECUTION OF CONSENT TO DEDICATION TO CONTRA COSTA COUNTY
AT NO COST TO THE DISTRICT (JOB NO. 1423-M.A. 281, SAN RAMON AREA)
After discussion, it was moved by Member Allan, seconded by Member
Boneysteele, that the President and Secretary be authorized to execute a
Consent to Dedication to Contra Costa County at no cost to the District,
San Ramon Area, Job No. l423-M.S. 281, and adoption of a resolution to
that effect. Resolution No. 79-215. Motion carried by the following vote:
AYES:
NOES:
ABSENT:
4.
Members:
Members:
Member:
Stanley, Boneysteele, Allan and Campbell
None
Carlson
AUTHORIZATION FOR PA 79-24 ONE PARCEL WALNUT CREEK AREA AND PA 79-25
TWO PARCELS DANVILLE AREA, TO BE INCLUDED IN FORTHCOMING DISTRICT
ANNEXATION PROCEEDINGS
After discussion, it was moved by Member Allan, seconded by Member
Stanley, that authorization for PA 79-24. (one parcel), Walnut Creek area,
and PA 79-25 (two parcels), Danville area, to be included in forthcoming
District annexation proceedings be approved. Motion carried by the following
vote:
AYES:
NOES:
ABSENT:
Members: Stanley, Boneysteele, Allan and Campbell
Members: None
Member: Carlson
5.
APPROVE AGREEMENT WITH CONTRA COSTA COUNTY FOR INSTALLATION OF SEWERS
UNDER ASSESSMENT DISTRICT NO. 1979-5 AND AUTHORIZE EXECUTION
Mr. Dolan, GM-CE, explained that the developer of a commercial complex,
to be located southeasterly of the intersection of Crow Canyon Road East with
Interstate Freeway 680 in the San Ramon Area, plans to install certain
improvements, including sanitary sewers, under a County Assessment District.
Pursuant to the provisions of Section 10109-10111 inclusive, of the
Municipal Improvement Act of 1913, it is necessary for the District to enter
into an agreement with the County by which the County will agree to pay all
District fees and install the sewers under County Assessment District
No. 1979-5 and the District will agree to accept and maintain sewers as part
of the system.
After discussion, it was moved by Member Stanley, seconded by Member
Boneysteele, that the President Pro Tem be authorized to execute an
agreement between Contra Costa County and the District for installation of
sewers under County Assessment District No. 1979-5. Motion carried by the
fo 11 owi ng vote:
AYES:
NOES:
ABSENT:
Members: Stanley, Boneysteele, Allan and Campbell
Members: None
Members: Carlson
6. AUTHORIZE $2,500 FOR THE PURCHASE OF EQUIPMENT TO MODIFY THE COOLING
~vSTEM ON THE SERVICE AIR COMPRESSORS, AC b2234 PNU AC ~223~
Mr. Dolan, GM-éË:, indicated that t:he Treatmënt Plant has experienced
colling problems with the service air compressors due to excessive scale
buildup within the water jackets of the compressors. In an effort to
correct the situation, the Engineering Department has recommended a
solution to the problem, consisting of a closed loop water system for the
service air compressors. A once through heating exchanger utilizing
plant effluent water will be incorporated in the cooling loop.
After discussion, it was moved by Member Stanley, seconded by Member
Boneysteele, to authorize $2,500 for the purchase of equipment necessary
to modify the cooling system of the Treatment Plant service air compressors.
Motion carried by the following vote:
AYES:
NOES:
ABSENT:
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Members:
Members:
Member:
Stanley, Boneysteele, Allan and Campbell
None
Carlson
79
1593
7.
AUTHORIZE $42,000 FROM THE SEWER CONSTRUCTION FUND FOR THE MAJOR
OVERHAUL OF PRIMARY INFLUENT ENGINE NO.4 AT THE WATER POLLUTION
CONTROLIRECLAMATION PLANT AND AUTHORIZE AWARD OF CONTRACT
Mr. Dolan, GM-CE, explained that in order to insure proper reliability
of the primary influent pumping system at the Plant for wet weather flow, it
will be necessary to undertake a major overhaul of the engine for primary
influent Pump No.4. For this purpose, the District advertised and solicited
formal bids to perform the necessary work. King-Knight Company submitted the
low bid in the amount of $39,906 for the defined scope of the work, plus hourly
rates for any unforeseen work that might occur during repairs.
After discussion, it was moved by Member Stanley, seconded by Member
Allan, that $42,000 be authorized from the Sewer Construction Fund for
the major .overhaul of the Waukesha Engine for primary influent Pump No.4
and authorize award of contract to King-Knight Company for the work. Motion
carried by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Member:
Stanley, Boneysteele, Allan and Campbell
None
Carlson
8.
AUTHORIZE $192,000 FOR ADDITIONAL ENGINEERING SERVICES FOR DECHLORINATION
SYSTEM
Mr. Dolan, GM-CE, explained that previously it was the understanding
that this project was non-eligible for grant funding,even though the
existing system has been determined to be inadequate. However, in
discussing dechlorination violations resulting from the inadequate
system, the State Board, has indicated, with reasonable assurance, that
construction of an improved dechlorination facility project would be
State funded. In order to comply with the Clean Water Grant requirements,
it will be necessary to modify existing plans and specifications nearing
completion for the Dechlorination Facility Improvements Project, authorized
June 14, 1979.
After discussion, it was moved by Member Stanley, seconded by
Member Boneysteele, that of $192,500 from the Sewer Construction Fund be
authorized for design modifications and construction of the Dechlorination
Facility Improvement Project No. 3272 and that staff be authorized to
apply for and process grant funding for this project. Motion carried by
the following vote:
AYES: Members:
NOES: Members:
ABSENT: Member:
Stanley, Boneysteele, Allan and Campbell
None
Carlson
9.
ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA
Mr. Dolan, GM-CE, stated that the item shown under the Supplemental
Agenda was acted upon under "Bids" earlier in the meeting.
VII 1.
REPORTS
1.
GENERAL MANAGER-CHIEF ENGINEER
Mr. Dolan presented the Manager1s Report to the Board as follows:
a.
Treatment Plant
(1) Average daily flow increased slightly last month to 32.7 MGD
with the entire flow being treated to NPDES standards. (2) Operation
and maintenance preparations are underway for winter peak flows and for
dealing with shutdowns during outfall work.
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b.
Collection System Operations
(1) Service calls and stoppages were down in August allowing
preventitive maintenance programs to accelerate. (2) A record of 37
miles of sewers were rodded and 33 miles were hydro-flushed by the
cleaning crews. (3) The television crew inspected 6 miles of pipeline -
mostly new construction. (4) Keeping the existing damaged outfall line
in service was a major effort with our crews and a contractor on the job
almost every day patching leaks, building a protective diversion ditch
and monitoring other problems. (5) Mr. Dolan has instituted a practice
of making field trips with Bob Hinkson every other week to observe the
Collection System crews at the various jobs.
c.
Engineering
(1) Work has begun on the outfall repair contract and work is
nearing completion on the Moraga Road (DSP 3162) parallel trunk sewer
installation and on the Highway 4 (DSP 2814 trunk sewer relocation. (2)
Holding basin revisions and reconstruction work is ready for contract
work. (3) Design continues on WS-23 trunk sewer paralleling project
scheduled for construction next year. (4) Treatment Plant Project 5B-I
which was split into two projects by the State, has ongoing design on
the smaller project (chlorination and dechlorination reconstruction and
improvements, standby power, landscaping) and negotiations are underway
for final design engineering on the larger project (capacity expansion).
(5) Permit, plan processing, and inspection activities continue at a
high rate with connection rates being about the same as in the past two
years.
d. Mr. Dolan commented on the CASA Committee Meeting he attended
in Truckee on September 7 regarding the Tahoe Basin issue.
e. Mr. Dolan advised that a leak has developed in the Martinez
force main which could evolve into a major problem. The entire area is
alive with corrosive action making it difficult to maintain adequate
cathodic protection. He will keep the Board advised on the situation.
f. Mr. Dolan advised that the EEOC has dropped the complaint
charges filed by Derrick Lucky.
g. Mr. Dolan referred to Clark Weddle, Deputy Chief Engineer, to
give the Board a status report on the outfall and the holding basin
projects. Dr. Weddle reported that on the outfall project the contractor
has driven pilings along the side of the trench and has placed the first
joint of the pipe. It is estimated that he is approximately ten days
behind schedule. However, by working overtime and weekends he could get
back on schedule. It behooves the contractor to finish the job on
schedule to avoid penalties. Dr. Weddle plans to continue monitoring
progress of the work in an effort to avoid any further delays.
h. Regarding the holding basin, the contractor has done extremely
well and all indications are that the project will be completed by
October 5. Dr. Weddle added that aerial photos of the projects will be
taken and presented to the Board in the near future.
2.
COUNSEL FOR THE DISTRICT
Mr. Carniato advised that at the meeting of October 4, he will
request the Board to schedule a special meeting in October or November
to discuss litigation matters.
3.
SECRETARY
None
4.
COMMITTES
None.
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IX. MATTERS FROM THE FLOOR
a. In answer to Member Allan1s query, Mr. Dolan stated that the
Highway 4 trunk relocation is Grayson Creek and Walnut Creek on the
north side of Highway 4.
b. President Pro Tem Campbell mentioned the newspaper article
regarding the San Jose Sewage Treatment Plant Facility.
X. ADJOURNMENT
At 9:22 p.m., President Pro Tem Campbell adjourned the meeting.
President Pro Tem of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
09
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