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HomeMy WebLinkAboutBOARD MINUTES 09-06-79 1579 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THECENTRAL CONTRA COSTA SANITARY DISTRICT HELD SEPTEMBER 6, 1979 The District Board of the Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on September 6,1979, at 7:30 p.m. President Carlson requested the Secretary to call roll. 1. ROLL CALL PRESENT: Members: ABSENT: Member: Boneysteele, Allan, Campbell and Carlson Stanley President Carlson indicated that Member Stanley had called and said he would be unable to attend and should be shown as excused. II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF JULY 19,1979 After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the minutes of July 19, 1979 be approved with the following correction: Under II VI 1. NEW BUSINESS, 6b. APPROVAL OF A LONG TERM LARGE SCALE TEST OF CO-COMBUSTION OF SEWAGE SLUDGE AND REFUSE DERIVED FUEL", in the third paragraph change the word "conditioning" to "conducting". Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Campbell, Allan and Carlson None Stanley 2. MINUTES OF THE MEETING OF AUGUST 2, 1979 After discussion, it was moved by Member Campbell, seconded by Member Allan, that the minutes of August 2,1979 be approved as presented. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Member: Member: Allan, Campbell and Carlson Boneysteele Stanley Member Boneysteele requested that the minutes show that his "no" vote was due to his inability to review the four sets of minutes because of inadequate alloted time., 3. MINUTES OF THE MEETING OF AUGUST 9,1979 It was moved by Member Campbell that the minutes of the meeting of August 9,1979 be approved as presented, but for lack of a second, President Carlson declared that the minutes be held over to the next meeting. 4. MINUTES OF THE MEETING OF AUGUST 16, 1979 It was moved by Member Campbell that the minutes for the meeting of August 16,1979 be approved as presented, but for the lack of a second President Carlson declared that the minutes would be held over to the next meeting. 0<"",, '. \..' ~".:.:~ , )¡I Q../ 0 ".,::,.'...'."9..."... r;¡ ~:..I:' @, , 1580 III. APPROVAL OF EXPENDITURES After discussion, it was the consensus of the Expenditures Committee that there had been insufficient time to review three groups of expenditures. Approval of the expenditures was deferred to the next meeting. IV. HEARINGS None. V. BIDS 1. REPORT BIDS FOR DISTRICT SEWERING PROJECT 2904R - DANVILLE AREA Mr. Dolan, General Manager-Chief Engineer (GM-CE), reviewed the background of the project and reported that the bids for the work came in very high, approximately double the Engineer's estimate. He indicated that in light of the high bids, staff had met with the original contractor, Dalton Construction, and Mr. James Dalton indicated that he might be interested in doing the trench repair work with some District financial participation. Discussion followed wherein different methods of repair and proposals with District participation were discussed. 2. AWARD CONTRACT FOR DISTRICT SEWERING PROJECT 2904R - DANVILLE AREA Mr. Dolan, GMCE, requested that any action on this item be held over pending further investigiation and negotiation with Dalton Construction. V1. OLD BUSINESS 1. REVIEW OF VALLEY DISPOSAL SERVICE, INC., ANALYSIS OF EFFECT OF CHANGE OF SERVICE Mr. Dolan, GM-CE, reviewed the circumstances that led the Board to request an investigation into the rate reduction which would be possible for various reductions in service in the Valley Disposal service area. He indicated that the District letter of December 26, 1978 to Valley requested that analyses of such rate reductions be presented to Valley's attorney, Mr. Skaggs, one dated May 8, 1979 and the other August 23, 1979. Mr. Dolan asked the Board if these letters would be considered sufficient response to their 1978 request or did they wish to go further into the matters. Discussiön ensued regarding life-line service, transfer stations, etc. As a result of Mr. Skaggs's investigations, it was the consensus of the Board that it would be better prepared at the next garbage hearing to answer some of these questions that might arise. The Board indicated that some of the concerns Valley expressed with respect to controlling the number of customers on the life-line service could be mitigated. Also, the Board requested that when Valley responds to the question on transfer stations that they seriously consider the matter of locating a suitable site. 2. DISTRICT ANNEXATION NO. 64 a. ADOPT RESOLUTION MAKING A NEGATIVE DECLARATION AND PROVIDING FOR NOn CE THEREOF After explanation and discussion, it was moved by Member Allan, seconded by Member Campbell to adopt a resolution making a negative declaration and providing for notice thereof. Resolution No. 79-173. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Campbell, Allan and Carlson None Stanley 0 ~j r:~ V ti 9 '.' 1581 ADOPT RESOLUTION OF APPLICATION FOR THE ANNEXATION OF PROPERTIES TO THE CENTRAL CONTRA COSTA SANITARY DISTRICT b. After discussion, it was moved by Member Allan, seconded by Member Campbell to adopt a resolution of application for the annexation of properties to the District. Resolution No. 79-174. Motion carried by the following vote: AYES: Members: Boneysteele, Campbell, Allan and Carlson NOES: Members: None ABSENT: Member: Stanley 3. CONTRACT FOR CLAIMS MANAGEMENT SERVICES WITH GEORGE HILLS COMPANY, INC. Mr. Carniato, Oistrict Counsel, indicated that he had reviewed the proposed claims management service contract with George Hills Company, Inc., and suggested that the District enter into only a portion of the contract at this time. He explained the District's claims handling procedure. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that the District enter into a modified contract, as proposed by Mr. Carniato, with George Hills Company for claims administration services for the period from July 1, 1979 through June 30,1980. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Campbell, Allan and Carlson None Stanley VI1. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING After discussion, it was moved by Member Allan, seconded by Member Campbell, to accept the easements as listed at no cost to the District and adopt respective resolutions and authorize their recording. Grantors Area Job No. Parcel Res. No. a. Land Factors Lafayette 3202 2 79-175A b. J. R. Harvey Moraga 3174 1 79-l76A c. J. R. Harvey Moraga 3174 2 79- '77A d. S. G. Jackson Lafayette 3237 2 79-178A e. The Creeks of Alamo Alamo 3220 1 79-l79A f. The Creeks of Alamo Alamo 3220 2 79-180A g. The Creeks of Alamo Alamo 3220 3 79-l81A h. The Creeks of Alamo Alamo 3220 4 79-182 i. The Creeks of Alamo Alamo 3220 5 79-183 j. The Creeks of Alamo Alamo 3220 6 79-184 k. The Creeks of Alamo Alamo 3220 7 79-185 1. The Creeks of Alamo Alamo 3220 8 79-186 m. D. C. Catanho Orinda 3242 8 79-187 n. Century Homes Dev. Co. Orinda 3250 3 thru 5 79-188 o. W. G. Erb Walnut Crk 3015 1 79-189 p. O. H. Whiteneck Pl easant Hi 11 3270 1 79-190 Motion carried by the following vote: AYES: Members: Boneysteele, Camp be 11, Allan and Carlson NOES: Members: None ABSENT: Member: Stanley 0,...", ; ó",:",\, " \:,., " Il,jf (tj ':...' ~":-' 9',' , ~, 1582 2. AUTHORIZATION FOR TWO PARCELS PA 79-22 AND 79-23, BOTH IN DANVILLE AREA, TO BE INCLUDED IN FORTHCOMING DISTRICT ANNEXATION PROCEEDINGS After explanation by Mr. Dolan, GM-CE, it was moved by Member Allan, seconded by Member Boneysteele, that authorization for PA 79-22 (containing three parcels) and PA 79-23 (one parcel) all in the Danville area, to be included in the forthcoming annexation proceedings to the District be approved. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: 3. Boneysteele, Campbell, Allan and Carlson None Stanley CONSIDER "APPLICATION FOR LEAVE TO PRESENT LATE CLAIM GOVT. CODE SECTION 911.4 II CATHERINE J. VALENGUELA VS. CCCSD. Mr. Carniato, District Counsel, explained the circumstances sùrrounding this matter and recommended that the Board deny the appliration. After discussion, it was moved by Member Campbell, seconded by Member Allan to adopt a resolution denying application for leave to ~resent late claim. Resolution No. 79-191. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Lt. Boneysteele, Campbell, Allan and Carlson None Stanley AUTHORIZE PAYMENT OF BAY AIR QUALITY MANAGEMENT DISTRICT VIOLATION NOTI CE NO. 2985 Mr. Dolan, GM-CE, explained that during the boiler startup at the plant, there was a period of improper fuel air mix ratio resulting in a temporary smoke plume. After discussion, it was moved by Member Boneysteele, seconded by Membe~ Allan, to authorize payment of the Bay Area Air Quality Management District Violation No. 2985. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Campbell, Allan and Carlson None Stanley 5. AUTHORIZE $135 FOR PAT DANNA TO ATTEND SFMINAR ON DESIGNING OF FORMS IN SAN FRANCISCO ON SEPTEMBER '4, 1979 Mr. Dol~n, GM-CE, explained that the responsibilities of Pat Danna's position with the District include the preparation of all forms and charts. Staff is developing a draft policy for educational programs. Me~ber Allan and Campbell indicated that they felt the recently revis~d University of California Employee Education Policy is renerally good and could provide a suitable model for the District. ' It was moved by Member Allan, seconded by Member Campbell, to authorize $135 for Pat Danna to attend the seminar on Forms Desirn in San Francisco on September 14, 1979. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: 6. PERSONNEL ADMINISTRATION Boneysteele, Campbell, Allan and C~rlson None Stanley ADOPT REVISED ORGANTZATIONAL CHARTS FOR THE DISTRICT AND ADOPT NEW CLASS DESCRIPTIONS FOR DEPUTY CHIEF ENGINEER AND DEPUTY GENERAL MANAGER-DEPUTY CHIËF ENGINEËR Mr. Dolan, GM-CE, explained the chart changes, i~dicating that they involved two title changes, which were reflect~d in the current budget and deemed appropriate for considerati~n at this time. He also indicated that the title changes will involve adoption of two new class descriptions. a. O'J' "',, ¡ , .. ij v \ê1'Î' f". '. , G ,;;:) 1583 Member Boneysteele noted that Mr. Dalton1s position on the organization chart is no longer su~ervising any engineering personnel. Mr. Dolan explained that he does still have some engineering related functions. Member Allar asked Mr. Dalton if he thought the chart and title changes woul d "'ork out a 11 ri ght. Mr. Dalton i ndi cated that he had not had a chan~e tc fully evaluate the changes, but did not anticipate any objecti~n on hi s part. It was moved by Member Boneysteele, seconded by Me~ber Allan to adopt the revised District Organization Charts, date~ August 1979, and adopt new class descriptions for Deputy Gener~l Manager-Deputy Chief Engineer and adopt a resolution to that ;ffect. Resolution No. 79-192. Motion carried by the followi~g vrte: AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Campbell, Allan and Carlsan None Stanley ENGINEERING ADOPT CLASS DESCRIPTION FOR THE POSITION OF SUPERVISINr CLERK-TYPIST PERMANENT INTERMITTENT RANGE 56 $1,307-$1,581 a. Mr. Dolan, GMCE, explained that there are currently si~' permanent- intermittent and several temporary clerical emplryees working in the Engineering Department, Construction Oiv;sion at the plant, under the supervision of an Associate Eng;neer. In light of the current and future needs of this Divisio'1, ;t is recommended that we establish a class descrirtion for S~we"'vi:.ing Clerk-Typist, Permanent-Intermittent, to superv'~,e ""he clerical personnel in the Construction Div'Îsion. After discussion, it wa~ moved by ~~mher Allan, seconded by Member Boneysteele, to adopt a class dAscription for the position of Supervising Clerk-Typist, Perm1nent Intermittent, Range 56, $1,307-1,581 and a resolutio~' be edopted to that effect. Resolution No. 79-194. Motion carried by the following vote: AYES: Members: Boneysteele, Campbell, Allan and Carlson NOES: Members: None ABSENT: Member: Stanley b. AUTHORIZE ONE POSITION OF SUPERVISING CLERK-TYPIST, PERMANENT- INTERMITTENT, RANGE 56, $1307-1581 AND DELETE ONE POSITION OF RECORDS CLERK, PERMANENT-INTERMITTENT, RANGE 49, $1110-1339 IN THE CONSTRUCTION DIVISION Mr. Dolan, GM-CE, stated in connection with the above action, staff recommends deletion of one permanent-intermittent Records Clerk position and authorization of one new permanent-intermittent Supervising Clerk- Typist position, in the Construction Division to provide supervision to the remaining permanent intermittent records clerks. After discussion, it was moved by Member Allan, seconded by Member Boneysteele to delete one Records Clerk, Permanent-Intermittent, Range 49, $1110-$1339, position and authorize one new position of Supervising Clerk-Typist, Permanent-Intermittent, Range 56, $1307-1581, in the Engineering Department, Construction Division. Motion carried by the fo 11 owi ng vote: AYES: Members: Boneysteele, Campbell, Allan and Carlson NOES: Members: None ABSENT: Member: Stanley COLLECTION SYSTEM ADOPT ELIGIBILITY LIST FOR THE POSITION OF MAINTENANCE CREW MEMBER I a. Mr. Dolan, GMCE, stated that he had previously reported to the Board regarding the comprehensive field examination that had been held 0 (~ ~ (~ 0/) 79 --------,------_.. -----------, -------- --..--- 1584 in regard to the establishment of the Maintenance Crew Member I Eligibility úist. He reported that a complaint had been filed with the EEOC in regard to the written portion of the examination. The Eligibility List has been prepared and staff recommends adoption. In response to query, he responded there were several crew member positions to be filled. The Board asked Mr. Carniato, District Counsel, for his opinion in regard to the matter. He stated that he had talked to the EEOC representative in regard to the written examination and had made a submittal to him. He suggested that the Board proceed and adopt the Eligibility List and authorize hiring from the list. After discussion, it was moved by Member Allan, seconded by Member Boneysteele, to adopt the Eligibility List for the Position of Maintenance Crew Member I and authorize staff to fill vacant positions from the list. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Campbell, Allan and Carlson None Stanley 7. AUTHORIZE PAYMENT OF BILLS FOR LITIGATION SERVICES Mr. Carniato, District Counsel, reviewed the bills for litigation services and indicated he would further discuss litigation matters in executive session at the end of the meeting. Discussion followed wherein the Board requested that additional information be included in the statements for litigation services. It was moved by Member Campbell, seconded by Member Allan, to authorize payment of bills for litigation services for the month of August. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Membe r : Boneysteele, Campbell, Allan and Carlson None Stanley 8. DISTRIBUTE DRAFT COPIES OF EMPLOYEES HANDBOOK FOR REVIEW AND FUTURE APPROVAL Mr. Dolan,GM-CE, stated that the draft of the proposed Employees Handbook has been prepared by Gail Koff and has been reviewed with input by staff. Copies of the draft were distributed to the Board for their review and comment, with anticipated approval by the first meeting in October. It was further explained to the Board that the Handbook is to provide general information and detail to the employee and there is a statement in the front of the book to that effect. In certain cases~ specific details will have to be obtained from supervisors or the Personnel Office. 9. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA APPROPRIATION OF SEWER CONSTRUCTION FUNDS TO COMPLETE CHLORINATION SYSTEM PROJECT a. Mr. Dolan, GM-CE, explained that a portion of the original chlorination system was deleted by the State and the State has now agreed to grant fund a modified system. He recommended, on the advice of District Counsel, that the Board declare this project to be an emergency project and authorize emergency funding, necessary to complete the work as soon as possible, from the Sewer Construction Fund in the amount of $73,100. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, to adopt a resolution declaring the water reclamation plant chlorination system project an emergency project and authorize emergency funds to complete the project in the amount of $73,100 from the Sewer Construction Fund. Resolution No. 79-193. Motion carried by the following vote: Oi:, (",1.'.".'1 V ~'1 ""I... ¡,( ': ,.~ ::;, ;i'..J' 1585 AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Campbell, Allan and Carlson None Stanley AUTHORIZATION NOT TO EXCEED $3,250 FOR SEWER AND WATER LINES TO SERVICE ENGINEER DEPARTMENT TRAILERS b. Mr. Dolan, GM-CE, explained that due to a lack of office space at the Water Reclamation Plant, the Construction and Special Projects Divisions of the Engineering Department have moved into three trailers located on the south side of the Administration Building. It is now necessary to provide sewer and water service to these temporary quarters. The cost of this work was included in the current budget. After discussion, it was moved by Member Allan, seconded by Member Boneysteele, to authorize funds not to exceed $3,250 for construction of sewer and water lines to serve the Engineering Department trailers at the Plant. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Campbell, Allan and Carlson None Stanley c. REPORT BIDS FOR DISTRICT PROJECT 3058-1 HOLDING BASIN Mr. Dolan, GM-CE, distributed copies of the bid tabulation for this project and explained certain items of the bids: WINTON JONES CONTRACTOR, INC. CALIFORNIA ENGINEERING CONTRACTORS W. R. THOMASON, INC. MGM CONSTRUCTION COMPANY $182,145 189,392 193,530 206,800 He reported that the low bid was considerably higher than the Engineers Estimate and as the result of a detailed investigation, indicated that the Engineers Estimate is considered to be too low. Discussion followed wherein award of contract was discussed. d. AWARD CONTRACT FOR DISTRICT PROJECT 3058-1 - HOLDING BASIN Mr. Dolan, GM-CE, indicated that after reviewing the project, the bids and the urgency of the matter, it was his recommendation to award the contract to the low bidder. President Carlson stated that because of the time required to analyse the bids, he had taken no action under the August 16,1979 Board authorization for him to award and execute the contract for this project. Therefore, he requested that any action at this time be taken by the Board. After discussion, it was moved by Member Boneysteele and seconded by Member Campbell, that the contract for the construction of District Sewering Project 3058-1 be awarded to the low bidder, Winton Jones Contractor, Inc., $182,145, and that the President and Secretary be authorized to execute the Contract. Motion carried by the following vote: AYES: NOES: ABSENT: r~embers : Members: Member: Boneysteele, Campbell, Allan and Carlson None Stanley VIII. REPORTS a. The detailed report submitted by Mackinlay, Winnacker, McNeil, AlA & Associates for office expansion at the Water Reclamation Plant has been reviewed and returned to the architect for further work. 04") ;~ "'" ") ij 79 1586 b. The District has received a request from the Sierra Club for someone to make a presentation on Energy Conservation. Mr. Dolan asked if it would be an appropriate subject for a Board member to speak on. Member Boneysteele indicated that he didn't feel that the Board members had sufficient detailed knowledge on this subject. c. Mr. Dolan had a meeting with Mr. DeVito, General Manager, of the Contra Costa County Water District and discussed Alum Sludge Disposal and the Water Reclamation Project. Mr. DeVito planned to recommend to his Board that they hire Montgomery Engineers to make an alum sludge study and present a report by early November. d. Mr. Dolan called the Board's attention to the Water Reclamation Plant Open House for District Employees and guests and requested authorization to use petty cash funds for miscellaneous expenditures. The Board indicated approval of necessary expenditures from petty cash. e. Mr. Dalton, Deputy GM-Deputy CE~ reviewed the DSP 3058-1 project and went over the Winton Jones Contractor bid with their estimator to determine whether the bid was a satisfactory low bid. f. Mr. Dalton, Deputy GM-Deputy CE; Mr. Weddle, Deputy CE; Mr. Barker, Construction Division Manager and Mr. Case, Associate Engineer, had a meeting with the State Water Resources Control Board staff in Sacramento on September 4, concerning grant funding for the 5B-I project. Mr. Dolan referred to Mr. Weddle to report on the results of that meeting. Mr. Weddle indicated that the District had received two letters from the State regarding the project, indicating that the State caused delays in this project have placed us in a position where we may lose our grant for the hydraulic expansion and have to reapply. An alternative to this problem is to start construction on certain elements of the project, which would secure at least a portion of the grant. The State suggested to start construction on elements such as standby power for the plant, upgrade chlorination and dechlorination systems and final landscape screening. We left a set of plans with them to start review and we received approval of $73,100 for chlorine systems and estimate $115,000 to $120,000 additional work that we can obtain grant funding approval. g. Mr. Dolan reported that he would attend a CASA Committee meeting in Truckee September 7, 1979. Member Boneysteele indicated that the Committee should have a caucus to determine what the posture of the organization should be towards the Tahoe Basin problems. 2. COUNSEL FOR THE DISTRICT Mr. Carniato indicated that he would make his report in the requested executive session at the end of the meeting. 3. SECRETARY None. 4. COMMITTEES Member Boneysteele reported that he had attended the ABAG Regional Planning Committee meeting September 5, 1979, concerning population projections. The Committee changed some Contra Costa County projections. IX. MATTERS FROM THE FLOOR a. Member Allan commended those staff members who are responsible for publishing the newsletter called the "Clarifier" that is circulated to all District personnel. b. Mr. Dalton introduced his step-son, Rick Moen, who was in attendance. n" ,d'\, \j'J 0', ", j ""'-"'; ~..... I> ¡~ ¡¿¡ 1587 c. Member Campbell complimented and extended thanks to all those who participated in the excellent day he spent at the Water Reclamation Plant last week. He indicated that he was very much impressed by the overall attitude of the employees in regard to getting the plant completely in operation and expressed special interest in seeing the seciton handling the legal problems and the field trip to the dislocated portion of the outfa 11 . At 10:00 p.m., President Carlson declared an executive session to discuss personnel and litigation matters. At 10:00 p.m., President Carlson declared an executive session to discuss personnel and litigation matters. At 10:39 p.m., President Carlson closed the executive session and reconvened the meeting. x. ADJOURNMENT At 10:40 p.m., President Carlson adjourned the meeting. '1 / ,,1 /1 . //1 /~'4 / ".( L;" , .1/t'Þ V' """~~ r"Æ President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 0 (""'\ , n " ' ,"",J , (.,;1 A"" ~) " ¡,-æ;,>j (¡,.~ I (: ~,:./