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HomeMy WebLinkAboutBOARD MINUTES 08-16-79 1572 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT AUGUST 16, 1979 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on August 16, 1979 at 7:30 P.M. President Carlson requested the Secretary to call the roll. 1. ROLL CALL PRESENT: Members: Boneysteele, Allan, Campbell and Carlson ABSENT: Member: Stanley Member Stanley arrived at 7:38 P.M. 1. II. APPROVAL OF MINUTES MINUTES OF THE MEETING OF JULY 5, 1979 After discussion, it was moved by Member Campbell, seconded by Member Allan, that the minutes of July 5, 1979 be approved with the following amendments. Under "IV. HEARINGS, 10. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA, a. HEARING ON DELINQUENT CHARGES AND ADOPTION OF A RESOLUTION OVERRULING PROTESTS AND ADOPTING THE REPORT PURSUANT TO SECTION 5473, HEALTH AND SAFETY CODE, II in the second paragraph add the fo 11 owi ng phrase to the second sentence: "wishing to speak." Under "V1. OLD BUSINESS, 2. AUTHORIZE $5,000 FOR CCCSD AND CCCWD JOINT INVESTIGATION OF WASTEWATER RECLAMATION COSTS", change the first sentence to read as follows: "Mr. Dolan, GM-CE, stated that this item pertained to possible litigation and requested that it be discussed in executive session under VIII. REPORTS, 1. GENERAL MANAGER-CHIEF ENGINEER. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Allan, Campbell and Carlson None Stanley III. EXPENDITURES None. IV. HEARINGS None. V. BIDS None. 0'°.'."" C. '1 b --- f'- () .;¡; tI.,,; 1573 VI. OLD BUSINESS 1. APPROVE PLANS AND PROJECT MANUAL AND AUTHORIZE ADVERTISING FOR BIDS FOR DISTRICT PROJECT NO. 2904R, DIABLO ROAD REPAIRS, DANVILLE Mr. Dolan, GM-CE, explained that Dalton Construction Company, Con- tractor DSP-2904~,apparently did not adequately back-fill andlor compact portions of and the trench in Diablo Road and portions of the work have been determined unacceptable by the Contra Costa County Public Works Department. All work under the terms of the Contract is to be guaranteed b:' the Contractor for one year period after completion. The Contractor refuses to make the necessary repairs under this guarantee and his surety has advised the District that they must allow the Contractor to make his own decision in the matter. This leaves no other alternative for the District but to do the repair work and file suit against the Contractor. President Carlson suggested that it might be practicable to excavate the failed paving, test the trench backfill for consistency and relative compaction, excavate unsatisfactory material and mechanically recompact the trench rather than excavating all backfill material and replace with import material. Mr. Dolan replied that he would check into President Carlson1s suggestion. After discussion, it was moved by Member Allan, seconded by Member Boneysteele, that the plans and project manual for DSP 2904R be approved and advertising for bids authorized. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Member: Members: Boneysteele, Allan, Campbell and Carlson Stanley None 2. AUTHORIZE FILING OF NOTICE OF COMPLETION FOR DISTRICT SEWERING PROJECT NO. 3203, INSTALLATION OF 134 L. F. OF 72" CMP CULVERT UNDER STATE FRONTAGE ROAD WITHIN DISTRICT TREATMENT PLANT PROPERTY After discussion, it was moved by Member Campbell, seconded by Member Stanley, that the General Manager-Chief Engineer be authorized to file a Notice of Completion for DSP 3203. Motion was unanimously approved. 3. AUTHORIZATION FOR PRESIDENT OF THE BOARD TO AWARD CONTRACT FOR CONSTRUCTION OF THE HOLDING BASIN MODIFICATION PROJECT, DISTRICT SEWERING PROJECT 3058-1 After explanation by Mr. Dolan, GM-CE, and discussion, it was moved by Member Boneysteele, seconded by Member Allan, that after receipt of bids on August 29, 1979 the President of the District Board be authorized to award the contract for the construction of Holding Basin Modification Project, DSP-3058-1 to the lowest responsible bidder, providing there are no complicat~ons in the bidding procedure. Motion was unanimously approved. 4. ADOPT ORDINANCE AMENDING CHAPTER 9 OF THE CODE TO INSERT NEW REBATE FEES After explanation and discussion between Board and staff, it was moved by Member Allan, seconded by Member Campbell, that an ordinance amending Chapter 9, Section 9-301, Uniform Rebate Fees, be adopted and that this ordinance shall be a general regulation of the District and shall be published once in the Contra Costa Times, a newspaper of general circulation published and circulated in the Central Contra Costa Sanitary District and shall become effective upon expiration of the week of publication. Ordinance No. 141. Motion was unanimously approved. 5. CONSIDERATION OF "INITIAL STUDY" AND "ENVIRONMENTAL IMPACT ASSESSMENr' FOR DISTRICT ANNEXATION NO. 64 Mr. Dolan, GM-CE, explained that this action is a step in a series of environmental assessment actions that have to take place before the annexation of DA 64 can be completed. Over the last 11 months, the 0 O.",~.. C. , '~ 1 719 ------,-,---- -----------,-------,--_...._-,-~.._."-,....- ----- 1574 District has collected a number of parcels approved for annexation which have now been included in this pending annexation proceedings. There is a total of 46 parcels contained in this proposed annexation and 35 of those parcels have been previously environmentally evaluated by others. Mr. Dalton, Deputy GM-CE, explained that staff has prepared an "Initial Study" and has determined that DA 64 will not have a significant affect on the environment, but before the District can file a Negative Declaration concerning the annexation, it is necessary to file and post a Notice of Intent to Issue a Negative Declaration. Parcel maps were distributed to the Board for their review. After discussion~ it was moved by Member Campbell, seconded by Member Allan, that the Secretary of the District be directed to publish a Notice of Intent to Issue a Negative Declaration for District Annexation No. 64. post Initial Study and Proposed Negative Declaration at the District1s general offices and establish a 10-day period for review and comments thereon after the date of publication of the Notice of Intent. Motion was unanimously approved. VI1. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the easements, as listed, be accepted at no cost to the District, respective resolutions adopted and recordation authorized. Grantor At"ea Job No. Parcel Res. No. a. Michael and Bonnie Eisenberg Lafayette 3081 1 79-174 b. Cole Const., Inc. Alamo 3176 5 79-175 c. Norbert K. and Eva Beising Martinez 3080 2 79-176 d. John T. and Victoria Jean Mallary Martinez 3080 1 79- 177 e. Frank P. and Joanne E. Bellecci r1a rt i nez 3073 2 79-178 f. Robert R. and Ann Irene Fee Smiley Diablo 3210 2 79-179 g. George and Cherron Fortado Diablo 3210 1 79-180 h. Boundary IV, Joint Venture Walnut Crk 3055 2 79- 181 Motion was unanimously approved. 2. AUTHORIZE $12,000 FOR THE PURCHASE OF XEROX COpy MACHINE 4500 WITH THE AUDITRON After explanation and discussion, it was moved by Member Stanley, seconded by Member Campbell, that authorization of $12,000 for the purchase of a Xerox Copy Machine 4500 with the addition of a Xerox Auditron be approved in lieu of continued rental. Motion was unanimously approved. AUTHORIZE $35,000 FOR DESIGN, PREPARATION OF PLANS AND SPECIFICATIONS ACQUISITION OF RIGHTS-OF-WAY FOR DSP 3263, WS 24 BYPASS, GRAYSON RD. 3. Mr. Dolan, GM-CE, explained that the development, of property along the west side of Reliez Valley Road north of Gloria Terrace, formerly owned by the Catholic Church, which was classed as "open space" in previous sewer service area studies, has created a deficient downstream sewer situation. District staff has advised the new owner that sewer capacity for this property had not been provided in our downstream system on the basis that the property had been dedicated for cemetery purposes. Therefore, an equalization charge of $621 per lot would have to be made in addition to all other charges. If the Church had indicated at the time of sewer construction in the area that the property would be developed at some time in the future, additional sewer facilities would have been provided for the property and the costs paid by the Church. f~., C". \,¡/ c:;:; ,,",'I I' JL r"'" I~;".'.. .¡ ~,J 1575 After discussion, it was moved by Member Stanley, seconded by Member Allan, that authorization of $35~000 for design, preparation of plans and specifications and acquisition of rights-of-way for DSP 3263 be approved. Motion was unanimously approved. 4. AUTHORIZE $20,000 FOR CORRECTION OF DEFICIENCIES OF THE CATHODIC PROTECTION SYSTEM ON THE LID 50 MARTINEZ M-2 & M-6 FORCE MAIN PIPELINES After explanation by Mr. Dolan~ GM-CE, Mr. McCoy, Collection System Engineering and Services Division Manager, summarized recommendations for the correction of deficiencies in the cathodic protection systems of the M-2 and M-6 Force Main pipelines. After discussion between Board and staff, it was moved by Member Boneysteele, seconded by Member Stanley, that authorization of $20,000 for correction of deficiencies in the cathodic protection systems on the LID-50 (Martinez), M-2 and M-6 Force Main Pipelines be approved. Motion was unanimously approved. In answer to President Carlson's query, Mr. Dolan stated that the $20,000 authorization is in addition to the $7~000 authorized at the meeting of May 31, 1979. 5. AUTHORIZATION FOR CLARK WEDDLE, MANAGER-ENGINEERING DEPARTMENT, TO ATTEND THE WATER POLLUTION CONTROL ASS'N. 52ND ANNUAL CONFERENCE IN HOUSTON, TEXAS, AT AN ESTIMATED COST OF $850 After discussion, it was moved by Member Stanley, seconded by Member Boneysteele, that Clark Weddle, Manager-Engineering Department, be authorized registration, travel, and reasonable expenses to attend the 52nd Annual Water Pollution Control Association conference on October 7-12, 1979 in Houston, Texas at an estimated cost of $850. Motion was unanimously approved. 6. AUTHORIZATION FOR WENDLE WHIPPLE, SUPERVISING SURVEYOR, TO ATTEND THE AMERICAN CONGRESS ON SURVEYING AND MAPPING CONFERENCE, OCrOßER 4-6, 1979, MONTEREY, AT AN ESTIMATED COST OF $~ After discussion, it was moved by Member Boneysteele, seconded by Member Allan, that Wendle Whipple, Supervising Surveyor, be authorized registration, travel and reasonable expenses to attend the American Congress on Surveying and Mapping Conference, October 4-6, 1979 in Monterey at an estimated cost of $235. Motion was unanimously approved. 7. PERSONNEL. PLANT OPERATIONS a. APPROVE EXTENSION OF TEMPORARY APPOINTMENT OF ORRIN LAWSON TO THE POSITION OF SHIFT SUPERVISOR, R-71C, $2,056, EFFECTIVE 8/10/79 After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley seconded by Member Allan, that Orrin Lawson be granted an extension of his temporary appointment to Shift Supervisor R-71C, effective August 10~ 1979, until the authorized position can be filled by examination, or ninety working days, whichever occurs first~ in accordance with Section 4-416 of the District Code. Motion was unanimously approved. 8. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA None. 0. 1 F1..'J f\ (; ':;:.'1 ...... .........-....",.....,,-,,------.--,. ..,....-,--.",---..-.,..-.---..- 1576 VII 1. REPORTS l ' GENERAL MANAGER-CHIEF ENGINEER a. fo 11 ows : Mr. Dolan gave his Engineers Report for the month of July as Engineering Department Collection System & Services Division (a) Construction work on the relocation of Line C (39" along Hwy. 4) is nearing completion. (b) Installation of the parallel trunk on schedule with all of the liner pipe pulled through the former EBMUD water pipe and half of the VCP in place. (c) The outfall repair project was advertised for bids. (d) Watershed 35 South trunk sewer on Tassajara Road from Sycamore Valley Road to east of Dougherty Road has been installed and Blackhawk Road sewer work will start soon. (e) Our major ongoing design project is the south branch of Watershed 23. (f) Building connections were at a low level and were comparable to last July, but construction activity was high. Special Projects Division (a) Plans and specifications for two projects: (1) improvements to Holding Basin A and (2) the Dechlorination Facility, were prepared and will go to bid in August. (b) Studies of wet weather flow conditions and options were underway. Construction Division (a) Litigation support and claims administration continued with conferences with SWRCB on Projects 5A-I, 5A-II, and on pre-construction details of 5B1. (b) Construction of the 72" pipe connecting Holding Basins A North and A South was completed. Plant Operations Department (a) The treatment plant processed an average of 32 MGD of sewage meeting all discharge requirements. (b) An average of 74 tons per day of centrifuged sludge was hauled to landfill. (c) The plant was shut down for a portion of July 24th to isolate the incoming high voltage line, and incoming sewage was stored in the trunk system during that period. (d) In preparation for wet weather, flows, one centrifuge is out for complete rebuilding and another is down for maintenance. The maintenance staff spent 572 hours on plant preventitive maintenance work. Collection System Operation Dept. (a) The number of service calls increased over the number received during June to a total of 40 including 10 stoppages. (b) About 1000 feet of pipe lining was pulled, 36 structure repairs were completed, and 29 taps made. (c) Over 36 miles of sewers were cleaned this month, and 6 miles televised. (d) During July, several open joints in the dislocated outfall pipeline were sealed, using the contractor equipment to prevent effluent overflow. Some joints in the dislocated pipeline have opened as much as 12 inches. A new opening in the surface occurred north of the previous break area and overflowed towards the outfall relocation area. However, the effluent was ditched away before serious flooding occurred. b. Mr. Dolan advised that there would be a delay in starting the Dechlorination Project. The delay would be due to the in-house review required because the cost of the project was estimated to be higher than originally anticipated. 0.°., i'ò',\ '1.,..,7 1 ,"',:' <) 79 1577 c. Mr. Dolan stated that as a result of the presentation in reference to disputed billings in connection with the 5A-I contract, given by Brown and Caldwell at the meeting of July 19, staff has, at the Board's direction, drafted a letter for the President's signature advising Brown and Caldwell that the Board cannot take any action on the disputed billings until the EPA audit of their books for the 5A-I Engineering Contract with the District is completed and considered. d. Mr. Dolan reported that the Employees Handbook is nearing completion and should be distributed to the Board in the near future. e. Mr. Dolan directed the Board's attention to the Personnel Summary Report of actions taken since the last report, which is as fo 11 ows : Positions Being Advertised Shift Supervisor, Assistant Engineer Positions Being Tested Construction Technician (Claims Analyst), Maintenance Technician III, (Instrumentation), Maintenance Technician III (Mechanical), Maintenance Crew Member I. Eligibility Lists Established Operator I New Hires Lori Kirkpatrick, Records Clerk, Range 49-A, $1,110 effective 8/6/79 Gary Riddle, Plant Attendant, Range 49-A, $1,110, effective 8/16/79 Gwenyth Vanacek, Records Clerk, Range 49-A, $1,110, effective 7 123/79 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato advised that he has drafted an amendment to the Metering Agreement between PG&E, Contra Costa County Water District and Central San. He is requesting Board authorization for the President and Secretary to execute said amendment afterwhich it will be forwarded to the Water District for their approval and signature. Mr. Carniato indicated that he had discussion with the Water District regarding the conflict over the responsibility for ownership of the backwash pump facility. As a result of the conversation, Mr. Carniato has inserted a paragraph in the amendment wherein the District is reserving a claim for the Contra Costa County Water District to be responsible for ownership of the backwash pump facility. After discussion, it was moved by Member Campbell, seconded by Member Allan, that the President and Secretary be authorized to execute an amendment to the Metering Agreement between PG&E, Contra Costa County Water District and Central Contra Costa Sanitary District. Motion was unanimously approved. b. Mr. Carniato stated that the George Hills Company will be submitting a new proposal regarding claims adjustments for the District's risk management program. The proposal should be ready for the September 6 meeting. 3. SECRETARY None. 4. COMMITTEES None 0, ~).,L.. c.'.' , '.,']j 1 ~D £ rZl ---.--....---......-..,,-..-,.. ----'--------"""--""'-"-"""""""-"'-'--- _..,-- ."""'--"'-- 1578 0/""" '0 IX. MATTERS FROM THE FLOOR Mr. Hopkins, Secretary of the District, distributed filing petitions to Members Allan and Stanley and explained the procedure of payment for publication of Statement of Qualifications to those Board Members who are seeking reelection. x. ADJOURNMENT At 9:07 P.M., President Carlson adjourned the meeting. ,/, ,, " " / J , it! / l ¡, "'(.' /1,/ ,,' " : -- .-..- " " ',-¡. i/ "ý/,~/_. President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 1 79