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HomeMy WebLinkAboutBOARD MINUTES 03-15-79 1480 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT MARCH 15, 1979 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on March 15, 1979 at 7:30 P.M. President Carlson requested the Secretary to call roll. I. ROLL CALL PRESENT: Members: ABSENT: Members: Stanley, Boneysteele, Allan, Campbell and Carlson None II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF FEBRUARY 1, 1979 It was moved by Member Allan, seconded by Member Campbell, that the minutes of February 1, 1979 be approved as presented. Motion was unanimously approved. 2. MINUTES OF THE MEETING OF FEBRUARY 15, 1979 It was moved by Member Boneysteele, seconded by Member Campbell, that the minutes of February 15, 1979 be approved as presented. Motion was unanimously approved. 3. MINUTES OF THE MEETING OF MARCH 1, 1979 It was moved by Member Campbell, seconded by Member Boneysteele, that the minutes of March 1, 1979 be approved as presented. Motion was unanimously approved. III. APPROVAL OF EXPENDITURES The Expenditure Committee indicated that it had reviewed the expenditures and after discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the expenditures for SIC Voucher Nos. 513 through 535, together with SIC Voucher Nos. 3436 through 3452; RIE Voucher Nos. 6456 through 6718; and Payroll Voucher Nos. 4397 through 4629, be approved. Motion was unanimously approved. IV. HEARINGS None. V. BIDS 1. BIDS FOR THREE AUTOMATIC REFRIGERATED FLOW PROPORTIONAL SEWAGE SAMPLERS Mr. Dolan, General Manager-Chief Engineer (GM-CE), explained that upon advertisement, specifications and bidding sheets were sent to three prospective bidders. One bid was received, reviewed, found to be responsive to those specifications requested, and under the engineers estimate of $12,000. After discussion, it was moved by Member Allan, seconded by Member Campbell to accept the bid from E. C. Cooley Company for furnishing three refrigerated composite sewage samplers in the amount of $9,840 and approve the issuance of a purchase order for same. Motion was unanimously approved. 03 15 79 1481 Mr. Carniato, District Counsel, requested that the minutes reflect that he represents principals in the E. C. Cooley Company, however, he does not foresee any conflict of interest. President Carlson then asked if there were any requests for items of the agenda to be taken out of order. Mr. Dolan, GM-CE, requested that Item 4 under "VII. New Business" be considered at this time. The Board voiced no objection. VI I. NEW BUSINESS PRESENTATION OF OPERATOR OF THE YEAR AWARD - SAN FRANCISCO BAY SECTION/CALIFORNIA WATER POLLUTION CONTROL ASSOCIATION 4. Mr. Dolan, GM-CE, stated that Michael Higares, Shift Supervisor, in our Plant Operations Department has been elected as "Operator of the Year" by the San Francisco Bay Section of the California Water Pollution Control Association and will receive an award to that effect. Mr. Dolan introduced Mr. Higares and indicated that this is an extremely important award in our industry. He not only is particularly proud that a District employee is the recipient but also that this is a significant accomplishment for Mr. Higares. He requested that Mr. Henry Hyde, Past Chairman of the Bay Section of the CWPCA make the presentation. Mr. Hyde made the presentation to Mr. Higares stating that he was presenting this most prestigious award with a great deal of pleasure. President Carlson and members of the Board offered their congratulations to Mr. Higares after which it was moved by President Boneysteele, seconded by Member Allan, that a resolution commending Mr. Higares for his accomplishment be adopted. Resolution No. 79-52. Motion was unanimously approved. President Carlson reverted to the order of the agenda. VI. OLD BUSINESS 1. BAY AREA REGIONAL WASTE WATER SOLIDS STUDY REPORT a. PRESENTATION BY STUDY STAFF After a brief explanation, Mr. Dolan, GM-CE, referred to Mr. Henry Hyde, Manager of the Bay Area Wastewater Solids Study Plan to give an overview of the findings of the Regional Study and to provide detailed information concerning the proposals for Central San. Present with Mr. Hyde were Mr. Paul Winnicki, Sr. Engineer with the study group, and Mr. Kurt Swanson, State Water Resource Control Board Project Evaluator. Mr. Hyde briefed the Board on the background and purpose of the regional plan, noting that Central San has taken an active part in the study and that Mr. Dolan served as a representative on the Policy Board. He advised that the regional plan was formulated to provide a general plan for government action to improve sludge processing facilities and sludge management practises. The plan would be that each of the four major participating agencies handle their own sludge individually but methods would differ since not all agencies are suited for the same disposal or use method. In answer to Board query, Mr. Hyde stated that the EPA concurs with this approach for sludge handling. Discussion followed, after which Mr. Hyde outlined the recommendations for Central San as proposed by the Regional Sludge Management Plan. They were as follows: 1. Modification to the existing furnaces by the addition of an external afterburner. 2. Conduct pilot studies on filter press dewatering to produce a drier cake than presently produced by our centrifuges. 03 15 79 1482 3. Make further study on refuse processing to determine the feasibility of the project. The District has control over sufficient refuse for Stage I of this particular project. 4. Conduct additional study on Stage II Co-combustion project to review the technology for use of refuse derived fuel in multiple hearth furnaces. In summation, Mr. Hyde gave estimated costs that would be incurred should the District opt to proceed with the Stage II Co-combustion project and stated that the proposed plan would conform with the County Solid Waste Plan. He requests that the Board approve the report at this meeting and in April approve the regional plan as required under the "Joint Powers Agreement". b. PUBLIC INPUT AND DISCUSSION Mr. Dolan, GM-CE, commented that Henry Hyde and his associates have done an excellent job in compiling the proposals for Central San and recommended that the Board accept the report. He mentioned that he had been personally involved in the technical aspects of this study and concurred with the conclusions. President Carlson asked if there were any members of the audience wishing to comment on the report and if the Board had any further questions. There were none. He then thanked Mr. Hyde for his presentation. c. ACCEPTANCE OF REPORT BY BOARD After further discussion, it was moved by Member Boneysteele, seconded by Member Allan, that the Bay Area Regional Wastewater Solids Study Report be accepted by the Board and that action on the Regional Plan be scheduled for the meeting of April 19, 1979. Motion was unanimously approved. 2. REPORT ON RISK MANAGEMENT PROGRAM After a brief explanation of the program, Mr. Dolan, GMCE, referred to Walter Funasaki, Finance Officer, to give a status report and recommendation on the Risk Management Program. Mr. Funasaki advised that marketing results of the Risk Management Program in the form of brokerls proposals have been submitted by Schroder Insurance Agency and Kaine and McAuliffe. Kindler and Laucci declined to submit a proposal because of their concern that the market place might become disturbed, even though specific insurers were assigned to the respective brokers for negotiations. Mr. Funasaki directed the Boardls attention to an exhibit summarizing the insurance premiums produced by Schroder Insurance Agency and Kaine and McAuliffe. Also shown on the exhibit were premiums for current coverages under the existing insurance program. Due to the differences in the specific provisions of the policies being proposed, the premiums are not directly comparable. Therefore~ it was recommended that Warren, McVeigh and Griffin be commissioned to provide an evaluation of both proposals for the purpose of defining the significant points of difference between the proposals. The evaluation, and the brokers proposals, will be presented to the Board of Directors along with staff recommendation for broker selection. It is suggested that the brokers may present their respective proposals to the Board at alternate Board meetings if the Board feels that it is appropriate. The selection of a broker is to be completed by May 15 in order that the Risk Management Program may be implemented by the expiration of the current policy period, July 1, 1979. Mr. Dolan, GM-CE, commented that it would also be appropriate to have Warren, McVeigh and Griffin include in their evaluation, a comparison with the Districtls current insurance program. Board members concurred with that suggestion. 03 15 79 1483 After discussion, it was moved by Member Stanley, seconded by Member Allan, that the Risk Management Program Report be accepted and that an expenditure of $300-$400 for Warren, McVeigh and Griffinls evaluation of the brokerls proposals and the District's current insurance program be approved. Motion was unanimously approved. 3. STATUS OF DRAFT EIR FOR LAKE ORINDA HIGHLANDS SEWER EXTENSION (THIESSEN) AND SCHEDULE FOR REVIEW Mr. Dolan, GM-CE, advised that a "Notice of Preparation" has been sent to responsible public agencies. The agencies have 45 days in which to respond. All comments received will be incorporated in the Draft EIR, which will be presented to the Board on May 3 for review, followed by a hearing tentatively scheduled on June 7,1979. 4. REVIEW OF OFFICE SITE SELECTION Mr. Carniato, District Counsel, advised that staff is still in the review process. He stated that if the Board has any intention of abandoning the existing condemnation proceedings on the proposed site for the new District Office, it would be advisable to do so prior to the hearing date. After discussion, it was moved by Member Stanley, seconded by Member Boneysteele, that existing condemnation proceedings on the proposed north area Office Site be abandoned. Motion was unanimously approved. 5. ADOPT RESOLUTION TO INCREASE OBSTETRICAL CARE COVERAGE PROVIDED BY BLUE SHIELD TO CONFORM WITH COVERAGE AFFORDED TO ANY OTHER ILLNESS Mr. Carniato, District Counsel, explained that a new federal law requires that employers with 15 or more employees must provide their female employees pregnancy and obstetrics benefits on the same percentage basis as for any other medical coverage. The Districtls medical benefits include all employees and their dependents. Our Kaiser Medical Plan conforms to this requirement, but the Blue Shield Plan will have to be modified. Blue Shield has submitted a proposal for. the additional coverage. After discussion, it was moved by Member Campbell, seconded by Member Stanley, that a resolution authorizing modification of the District's Blue Shield Medical Plan to increase coverage for pregnancy and obstetrical care to coincide with coverage as provided for all other services under the Plan be adopted. Resolution No. 79-41. Motion was unanimously approved. VI I. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING After discussion it was moved by Member Allan, seconded by Member Campbell, that the easements, as listed below, be accepted at no cost to the District, respective resolutions adopted and recordation authorized. Grantor Area Job No. Parcel Res. No. Haist Corp. Orinda 3139 2 79-42 Kay Buil di ng Co. Martinez 3003 9 79-43 " II II " " 10 79-44 " " " " " 12 79-45 II " II " " 13 79-46 'I II II " II 14 79-47 II II II II II 15 79-48 'I II " II II 16 79-49 II " II " " 17 79-50 II " " " " 18 79-51 Motion was unanimously approved. 03 15 79 1484 AUTHORIZATION FOR PARCELS PA 79-7, LAFAYETTE AREA AND 79-8, ALAMO AREA, TO BE INCLUDED IN FORTHCOMING DISTRICT ANNEXATION PROCEEDING 2. After discussion, it was moved by Member Allan, seconded by Member Campbell, that authorization for PA 79-7, Lafayette Area, and PA 79-8, Alamo Area, to be included in forthcoming annexation to the District be approved. Motion was unanimously approved. 3. WATERSHED REVIEW Mr. Dolan, GM-CE, directed the Boardls attention to the balance sheets dated January 1, 1979 for Secondary Watershed Trunks as compiled by W. C. Dalton, Deputy GM-CE. The rebate payments portion of this item requests Board authorization to pay $31,441.45 to four watershed installers with balances due from jobs completed between 1961-1973. Payments will only be made from watershed accounts having adequate surpluses where no future involvement of District funds is anticipated. Board discussion followed in which Mr. Dalton clarified some of the concepts involved in the secondary watershed trunk program and the rebate system. After further discussion, it was moved by Member Boneysteele, seconded by Member Allan, that the Watershed Balance Sheets dated January 1,1979 be accepted and that authorization to pay $31,441.45 in rebates to four contractors with balances due from jobs completed between 1961 and 1973, from watershed accounts where no future involvement of District funds is anticipated, be approved. Motion was unanimously approved. 4. PRESENTATION OF OPERATOR OF THE YEAR AWARD - SAN FRANCISCO BAY SECTION/ CALIFORNIA WATER POLLUTION CONTROL ASSOCIATION This item was taken up following "V. Bids". AUTHORIZE $2000 FOR THE PURCHASE OF TWO PORTABLE COMBUSTIBLE GAS AND OXYGEN ALARMS 5. Mr. Dolan, GM-CE, explained that this item relates to the hazardous gas alarm system used by the Plant Operations, Pump Station Division personnel. At present, there is only one unit available for detection of hazardous fumes at the treatment plant, pump stations north and pump stations south. With the increased activities in these areas, one unit cannot effectively cover the needs. Therefore, it is proposed that two more units be purchased and one unit stationed in each of the areas. After discussion, it was moved by Member Campbell, seconded by Member Allan, that authorization of $2,000 for the purchase of two portable combustible gas and oxygen alarm units be approved. Motion was unanimously approved. 6. AUTHORIZATION TO TRANSFER AN ADDITIONAL $2500 FROM EXISTING 1978-79 BUDGET FUNDS FOR PURCHASE OF SECOND PREVIOUSLY AUTHORIZED ISC 800IG COLOR GRAPHIC TERMINAL Mr. Dolan, GM-CE, explained that the purchase of two of these ISC Terminals was authorized from the 1977-78 budget funds, but only one terminal was purchased at that time. We are now requesting authorization to transfer funds from the 1978-79 budget to purchase the second terminal. After discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that authorization to transfer $2,500 from existing 1978-79 budgeted funds for the previously authorized Inteco1or 8001G Color Graphics Computer Terminal be approved. Motion was unanimously approved. 03 15 7'3 1485 7. AUTHORIZE REGISTRATION AND ACTUAL EXPENSES FOR SIX STAFF MEMBERS TO ATTEND THE ANNUAL TRAINING SCHOOL AND CONFERENCE OF THE CALIFORNIA WATER POLLUTION CONTROL ASSN. AT SAN DIEGO 4/25-28/79 After explanation by Mr. Dolan, GM-CE, it was moved by Member Allan, seconded by Member Campbell, that Roger Dolan, David Niles, Robert Hinkson, Jim Johnson and Douglas McMillan be authorized to attend the actual conference of the CWPCA at San Diego on April 25-28, 1979 and be reimbursed for actual expenses and that Bhupinder Dhaliwal be authorized to attend said conference and be reimbursed for registration and transportation only. Motion was unanimously approved. 8. AUTHORIZATION FOR EDWIN ANDERSON, RESIDENT ENGINEER, AND JACK CASE, CONTRACT ADMINISTRATOR, TO ATTEND A CONSTRUCTION CONTRACT LITIGATION SEMINAR IN BERKELEY, 5/7-9/79 AT A COST OF $525 EACH After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley seconded by Member Campbell, that Edwin Anderson and Jack Case be authorized to attend a Construction Contract Litigation Seminar in Berkeley, on May 7-9,1979. at a cost of $1,050. Motion was unanimously approved. 9. AUTHORIZATION FOR KEN BARKER, CONSTRUCTION DIVISION MANAGER, TO ATTEND CONSTRUCTION CLAIMS SEMINAR ,IN SAN DIEGO, 5/14-16/79 AT A COST OF $525 PLUS TRANSPORTATION AND REASONABLE EXPENSES After explanation by Mr. Dolan, GM-CE, it was moved by Member Allan, seconded by Member Stanley, that Ken Barker, Construction Division Manager, be authorized to attend a Construction Claims Seminar in San Diego on May 14-16,1979 at a cost of $525~ together with transportation and reasonable expenses. Motion was unanimously approved. 10. PERSONNEL: a. PLANT OPERATIONS AUTHORIZE TEMPORARY APPOINTMENT OF KENNETH HARRISON, MAINTENANCE TECHNICIAN II TO THE POSITION OF MAINTENANCE TECHNICIAN III, R-65-A, $1478, EFFECTIVE 3/1/79 Mr. Dolan, GM-CE, explained that due to a termination in the Plant Operations Department, a vacancy exists in the machine shop at the Maintenance Technician III level. Projected workloads indicate the necessity for a temporary appointment to the Maintenance Technician III position until it can be filled on a permanent basis by examination. After discussion, it was moved by Member Allan, seconded by Member Stanley, that in accordance with Section 4-416 of the District Code, Kenneth Harrison, Maintenance Technician II, be temporarily appointed on a special emergency basis to Maintenance Technician III, R-65A, $1478, effective March 1, 1979 for a period not to exceed 90 working days. Motion was unanimously approved. ALL DEPARTMENTS b. SEASONAL AND TEMPORARY HELP After explanation by Mr. Dolan, GM-CE, and Board discussion, it was moved by Member Allan, seconded by Member Stanley, that authorization to hire a total of 37 persons (Secretarial Division -1, Personnel Division - 1, Engineering Collection System - 10, Engineering Special Projects - 1, Engineering Construction - 4, Maintenance Department - 10, and Plant Operations Department - 10) on a temporary basis to work in a seasonal capacity during 1979, be approved. Motion was unanimously approved. 03 15 79 1486 11. APPROVAL OF BILLS FOR LITIGATION SERVICES After explanation by Mr. Carniato, District Counsel and discussion, it was moved by Member Allan, seconded by Member Campbell, that the statements from John J. Carniato for services rendered in the Acme Fill Corporation, Fred J. Early, and Peterson/Simpson matters, totalling $31,001.18 be approved. Motion was unanimously approved. 12. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA None. VII I. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan summarized the Engineers Report for the month of February. Collection System Operations Thirty-two miles of sewer system were cleaned in February and 4 miles televised. There were 68 call-outs, 18 sewer plugs, and 1 property damage overflow. An open joint was discovered in the displaced section of the outfall and was temporarily sealed with sand bags. Collection System Engineering and Services Design work on the Moraga (WS-10) and North Walnut Creek (WS 23) parallel trunks continues, and preliminary work (soils investigation) and negotiation with Acme Fill on the outfall repair is under way. The only active construction job (Job No. X2814) has been suspended until spring. Connections were again at a peak rate during February. Treatment Plant Operations Average flow through the plant was 42.6 MGD in February with one week of heavier flows up to 70 MGD. Effluent met NPDES discharge standards except for 4 hours when dechlorination controls were exceeded. During one day the holding basins overflowed briefly but the overflow was contained on District property. b. Contra Costa County Board of Supervisors considered President Carlson's letter regarding continued support of ABAGls Clean Air Planning efforts. The letter was referred to the Director of Planning. c. In response to the Regional Boardls request for data on wet weather performance, the District has compiled a plan of study for additional c consideration of Treatment Plant and Collection System analysis. This plan of study will have to be filed with the Regional Board to meet a deadline which they have imposed. The Regional Board has requested information as to whether the Treatment Plant would be able to provide full secondary treatment for a 20-year storm, and if not, what level of treatment could be provided and at what cost. If the District is required to conduct a study to provide this information, it will be a costly and complex undertaking. The analysis to answer the Regional Boardls questions evaluating both the Collection System and Treatment Plant would cost approximately $319,000 with most of the work being performed by outside forces. d. As a result of Board action at the meeting of March 1, 1979, a letter was sent to Mr. L. Burlson of Peterson/Simpson giving seven days notice of termination of contract. A meeting was held with the contractor on March 12, wherein he presented a series of submittals explaining the the situation. Two letters were received from the contractor in response to our letter of contract termination on that same day. 03 15 79 1487 After evaluating both the letters and the documents, a letter of dismissal was sent to the contractor to take effect at 2:00 P.M., Wednesday, March 14, 1979. Subsequent actions taken or pending are: (1) sending a notice to the bonding company, (2) discussion with the State Water Resource Control Board as to development of engineering and construction systems necessary for job completion, (3) to complete Brown and Caldwell IS involvement in the project and (4) to secure the contract area. e. Equipment to reduce the noise levels resulting from the furnace fan at the Treatment Plant is in the process of being installed. f. Mr. Dolan reported that the applications for Manager-Engineering Department are being reviewed and screened. Staff will be interviewing applicants for this position during the next month. g. In answer to Board query, Mr. Dolan gave an update on the Plant's main steamline situation. Preliminary indication from the State Water Resources Control Board was that the corrective work necessary on the steamline is not grant eligible. Staff is working with FMC to finish the design for corrective work on the steamline within the tunnels and, in conjunction with that work, arranging to bring in the two portable boilers and temporary piping. The work should be completed by the end of Apri 1. At 10:02 P.M., President Carlson declared an executive session to discuss personnel matters. At 10:10 P.M., President Carlson concluded the executive session and reconvened the meeting. 2. COUNSEL FOR THE DISTRICT Mr. Carniato advised that he will be sending a letter to the Board outlining some of the litigation and other matters which he intends to discuss at the adjourned meeting on March 29. Mr. Carniato requested that Board Members advise him if they have any other legal matters for discussion at that meeting. 3. SECRETARY None. 4. COMMITTEES Member Boneystee1e reported on the ABAG meeting he had attended on March 14. The major topic for discussion on the agenda was a brief on modifying the Bay Area Air Mitigation Plan. The proposed brief dealt with allocation of oxidant pollutants permitted as a result of the fact that the EPA changed its position on acceptable oxidant levels. The EPA raised the maximum oxidant level from .08 ppm to .12 ppm. Allocation of various pollutants was the subject of discussion between the Regional Planning Committee, staff and Dean Macris, Associate Executive Director of ABAG. The discussion concluded with the proposal that the committee recommendations be accepted as presented. IX. MATTERS FROM THE FLOOR a. Member Allan advised that he had received a questionnaire regarding sewer service costs from So. Tahoe Sanitary Sewer District requesting that it be filled out. Mr. Dalton stated that the District had already received the questionnaire, filled it out and returned it to the So. Tahoe District. b. President Carlson commented that there is a strong odor problem in the vicinity of Canyon Road in Moraga. Staff indicated that they will check into the matter. 03 15 79 1488 03 c. Member Boneysteele reported that he had received a call from some residents on Springhill Lane, Lafayette, disputing the justification for the special garbage pickup rate (hilly area rate) on their street due to road conditions as opposed to rates for regular garbage service. Member Boneysteele investigated the matter and felt that the road was adequate for regular service rates. Mr. Dolan, GM-CE, advised that a staff member is checking on the situation, but has no conclusive report at this date. x. ADJOURNMENT At 10:35 P.M., President Carlson adjourned the meeting to 7:30 P.M. on March 29, 1979. Î .., .-, 1 /' .,' , - / / ~ i ;~- Presid~n~~{/th~- Dist:i~' ~oard of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secre ry of the strict Board of the Cent al Contra Co ta Sanitary District, County of Contra Costa, State of California 15 79