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HomeMy WebLinkAboutBOARD MINUTES 03-01-79 1472 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT MARCH 1, 1979 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on March 1,1979 at 7:30 P.M. President Carlson requested the Secretary to call roll. I. ROLL CALL PRESENT: ABSENT: Members: Stanley, Boneysteele, Campbell and Carlson Member: Allan Member Allan was excused as he had indicated at the meeting of February 15, that he would not be present at this meeting. II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF JANUARY 25, 1979 It was moved by Member Campbell, seconded by Member Stanley, that the Minutes of January 25, 1979 be approved as presented. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Stanley, Boneysteele, Campbell and Carlson Members: None Member: Allan III. EXPENDITURES None. IV. HEARINGS None. V. BIDS None. Mr. Dolan, General Manager-Chief Engineer, (GM-CE), suggested that the Board digress from the order of the agenda to take up Item 11 under "New Business" and then Item 3 of "Old Business" to accommodate Brown and Caldwell IS representatives Mr. Richard Aberley, Vice President-Chief Engineer and Ron Sieger, Project Manager, present in the audience. The Board voiced no objection to the request and proceeded with those items of business. VI I. NEW BUSINESS 11. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. EXECUTIVE SESSION FOR DISCUSSION OF LITIGATION RELATED ITEM At 7:32 P.M., President Carlson declared an Executive Session. At 8:07 P.M., President Carlson closed the Executive Session and reconvened the meeting. 03 01 79 1473 As a result of discussion in Executive Session, it was moved by Member Stanley, seconded by Member Campbell, that the General Manager- Chief Engineer be directed to send a letter to Mr. M. Burlson of Peterson- Simpson giving the firm seven days I written notice of termination of Contract and right to proceed with any further work, pursuant to Section B6.08 of the 5A-Phase I Treatment Plant Expansion Contract. Motion carried by the following vote: AYES: Members: Stanley, Boneystee1e, Campbell and Carlson NOES: Members: None ABSENT: Member: All an VI. OLD BUSINESS 3. AUTHORIZATION TO PROCESS 5B-I ENGINEERING CONTRACT (CONSIDERED OUT OF ORDER) Mr. Dolan, GM-CE, reviewed the chronology of the 5B-Phase I Treatment Plant Expansion Contract. To date said contract has been amended six times. At one time the District felt that the hydraulic expansion would have to include both the biological secondary process and a denitrification process. However, in 1976, the State Regional Water Resource Control Board eliminated the need for denitrification. Subsequently, the District obtained State funding and entered into an agreement with Brown and Caldwell to complete the design work for the Stage 5B-Phase I Enlargements (Amendment No.6). Before Brown and Caldwell completed the contemplated work, they expended the full authorization under the cost plus fixed fee contract. Additional funding with no provision for increased fee on the original scope of work is being proposed under Amendment No.7. Since the execution of the original contract with Brown and Caldwell, a number of important items have come up that were not included in the scope of the original 5A-Phase I and 5B-Phase I Contract. These items are a necessary integral part of making the plant operational. To this end, staff has asked Brown and Caldwell to submit a new agreement to cover this work, together with optional office engineering services during the construction of the Stage 5B-Phase I Water Reclamation Plant Enlargements. The action requested from the Board is authorization to send the agreement to the State Water Resource Control Board for their approval. Mr. Dolan, GM-CE, requested comments and suggestions from the Board. Discussion followed wherein Board Members queried Messrs. Aberley and Sieger regarding portions of the language used under certain items of the agreement. - After further discussion and explanation, it was moved by Member Stanley, seconded by Member Boneysteele, that the Agreement for Engineering Services between the District and Brown and Caldwell for Supplemental Final Design and Optional Office Engineering, with certain language modifications as requested by the Board, be sent to the State Water Resource Control Board and that a resolution be adopted to that effect. Resolution No. 79-36. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Stanley, Boneysteele, Campbell and Carlson None Allan President Carlson thanked Messrs. Aberley and Siegar for attending the meeting and reverted to the order of the agenda. 03 01 79 1474 1. RESUME I OF OFFICE SITES After a brief explanation and discussion, Mr. Dolan, GM-CE, referred to Jay McCoy, Collection System Engineering and Services Division Manager, to give the Board an update on office site availability. Mr. McCoy made a presentation to the Board on several sites available to the District for the construction of the proposed office building. Discussion followed wherein Board Members expressed particular interest in certain sites and requested staff to further investigate these sites. Mr. Dolan, GM-CE, suggested as an alternative to a new office site, to consider building an addition to the Administration Building at the Treatment Plant to house all of the Administration Department and a part or all of the Engineering Department. Since our present office is more centrally located for public accessibility, the Permit and Inspection Divisions of the Engineering Department could remain at this location with the Collection System Operations Department. The District Board meetings could continue to be held at the present location. After further discussion, it was the consensus of the Board that staff contact MacKinlay, Winnacker, McNeil to have them prepare a proposal to conduct a preliminary study on the feasibility of expanding the Treatment Plant Administration Building for administrative and engineering office space and that staff continue checking into other available sites. As a result of discussion with staff and District Counsel, it was moved by Member Campbell, seconded by Member Boneysteele, that the Condemnation Hearing on a proposed north area office site be postponed indefinitely. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Stanley, Boneysteele, Campbell and Carlson None Allan 2. AUTHORIZE THE PRESIDENT OF THE BOARD TO EXECUTE THE "AGREEMENT BETWEEN OWNER AND CONSULTANT"FORGEOTECHNICAL INVESTIGATIONS AND RECOMMENDATIONS RELATIVE TO THE DISPLACED OUTFALL Mr. Dolan, GM-CE, explained that Woodward-Clyde Consultants have commenced a soils investigation relating to the displaced outfall problem and a written agreement is required to establish the scope of the work. The agreement consists of two phases: the first being a diagnosis as to the cause of the Acme Fill slide, at an estimated cost of $32,600; and the second being to assist in the design of the outfall repair at an estimated cost of $14,000. Prior approval by the GM-CE is required for any costs exceeding the estimated figures. This work is to be funded from previous outfall emergency authorizations. After discussion, it was moved by Member Stanley, seconded by Member Campbell~ that the President of the District Board be authorized to execute the "Agreement between Owner and Consultant" for geotechnical investigations and recommendations relative to the displaced outfall. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Stanley, Boneysteele, Campbell and Carlson None A 11 an 3. AUTHORIZATION TO PROCESS 5B-I ENGINEERING CONTRACT This item was considered as first item under "VI. Old Business". 03 01 79 1475 VII. NEW BUSINESS ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING 1. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that the easements, as listed below, be accepted at no cost to the District, respective resolutions adopted, and recordation authorized. Grantor Area Job No. Parcel Res. No. K. Niederer, et ux G and H Enterprises Dublin Land Co. Lafayette Danvi II e San Ramon 2834 3029 3148 3 1 1 79-37 79-38 79-39 Motion carried by the following vote: AYES: Members: Stanley, Boneysteele, Campbell and Carlson NOES: Members: None ABSENT: Member: Allan 2. AUTHORIZE EXECUTION OF QUITCLAIM DEED, JOB NO. 1578, AND ITS RECORDING After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley, seconded by Member Campbell, that authorization to execute Quitclaim Deed to R. R. Flandermeyer, et ux, Orinda Area, Job No. 1578, Parcel No. Misc., be approved and a resolution adopted to that effect. Resolution No. 79-40. Motion carried by the following vote: AYES: Members: Stanley, Boneysteele, Campbell and Carlson NOES: Members: None ABSENT: Member: Allan 3. AUTHORIZATION TO FILE NOTICE OF COMPLETION FOR DSP 3167, DRAINAGE CHANNEL CLEANING BETWEEN AT&SF RAILWAY AND PACHECO SLOUGH After explanation by Mr. Dolan, GM-CE, it was moved by Member Campbell, seconded by Member Boneysteele, that authorization for the GM- CE to file a "Notice of Completion for DSP 3167, Drainage Channel Clearing between AT&SF Railway and Pacheco Slough be approved. Motion carried by the following vote: AYES: Members: Stanley, Boneysteele, Campbell and Carlson NOES: Members: None ABSENT: Member: Allan 4. AUTHORIZATION TO FILE NOTICE OF COMPLETION FOR DSP 3125, AN ADJUSTMENT OF SEWER STRUCTURES AUTHORIZED BY STATE UTILITIES AGREEMENT NO. UT. 106.76.1, WIDENING TREAT BLVD., BETWEEN WALNUT CREEK CHANNEL AND FREEWAY ROUTE 680 After explanation by Mr. Dolan, GM-CE, it was moved by Member Campbell, seconded by Member Stanley, that authorization for the GM-CE to file a Notice of Completion for DSP 3125, an adjustment of sewer structures authorized by State Utilities Agreement No. UT. 106.76.1, widening Treat Blvd., between Walnut Creek Channel and Freeway Route 680, be approved. Motion carried by the following vote: AYES: Members: Stanley, Boneysteele, Campbell and Carlson NOES: Members: None ABSENT: Member: Allan 03 01 79 1476 AUTHORIZE $339 FOR STAFF ATTENDANCE AT THE WESTERN STATES REGIONAL CONFERENCE OF LAND SURVEYORS AT LAKE TAHOE, MARCH 28-31, 1979 5. After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley, seconded by Member Boneysteele, that Wendle Whipple be authorized to attend the Western States Regional Conference of Land Surveyors at Lake Tahoe on March 28-31, 1979 and expenses in the amount of $339. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Stanley, Boneysteele, Campbell and Carlson None Allan Member Boneysteele stated that if Mr. Whipple receives any information on the California/Nevada boundary dispute, he would be interested in seeing the material. AUTHORIZE $330 FOR STAFF ATTENDANCE AT THE MICROFILM SEMINAR IN BURLINGAME ON MARCH 19-20, 1979 6. Mr. Dolan, GM-CE, explained that attendance at this seminar is expected to prove most beneficial to the Collection System Engineering Division, which is in the process of implementing its microfilm system and to the Construction Division, which is presently in the process of filming the documents related to the Treatment Plant litigation. After discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that William Alstrand, Donal Gallagher and Helen Baumgartner be authorized to attend a microfilm seminar in Burlingame on March 19-20, 1979 at a cost of $330. Motion carried by the following vote: AYES: Members: Stanley, Boneysteele, Campbell and Carlson NOES: Members: None ABSENT: Member: Allan 7. AUTHORIZE $200 PLUS TRANSPORTATION EXPENSES FOR MAINTENANCE SUPERVISOR TO ATTEND UNDERGROUND CONSTRUCTION TRAINING SEMINAR IN SAN LUIS OBISPO, APRIL 19-20, 1979 After explanation and discussion, it was moved by Member Boneysteele, seconded by Member Stanley that Doug Crocker, Maintenance Supervisor in charge of underground construction and repair, be authorized transportation, registration and reasonable expenses to attend the Underground Construction Seminar in San Luis Obispo on April 19-20, 1979. Motion carried by the fo II owi ng vote: AYES: Members: Stanley, Boneysteele, Campbell and Carlson NOES: Members: None ABSENT: Member: Allan 8. BOARD AUTHORIZATION FOR AN INSPECTION OF THE DENVER AND SEATTLE SEWAGE TREATMENT PLANTS BY FOUR STAFF PERSONNEL Mr. Dolan, GM-CE, explained that Maintenance and Operation procedures and staffing levels at our treatment plant have been generally established by evaluating other existing Water Pollution Control/ Reclamation Plant facilities. Mr. Dolan indicated that he had been at both the Seattle and Denver Sewage Treatment Plants and considers them to be among the best managed plants in the country. Therefore, he feels it would prove most beneficial to have key plant personnel visit these facilities to broaden their perspectives in regard to staffing levels, operating procedures and maintenance programs. Also, they would be able to explore the feasibility of implementing our computer system for applications other than process control. After discussion, it was moved by Member Stanley, seconded by Member Campbell that David Niles, Paul Papke, Jim Johnson and Nick Bane, be authorized transportation and reasonable expenses for five days to inspect the Denver and Seattle Treatment Plant Facilities. Motion carried by the following vote: 03 01 "9 1477 AYES: Members: Stanley. Boneysteele, Campbell and Carlson NOES: Members: None ABSENT: Member: Allan CLAIM OF MRS. NANNETTE RAND, $593.50 FOR PROPERTY DAMAGE AT 15 BALDWIN CT., WALNUT CREEK 9. Mr. Dolan, GM-CE, referred to Mr. Robert Hinkson, Manger-Collection System Operations, to explain to the Board Mrs. Rand's claim for sewage overflow property damage. Mr. Hinkson explained the circumstances concerning the claim and indicated that he had requested Mrs. Rand to submit a second estimate for the work in order to get confirmation of its value. The second estimate for the repair work turned out to be higher than the first. Therefore, he is requesting authorization to settle the claim for an amount not to exceed the initial estimate. After discussion, it was moved by Member Campbell, seconded by Member Stanley, that authorization to pay the claim of Mrs. Nannette Rand in an amount not to exceed $593.50 be approved. Motion carried by the following vote: AYES: Members: Stanley, Boneysteele, Campbell and Carlson NOES: Members: None ABSENT: Member: Allan 10. APPROVAL OF BILLS FOR LITIGATION SERVICE After discussion, it was moved by Member Campbell, seconded by Member Stanley, that the statements from Woodward-Clyde Consultants for work in regard to the displaced outfall in the amount of $2,202.17; and from Microbiz for filming and prints pertaining to plant litigation in the amount of $3,727.16 and $423.79 be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Stanley, Boneysteele, Campbell and Carlson Memvers: None Member: Allan 11. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. EXECUTIVE SESSION FOR DISCUSSION OF LITIGATION RELATED ITEM This item was taken up as first item of business following "V. Bids". VII 1. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that a problem has existed with the plant main steamline. It has been necessary to seal off part of the access tunnel due to the danger and correction of the difficulties will be very expensive. Extensive discussion ensued wherein Mr. Dolan explained the engineering computations which have recently been completed to establish the full scope of the problem and the necessary corrections. The contractor has been given five days in which to agree to do the corrective work. In the event the contractor refuses, the District will undertake the repairs and correction of deficiencies so that the steamline can become a safe and effective system. The cost of this project could run over $150,000. Discussion followed. 03 01 79 1~78 b. Mr. Dolan advised that the Regional Water Quality Control Board responded in regard to the language on assignment of responsibility contained in the NPDES Permit, indicating that it has determined that the Contra Costa County Water District is responsible for the quality of water it sells and will be making the monitoring reports to the State. c. Mr. Dolan reported on the status of the outfall displacement. He, Jay McCoy, Bill Dalton and District Counsel met this week with representatives of Acme Fill, Boyd Olney, Frank Boerger, George Gordon and attorney for their insurance carrier to discuss the alignment location of the pipe repair. Acme Fill has not yet resolved the matter. They have indicated that they will be advising us of any decisions in the near future. d. Mr. Dolan called the Boardls attention to the Personnel Summary Sheet for the month of February. e. Mr. Dolan commented that EBMUDls new treatment plant has been declared the outstanding civil engineering achievement in Northern California and has been nominated for national honors. f. Mr. Dolan referred to Mr. Dalton, Deputy General Manager-Chief Engineer, to give a report on two sewer construction projects and the Association of Metropolitan Sewerage Agencies conference on operation and maintenance problems he had attended in Tucson, Arizona. (i) Mr. Dalton advised that two sewer construction projects, Job No. SIC 522, Ygnacio Valley Road repairs and Job No. SIC 2910, Deer Trail Lafayette, have been completed and the accounts closed returning $3,922 and $6,261 respectfully to the Sewer Construction Fund. (ii) Mr. Dalton reported that the AMSA conference was generally a review of operation and maintenance procedures and problems. The majority of agencies have O&M costs as high as those of the District. He also indicated that Central San is probably one of the few agencies consistently meeting NPDES standards. 2. COUNSEL FOR THE DISTRICT Mr. Carniato requested an Executive Session at the end of the meeting to discuss a potential litigation matter. 3. SECRETARY Mr. Hopkins asked if the meetinq proposed for March 29, 1979 should be handled as an adjourned meeting or as a special meeting. It was the consensus of the Board that the meeting should be an Adjourned Meeting. 4. COMMITTEES None. IX. MATTERS FROM THE FLOOR a. Member Campbell stated that he had made a copy of the President1s guidelines on price, wage and control standards and expressed concern as to the affect it may have on the Districtls setting the rate for the Sewer Service Charge. b. Member Campbell advised that he had met with Steven Weir, Member of the Board of Directors, Contra Costa County Water District, and had discussion concerning the delta, the peripheral canal and the San Luis Drain. c. Staff and Board noted the death of Mr. Fred Fagliano, Valley Disposal Service, and that flowers had been sent. 03 01 79 1479 At 10:19 P.M., President Carlson declared an Executive Session to discuss potential litigation. At 10:38 P.M., President Carlson closed the Executive Session and reconvened the meeting. As a result of discussion in Executive Session, it was moved by Member Campbell, seconded by Member Stanley, that the authorization for consulting work by FMC be increased from $25,000 to $50,000. Motion carried by the following vote: AYES: Members: Stanley, Boneysteele, Campbell and Carlson NOES: Members: None ABSENT: Member: Allan x. ADJOURNMENT At 10:40 P.M., President Carlson adjourned the meeting. -, : , j ,;_-1 L. .¿ (/, /1 , ¡ 1.'/'7 ... L-'/ vi :'/7.j;?'1),-~ " - President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: .. Secreta of the Dist~ t Board of the Centr Contra Costa anitary District, County of Contra Costa, State of California 03 01 79