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Home My WebLink AboutBOARD MINUTES 11-02-78 1413 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT NOVEMBER 2, 1978 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on November 2, 1978 at 7:30 P.M. President Allan requested the Secretary to call roll. I. ROLL CALL PRESENT: Members: ABSENT: Members: Campbell, Boneysteele, Stanley, Carlson and Allan None II. APPROVAL OF MINUTES 1.' MINUTES OF THE MEETING OF OCTOBER 19, 1978 After discussion, it was moved by Member Carlson, seconded by Member Campbell, that the minutes of October 19,1978, be approved with the following correction: Under "VIII. REPORTS, 1. GENERAL MANAGER-CHIEF ENGINEER, Item c." in the second paragraph, last sentence, delete the phrase "cost of living" and insert "retirement system cost" instead. Motion was unanimously approved. 2. MINUTES OF THE MEETING OF OCTOBER 26, 1978 The minutes of October 26, 1978 were not ready for approval. I I I. APPROVAL OF EXPENDITURES None. IV. HEARINGS None. V. BIDS None. VI. OLD BUSINESS 1. REJECTION OF VEHICLE BID AND AUTHORIZE CALLING FOR NEW BIDS .. Mr. Dolan, General Manager-Chief Engineer, explained that Parker- Robb omitted freight charges in their bid in Specification D of the October 3,1978 Vehicle Bids, and thereafter, submitted a revised bid. Parker-Robb still remained low bidder after the addition of freight costs. As a result of this situation. staff recommends the rejection of all previous bids and solicitation of new bids for this vehicle purchase. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, to authorize the rejection of all bids on Specification D of the October 3, 1978 Vehicle Bids and the solicitation of new bids for the 1-1/2 ton cab and chassis. Motion was unanimously approved. 2. EXECUTION OF STATE UTILITIES AGREEMENT (U.T. 106.76.1), OUR PROJECT IS Ð!STRICT SEWERING PROJECT 3125, TREAT BLVD. WIDENING BETWEEN OAK ROAD AND WALNUT CREEK CHANNEL After exDlanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Carlson, seconded by Member Campbell, that a resolution 11 02 78 1414 be adopted executing State Utilities Agreement 106.76.1 pertaining to DSP 3125, Treat Blvd. widening between Oak Rd. and Walnut Creek channel. Resolution No. 78-302. Motion was unanimously approved. VI!. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING It was moved by Member Boneysteele, seconded by Member Campbell, that the easements, as listed below, together with the easement shown on the Supplemental Agenda, Item "e." be accepted at no cost to the District, respective resolutions adopted, and recordation authorized. Grantor Area Job No. Parcel No. Resolution Loren and Emily Marie Garcia Danville 3001 Donald E. and Berneal M. Collins Alamo 3083 Richard M. and Lisbeth M. Hacker Orinda 2958 Grace J. Jacober Lafayette 3117 David L. and Lauretta R. Feathers Lafayette 3117 George E. and Martha V. Phillips and Joy M. Swenson Lafayette 3117 George E. and Martha V. Phillips and Joy M. Swenson Lafayette 3117 Leila Buckingham Combs Lafayette 3133 UWC-Walnut Creek Associates Walnut Creek 3066 UWC-Walnut Creek Associates Walnut Creek 3066 Hugh F. Savage, Loretta J. Savage, David T. Fowler and Susan M. Fowler Clarence W. and Marjorie M. Fil ice Martin and Merrie deCroupet Martinez 3043 3145 3116 1 78-303 1 78-304 1 78-305 1 78-306 2 78-307 3 78-308 4 78-309 4 78-310 6 78-311 7 78-312 78-313 1 78-314 2 78-315 Martinez Martinez Motion was unanimously approved. Mr. Dolan, General Manager-Chief Engineer, asked the President if it would be appropriate at this time to hear an item not shown on the agenda. There being no objection, President Allan digressed from the order of the agenda to consider a letter received regarding Job No. 2966. Mr. Paul R. Baldacchi of Castle Construction Company, appealed to the Board regarding the requirements set by District staff for construction within the Navlet's Nursery easement; specifically, that ductile iron pipe be used in that easement area due to the conditions established by Navlet's. Mr. Carniato, District Counsel, explained that Navlet's Counsel was insistent that certain conditions remain in the easement granted to the District by Navlet's Therefore, it became necessary for the District to impose the iron pipe requirement as it was apparent that Navlet's intends to build over the easement. After further discussion, it was the consensus of the Board that the requirement for using ductile pipe within the Navlet's easement remain unchanged. President Allan reverted to the order of the agenda. VI!. NEW BUSINESS 2. AUTHORIZE EXECUTION OF QUITCLAIM DEED AND ITS RECORDING After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that authorization to execute Quitclaim Deed to UWC, Walnut Creek Associates, Walnut Creek area, Job No. 3066, Parcel Misc., be approved and Resolution No. 78-316 be adopted. Motion was unanimously approved. 11 02 78 1415 3. CONFIRM IIAMENDED ASSESSMENT DIAGRAM" AND AUTHORIZE RECORDING OF SAID DIAGRAM (~4-1-5-01 AND2t After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Carlson, seconded by Member Stanley, that the "Amended Assessment Diagram: for the following assessment be confirmed and authorization to record said diagram be approved. Original Amended Assessment No. Amount Assessment No. Apportioned Amount 54- 1-5-01 54-1-5-02 $38,400 $80,640 54-1-5-3 $0.00 (Green Belt) 54-1-5-4 thru 50 1,123.02 each 54-1-5-51 $0.00 (Green Belt) 54-1-5-52 thru 72 $1,123.02 each $0.00 (Green Belt) 54-1-5-73 54-1-5-74 thru 92 $1,123.02 each 54-1-5-93 $0.00 (Green Belt) 54-1-5-94 thru 100 1,123.02 each 54-1-5-101 thru 112 54-1-5- 11 3 54-1-5- 11 4 1,123.01 each $0.00 (park) $0.00 (Green Belt) Motion was unanimously approved. Area Ma rt i nez Martinez Martinez Martinez Martinez Martinez Martinez Martinez Martinez Martinez Martinez 4. CONFIRM "AMENDED ASSESSMENT DIAGRAM" AND AUTHORIZE RECORDING OF SAID DIAGRAM (54-2-3-12&13) After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Carlson, seconded by Member Campbell, that the "Amended Assessment Di agram: for the fo 11 owi ng assessment be confi rmed and authorization to record said diagram be approved. Original Amended Apportioned Assessment No. Amount Assessment No. Amount Area 54-2-3-13 $4,750 54-2-3-16 $4,750 Danville 54-2- 3-12 4,750 54-2- 3-17 4,750 Motion was unanimously approved. 5. CONFIRM "AMENDED ASSESSMENT DIAGRAW' AND AUTHORIZE RECORDING OF SAID DIAGRAM (43-5-22-9) After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Boneysteele, seconded by Member Carlson, that the "Amended Assessment Diagramll for the following assessment be confirmed and authorization to record said diagram be approved. Assessment No. Amount Amended Assessment No. Apportioned Amt. 43-5-22-9 $4,015.12 43-5-22-10 -11 $2,007.56 2,007.56 Motion was unanimously approved. Area Alamo AUTHORIZATION FOR PARCELS, PA 78-54, ALAMO AREA, AND PA-78-55, DANVILLE AREA, TO BE INCLUDED IN PENDING ANNEXATION TO THE DISTRICT 6. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that authorization for parcels PA 78-54, Alamo area, and PA 78-55, Danville area, to be included in pending annexation to the District be approved. Motion was unanimously approved. 11 o;¿ 78 1416 7. AUTHORIZATION FOR ATTENDANCE TO CWPCA CONFERENCE-REGISTRATION FEES - $168 Mr. Dolan, General Manager-Chief Engineer, requested that the Board include Item "a." on the Supplemental Agenda "Request Authorization for Eight Members of Plant Operations Department to Attend CWPCA Conference - Registration Fees $96" in their motion since it is an extension of this item. After discussion, it was moved by Member Boneysteele, seconded by Member Carlson, that authorization for 10 employees from Collection Systems Operations, 4 employees from the Pump Stations and 8 employees from the Plant Operations Department to attend the CWPCA Northern Regional Training School and Conference in Turlock on November 8, 1978 at a registration cost of"$12.00 per person be approved. Motion was unanimously approved. 8. WATER RECLAMATION PHOSTRIP PROCESS This item has been deleted from the agenda. 9. PERSONNEL a. APPROVAL OF REVISED JOB CLASS SPECIFICATIONS MAINTENANCE TECHNICIAN III - (Electrical, Mechanical, Instrumentation and Machinist) MAINTENANCE SUPERVISOR III - (Electrical, Mechanical, Instrumentation and Machinist) MANAGER - ENGINEERING DEPARTMENT Mr. Dolan, General Manager-Chief Engineer, explained that the revised Class Descriptions had been previously presented to the Board. Member Boneysteele indicated that the Personnel Committee had not met to discuss the revised classifications. Board Members expressed a concern for dividing the existing Maintenance Technician and Supervisor Classifications into four disci.pTines fearing that it would interfere with the experience our employees would receive. Also, it could interfere with work assignments. It was pointed out that a similarity does exist in the qualifications, such as between electrician and instrumentation and machinist and mechanical. Staff explained that due to the complexity of the Plant, it is advisable that the technicians hired have specific qualifications and skills. After discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that the Class Descriptions for Maintenance Technician III, (Electrical, Mechanical, Instrumentation and Machinist) be approved and Resolution No. 78-317 adopted. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Stanley and Allan Campbell and Carlson None After discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that the Class Descriptions for Maintenance Supervisor III (Electrical, Mechanical, Instrumentation and Machinist) be approved and Resolution No. 78-317 adopted. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Stanley and Allan Campbell and Carlson None 11 02 '¡~8 1417 Mr. Dolan, General Manager-Chief Engineer, explained that the changes in the new Engineering Department Organization Chart approved by the Board in July 1978, broadened the responsibilities of the Engineering Department Manager position to include not only the Collection Systems Engineering Division, but also the newly created Special Projects and Construction Divisions. The revised class description reflects these changes. It was moved by Member Boneysteele, seconded by Member Carlson, that the revised class description for the position of Manager-Engineering Department be approved and resolution adopted. Resolution No. 78-318. Motion was unanimously approved. b.AUTHORIZATION TO ADVERTISE FOR MANAGER - ENGINEERING DEPARTMENT Mr. Dolan, General Manager-Chief Engineer, explained that due to the increasing work load and District problems, it would be desirable to fill this position as soon as possible. After discussion, it was moved by Member Carlson, seconded by Member Campbell, that staff be authorized to proceed with recruitment process, including advertisement, examination and recruitment of candidates for Manager-Engineering Department for Board appointment. Motion unanimously approved. Discussion followed regarding salary range to be offered and advertising procedure to be used in recruiting candidates for the Engineering Department Manager position. 10. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. REQUEST AUTHORIZATION FOR EIGHT MEMBERS OF PLANT OPERATIONS DEPARTMENT TO ATTEND THE CWPCA NORTHERN REGIONAL TRAINING SCHOOL AND CONFERENCE TO BE HELD IN TURLOCK ON NOVEMBER 8,1978, CONFERENCE REGISTRATION INCLUDING LUNCH - $96 Board acted on this item under VII. New Business, Item 7. b. AUTHORIZATION OF $950 FROM FIELD MODIFICATION FUND APPROVAL OF NOVEMBER 22, 1977, FOR THE ERECTION OF FOUR CHAIN LINK DRIVE GATES AT THE CHLORINE TANK CAR STORAGE SITE After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Carlson, seconded by Member Campbell, that authorization of $950 from the field modification approval of 11/15/77 for the purpose of constructing two sets of drive gates for the chlorine storage area, be approved. Motion was unanimously approved. AUTHORIZATION TO FILE NOTICE OF COMPLETION FOR DISTRICT SEWERING PROJECT 2981, STEWART AVENUE, WALNUT CREEK c. After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Boneysteele, seconded by Member Carlson, that authorization to file Notice of Completion for DSP 2981, Stewart Avenue, Walnut Creek. be approved. Motion was unanimously approved. AUTHORIZATION TO FILE NOTICE OF COMPLETION FOR DISTRICT SEWERING PROJECT 2742, SAN RAMON d. After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Boneysteele, seconded by Member Carlson, that authorization to file Notice of Completion for DSP 2742, San Ramon, be approved. Motion was unanimously approved. 11 02 78 1418 VII 1. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr."Dolan reported on the status of the outfall repairs and called upon Mr. Hinkson, Manager-Collection Systems Operations, who stated that Winton Jones will commence earth work the first part of next week to restrict leakage from the outfall pipe. Staff's position is that it is Acme Fillis responsibility to restore the pipe since they caused the damage. Acme Fill has suggested that damage was caused by leakage of water from the outfall. The District has engaged the firm of Woodward and Clyde to analyse the cause of the earth movement and what impact our outfall has on the area. b. At the meeting of October 19, Board authorized an expenditure of $1,000 for Culp/Wesner/Culp to analyze, the feasibility of adopting a phostrip process at the Treatment Plant. The result of their analysis was that there would be a significant cost saving over our proposed operation. Mr. Dolan has requested that Culp/Wesner/Culp furnish a letter defining their analysis of the phostrip process. Mr. Dolan plans to approach the State Board for funds to continue the investigation - perhaps set up a pilot phostrip process system. c. In reference to solid waste, Mr. Dolan advised that the County has agreed to fund the cost of inspection of sanitary landfills out of their revenues rather than charging the collector. d. Mr. Dolan advised it was becoming difficult to recruit people for professionally skilled positions if starting at the bottom of the 5-step range. He suggested that the Board consider reverting to a 3-step range. Discussion followed wherein Member Boneysteele suggested that this problem be placed on a future agenda. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato advised that since there has been no response to his offer on the proposed new office site, he would be coming before the Board in the near future to request a hearing on Gondemnationproceedings. Mr. Carniato outlined the steps involved in condemnation proceedings. 3. SECRETARY None 4. COMMITTEES None IX. MATTERS FROM THE FLOOR a. Member Boneysteele inquired if our Press Agent had issued a new release regarding the sewer service charges. Mr. Dolan stated that a release had been sent to all central Contra Costa newspapers, however, there has been no printing as of this date. b. In response to queries in regard to the helicopter operation adjacent to the plant, Mr. Dolan advised that he had sent a letter to the Board of Supervisors thanking them for their cooperation with the hazardous situation caused by Garlick Helicopters. The letter also requested the County to investigate Garlick's nonconformance with regulations. c. President Allan questioned if there was a contractor putting in a sewer in the Paseo Nogal area. Staff indicated that there are no approved lines being installed in that area and that the construction going on was probably a water line installation. ,JL":¡ "/ì. ' ri ~ {~ ~) V I'<-"J ~...'i 8"'.,', .1 ' ~~ ~,' -- - 1419 x. ADJOURNMENT At 9:55 P.M., President of the District Board of the Central Contra Costa Sanitary District. County of Contra Costa, State of California COUNTERSIGNED: Secre ry of the D" trict Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California 11 02 78