HomeMy WebLinkAboutBOARD MINUTES 10-05-78
1396
MINUTES OF A REGULAR BOARD MEETING
OF THE DISTRICT BOARD
CENTRAL CONTRA COSTA SANITARY DISTRICT
HELD OCTOBER 5,1978
The District Board of the Central Contra Costa Sanitary District
convened in a regular session at its regular place of meeting, 1250
Springbrook Road, Walnut Creek, County of Contra Costa, State of California,
on October 5,1978 at 7:30 P.M.
President Allan requested the Secretary to call roll.
I.
ROLL CALL
PRESENT: Members:
ABSENT: Member:
Campbell, Boneysteele and Allan
Carlson
Member Carlson had previously indicated that he would not be present
at the meeting and requested to be shown as excused.
II.
APPROVAL OF MINUTES
1.
MINUTES OF THE MEETING OF SEPTEMBER 7, 1978
After discussion, it was moved by Member Boneysteele, seconded by
Member Campbell, that the minutes of September 7,1978 be approved with
the following corrections:
Under "VI. OLD BUSINESS, 2. DISCUSSION REGARDING RISK MANAGEMENT AUDIT",
in the sixth paragraph, second sentence, delete the words "and other"
and add the following to the end of the sentence.
lIand other risks."
Under "VII. NEW BUSINESS, 4. PERSONNEL, ADMINISTRATION a. " in the
paragraph following the vote, delete the words "next month" and insert
"in the near future" instead. Motion carried by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Member:
Campbell, Boneysteele and Allan
None
Carlson
2.
MINUTES OF THE MEETING OF SEPTEMBER 21, 1978
It was moved by Member Boneysteele, seconded by Member Campbell,
that the minutes of the meeting of September 21,1978 be approved as
presented. Motion carried by the following vote:
AYES: Members: Campbell, Boneysteele and Allan
NOES: Members: None
ABSENT: Member: Carlson
III. EXPENDITURES
None.
IV. HEARINGS
None.
V.
BIDS
a.
REPORT VEHICLE BIDS RECEIVED 2:00 P.M. 10/3/78
Mr. Dolan, General Manager-Chief Engineer, submitted the list of
bidders, requesting that "Item d." (1 1-1/2 Ton Cab & Chassis) be deferred
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on the basis of a claim presented by the apparent low bidder that an
error was made in the cost computation. The vehicle bids were as follows:
Parker Robb Don Young
a. 2 1/2 ton fenderside
pickups $ 9,823.42 $ 8,915.57
b. 4 1/2 ton styleside 20,696.84 20,115.24
pickups
c. 1 1-1/2 ton crew cab 7,792.14 7,547.25
stake truck
b. AWARD PURCHASE TO LOW BIDDER
After discussion, it was moved by Member Campbell, seconded by
Member Boneysteele, that the vehicle bid from Don Young Ford for items
"a through C" be approved and purchase awarded. Motion carried by the
following vote~
AYES: Members:
NOES: Members:
ABSENT: Members:
Campbell, Boneysteele and Allan
None
Carlson
President Allan requested that the Board digress from the order of
the agenda to take up another Bid item shown under the Supplemental
Agenda.
14.
VII. NEW BUSINESS
ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA
b.
BIDS
b-l.
REPORT BIDS FOR DSP 3039, RECEIVED 2:00 P.M., 10/4/78
Mr. Dolan, General Manager-Chief Engineer, explained that this
District Sewering Project had been discussed by the Board on two previous
occasions: the first for design approval, at which time the project was
estimated to cost $13,000; and the second for advertisement. This is an
extremely hard project to estimate due to the difficulty of getting
materials and equipment to the site. The bids received were as follows:
Bidder
Bid Price
Jardin Pipeline
2774 Jeffrey Ct.
Castro Valley, CA 94546
$11 ,799.
Peter Cole Jensen, Inc.
P. O. Box 553
Danville, CA 94526
14,710.
John Blanco, Pipeline Contractor
P. O. Box 6142
Oaklanèl, tA 94603
16,666
The engineering estimate was $8,570.
b-2. AWARD CONTRACT FOR CONSTRUCTION OF DSP 3039
After discussion, it was moved by Member Campbell, seconded by
President Allan, that Jardin Pipeline be awarded the contract for construction
of DSP 3039 and that an additional $3,200 be authorized to cover the
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additional contract construction, contingencies and incidentals costs.
Motion carried by the following vote:
AYES: Members: Campbell, Boneysteele and Allan
NOES: Members: None
ABSENT: Member: Carlson
President Allan reverted to the order of the agenda.
VI.
OLD BUSINESS
1.
ADOPT RESOLUTION AUTHORIZING CONDEMNATION PROCEEDINGS AGAINST MR. SCOTT
KING, JOB NO. 2904, PARCEL NO.2, LOCATED AT 864 DIABLO ROAD, DANVILLE AREA
Mr. Carniato, District Counsel, explained that at the meeting of
July 27,1978, after conducting a hearing, the Board authorized approval
to proceed with condemnation proceedings against Mr. Scott King. However,
a resolution to that effect was not adopted at that time.
It was moved by Member Campbell, seconded by Member Boneysteele,
that a resolution authorizing condemnation proceedings against Mr. Scott
King, Job No. 2904, Parcel 2, Danville area, be adopted. Resolution No.
78-285. Motion carried by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Member:
Campbell, Boneysteele and Allan
None
Carlson
2.
REVIEW AND ACCEPT 1977-78 AUDIT
Member Boneysteele noted that a sizable overrun appeared in the
figures for employees benefits, i.e., the actual expenses as compared to
the budgeted amount. Mr. Walter N. Funasaki, Finance Officer, will check
the District's financial records and try to determine the reasons for
the overrun.
After further discussion, it was moved by Member Boneysteele,
seconded by Member Campbell, that the 1977-78 annual audit submitted by
J. S. Plourde Accountancy Corporation be accepted. Motion carried by
the following vote:
AYES: Members:
NOES: Members:
ABSENT: Member:
Campbell, Boneysteele and Allan
None
Carlson
President Allan suggested that the Board consider items "a and c"
on the supplemental agenda before reverting to the regular agenda.
VI I.
NEW BUSINESS
14.
ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA
a.
EXECUTE TWO CONSENTS TO GRANT OF EASEMENTS TO PG&E AND PT&T OVER A PORTION
OF EXISTING EXCLUSIVE CCCSD EASEMENT, JOB NO. 1708, PARCEL 18
After explanation by Mr. Dolan, General Manager-Chief Engineer, and
discussion by the Board, it was moved by Member Campbell, seconded by
Member Boneysteele, that authorization to execute Consent to Grant of
Easement to Pacific Gas and Electric Company and another to Pacific
Telephone and Telegraph Company over a portion of the existing exclusive
CCCSD easement, Job No. 1708, Parcel 18, be approved and respective
resolutions adopted. Resolution No. 78-294 and Resolution No. 78-295.
Motion carried by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Member:
Campbell, Boneysteele and Allan
None
Carlson
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1399
c.
ADVISORY COMMITTEE FOR DEFERRED COMPENSATION PLAN
Member Boneysteele, Member of the Personnel Committee, stated that
he had been notified that the Employees Association wanted to meet with
the Personnel Committee to discuss the deferred compensation plan. He
further stated that he had requested that the Deferred Compensation
Committee present any matters to the entire Board rather than just the
Personnel Committee.
President Allan called upon Mr. John LePage of the Deferred Compensation
Committee, who proceeded to give the Board an update on the evaluations
and determinations the committee had made in regard to withdrawal requests.
Copies of a questionnaire for use by applicants requesting withdrawal
from the plan were distributed for Board review. Mr. LePage stated that
any comments from the Board would be appreciated.
Members Boneysteele and Campbell stated that they were satisfied
with the direction the Deferred Compensation Committee was taking and
preferred that the Committee continue to conduct the investigations and
submit their recommendations to the Board for final decision.
Mr. Dolan, General Manager-Chief Engineer, indicated that the
Deferred Compensation Committee members have a difficult and sensitive
responsibility in screening the requests that come before them and
commended the Committee for its proficiency in handling these requests.
The Committee thanked the Board and staff for their consideration.
President Allan reverted to the order of the agenda.
VIr.
NEW BUSINESS
1.
ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF
RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING
After discussion, it was moved by Member Boneysteele, seconded by
Member Campbell, that the easements, as listed below, be accepted at no
cost to the District and that respective resolutions be adopted and
their recordation authorized.
Grantor Area Job No. Parcel No. Resolution No.
Robert E. Griesinger & Orinda 2983 2 78-286
Esther C. Griesinger
Shapell Industries of San Ramon 3036 5 78-287
No. California, Inc.
Shapell Industries of San Ramon 3036 6 78-288
No. California, Inc.
Frank Waltjen and Walnut Creek 3103 78-289
Celia S. Waltjen
James E. Creston and Walnut Creek 3103 3 78-290
Gloria Lee Creston
Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Member:
Campbell, Boneysteele and Allan
None
Carlson
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1400
2.
AUTHORIZATION FOR THREE PARCELS, PA 78-48, MARTINEZ AREA, PA 78-49
MARTINEZ AND PA 78-50, ALAMO AREA, TO BE INCLUDED IN PENDING
ANNEXATION TO THE DISTRICT
Mr. Dolan, General Manager-Chief Engineer, explained that prior to
annexation PA 78-48 would first have to be detached from the Mountain
View Sanit~ry District. Mountain View has agreed to this and preliminary
approval has been given by the City of Martinez. Mr. Dolan does not
believe that this matter will require an EIR.
After discussion, it was moved by Member Campbell, seconded by
Member Boneysteele, that authorization for three parcels, PA 78-48 and
PA 78-49 both in the Martinez area, and PA 78-50, Alamo area, to be
included'in pending annexation to the District be approved. Motion
carried by the following vote:
AYES:
NOES:
ABSENT:
3.
Members:
Members:
Member:
Campbell, Boneysteele and Allan
None
Carlson
AUTHORIZE EXECUTION OF CONSENT TO DEDICATION OF DRAINAGE EASEMENT TO
COUNTY (NO COST TO THE DISTRICT)
After discussion, it was moved by Member Campbell, seconded by
Member Boneysteele, that the President and Secretary be authorized to
execute Consent to Dedication of Drainage Easement to Contra Costa
County,over our existing easement, Job No. 2154, Parcel No.6, Danville
area with the District retaining prior rights, be approved and a resolution
adopted to that effect. Resolution No. 78-291. Motion carried by the
fa 11 owi ng vote:
AYES:
NOES:
ABSENT:
4.
Members:
Members:
Member:
Campbell, Boneysteele and Allan
None
Carlson
AUTHORIZE EXECUTION OF CONSENT TO DEDICATION OF PUBLIC ROAD TO COUNTY
(NO COST TO THE DISTRICT)
After discussion, it was moved by Member Campbell, seconded by
Member Boneysteele, that the President and Secretary be authorized to
execute a Consent to Dedication of Public Road to Contra Costa County
over our existing easement, Job No. 2154, Parcel No.6, Danville area,
with the District retaining prior rights, be approved and a resolution
adopted to that effect. Resolution No. 78-292. Motion carried by the
following vote:
AYES:
NOES:
ABSENT:
5.
Members:
Members:
Member:
Campbell, Boneysteele and Allan
None
Carlson
ACCEPT EASEMENT FROM NAVLET'S INC.- DANVILLE AREA, JOB NO. 2966,
PARCEL NO.1, SUBJECT TO SPECIAL CONDITIONS
Mr. Dolan, General Manager-Chief Engineer, explained that some of
the conditions as prepared by the attorney for Navlet's require certain
clarification to conform with the District Code and Specifications;
namely, in regard to sewerline relocation and the District rebate
policy.
After discussion, it was moved by Member Boneysteele, seconded by
Member Campbell, that the President and Secretary be authorized to
execute the easement agreement and the same easement be accepted,
subject to modification of the conditions to indicate that any pipeline
relocations will be done in accordance with District specifications and all
connections will be subject to District fees in effect at the time of
connection. Resolution No. 78-293. Motion carried by the following vote:
AYES:
NOES:
ABSENT:
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Members:
Members:
Member:
78
Campbell, Boneysteele, and Allan
None
Carlson
6.
AUTHORIZE ATTENDANCE AT SEMINAR ON NEGOTIATING STRATEGIES AT A COST
OF $495
Explanation of the request was made by Mr. Dolan, General Manager-
Chief Engineer. Member Boneysteele indicated that he did not feel that
proper value would be received from this type of seminar. After
discussion by the Board. it was moved by Member Campbell, seconded by
President Allan, that the General Manager-Chief Engineer be authorized
to attend a seminar on Negotiating Strategies in San Francisco on
December 7-8.1978 at a cost of $495. Motion carried by the following
vote:
AYES: Members:
NOES: Member:
ABSENT: Member:
Campbell and Allan
Boneysteele
Carlson
7.
AUTHORIZATION FOR 4 EMPLOYEES OF THE DISTRICT TO ATTEND THE CWPCA
NO.--REG-ÏÕÑ TRÃÏÑÏÑGSCHOOC-AÑ"1j-ëõNFËRENêETOB{-HELD IN REDDING,
10/19/-20/78, CONFERENCE REGISTRATION, PER DIEM AND TRANSPORTATION-
$600------ - -- '
After discussion, it was moved by Member Boneysteele, seconded by
Member Campbell, that authorization for 4 District employees to attend
the CWPCA Northern Regional Conference in Redding on October 19-20,
1978, at a total cost of $600 fQr tran~portation, registration and per
diem be approved. Motion carried by the following vote:
AYES: Members: Campbell, Boneysteele and Allan
NOES: Members: None
ABSENT: Member: Carlson
8.
AUTHORIZE $150 FOR KEN ROAN, EQUIPMENT MECHANIC TO ATTEND AN ALLISON
540 TRANSMISSION OVERHAUL TRAINING PROGRAM, OCTOBER 23-27 AT
WILLIAMS & LANE, INC., BERKELEY, CA
After explanation by Mr. Dolan, General Manager-Chief Engineer, it
was moved by Member Boneysteele, seconded by Member Campbell, that
authorization for Ken Roan, Equipment Mechanic, to attend an Allison 540
Transmission Overhaul Training Program, on October 23-27 at Berkeley, be
approved. Motion carried by the following vote:
AYES: Members: Campbell, Boneysteele and Allan
NOES: Members: None
ABSENT: Members: Carlson
9.
AUTHORIZE $350 FOR GAIL KOFF, PERSONNEL OFFICER, TO ATTEND A PERSONNEL
LAW SEMINAR IN SAN FRANCISCO ON 11/16-17/78
Explanations of ' the request were made by Mr. Dolan, General Manager-
Chief Engineer, and Mr. Dalton, Deputy General Manager-Chief Engineer.
Member Boneysteele expressed his feeling that sufficient value would not
be received out of the seminar. ,After ~oard discussion, it was moved by
Member Campbell, seconded 'by'Pi"esidenrAllan, that authorization for
Gail Koff, Personnel Officer, to attend a seminar on Personnel Law,
November 16-17,1978 in San Francisco be approved. Motion carried by
the following vote:
AYES: Members:
NOES: Members:
ABSENT: Member:
Campbell and Allan
Boneysteele
Carlson
10. AUTHORIZE $4,400 FOR THE FIELD CONSTRUCTIONDF A DRIP PAN AROUND
GKII LONVEYOR SYSTEMS ME 73146 AND ME 73147
After explanation by Mr. Dolan, General Manager-Chief Engineer, and
discussion by the Board, it was moved by Member Boneysteele, seconded by
Member Campbell, that $4,400 be authorized for the field Construction of
a drip pan around grit conveyor systems ME 73146 and ME 73147. Motion
carried by the following vote:
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1402
AYES: Members:
NOES: Members:
ABSENT: Member:
Campbell, Boneysteele and Allan
None
Carlson
11.
AUTHORIZE $7,000 FOR DISTRICT SEWERING PROJECT 3125, RELOCATION OF
DISTRICT FACILITIES IN TREAT BLVD. TO ACCOMMODATE COUNTY
Mr. Dolan, General Manager-Chief Engineer, advised that as a result
of proposed widening of Treat Boulevard between 1-680 and Walnut Creek
Bridge, it will be necessary for the District to adjust the top elevations
of its sewer structures.
After discussion, it was moved by Member Boneysteele, seconded by
Member Campbell, that authorization of $7,000 for DSP 3125 for adjustment
of District facilities in Treat Boulevard be approved. Motion carried
by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Member:
Cåtnpbelil, iBoheysteele and Allan
None
Carlson
12.
APPROVAL OF BILLS FOR ARCHITECTURAL SERVICES
After explanation by Mr. Dolan, General Manager-Chief Engineer, and
Board discussion, it was moved by Member Boneysteele, seconded by Member
Campbell, that the statements from Mackinley, Winnacker, McNeil, AlA &
Associates, for the Springbrook Road Site Study in the amount of $2312.20
and New Office Building Programming Report in the amount of $6,781.76,
be approved. Motion carried by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Member:
13.
Campbell, Boneysteele and Allan
None
Carlson
APPROVAL OF BILLS FOR LITIGATION SERVICES
After discussion concerning bills for litigation and professional
services, it was moved by Member Boneysteele, seconded by Member Campbell,
that the statements from John J. Carniato covering litigation costs in
the net amount of $443.25, the statement from John A. Bohn, retired
District Counsel, in the amount of $227.50, the statement from MEI,
Charlton, Inc. in the amount of $319.70 in connection with coal sampling
for the Water Reclamation Project and the statement presented under the
"Supplemental Agenda -14d." from Culp/Wesner/Culp in the amount of
$6,250 for consultation services regarding the District1s Wastewater
Project, be approved. Motion carried by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Member:
Campbell, Boneysteele and Allan
None
Carlson
14.
ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA
All the items 1 isted under the Supplemental Agenda (a through d)
were acted upon by the Board earlier in the meeting. Item 14 a. and c.
following VI. Old Business 2. Review and Accept 1977-78 Audit; IteM 14b.
following V. Bids and Item 14d. as part of VII. New Business 13 above.
VIII.
REPORTS
1.
GENERAL MANAGER-CHIEF ENGINEER
a. Mr. Dolan stated that it had been erroneously reported in the
press that Central San had agreed to participate with EBMUD and the City
of San Francisco in a study into the use of hypochlorite; a chemical
which can be substituted for chlorine at the Treatment Plant. This
matter has been discussed with EBMUD and the State.
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The County Board of Supervisors hes requested that the Office of
Emergency Services conduct an investigation concerning chlorine hazards
in the County and present their findings to the Supervisors.
Mr. Dolan indicated that aside from being costly, alternatives to
the use of liquid chlorine would still contain toxic properties. He
stated that should Central San agree to participate with EBMUD and the
City of San Francisco in this project, the agencies should try to obtain
grant funding.
b.
review.
Mr. Dolan distributed an up to date Personnel Report for Board
c. Mr. Dolan reported that as mentioned at the meeting of September
21,1978, Messrs. Boyd Olney, Fred Fagliano, Frank Boerger and himself
will be making a trip on October 15-20,1978 to inspect solid waste
incineration plants. They will be visiting installations at Ames, Iowa;
Chicago, Illinois; Milwaukee, Wisconsin; Baltimore, Maryland; and possibly
Harrisburg, Pennsylvania. He requested that John Larson, Special Projects
Engineer, also be included in this tour.
After discussion, it was moved by Member Boneysteele, seconded by
Member Campbell, that authorization for the General Manager-Chief Engineer
and the Special Projects Engineer to inspect various out of State refuse
derived fuel installations during the week of October 15-20, 1978 be
approved. Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Member:
Campbell, Boneysteele and Allan
None
Carlson
c. Mr. Dolan commented on the Water Pollution Control Federation
National Conference he had attended in Anaheim this week.
Member Campbell queried on the progress at the Treatment Plant.
Mr. Aubrey Russell, Senior Engineer, advised that the contractor is
still working on the dry scrubber. The Contractor is scheduling the
furnaces for startup at the end of the month. It seems unlikely he
will make that schedule.
2.
COUNSEL FOR THE DISTRICT
a. Mr. Carniato reported on the progress of negotiations for the
Office Building Site. Discussion followed.
b. Mr. Carniato advised that the California Supreme Court has
handed down a decision which could eliminate certain rights the District
has on roads even though the District has an easement. This indicates
the road has precedent and the District would be obligated to pay for
any necessary relocation of its facilities.
c. Mr. Carniato passed out maps relating to a house in Lafayette
wherein portions of a garage, porch and driveway are over our easement
and sewer line. Mr. Carniato suggested that an agreement be executed
whereby the District can require that the owner remove the garage and
porch, if necessary, and any removal costs and/or damage to the sewerline
becomes the owner's responsibility.
After discussion, it was moved by Member Boneysteele, seconded by
Member Campbell, that the President and Secretary be authorized to
execute an Agreement Relating to Real Property with Mr. and Mrs. O'Brien
and Metro Enterprises. Motion carried by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Member:
Campbell, Boneysteele and Allan
None
Carlson
d.
Member Boneysteele queried as to the status of the PG&E claim.
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1404
10
Mr. Carniato advised that a demurrer has been filed alleging that PG&E
did not file their claim in time. Discussion followed.
3.
SECRETARY
Mr. Hopkins reported on the progress of the dinner party honoring
Resigned Board Member Rustigian on the 20th of October at the Boundary
Oak Restaurant.
4.
COMMITTEES
None
IX. :MATTERS FROM THE FLOOR
a. President Allan advised that those Board Members and staff who
intend to attend the CASA Conference on November 10-11, 1978 at Quail
Lodge should make their reservations.
b. President Allan requested a tour of the Treatment Plant for the
morning of October 16, 1978.
X.
ADJOURNMENT
At 9:45 P.M., President
Allan adjourned the meeting.
~ oP t2f6~
Presl ent of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
Secret y of the Dist~ t Board of the
Centra Contra Costa anitary District,
County of Contra Costa, State of California
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