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HomeMy WebLinkAboutBOARD MINUTES 08-31-78 1370 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD AUGUST 31,1978 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California on August 31, 1978, at 7:30 P.M. President Allan requested the Secretary to call roll I. ROLL CALL PRESENT: Members: Campbell, Boneysteele, Carlson and Allan ABSENT: Member: Rustigian Member Rustigian requested to be shown as excused. II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF JULY 27,1978 After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the minutes of the meeting of July 27,1978 be approved with the following correction: Under "I. ROLL CALL", after the word "excused" delete the balance of the sentence. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian III. EXPENDITURES None. IV. HEARINGS None. V. BIDS a. REPORT BIDS FOR DSP 2981 (STEWART AVENUE) Mr. Dolan, General Manager-Chief Engineer, submitted the list of bidders for DSP 2981 to the Board Members. The bids were as follows: PETER COLE JENSEN, INC. P. O. Box 553 Danville, CA 94526 $ 88,752 D.C.M. CONSTRUCTION 160-1/2 Cherry Avenue Auburn, CA 95603 $117,774 MOUNTAIN CONSTRUCTION, INC. P. O. Box 116 San Ramon, CA 94583 $127,537 The engineering estimate was $94,830. 08 31 78 1371 b. AWARD CONTRACT DSP 2981 After discussion, it was moved by Member Boneysteele, seconded by Member Carlson, that the contract for DSP 2981 be awarded to Peter Cole Jensen for the bid amount of $88,752 and authorize an account in the amount of $107,367 to cover project cost, including the contract, construction contingencies, incidentals, street resurfacing, etc., be approved. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian c. REPORT BIDS FOR 1800 KVA AUTO TRANSFORMER Mr. Dolan, General Manager-Chief Engineer, submitted the list of bidders for the purchase of an 1800 KVA Auto Transformer for Treatment Plant Stage 5B-Phase I. The bids were as follows: McGRAW EDISON CO. % Artwell Electric Co. P. O. Box 1301 Burlingame, CA 94010 $14,134 R. E. UPTEGRAFF % Garland Affolter Eng. Corp 58 Sutter St. San Francisco, CA 94104 $14,614 PACIFIC ELECTRICAL SUPPLY, INC. 1906 Republic Ave. San Leandro, CA 94577 $14,880 FONTAINE ENGINEERING SALES CO. P. O. Box 6 Belmont, CA 94002 The engineering estimate was $15,000. $15,645 d. AWARD PURCHASE OF TRANSFORMER After discussion, it was moved by Member Boneysteele, seconded by Member Carlson, that the purchase of an 1800 KVA Auto Transformer for Stage 5B-Phase I be awarded to McGraw Edison Company for the bid amount of $14,134 contingent upon receiving approval from the State Water Resource Control Board, be approved. Motion carried by the following vote: AYES: Members: Camp be 11, Boneysteele, Carlson and Allan NOES: Members: None ABSENT: Member: Rustigian VI. OLD BUSINESS 1. EPA LETTER REGARDING FINAL ENVIRONMENTAL IMPACT STATEMENT FOR 5B-PHASE I Mr. Dolan, General Manager-Chief Engineer, commented on the letter from Mr. Frank Covington, EPA, dated August 15, 1978 concerning the imposition of Simi Valley conditions. The conditions require that Central San adopt an Air Quality Mitigation Program in the absence of a Regional Non-Attainment Plan approved by the EPA. However, the EPA did not clarify the required conditions, such as the type of air quality mitigation plan they want, the percentage offset they would accept, the intended use of the required elaborate quarterly reports, and the standards used to determine the acceptibility of the required program. It becomes difficult to ascertain the effect of these requirements on the District. 08 31, 78 1372 08 Mr. Dolan. therefore, recommends the following course of action: 1. Inform the EPA that Central San is not a planning agency responsibile for making growth decisions in this area. 2. That the District in some way bring together the EPA and the planning authorities of this area. Let them resolve the growth issue for the area and the District abide by their decision. 3. That Central San send a letter to key political figures in the area explaining the District's problem. After further discussion, it was the consensus of the Board to support the recommendations proposed by the General Manager-Chief Engineer. President Allan requested that the Board digress from the order of the agenda to take up "O1d Business - Items 8 and 9". There were no obj ect ions. VI. OLD BUSINESS 8. MACKINLAY-WINNACKER-MCNEIL REPORT ON EXPANSION OF EXISTING OFFICE FACILITIES Mr. Dolan, General Manager-Chief Engineer. reviewed the fact that Mackinlay-Winacker-McNeil was requested by the Board to make a study as to the feasibility of expanding facilities on our present site. Addressing' the Board from the architectural firm were Mr. Ian Mackinlay, Mr. Winnacker and Mr. Bob Wood. Mr.Wood summarized the thrust of the report concluding by stating that it would be more expensive with a less acceptable end product to modify the present site than to develop the new site being considered. Therefore, their recommendation was to construct a new office building on a new site. 9. DISCUSSION REGARDING PURCHASE OF OFFICE SITE Mr. Carniato, District Counsel, advised the Board in regard to the status of the sites being considered. One site is under option which is due to expire and the other has another offer to purchase. Mr. Carniato requested Board authorization to make an offer on each of the two sites. He has checked with the planning jurisdiction for the area in regard to set-back and accessibility restrictions. The properties have been appraised at District request and proposed offers are well within the appraised values. After further discussion. it was moved by Member Boneysteele. seconded by Member Campbell, that authorization for District Counsel to submit offers on sites 4 and 19 be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Campbell, Boneysteele. Carlson and Allan None Rustigian President Allan reverted to the order of the agenda. VI. OLD BUSINESS 2. a. CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD - SAN FRANCISCO BAY REGION AMENDED WASTE DISCHARGE REQUIREMENTS Mr. Dolan, General Manager-Chief Engineer, directed the Board's attention to an Amending Order adopted by the Regional Water Quality Control Board on August 15, 1978 wherein authorization was granted to increase the Treatment Plant1s average dry weather flow capacity from 30 MGD to 35 MGD. 31 78 1373 CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD - SAN FRANCISCO BAY REGION LETTER RE SLUDGE DISPOSAL b. Mr. Dolan, General Manager-Chief Engineer, directed the Board's attention to the letter from the Regional Water Quality Control Board dated August 24,1978 to Mr. Boyd Olney of Acme Fill Corporation extending the deadline for acceptance of Central San's sewage sludge beyond September 1, 1978, with the following conditions: 1. That Acme shall accept only sludge having a solids content equal or greater than 20%. 2. Solids determinations on sludge accepted shall be made daily and reported to the Regional Board weekly. The analyses can be performed by the District, provided that Acme certifies they are representative of the sludge accepted, and the analyses should be submitted by Acme and not the District. President Allan requested that the Board digress from the order of the agenda once again in order that Mr. John H. Shadduck could address the Board under IINew Business - Item 411. VI1. NEW BUSINESS 4. AUTHORIZATION FOR FIVE PARCELS PA 78-38, WALNUT CREEK AREA, PA 78-39, LAFAYETTE AREA, PA 78-40, ORINDA AREA, PA 78-41, ALAMO AREA, AND PA 78-42, ALAMO AREA, TO BE INCLUDED IN PENDING ANNEXATION TO THE DISTRICT Mr. Shadduck explained that there are five parcels of land in the Lake Orinda Highlands Area requesting annexation to the District. These parcels (grouped into two parcels for annexation purposes) are presently undeveloped properties that are outside the District boundary and will require sewer service as a condition of development. One of the parcels (Lot 25 L.O.H. - Block P) is contiguous to the District boundary while the other four are not. Staff indicated that the location and length of the necessary main line extension would in no way effect the other parcels recently annexed in this area (DA 61). Discussion followed after which staff suggested the following alternatives: a) postpone any action on these parcels until all matters relating to the annexation of DA-61 are legally complete and the EIR covering sewer construction to serve the area is concluded. b) Accept the parcels for annexation under the next District wide annexation proceedings (1979) and immediately in advance of the proceedings, staff could issue a Notice of Determination. If justified, staff would recommend that the Board issue a Negative Declaration of the environmental impact regarding annexation only, followed by a Resolution of Application to LAFC for annexation with other parcels in the next District wide annexation (1979). Board Members reviewed the map outlining the requested annexations and determined that since the lot was contiguous to the present District boundary, and since the sewer extension required to serve the parcel to be known as PA -43 (Lot 25 - Block P) would be entirely within the District boundary, it would be appropriate to consider it for annexation, however, any action on the other four parcels (PA 78-44) would be deferred until such time as the EIR and other matters concerning DA 61 are concluded. After further discussion, it was moved by Member Carlson, seconded by Member Campbell, that authorization for the five above entitled parcels (PA 78-38 through 42) and PA-43, Orinda area (as just discussed) to be included in the pending annexation to the District be approved. Motion carried by the following vote: 08 31 78 1374 AYES: NOES: ABSENT: Members: Members: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian President Allan reverted to the order of the agenda. VI. OLD BUSINESS 3. REPORT ON FURNACE DRY SCRUBBER (SA-PHASE I) Mr. Dolan, General Manager-Chief Engineer, requested that Ken Barker, Construction Division Manager, explain the problems and give a slide presentation showing the failures in the furnace dry scrubbers. Mr. Barker pointed out that as a result of the construction difficulties with the dry scrubber, it is now costing the District approximately $100,000 per month to have the wet sludge hauled away, which would normally be burned to ash in the furnaces. He indicated that there are several alternatives that could be employed to repair the scrubber but all of them are very costly. Discussion followed at the end of the presentation wherein Board Members, staff and Counsel discussed the contractor's responsibility in this major failure and what course of action should be taken by the District in this matter. 4. DISTRIBUTE REPORT ON RISK MANAGEMENT Mr. Dolan, General Manager-Chief Engineer, distributed copies of the Risk Management Audit, as prepared by Warren, McVeigh and Griffin for study by the Board. He advised that Mr. Warren would address the Board at the next meeting and explain the report. 5. DISTRICT ANNEXATION NO. 60, INCLUDING 40 PARCELS TOTALING 842 AC.~ Mr. Dalton, Deputy General Manager-Chief Engineer, advised that the adoption of a Resolution Making a Negative Declaration will be postponed until the next meeting (September 7,1978) since the Negative Declaration had not been posted the required ten days prior to this meeting. However, the Environmental Impact Assessment has been completed and therefore a resolution of application for District Annexation No. 60 can be adopted. It was moved by Member Carlson, seconded by Member Boneysteele, that a resolution of application for District Annexation No. 60 be adopted. RESOLUTION NO. 78-246, A RESOLUTION OF APPLICATION FOR THE ANNEXATION OF PROPERTIES TO CENTRAL CONTRA COSTA SANITARY DISTRICT, DISTRICT ANNEXATION, NO. 60 Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian 6. AUTHORIZATION FOR SEWER CONSTRUCTION ACCOUNTS Mr. Dolan, General Manager-Chief Engineer, advised that additional funds are needed to fund future expenses through June 30, 1979 for SA-I and SA-II. He directed the Board's attention to the attached supportive memoranda justifying the requested additional funds. After discussion, it was moved by Member Carlson, seconded by Member Boneysteele, that the following recommendations be authorized and approved: 08 31 78 1375 a. An add it i ona 1 $332,000 for 5A-I, Treatment Plant Construction, Account No. 2010.1. b. An additional $49,932 for 5A-II, Treatment Plant Construction, Account No. 2010.2 c. Establishment of two new accounts for Claims Administration: 5A-I -2010.1.6 in the amount of $125,000 and 5A-II - 2010.2.6, Claims Administration in the amount of $36,000. Motion carried by the following vote: AYES: Members: Campbell, Boneysteele, Carlson and Allan NOES: Members: None ABSENT: Member: Rustigian 7. APPROVAL OF LETTER OF CONFIRMATION TO OWNERS OF PROPERTY APPROVED FOR INCLUSION IN PENDING ANNEXATIONS Upon review and minor editing of the letter to property owners regarding the confirmation of proposed annexations, it was the consensus of the Board that it be approved as changed and the letter was signed by President Allan. 8. MACKINLAY-WINNACKER-MCNEIL REPORT ON EXPANSION OF EXISTING OFFICE FACILITIES f This item was taken up following"VI. Old Business - Hem 1". 9. DISCUSSION REGARDING PURCHASE OF OFFICE SITE This item was taken up by the Board as second order of business following "VI. Old Business - Item 1". VI I. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING It was moved by Member Carlson, seconded by Member Boneysteele, that the easements, as listed below, be accepted at no cost to the District, resolutions adopted, and recordation authorized. Grantor Job No. Parcel No. Ostrosky Enterprises 3069 2 Pillon, Davey & Davey, Gen. Ptnship 2950 2A&B Pillon, Davey & Davey, Gen. Ptnship 2950 3 Del Hombre Assoc. 3061 2 H. J. Shelley, et ux 3060 1 Springbrook Assembly of God 2999 2 RESOLUTION NO. 78-247, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM OSTROSKY ENTERPRISES, A CORP., AND ROUNDHILL OAKS, A CORP. ,ALAMO AREA, JOB NO. 3069, PARCEL NO.2 RESOLUTION NO.78-248, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM PILLON, DAVEY & DAVEY, A GENERAL PARTNERSHIP, PLEASANT HILL AREA, JOB NO. 2950, PARCEL NO. 2A&B RESOLUTION NO. 78-249, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM PILLON, DAVEY & DAVEY, GENERAL PARTNERSHIP, PLEASANT HILL AREA, JOB NO. 2950, PARCEL NO.3 RESOLUTION NO. 78-250, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST fO THE DISTRICT FROM DEL HOMBRE ASSOCIATES, WALNUT CREEK AREA, JOB NO. 3061 - PARCEL NO.2 08 31 78 1376 08 RESOLUTION NO. 78-251, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM HERBERT J. SHELLEY AND JOSEPHINE V. SHELLEY, JOB NO. 3060, PARCEL NO.1 RESOLUTION NO. NO. 78-252, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM SPRINGBROOK ASSEMBLY OF GOD, INC., JOB NO. 2999, PARCEL NO.2 Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian 2. AUTHORIZE EXECUTION OF CONSENT TO DEDICATION (JOB NO. 551, WALNUT CREEK AREA) After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Carlson, seconded by Member Boneysteele, that the President and Secretary be authorized to execute a Consent to Dedication to Contra Costa County for Job No. 551 ,(Tract 5332), Walnut Creek Area, and a resolution adopted to that effect. RESOLUTION NO. 78-253, A RESOLUTION AUTHORIZING EXECUTION OF CONSENT TO TO CONTRA COSTA COUNTY, JOB NO. 551, WALNUT CREEK AREA Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian 3. AUTHORIZE EXECUTION OF CONSENT TO GRANT DEED TO COUNTY FOR ROAD PURPOSES, JOB NO. 1597, PARCEL 64, ALAMO AREA. AUTHORIZED CONSENT TO DEDICATION OVER THIS AREA 8/10/78. RESCIND RESOLUTION NO. 78-235 AND ADOPT NEW RESOLUTION After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Carlson, seconded by Member Boneysteele, that the President and Secretary be authorized to execute Consent to Execution of Deed for Public Road and a resolution be adopted to that effect; and that Resolution No. 78-235 be rescinded. RESOLUTION NO. 254, A RESOLUTION RESCINDING RESOLUTION NO. 78-235 RESOLUTION NO. 78-255 A RESOLUTION AUTHORIZING CONSENT TO EXECUTION OF DEED FOR PUBLIC ROADS, JOB NO. 1597, PARCEL 64, ALAMO AREA Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian 4. AUTHORIZATION FOR FIVE PARCELS, PA 78-38, WALNUT CREEK AREA, PA 78-39. LAFAYETTE AREA, PA 78-40, ORINDA AREA, PA 78-41, ALAMO AREA AND PA-42, ALAMO AREA, TO BE INCLUDED IN PENDING ANNEXATION TO THE DISTRICT This item was acted upon earlier in the meeting. 5. AUTHORIZE $16527.74 FROM FIELD MODIFICATION FUND OF 11/15/77 FOR THE PURCHASE OF 50 HP MOYNO PUMP AS STANDBY UNIT FOR SOLIDS CONDITIONING BUILDING After explanation by Mr. Dolan, General Manager-Chief Engineer, that the pump is necessary to the centrifuge system, as a standby unit in the Solids Conditioning Building, it was moved by Member Boneysteele, seconded by Member Carlson, that authorization of $16,527.74 for the purchase of a 50 HP Moyno Pump be approved. Motion carried by the following vote: 31 78 AYES: Members: NOES: Members: ABSENT: Member: 1377 Campbell, Boneysteele, Carlson and Allan None Rustigian 6. AUTHORIZE $539 FOR THE 1978 AMERICAN CONGRESS ON SURVEYING AND MAPPING TECHNICJ MEETING IN ALBUQ~UE, NEW MEXICO After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Carlson, seconded by Member Campbell, that authorization of $539 for registration, transportation and expenses for Wendle Whipple to attend the surveying and mapping technical meeting in Albuquerque, New Mexico, be approved. Motion carried by the following vote: 7. AYES: Members: NOES: Members: ABSENT: Member: PERSONNEL Campbell, Boneysteele, Carlson and Allan None Rustigian The Personnel Committee reported that it had reviewed all the personnel items and recommended its approval. Engineering; a. AUTHORIZE THE ELIMINATION OF THE CONSTRUCTION INSPECTOR ASSISTANT POSITION IN THE ENGINEERING DEPARTMENT Mr. Dolan, General Manager-Chief Engineer, explained that the need for the classification of Construction Inspector Assistant no longer exists and requested that the Board eliminate that classification. Should the workload in the Inspection Division become heavier than can be handled by the Construction Inspectors, additional personnel can be drawn from the Engineering or Maintenance staff. After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the classification of Construction Inspector Assistant be abolished and Resolution No. 78-267 adopted to that effect. AYES: NOES: ABSENT: Members: Members: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian b. ADOPT A RESOLUTION ESTABLISHING AN ELIGIBILITY LIST FOR THE POSITION OF ASSISTANT ENVIRONMENTAL ENGINEER After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that an Eligibility List for the position of Assistant Environmental Engineer be established and Resolution No. 78-256 adopted to that effect. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian c. ADOPT A RESOLUTION ESTABLISHING AN ELIGIBILITY LIST FOR THE POSITION OF ASSOCIATE ENGINEER After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that an Eligibility List be established for the position of Associate Engineer, and Resolution No. 78-257 adopted to that effect. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian OR 31 ~ '.... . I" 1"", ,', ", '\- 1378 d. ADOPT RESOLUTION ESTABLISHING AN ELIGIBILITY LIST FOR THE POSTION OF CONSTRUCTION TECHNICIAN (SR. MECHANICAL INSPECTOR) After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that an Eligibility List be established for the position of Construction Technician (Sr. Mechanical Inspector) and Resolution No. 78-258 adopted to that effect. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian ADOPT RESOLUTION ESTABLISHING AN ELIGIBILITY LIST FOR THE POSITION OF SECRETARY, ENGINEERING DIVISION After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that an Eligibility List be established for the position of Secretary, Engineering Division, and Resolution No. 78-259 adopted to that effect. Motion carried by the following vote: e. AYES: Members: NOES: Members: ABSENT: Member: Plant Operations: Campbell, Boneysteele, Carlson and Allan None Rustigian a. APPOINTMENT OF MARJORIE GRIFFIN TO THE POSITION OF ADMINISTRATIVE SECRETARY, RANGE 60-B, $1,377, EFFECTIVE 9/1/78 After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that Marjorie Griffin be appointed to the position of Administrative Secretary, Range 60-B, $1,377, effective September 1, 1978 and Resolution No. 78-260 adopted to that effect. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: b. Campbell, Boneysteele, Carlson and Allan None Rustigian ADOPT RESOLUTION ESTABLISHING AN ELIGIBILITY LIST FOR THE POSITION OF MAINTENANCE TECHNICIAN IV, MECHANICAL After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that an Eligibility List be established for the position of Maintenance Technician IV, Mechanical, and Resolution No. 78-261 adopted to that effect. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: 8. Campbell, Boneysteele, Carlson and Allan None Rustigian APPROVAL OF BILLS FOR LITIGATION SERVICES a. After explanation by Mr. Carniato, District Counsel, it was moved by Member Boneysteele, seconded by Member Carlson, that the statement from Culp/Wesner/Culp in the amount of $6,250 be approved. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Campbell, Boneysteele, Carlson and Allan None Rustigian Board Members acknowledged the summary of outside costs to date related to litigation on Projects 5A~I and 5A-II, dated August 31, 1978. b. Mr. Carniato, District Counsel, stated that Central San has to pay the Bay Area Air Pollution Control District $150 to settle a violation notice resulting from emissions from the lime storage hopper. This is the result of the contractor's activities and he has been put on notice regarding this violation. V(j 31 '¡ 8 1379 After discussion, it was moved by Member Carlson, seconded by Member Boneystee1e, that $150 be authorized to to make settlement for Violation Notice No. 7914 with the Bay Area Pollution Control District. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian 9. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA None. VII 1. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that staff is once again compiling an annual report and suggested that the District contact a photographer to take photos of the Board Members. Member Boneystee1e indicated that an informal report would be adequate and did not feel that photographs are necessary. After discussion, it was moved by Member Carlson, seconded by Member Campbell, that a photographer be retained to take photographs of the Board Members to be placed in the District's annual report. After further discussion, motion failed by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson and Allan Campbell and Boneysteele Rustigian b. Mr. Dolan reported that there has been a recent failure of a water pump in the SA-II Water Reclamation Plant, which could result in major costs. Ken Barker, Division Construction Manager, has sent a letter to the contractor charging negligence. Aurora Pump is investigating the failure and has agreed to repair the pump but refuses to pay for the inspection of the other nine similar pumps. c. Mr. Dolan advised the Board that the Lagiss property is not for sale and suggested condemnation. The Board directed staff to bring this matter back in the future for further consideration. d. Mr. Dolan stated that after further study, he planned to bring before the Board the matter of withdrawing $1,500,000 from the contractor1s retention (SA-I), and placing the funds into a Sewer Construction Account to cover expenditures arising form backcharges. e. In light of the growth issue and the upcoming tax bills, Mr. Dolan discussed the feasibility of retaining a public relations person for the Sanitary District on a lias demandll basis. This matter was deferred to the next meeting. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato requested funds to make the offers on the two proposed building sites as authorized under 1I01d Business - Item 911. After discussion, it was moved by Member Boneysteele, seconded by Member Carlson, that $10,000 be authorized for District Counsel to submit offers and make deposits ($5,000 for each site), for the purchase of two sites for the proposed office building. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian Ots ;ji í¡ d 1380 b. Mr. Carniato advised that the case involving the failure of the water pumps, 5A-II,as reported by Mr. Dolan, General Manager-Chief Engineer, has a potential to be settled, but cautioned that before the settlement with the contractor is concluded, staff should stipulate to the contractor that the pumps be in good working order. c. Mr. Carniato advised the Board that in 1962, St. Mary's College had their own Treatment Plant. St. Mary's College negotiated with the District to take over operation of their Treatment Plant and eventually connect them to the sewer, however, a formal agreement was apparently never signed to that effect. The basic terms were that St. Mary's would pay 15~ per 100 cu. ft. on a meter basis. There was no indication in any of the correspondence that the rate would be raised. St. Mary's is now protesting the Environmental Quality Charge. Their attorneys have drafted a settlement that proposes for the calendar years 1978-79-80-81, the College would pay the old rate of 15~ per 100 cu.ft., and in 1982, the rate may be raised to the District charges in effect at that time. In light of the scarcity of any written docu- mentation and in terms of net revenue, Mr. Carniato feels the settlement is reasonable. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that the concept of the proposed settlement agreement from St. Mary's College be approved, subject to Counsel's review. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian Member Boneysteele queried if staff had any communication from the YMCA or the School Districts regarding the EQC and received a negative response. 3. SECRETARY None. 4. COMMITTEES None. IX. MATTERS FROM THE FLOOR a. It was the consensus of the Board that Member Boneysteele be compensated for his attendance of the ABAG meetings. b. Member Boneysteele requested that the District Counsel provide him with a copy of the PG&E complaint for his review. c. Member Campbell commented that he had attended a presentation on the earthquakes that occurred at Santa Barbara. After seeing the damage that occurs as a result of an earthquake, he hoped that consideration is given to seismic bracing in the Treatment Plant construction. At 11:45 P.M., President Allan declared an executive session to discuss personnel matters. At 12:00 A.M., President Allan closed the executive session. X. ADJOURNMENT At 12:01 A.M., President Allan adjourne COUNTERSIGNED: . Secre ry of the D" trict Board of the Centra 1 Contra Costa Sanitary Di stri ct, 0 8 County of Contra Costa, State of California 31 78